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HomeMy WebLinkAbout73-129RESOLUTION NO. 73-129 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTION OF AN AMENDED JOINT POWERS AGREEMENT BETWEEN THE CITY OF SANTA ANA AND THE EXISTING MEMBERS OF THE SANTIAGO LIBRARY SYSTEM ADDING THE ORANGE PUBLIC LIBRARY SYSTEM AS A MEMBER OF THE SANTIAGO LIBRARY SYSTEM WHEREAS, the City Council of the City of Santa Ana, pursuant to Resolution 71-16, authorized the Mayor to execute a Joint Powers Agreement between the City of Santa Aha and the existing members of the Santiago Cooperative Library System; and WHEREAS, the Mayor of the City of Santa Ana, exe- cuted a Joint Powers Agreement dated August 26, 1972, making the City of Santa Ana a member of the Santiago Library System, and approving the Rules and Procedures and Plan of Service of the Santiago Library System; and WHEREAS, Clause 9 of said Joint Powers Agreement provides that other public libraries may apply for member- ship in the Santiago Library System, provided they meet the requirements for the system membership as established by the California State Library and by the laws of the State of California, and further provides that applicants will be considered for the Santiago Library System member- ship if their application is approved by the majority of the system council and further provides that approved appli- cations must be submitted to the governing board of each library member, and further provides that membership will be granted upon approval of the governing board of each member library; and WHEREAS, it is desired by the City of Orange to join the Orange Public Library System, to the Santiago Library System; and WHEREAS, it is necessary to amend the aforesaid Joint Powers Agreement dated August 26, 1972, in order to add the Orange Public Library as a member of the Santiago Library System, and to readopt and ratify the Rules and Procedures and Plan of Service of the Santiago Library System previously approved by the City Council. NOW, THEREFORE, BE IT RESOLVED: That this Council, as the governing body for the Santa Ana Public Library, adopts and agrees to be bound by that certain amended Joint Powers Agreement of the Santiago Library System dated November 5, 1973, a copy of which is attached hereto and made a part hereof by reference as though set out in full herein; BE IT FURTHER RESOLVED: That this Council as the gov- erning body for the Santa Aha Public Library, readopts, ratifies and agrees to be bound by the Rules and Procedures and Plan of Service of the. Santiago Library System previously approved by the Council on August 26, 1972, a copy of which Rules and Procedures and Plan of Service of the Santiago Library System are attached hereto and made a part hereof by reference as though set out in full herein; BE IT FURTHER RESOLVED: That the Mayor and the City Clerk of the City of Santa Ana be and are hereby empowered to execute the amended Joint Powers Agreement dated November 5, 1973, on behalf of the City of Santa Ana andthe Santa Ana Public Library. RESOLUTION NO. PAGE TWO PASSED AND ADOPTED by the City Council of the City of Santa Ana at its regular meeting held on the 5 day of November , 1973. ATTEST: CLERK OF THE COUNCIL STATE OF CALIFORNIA COUNTY OF ORANGE CITY OF SANTA ANA ss I, FLORENCE I. MALONE, do hereby certify that I am the Clerk of the Council of the City of Santa Ana; that the fore- going Resolution was introduced to said Council at its regular meeting held on the 5 day of November , 1973, and was at said meeting ~ and adopted by the following vote, to wit: AYES, NOES, ABSENT, COUNCILMEN: Evans, Yamamoto, MarkeL Garthe, Patterson, Ward, Griset COUNCILMEN: None COUNCILMEN: None CLERK OF THE COUNCIL J/ A. WIT~EKS% CITY ATTORNEY 3/88 DUE TO POOR CONDITION ORIGINAL DESTROYED JOINT POWERS AGREEMENT Pursuant to Title 1, Division 7, Chapter 5 of the Government Code of the State of California (Sections 6500 to 6513), a Joint Powers Agreement is hereby entered into between the ORANGE COUNTY PUBLIC LIBRARY, the PLACENTIA LIBRARY DISTRICT, the YORBA LINDA LIBRARY DISTRICT, the HUNTINGTON BEACH PUBLIC LIBRARY, the NEWPORT BEACH PUBLIC LIBRARY, the FULLERTON PUBLIC LIBRARY, the SANTA ANA PUBLIC LIBRARY, the ANAHEIM PUBLIC LIBRARY, and the ORANGE PUBLIC LIBRARY. RECITALS WHEREAS, the State of California has enacted the Public Library Services Act in order to encourage the development of free public libraries throughout the State by grants to public library systems for the purpose of: (a)Assisting them in establishing, improving and extending library services; and (b) Encouraging the establishment of library systems in areas where such cooperation would facilitate improved service; and WHEREAS, the parties to this Agreement are desirous of estab- blishing a cooperative regional library system to be known as the SANTIAGO LIBRARY SYSTEM for the purpose of improving and extending library service to all residents of these Library Districts by closer cooperation among their respective libraries, and in order to obtain the benefits of such a system as provided by law on such terms and conditions as hereinafter follow; NOW, THEREFORE, pursuant to the provisions of the California Education Code, Division 20, Chapter 1.5, comprising Sections 27111 to 27147, t~e Dsrties hereby form the SANTIAGO LIBRARY SYSTEM. The obligations and conditions that hereinafter follow are -1- contingent upon approval by the State Librarian of the plan of library service which has been submitted by the member libraries. 1. POWER OF SYSTEM. The SANTIAGO LIBRARY SYSTEM shall have all the powers, prerogatives, and authority necessary to effective- ly plan, operate and administer a public library system and to establish, improve and extend library services within the geographic boundaries of the SYSTEM. It shall plan and determine the use to be made of any funds ~eceived by the SYSTEM from any source and may expend such funds in accordance with such plans and determinations. The System Council, or such administrative officer as it may from time to time appoint, may administer and exercise this power pur- suant to the rules and regulations as adopted in the manner set out here-after. 2. GOVERNING BODY OF SYSTEM. The SANTIAGO LIBRARY SYSTEM will be administered by a Council consisting of the Head Librarian of each member library or such other person as has been designated by the governing body of that library. Governing boards or Council members may designate alternates to sit, deliberate and act in the absence of the appointed Council member. The Council will elect one of its members as President, who shall hold office for a one-year term. Said term shall be for the operating year. The President, or his designated alternate, shall preside over all meetings of the Council. The Council shall draw up rules and regulations from time to time as they deem advisable; however, such rules and regula- tions shall not be valid until they have been ratified by the govern- ing board of each member library. Proposed rules and regulations will be adopted by a majority vote of the System Council as consti- tuted at the time and submitted to the governing boards for ratifica- tion. Every official action taken by the System Council shall be affirmed by a formal vote of the members of the Council. Minutes shall be kept of its meetings, copies of the minutes of each meet- ing shall be transmitted to the governing board of each member library within five days of the meeting. A journal shall be maintained re- cording official acts taken. 2 3. SOURCE OF SYSTEM FUNDS. The SYSTEM shall expend for SYSTEM purposes such monies as may be received from: (1) the State of California pursuant to Article.6, Chapter 15, Division 20, Part 4 of the California Education Code or such other grants or appropria- tions as may be made; (2) the Federal Government pursuant to any program related to library purposes; (3) private or public founda- tions, organizations, corporations, companies, unions, or associa- tions; (4) private individuals by gift, devise or bequest. The SYSTEM is empowered and authorized to make any applications and/or agreements necessary to be or become eligible for such financial support, except that such applications or agreements shall not impose conditions of the type prohibited by Education Code Section 27121, or the rules and regulations previously adopted by the SYSTEM pursuant to Clause 2. 4. OWNERSHIP OF SYSTEM-PURCHASED ITEMS. Ownership of items purchased with SYSTEM funds shall be in the SYSTEM or in member li- braries as the System Council may in each instance determine. Such determinations shall be made at the time of purchase. 5. OPERATING EXPENSES OF SYSTEM. The System Council may authorize the payment of necessary SYSTEM salaries and expenses from SYSTEM funds. The System Council may periodically authorize the transfer of SYSTEM funds in such amounts as to them seem advisable, to the ORANGE COUNTY PUBLIC LIBRARY to defray the estimated cost of purchases of materials and supplies to be made for the benifit of SYSTEM during the following period by the said ORANGE COUNTY PUBLIC LIBRARY, acting in its role as fiscal agent of SYSTEM. 6. ACCOUNTING FOR FUNDS. All funds received and disbursed by the SYSTEM shall be strictly accounted for, according to accepted procedures and practices for governmental entities. 7. FISCAL AGENT. The ORANGE COUNTY PUBLIC LIBRARY will perform the following services: (a) Act as contracting agency with the State of California for the receipt, disbursement and accounting of such funds as may he allocated by the State government, Federal government, or private sources for SYSTEM use. (b) Issue reports of receipts and disbursements and accounting of funds, or shall do so on demand of any member library. (c) Act as the contracting officer for the SYSTEM for the ordering and requisition of books, materials and supplies required for the effective and efficient operation of the SYSTEM. 8. ADMINISTRATION OF MEMBER LIBRARIES. The member libraries shall administer their own public libraries independently, selecting their own hooks, hiring their own personnel, and operating according to the policies and rules established by their own governing bodies. 9. ADDITIONAL MEMBERS. Other public libraries may apply for membership in the SANTIAGO LIBRARY SYSTEM, provided they meet the requirements for SYSTEM membership as established by the California State Library and by the laws of the State of California. Applicants will be considered for SYSTEM membership if their application is approved by a majority of the System Council. Approved applications will be submitted to the governing board of each member library. Membership will be granted upon approval of the governing board of each member library. 10. WITHDRAWAL OF A MEMBER. Any member library may withdraw from the SANTIAGO LIBRARY SYSTEM by serving formal written notice of its intent to so withdraw at least one h~ndred and twenty (120) days prior to the end of the operating year. The SYSTEM shall con- tinue to exist so long as there are two member libraries, provided that these two meet the requirements of SYSTEM membership. Libraries which withdraw are subject to such rules and regulations governing withdrawal as the System Council shall beforehand have established. 4 i':':.' 11. TERMINATION OF SYSTEM. ~his library system may be ter- minated at any time by resolutions of the governing boards of all the members in this SYSTEM at the time termination is voted. A decision to terminate shall be come effective whenever designated in the termination agreement. Upon termination, all just claims against the SYSTEM shall be paid, distribution made to the State and Federal governments as required by applicable law, and the remaining assets distributed among all parties who are then members of the SYSTEM in proportion to the population of each member in relation to the total population in the SYSTEM. 12. FISCAL AND OPERATING YEAR. The fiscal year and the opera- ting year of the SYSTEM shall be the same, and shall commence July 1st of each year. 13. DEBTS. That no debt, liability or obligation of the SANTIAGO LIBRARY SYSTEM shall constitute any debt, liability or obli- gation of any party to this Agreement. 14. AMENDMENT. This Agreement may only he amended by the action of all the respective governing bodies constituting this SYSTEM. 15. EFFECTIVE DATE. The effective date of this Agreement is November 5j 1973 ATTESTATION: Florence I. Malone Clerk of the Council Approved as to form: James A. Withers, Cit¥.2~torney By C~narle~ ~. ~L~he~to Assistant/City At~torney CITY OF SANTA ANA a municipal corporation 5 SANTIAGO LIBRARY SYSTEM RULES AND 'PROCEDURES MEETINGS Meetings will be held at the Orange County Public Library unless place of meeting is otherwise set by the System Council. F~etings will be held at least once a month~ and a schedule of bi-weekly m~etings on the 2nd and 4th Tuesday, of each month will be followed until revised by a majority vote of the System Council.. Any member may call for a special meeting by contacting the President and stating the purpose. The President will notify members of regular meetings at least ~hree (3) days prior to the meeting, ~nd .of special meetings at least 24 hours in advance of the agenda proposed. If a member cannot attend or send a representative, the President must be notified at least one day prior t? the meeting. · ~h[nutes of each meeting will be prepared by directive of the President and sent to each member, governing board, and other ~esignees within ~ive (5) days after the meeting. Xeutings will be held pursuant to the Ralph M. Brown Act as set forth in the California Government Code. II = QUORUM A majority of the total voting members of the System Council will Comprise the quorum. No meetings will be held unless a quorum is present. - III - VOTING . The vote will be cast by the librarian or such other person as has beun designated by the governing Board of the member libraries, or by the representative accredited to the president by said librarian. A simple majority of the quorum is required to enact any business of the system unless otherwise stated in the Rules and Procedures. A two-thirds majority vote of the membership is required for adopting the budget and amending the Rules and Procedures. The System Council will elect, one of its