HomeMy WebLinkAbout78-121RESOLUTION NO. 78- 121
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA
ANAAMENDING RESOLUTION NO. 58-281 TO ADD THE NEW,
UNREPRESENTED MIDDLE-MANAGEMENT CLASS OF POLICE RECORDS
MANAGER AUTHORIZED IN THE 1978-79 ANNUAL BUDGET FOR
THE POLICE DEPARTMENT
WHEREAS, on November 3, 1958, the City Council passed and adopted Resolution
No. 58-281, revising and re-establishing the Basic Compensation Plan for all officers
and employees of the City of Santa Aha; and
WHEREAS, Section 1004, Article X of the City Charter of the City of Santa Ana
requires the City Manager to prepare, install and maintain a position classification
and pay plan subject to Civil Service Rules and Regulations and the approval of the
City Council; and
WHEREAS, the City Council has from time to time amended said Resolution; and
WHEREAS, it is now desired to add a new class to the City's Classification and
Pay Plan, to designate such class as being unrepresented Middle-Management, and to
assign salary and wage schedules thereto; and
WHEREAS, this action will increase neither the number of positions nor the funds
already allocated in the Annual Budget for the current fiscal year:
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Aha:
1. That Section 3 of Resolution No. 58-281, as amended, is hereby further
amended by:
a. Adding~ in proper alphabetical sequence, the class title of POLICE
RECORDS MANAGER at Salary Range No. 419, $1612-$1960.
b. Designating said class as Unrepresented Middle-Management
2. That this Resolution shall be operative from and after October 1, 1978.
ADOPTED, this 18th day of SePtember , 1978, by the following vote:
AYES: COUNCILMEN: Brandt,
NOES: COUNCILMEN: Bricken
ABSENT: COUNCILMEN: Evans
Ortiz, Yamamoto, Garthe, Ward
I~YOR
ATTEST;
APPROVED AS TO FORM:
CITY OF SANTA ANA
POLICE RECORDS MANAGER
DEFINITION
Under direction, directs, coordinates and supervises the twenty-four hour operation
of the Police Records Section and conducts a continuous review and analysis of records
keeping/data retrieval and transmission systems and procedures to improve aud maintain
efficiency and cost effectiveness of operations.
EXAMPLES OF DUTIES
Plans, organizes, directs, coordinates and, through subordinate-level shift supervisor,
supervises the activites and personnel engaged in receiving, typing, processing, storing,
retrieving and transmitting records, reports and data pertaining to crimes, criminals,
investigations, arrests, accidents, complaint incidents and related matters; directs
and controls the warrants, teletype computer communications, word processing, statistical
re?n~'o~ document reduction and related activites; in consultation with administrative
superiors, formulates, develops and implements operational goals, objectives, policies
and work procedures and standards; prepares master work schedules and priorities and
assigns personnel and other resources; consults with police line managers regarding
record keeping and data retrieval/transmission needs or problems; analyzes and evaluates
existing and alternative systems and procedures to eliminate problems or determine
feasibility and application of new or improved methods and techniques; proposes con-
ce~t~z! systems designs and, upon approval, devises and installs new or revised systems,
procedures or methods; enforces strict adherence to regulations and procedures governing
the security and privacy of criminal history records and personal information; selects,
trains and evaluates subordinates; maintains discipline and evaluates and resolves or
denies grievances; prepares special studies and comprehensive reports; prepares budget
estimates and controls expenditures; and performs other related duties as required.
DISTINGUISHING FEATURES OF THE CLASS
The incumbent of this single-position, middle-management class is a non-sworn/civilian
member of the Police Department and is accountable to a sworn police administrator
for the efficient and effective operation of the department's central records/data
management functions and activities. The work of this position requires the application
of proven expertise in the analysis, design and implementation of record/data manage-
ment systems and procedures and management and control of manpower and other resources
of an organizational unit which must operate on a continuous basis the year around.
RECOMMENDED MINI~fUM.gUALIFICATIONS
Education and experience equivalent to graduation from college in business or public
administration or related field and five years' of responsible records/data management
experience, including two years' as a supervisor or manager of a law enforcement or
courts records management operation, or any equivalent combination of training and
experience which provides the following knowledge, skills and abilities: