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Home My WebLink About Agenda_2025-03-04City Council Meeting Agenda March 4, 2025 CLOSED SESSION MEETING - 5:00 PM REGULAR OPEN MEETING - 5:30 PM (Immediately following the Closed Session Meeting) CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 Thai Viet Phan Councilmember —Ward 1 Jessie Lopez Councilmember - Ward 3 Johnathan Ryan Hernandez Councilmember - Ward 5 Sonia R. Carvalho City Attorney Valerie Amezcua Mayor Mayor and Council telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Alvaro Nunez City Manager Benjamin Vazquez Mayor Pro Tern - Ward 2 Phil Bacerra Councilmember - Ward 4 David Penaloza Councilmember - Ward 6 Jennifer L. Hall City Clerk In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City's website — www.santa-ana.org/agendas-and-minutes Page 1 3/4/2025 CITY VISION AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows: Vision - The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate - Enriched and diverse culture • Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles - Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility - Innovation • Transparency Code of Ethics and Conduct - At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: - Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Page 2 3/4/2025 Members of the public may attend the City Council meeting in -person or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3. PUBLIC COMMENTS — Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction of the City Council, may do so by one of the following ways: • MAILING OPTION written communications — Public comments may be mailed to: Office of the City Clerk, 20 Civic Center Plaza M-30, Santa Ana, CA 92701. All written communications received via mail two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City's document archive system which is available for public review. • SENDING E-MAIL OPTION — Public comments may be sent via email to the City Clerk's office at eComment@santa-ana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City's document archive system which is available for public review. • LIVE VIRTUAL OPTION — As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900- 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) agenda/general comments, or iii) public hearing item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller's phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak. • IN -PERSON OPTION - Members of the public can provide in -person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in -person. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a "Request to Speak" card by 5:00 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. Page 3 3/4/2025 The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS —You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or IN -PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 5:00 p.m. Speakers who are not in the speaker queue with their hand raised by 5:00 p.m. will not be permitted to speak. 2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON -AGENDA ITEMS (GENERAL PUBLIC COMMENT) —You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN -PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak. 3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS —You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN -PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak. TRANSLATION SERVICES - Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish -to -English) in addition to those wishing to address the City Council at the podium. La ciudad provee servicios de interpretacion al espanol en las juntas del Consejo. La interpretacion simultanea al espanol se ofrece por medio del use de audifonos y la interpretacion consecutiva (espanol a ingles) tambien esta disponible para cualquiera que desee dirigirse al consejo municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball) or download a pdf (the cloud symbol with the down arrow ). Page 4 3/4/2025 CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Mayor Pro Tern Benjamin Vazquez Mayor Valerie Amezcua City Manager Alvaro Nunez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO CLOSED SESSION PUBLIC COMMENTS — Members of the public may address the City Council on Closed Session items. RECESS — City Council will recess to Closed Session for the purpose of conducting regular City business. CLOSED SESSION ITEMS — The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1. CONFERENCE WITH LEGAL COUNSEL —EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code: A. Anchor Stone Christian Church v. City of Santa Ana, et al., United States District Court Case No 8:25-cv-215 B. City of Santa Ana Personnel Board Appeal 2022-01 (Marban) Page 5 3/4/2025 RECONVENE — City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Mayor Pro Tern Mayor City Manager City Attorney City Clerk ROLL CALL Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Benjamin Vazquez Valerie Amezcua Alvaro Nunez Sonia R. Carvalho Jennifer L. Hall PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Pastor David Correa, Eden Church OC ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1. Certificate of Recognition presented by Councilmember Bacerra honoring Assistant Chief/Fire Marshal Lori Smith In Recognition of her Retirement and 44 Years of Dedicated Service to the City of Santa Ana and the Orange County Fire Authority 2. Certificate of Recognition presented by Councilmember Lopez to the Santa Ana Lawn Bowling Club for their Outstanding Contributions to the Community STAFF PRESENTATIONS 3. Development Streamlining Presentation CLOSED SESSION REPORT — The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENTS — Public comments will be held during the beginning of the meeting for ALL comments on agenda and non -agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. Page 6 3/4/2025 I CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 4 through 19 and waive reading of all resolutions and ordinances. 4. Excused Absences Department(s): City Clerk's Office Recommended Action: Excuse the absent members. 5. Minutes from the Regular Meeting of February 18, 2025 Department(s): City Clerk's Office Recommended Action: Approve minutes. 6. Minutes from the Regular Meetings of the Parks, Recreation, and Community Services Commission on December 5, 2024, Environmental and Transportation Advisory Commission on January 14, 2025, and Planning Commission on January 27, 2025 Department(s): City Clerk's Office Recommended Action: Receive and file. 7. Receive and File Boards and Commissions Biannual Attendance Report for July Through December 2024 Department(s): City Clerk's Office Recommended Action: 1. Receive and file Boards and Commissions Annual Attendance Report. 2. Provide other direction to staff, if/as needed. 8. Fiestas Del Mariachi Post -Event Summary and Analysis Department(s): Parks, Recreation, and Community Services Recommended Action: Receive and file. 9. Contract Parking Enforcement Services with LAZ Parking California LLC Department(s): Police Department Recommended Action: Receive and file. Page 7 3/4/2025 10. Receive and File Quarterly Report of Contracts up to $50,000 for Non -Public Works and up to $500,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421 Department(s): Finance and Management Services Recommended Action: Receive and file Quarterly Report of Contracts entered into between October 1, 2024 to December 31, 2024. 11. Receive and File Quarterly Report of Investments as of December 31, 2024 Department(s): Finance and Management Services Recommended Action: Receive and file. 12. Approve the Transfer of $1,153,976 in Non -Refunded Expired Street Work Permit Deposits from Deposit Fund to Street Improvement Fund Department(s): Public Works Agency Recommended Action: Approve an appropriation adjustment authorizing an interfund budgetary transfer from the City Services Fund to the Residential Street Improvement Fund and appropriate the same amount for non -building improvements. (Requires five affirmative votes) 13. Approve Additional Funds in the Amount of $380,000 for the Legacy Square Transportation Improvements Project (No. 22-9001) with an Estimated Project Delivery Cost of $2,178,079 (General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing $380,000 of accumulated fund balance in Residential Street Improvements, Prior Year Carry Forward revenue account (05817002-50001) that will be appropriated for spending in the Residential Street Improvements, Improvements Other Than Buildings expenditure account (05817660-66220). (Requires five affirmative votes) 2. Approve an amendment to the Project Cost Analysis in the amount of $380,000 for a new estimated total construction delivery cost of $2,178,079. 