members President in the first regular meeting of the operating (fiscal) year. The president's term shall be one year, and he shall preside ~t all Council meetings until his successor is elected in the first meeting in July of the following year. The President may also appoint committees who will study and report to the System Council on specific programs. V -AMENDmeNTS' ~mendments and additions to these rules may be proposed at any, regular or special meeting. Such amendments will be published in the minutes, voted on at the following meeting, and submitted to the governing board of each agency for ratification, pursuant to the Joint Powers Agreement. VI - BUDGET A~D ACCOUNTIN~ The System Budget for the use of System funds is to be drawn up and adopted by the System Council prior to requesting annual grants from the State; to be reviewed and modified, if necessary, after exact amount available is made known by th~ State. The fiscal operating year shall be from July 1 through June 30. The' Orange County Treasury will be designated the Depository for · the System funds, and the County Treasurer as Treasurer for the System· The Orange County Auditor-Controller will be designated the Auditor for the System and will establish a fund and maintain a~propriate records for the System. Internal accounting procedures will be adopted after consultation with the designated auditor, and will be designed to insure com- patibility with established accounting practices in use by him. All bills will be approved by a majority vote of the System Council and certified by the Council President and Fiscal Officer before they are submitted to the County Auditor for payment. As Fiscal Agent, the Orang~ County Publ%c Library will perform the following services= ACt ~'s"~-~0~tracting agency with the State of California for the receipt, disbursement, and accounting of such funds as may be allocated by the State government, Federal government, or private sources for System use, pursuant ~o the Joint Powers Agreement. Issue quarterly reports of reqeipts and disburse- ments and a¢countin.g of fund~, or shall do so on .demand of any member library. · Prepare reports required by the State of California, and submit these reports to the System Council for approval. VII - PERSONNEL The System Council may contract for ~professional services, as required. The System Counci~ may from time to time employ personnel, either permanent or in an extra help classification, to perform obligations of the Plan of Service, as may be decided by the System Council. Any personnel hired for these duties will be processed through the Orange County Personnel Department and 'will be covered by an Orange County Personnel item number and appropriate insurance and liability policies. All wages and fringe benefits that will accrue under the OranGe County Personqel Resolution will be paid for by the SyStem. .yIII -.~URCHASING All purchases made by the Santiago Library System will be transacted by and through the Orange County Purchasing Department in accordance with their standard rules and procedures. PLD 5 -~Revised 8-66) ~ublic Library Services Act PLAN OF SERVICE A PLAN OF SERVICE, approved by the participating public agency or agencies, must accompany the application of a library or libraries for grants under the Public Library Services Act of 1963~ The PLAN OF SERVICE must follow the outline below as to the sequence ~d numbpr~ng of topics and t_he. scope of each. Xte~ I through 13 must be ~ompleted by all systems. Items 14 through 16 must be completed by cooperative systems only. Name of System: SANTIAGO LIBRARY SYSTEM · TO Be Completed By All Systems 1. Selection of Materials Describe the manner in which selection of materials will b~ consolidated or coordinated throughout the system. Attach 'copies of the system's written book selection policy. It will be the policy of the system that elch member library will continue to have sole responsibility for the materials which it selects and purchases for its o%~n librar~ collection. Staff members of the system mamber libraries .shall have access to all review copies for examination as do ~he librarians of the Orang~ County Library. At each meeting, consultation and decision.as to the purchase, duplication and location of the more expensive, scholarly and technical books, which are on the monthly list for ordering, will be the primary objective, with proper reporting to each Chief Librarian, as required. Cooperative use of specialists in the initial selection committees wil~ be a part of the continuing pattern of book selection. Each participating library may have the use of a copy of the County Library's monthly available list, which will include both new a~d replacement titles to be selected for order. A substantial portion of the