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Home My WebLink About90-0223O7 REL:mb(18) 9/12/89 Rev. 3/7/90 RESOLUTION NO. 90-022 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE DESTRUCTION OF CERTAIN RECORDS IN THE FINANCE AND MANAGEMENT SERVICES AGENCY. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA that the destruction by the Executive Director of Finance and Management Services those certain records set forth in Exhibit A, attached hereto and incorporated herein, is hereby approved, in accordance with Government Code Section 34090. ADOPTED this 2nd day of ADri] , 1990. ATTEST: Mayor ~ce C. Guy / ~ Clerk of the Coun~l ~ COUNCILMEMBERS: Young Aye Acosta Ay8 Griset Ay~ May Aye McGuigan Aye Norton Aye Pulido AY~ APPROVED AS TO FORM: City Attorney 30:) FINANCE RIr=NCY RECORD8 Budget Report by Activity Budget Report by Funds (Coaputer Printout) Daily Equipment Distribution Financial Report Financial Report (Norking Papers) 8AAP 8asboy Mileage Error & Update Listing (Computer Printouts) 8enmral Ledger Trial Balance 8sheKel Purpose Financial Statements Housing Authority ... Agenda Actions Vendor W-9 Tax Form Cost Reconciliation Security Pacific National Bank Trustee Residential Mortgage Revenue Bonds 1981 Issue HUD Files, Estimate Total Required ~nnual Contributions Records of HUD Deposits Posted Cancelled Checks Check List for HAP Audit Report, Conrad & Associates Moderate Rehab Administrative Cost New Construction Revenue and E~psnditures (Working papers) Existing Housing Programs (Ledgers, 8mnmrel Fund Cash Balance~ Journal Voucher) Norking Papers, Housing, Assistance Payments June 50, 1982 June 50, 1983 1984-85 FY 81-82 June 1985 June 50,1983 1984-85 June 50, 1982 June 50~ 1982 1985 1984 FY 85-86 FY 85-86 1982-86 1982-84 1985-85 1981 FY 80-81 FY 80-81 1981-82 1981 FY 82-83 1 310 New Construction Program (Analysis of General Fund Cash Balance) Expenditures vs. Appropriations Moderate Rahab (Analysis of General Fund Bank Balance! Statements of Revenues & Expenditures) Bank SAHA (Reconciliation Statement) HAP Cancelled Checks (Housing Authority Project) HUD Files (Estimate of Required Annual Contributions) Closing Entries (Journal Vouchers) Work Sheets for Operating Statements Allocation of Administrative Expenses Housing Files ..~ Cash & Warrant Reconciliation Housing Authority Administration Cash Allocation Housing Authority Overpayments Affidavits to Obtain Duplicate of Lost Checks General Ledger Trial Balance Administrative Fee Allocations Loan Funds Dispursement System~ 1st Nationwide Savings 1st Interstate Bank Rahab Loan Reports for Housing Authority Inventory Error Listing Inventory Reconciliation 3ournal Vouchers Ledger Maintenance Error Listing Payroll Attendance Reports Payroll Check Registers Payroll Listing for PERG FY 81-82 1979-80 FY 81-82 FY 81-82 82-85 FY 81-82 2979-85 1980-82 1985 1984 FY 83-84 FY Bb-87 85-8& FY 8&-87 FY 87-88 86-87 85-8& 198&-87 3uly 1986 FY 85-86 3uly 1986 FY 85-86 1983 3une 81- 3une 84 1984-85 3uly 1985 Completed lq84-85 1978-817 1985-84 1980-81 1983-84 2 '311 Personnel Profile & Action Requests Reports of Revenue & Expeditures (2) " " " ( 4 . ,, . ( ~ " " " (4) " " " ( 4 . . ,, (~) Revenue Ledger Report by Funds RFP for Annual Independent Audit FY 87--88 (Unsuccessful B~dders) RFP~ ~or Finance Agency Statements of 8ross Receipts Stock Statue Report Transaction Report & Claim Register - Carl Warren Co. 1974-78 FY 77--78 78--79 79-80 80-81 81-82 82-83 8~-84 84-85 1978-8& 1988 1985 1~82--85 July 1985 June 1985 Unpostables Work Experience Time Cards Summer Employment In-School Youth Program Adult CETA Working Papers (Financial Statements~ Revenue and Expenditure Adjustments including Ledger Shem~e) Year End Accruals I~84-85 1979-1~85 FY 81--82 June 50~ 1~82 Clerk of Council/Records RESOgO-2