3. Approve an amendment to the Fiscal Year 2024-25 Capital Improvement Program to include $380,000 of Acquisition & Construction funds for the Legacy Square Transportation Improvements Project (22-9001). Page 8 3/4/2025 14. Purchase Order Contract to PB Loader Corporation for One 2025 Ford F-750 Supercab Utility Service Body Truck (Spec No. 25-015) (Non -General Fund) Department(s): Public Works Agency Recommended Action: Approve a purchase order to PB Loader Corporation for one, new/unused 2025 Ford F-750 Supercab Utility Service Body truck, in an amount of $332,070 plus a contingency amount of $20,000, for a total amount not to exceed $352,070. 15. Purchase Order Contracts to National Auto Fleet Group for One 2025 Ford F-150 Lightning Truck and One Ford Transit Passenger Van (Specification No. 25-014 & 25- 017) (Non -General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve a purchase order to National Auto Fleet Group for one, new/unused 2025 Ford F-150 Lightning Truck in an amount of $68,294 plus a contingency amount of $5,000, for a total amount not to exceed $73,294. 2. Approve a purchase order to National Auto Fleet Group for one, new/unused 2025 Ford Transit Passenger Van in an amount of $119,150 plus a contingency amount of $15,000, for a total amount not to exceed $134,150. 16. Agreement for Public Works Cityworks On -Call Maintenance (General Fund) (Non - General Fund) Department(s): Public Works Agency Recommended Action: Approve agreement with Woolpert, Inc. to provide on -call Cityworks maintenance and project implementation for a term beginning March 4, 2025 and ending on March 3, 2028, with the option of two one-year extensions, for a total amount not to exceed $300,000 (Agreement No. A-2025-XXX). 17. Appropriation Adjustments, Construction Contract to Sully -Miller Contracting Company, and Construction Management Agreement to Cannon Corporation for Bristol Street Improvements (Phase 4) from Warner Avenue to St. Andrew Place Project (Nos. 11-6741, 19-6499) Department(s): Public Works Agency Recommended Action: 1. Approve four appropriation adjustments recognizing: • $770,440 in the New Transportation System Improvement Area E, Prior Year Carry Forward revenue account to New Transportation System Improvement Area E, Improvements other than Building expenditure account. • $33,747 in the New Transportation System Improvement Area E, Prior Year Page 9 3/4/2025 Carry Forward revenue account to New Transportation System Improvement Area E, Improvements other than Building expenditure. • $1,196,886 in the Residential Street Improvement, Prior Year Carry forward Revenue account to Residential Street Improvement, Improvements other than building expenditure account. • $25,198 in Local Drainage Area IV, Prior Year Carry Forward revenue account to Public Works Storm Drain Construction, Improvements other than building expenditure account. (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2024-2025 Capital Improvement Program to allocate an additional $10,283,196 in construction funds to complete the Bristol Street Improvements & Widening: Phase 4 — Warner Avenue to St. Andrew Project (Nos. 11-6741 & 19-6499). 3. Approve the Project Cost Analysis for a total estimated completion cost of $26,994,144, which includes $22,354,493 for the construction contract, $2,803,930 for contract administration, inspection, and testing, and a 10% ($2,235,449) project contingency for unanticipated or unforeseen work due to the complexity and extensive scope of this project. 4. Reject Bid Protest received by Nationwide Contracting Services and award a construction contract to Sully -Miller Contracting Company, the lowest responsible bidder, in accordance with the base bid in the amount of $22,354,493, subject to change orders as approved by the City, for construction of the Bristol Street Improvements from Warner Avenue to St. Andrew Place and Bristol Street (Phase 4) Water Main Improvements Project (Nos. 11-16741 & 19-6499) and authorize the City Manager to execute the contract. 5. Approve an agreement with Cannon Corporation for Construction Management and Inspection services for the Bristol Street Improvements Projects, in an amount not to exceed $1,998,642 for a term beginning March 4, 2025, and expiring March 3, 2027, with an option for one, one-year extension (Agreement No. A-2025-XXX). 6. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. EIR 89-01 was filed for the Bristol Street Improvements Projects. 