grant for the System will be spent cooperatively to strengthen the collections in areas where the study has shown need exists. Attached hereto is a copy of the System's wr~tt.n book selection policy. ------~-~---A~qui~iti~n of Materials (Revis~ 8-66) Describe the manner in which the acquisition of materials will be consolidated or coordinated throughout the system. The Orange County Library is presently utilizing the County's oentralized data processing equipment (IBM 360) for producing ~nthly annotated "approved for order" lists (up to 1800 titles, new and replacement), review of selections by title and branch, print-out of vendor orders and enc=mbrances, and update of summary financial reports throughout the year. Inclusion of ail members of the Santiago Library System in these procedures will greatly help in review of selections'and coordination of orders for wise distribution of expensive and technical materials to be purchased b~the System, as well as by the separate libraries. Organization and Physical Preparation of Materials ~kscribe the manner in which the organization and physical preparation of materials will be consolidated or coordinated ~roughout the system. If through a processing center, indicate the agency responsible. If processing is to be done by a public or private agency outside the system, indicate the contractural arrangements contemplated for each library /~a the system. Where two or more centers or outside agencies are involved, indicate the manner in which the work is to be ~lvided. ? Cooperative efforts will be made to consolidate t~e lists of hbldings of system member libraries in order to produce a simplified means of checking member libraries' collections. Member libraries may oontract with the Orange County Library for inclusion in that library's computer assisted book catalog. Ongoing efforts will also include investigating the fea~ibilJ, ty of all compatible forms Of cooperative organization and physical preparation of both book and non-book library materials. ! 4. L~ndin~ of Materials Describe the lendin~ policy which will obtain throughout the system and any uniform regulation which may apply to the · . entire system. Indicate whether a uniform borrowing card will be provided all residents of the area served by tne system. Include a definite statemenu that materials borrowed from any one service outlet (main library, branch, station, bookmobile) may be returned without penalty to any other !~ervice outlet in the system. L~brary materials will be freely available to all residents of the area served by the System, subject always to the rules ~nd regula- tions of the member libraries. ~y member library may borrow materials from any other library of the System. A resident of the area served may borrow materials from any member library or service · '-.. .' -3- PLD 5 ' (R~vis ' 8-66) outlet and may return them without penalty (except for fines and other penalties resulting from the misuse of materials) to any other service outlet in the System. With the availability of the book catalog, including hokdings and locations for all member libraries, it will be possible to direct E~quests promptly to the library listing that holding. Uniform regulations will be discussed and agreed upon as the need b~comes evident. No uniform borrower's card is planned at present because of the d~fference in charging methods· Continuing studies will be made as new systems become available at reasonable cost. Special attention is being given now by the Orange County Library to applications of E.D.P. systems that are being developed by IBM a~d other compatiable systems, with the hope of finding a means of centralized circulation control at reasonable cost. The sophis- tication of the Orange County Data Processing Center's hardware is such that investigation of feasible systems is warranted. 5o Reference and Research Servic~ Describe the reference and research service which will be avail- ble throughout the system, including any central reference. facility which exists or may be planned. Indicate the policy and method by which reference questions which cannot be answered in any one service outlet will be referred to an outlet with greater or more appropriate resources. -~'- The system has two area libraries, Orange County Public LibrarY's Garden Grove Branch and the Sana Ana Public Library· Both libraries' reference facilities are open to all staff patrons of all member libraries. Member libraries use area libraries for quick action telephone reference questions· More lengthy research questions are ~=layed via teletype to the Reference.Center at the Santa Aha Public Library. There research is done or the question is refer- red to SCAN, INFO, the Sutro Library, The California State Library or other agencies via TWX. The Reference Center is also the central processing agency for all members' inter library loan requests. Those requests unanswered by other members via teletype, are relayed to the California State Library and other library systems .~n~ libraries via TWX. People are being encouraged to use their local l~braries by means of -a public information program, financed by grants, making.them aware of the enriched colleutions and cooperative service developed through the System. ~nt~ravailability of ~aterials and information Describe the method whereby each participating library may ascertain specific iholdings of all other participating libraries. Include a definite statement that material and information contained in any one service outlet will be available on the same basis to all library users in the area served by the system. Describe the method or methods by which - 4 - · ' PLD 5 ....... -~- .~-- ~R~vi~ed 8-66} ~aterials and information will be transferred from one service outlet to another. Materials and information contained in any one service outlet will. be available on the same basis to all library users in the area served by the System. Inquiries between libraries will be encouraged. · Information from non-circulating materials will be copied at cost for all patrons. Users who cannot go to the library holding these materials will be served by mail. The System has established'a scheduled delivery service, based on the County Library's delivery service, to deliver inter-library ~oans and material borrowed from one library and returned to another. Costs of initiating the service are being defrayed from grant funds, and continuing costs will be paid from said funds. Equal Access Include here a defihite statement that all of the services of each library in the system will b~ available on the same basis to all residents of the ~rea served by t. he system. As stated in paragraphs 3 and 5 above, all of the services and ~aterials of each member library in the System are available to all residents of the area served by the System, subject to the rules and regulations of each member library - exceDt that non- resident fees may not be charged by a member library to a resident of another co~unity which is a member of the System. B. E~tension Services Attach a statement of each participating library's standards · for branches, s.tations or other extension of service beyond .its headquarters building. It is the objective of all member libraries to meet all ALA standards and many are currently developing standards for books, deposit colleotions, delivery and bookmobile services. 9. Ma~or Libraries List all public libraries containing 400,000 or more volumes which may exist within the surrounding.area but are not included in this system. Describe any agreements whereby the resources of these libraries will ~e available to the system. There is no library in this area other than Orange County ~ublic Library which contains over 400,000 volumes. ~sources of major libraries in other areas are available primarily through traditional inter-library loan procedures. It may be possible in the future to work out reciprocal agreements with major libraries in the Los Angeles-Long Beach area after thorough study o£ the Lowell Martin report on the Regional Survey. The developing college and university libraries in the Oranqe County area, while not large at the present, offer an excellent possibility of some sort of reciprocal use, if no more than that o£ the usual inter-library loan, and inter-library cooperation with many excellent industrial and technical libraries in the County is already a fact, on an informal basis. Area-Wide Pro~ects Describe any services which may be planned for' the entire a~ea or a larger portion of it than will be served by this system and in which this system will participate. Such pro- ~ects may include a processing center, deposit center, major ~eference center, bibliographic center, etc. Area-wide projects of cooperation are already established among Orange County libraries, including public, college and university, and industrial and technical. These.include': Union list of periodicals.. Check-list of expensive reference and out-Of-print items. Cooperative central storage (public libraries only. Where is no actual contractural agreement, but the governing boards approved cooperation under agreed ~lidelines of responsibility and selection). Outreach - The Outreach Program will seek out and provide & comprehensive resource of library materials.to that segment of the population which has in the past indicated little use for a library. Physically Handicapped - Materials will include Optiscope · enlargers for the visually handicapped; audio sets for the hard of hearing; Masterlens systems for students with visual problems; and