18. Approve a Pre -Commitment of $9,807,571 in HOME Program Funds for the Development of 40 New Affordable Ownership Units Located at 621 W. Alton Avenue, and Approve a Pre -Commitment of up to $920,000 in Inclusionary Housing Funds for Eligible Homebuyers to Purchase Nine (9) Existing Rental Units that will be Converted into Affordable Ownership Condominium Units Located at 425 E. Wellington Avenue for a total of $10,727,571 Page 10 3/4/2025 Department(s): Community Development Agency Recommended Action: 1. Authorize the City Manager to execute a pre -commitment letter with Habitat for Humanity of Orange County for $9,807,571 in HOME Investment Partnerships Program funds for the development of 40 new affordable ownership units located at 621 W. Alton Avenue, Santa Ana, CA (APN 410-351-02) (Agreement No. A-2025- XXX). 2. Authorize the City Manager to execute a pre -commitment letter with Habitat for Humanity of Orange County for up to $920,000 in Inclusionary Housing Funds for eligible homebuyers to purchase nine (9) existing rental units that will be converted into affordable ownership condominium units located at 425 E. Wellington Avenue, Santa Ana, CA (APN 398-028-12) (Agreement No. A-2025-XXX). 19. Second Reading of the Ordinance of the City Council of the City of Santa Ana Amending Chapter 2 of the Santa Ana Municipal Code by Adding Section 2-112 Prohibiting the Award of Agreements, Contracts, or Grants to Immediate Family Members of the Mayor, City Council Members, or City Officials First Reading at the February 18, 2025, City Council meeting and approved by a vote of 7-0. Published in the OC Reporter on February 28, 2025. Department(s): City Manager's Office Recommended Action: Conduct a second reading and adopt an ordinance amending Chapter 2 of the Santa Ana Municipal Code by adding Section 2-112, which prohibits awarding agreements, contracts, or grants to immediate family members of the Mayor, City Council Members, or City Officials. ORDINANCE NO. NS-3077 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE BY ADDING A NEW SECTION 2-112 CONCERNING THE PROHIBITION AGAINST AWARDING OF AGREEMENTS, CONTRACTS OR GRANTS TO ANY IMMEDIATE FAMILY MEMBER OF THE MAYOR, CITY COUNCIL MEMBERS, OR CITY OFFICIALS **END OF CONSENT CALENDAR** Page 11 3/4/2025 I BUSINESS CALENDAR 20. Fiscal 2024-25 Mid -Year Budget Update, Appropriation Requests, and Workforce Changes Department(s): Finance and Management Services Recommended Action: 1. Receive and file the FY2024-25 Mid -Year Budget Update. 2. Approve the recommended Appropriation Adjustments. (Requires five affirmative votes) 3. Adopt RESOLUTION NO. 2025-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE .611 Vf6YyI_[•�yl9[oL`% IIs] ilk I_1►1�Z6Z6]kTAI»►Rf-A I[Q►1,W_1ilk 1 4. Adopt RESOLUTION NO. 2025-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO AMEND THE CURRENT FISCAL YEAR 2024-25 ANNUAL BUDGET TO ADJUST FULL-TIME POSITIONS IN THE CITY MANAGER'S OFFICE, HUMAN RESOURCES, THE FINANCE & MANAGEMENT SERVICES AGENCY, PARKS, RECREATION & COMMUNITY SERVICES PLANNING & BUILDING AGENCY, AND PUBLIC WORKS AGENCY, INCLUDING ADDITIONS, DELETIONS, AND/OR REALLOCATIONS **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS - Members of the public may address the City Council on each of the Public Hearing items. 21. Public Hearing for Five -Year Economic Development Subsidy Report for TACenergy Legal notice published in the OC Reporter on February 21, 2025. Department(s): Community Development Agency Recommended Action: 1. Conduct public hearing to consider any written or oral comments on the information contained in the Five -Year Economic Development Subsidy report for TACenergy. 2. Receive and file report. Page 12 3/4/2025 22. Public Hearing for Five -Year Economic Development Subsidy Report for THRIVE Santa Ana, Inc. Legal notice published in the OC Reporter on February 21, 2025. Department(s): Community Development Agency Recommended Action: 1. Conduct public hearing to consider any written or oral comments on the information contained in the Five -Year Economic Development Subsidy report for THRIVE Santa Ana, Inc. 2. Receive and file report. COUNCILMEMBER REQUESTED ITEMS 23. Discuss and consider directing the City Manager to direct City staff to draft and bring back an ordinance for Council consideration that would require applicants for contracts, licenses, permits, or other entitlements for use to disclose pending or prior FPPC and FEC enforcement actions — Councilmember Bacerra CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE — If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT — Adjourn the City Council meeting. Future Items 1. Transit Zoning Code Updates POSTING STATEMENT: On February 25, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa-ana.org/agendas-and-minutes. Page 13 3/4/2025