Braille and talking books for the blind. These materials will be made available in each member library in an area easily accessible to those in wheel chairs, on crutches, or to those vlsually handicapped. Materials will be for use in the library, or arrangements will be made for use in the home. This program is designed to ~troduce a service to a group who have not been previously served; to bring to ~he handicapped an exciting new world; to broaden the horizon of those who are not pate in a world of sight, sound, and action. able to partici- Coordination of Systems PLD 5 {ReviSEd 8-66) Describe the manner in which any services provided by this system will be coordinated with similar services provided by other systems. At the present time, none has been contemplated in Orange County. Cooperation with other systems, such as the Metropolitan, Inland, Long Beach, L.A. County, and L.A. City Systems which are in a ~ontiguous area, will be explored and may add a fruitful dimension. 2. Describe any of the following system-wide services which wil~ be provided as the result of establishing the system, ~nd which are not described elsewhere in this plan: The Orange County Public Library has a depository collection of United States Government publications. This collection will be available under that library's usual rules. This collection existed prior to the system. The Orange County Public Library has a depository collection of California State publications. This collection will be available under.that library's usual rules. This collection existed prior to the system. Foreign.language collections will be expanded cooperative-~ ly to have more titles available. These would be chiefly in 'the areas of Spanish, French, German, Russian and Japanese. Special subject collections, and art will be expanded. such as business, music A film collection has been developed and .is now in circulation to the public. /, Works of art, 9riginals or reproduction, will be pur- chased cooperatively if funds are available. 'k..All member libraries have copying equipment for patron 1. A microfilm program has been developed with equal access by all members of the system. n. It is planned to intensify in-service training for the benefit of all member libraries. pi Cooperative newspaper publicity concerning the system and its services is done through the Orange County Public Library. S. Posters, displays,.and exhibits planned and used cooperatively by member libraries. ' ' (l%evtsed 8 ~6) Story hours, summer reading programs and sunumer intern and children's programs are done on a ~ooperative basis. Participation of the member libraries and local colleges and universities in adult education programs. Items 14-16 to be .completed b~ cooperative systems only 14. Legal...Structure. Describe the legal structure within which the system will operate. Include copies of pertinent contracts. Describe the composition of the executive committee for the sys=em. The System has been established under the Public Library Services Act of 1963 and as amended, 1966, Chapter 1.3 of Division 20 of the ~ducation Code of the State of California. A~reements between the members are authorized under the. Joint ~xercise of Power Act, Article 1, Chapter 5, Division 7, Title 1, of the California Government Code. With the consent of their respective governing bodies, all public ~ibrary agencies within Orange County are e!iqible for membership. The Orange County Public Library is authorized by agreement to 'act as %he contracting agency for the System with the Sta:e of California for the receipt, disbursement and accounting of such f~ds as may be allocated by the State for System use. A~ Executive Council, consisting of the head librarians of the · ~nnber libraries or their designated representatives, acts as the governing agency Qf the System, drawing up rules and regula- tions for implementing the stated purposes of this system and its opera%ion, and authorizing expenditures from system funds. The council appoints a Chief Fiscal Officer. ~ ~So S_taffing. '' List all personnel who will be engaged in s~stem activities for mere than twenty-five percent of their working time. Indicate those on this list who will be engaged exclusively in system activities. · ersonnel may be employed by'the System fQr the purpose of administkating ~d coordinating system-wide activities. The operations of the staff of the member libraries belonging to the System wall not require any personnel devoting 25% or more of their time to Sys%em activities. ~6. ~hys~cal Facilities ~ I~ some or all of the ~ystem services are to be housed in a building or buildings separate from those of the member ~' -8- ~ PLD 5 '~' (Revi~a 8-66) ]{~raries, describe the proposed physical facilities. NO s~ch facilities are planned.