HomeMy WebLinkAboutRAINMAKER THINKING 1 - 2003WO;i:, i',i~ PR~D 1~-2.003-006
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[~/'7[ ~ !¢ ~; STANDARD CONSULTANT AGREEMENT
THIS AGREEMENT, made and entered into this ~ day of January, 2003 by and
between Rainmaker Thinking, Inc., a Connecticut corporation (hereinafter "Consultant"), and the
City of Santa Aha, a charier city and municipal corporation organized and existing under the
Constitution and laws of the State of California (hereinafter "City").
RECITALS
The City desires to retain a consultant having special skill and knowledge in the field of
.making presentations to groups of staff relating to training in management
development, particularly manaDng the generation mix .
Consultant represents that Consultant is able and willing to provide such services to the
City.
In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected fi.om a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms m~d conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform those services as set forth in Exhibit A to this Agreement.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services,
the rates and charges identified in Exhibit A. The total sum to be expended under this
Agreement, shall not exceed $3,500.00 plus those reasonable incidental expenses explicitly
referenced in Exhibit A during the term of this Agreement, and in no event shall exceed
$10,000.00 even including expenses.
b. Payment by City shall be made within thirty (30) days following receipt of proper
invoice evidencing work performed or expenses incurred, subject to City accounting procedures.
Payment need not be made for work which fails to meet the standards of performance set forth in
the Recitals which may reasonably be expected by City.
3. TERM
This Agreement shall commence on the date first written above and terminate on Jtme 30,
2003, unless terminated earlier in accordance with Section 12, below. The term of this
Agreement may be extended upon a writing executed by the City Manager or designee and the
City Attorney.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer-employee relationship, a joint venture relationship, or
to allow the City to exemise discretion or control over the professional manner in which
Consultant performs the services which are the subject matter of this Agreement; however, the
services to be provided by Consultant shall be provided in a manner consistent with all
applicable standards and regulations governing such services. Consultant shall pay all salaries and
wages, employer's social security taxes, unemployment insurance and similar taxes relating to
employees and shall be responsible for all applicable withholding taxes.
5. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as
described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the City, its officers, employees, agents, volunteers and
representatives as additional insured(s) and shall include, but not be limited to protection against
claims arising from bodily and personal injury, including death resulting therefrom and damage
to property, resulting fi:om any act or occurrence arising out of Consultant's operations in the
performance of this Agreement, including, without limitation, acts involving vehicles. The
amounts of insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property damage, in the total
amount of $1,000,000 per occurrence. Consultant shall supply City with a fully executed
additional insured endorsement in substantially the form attached hereto as Exhibit B upon
execution of this Agreement and shall be approved in form by the City Attorney.
b. Reserved.
c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300
of the California Labor Code, Consultant, if Consultant has any employees, is required to be
insured against liability for worker's compensation or to undertake self-insurance. Prior to
commencing the performance of the work under this Agreement, Consultant agrees to obtain and
maintain any employer's liability insurance with limits not less than $1,000,000 per accident.
d. Reserved.
The following requirements apply to the insurance to be provided by Consultant pursuant
to this section:
2
(i) Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved in form by the City Attorney.
(iii) Certificates and policies shall state that the policies shall not be canceled
or reduced in coverage or changed in any other material aspect without
thirty (30) days prior written notice to the City.
f. If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has been procured
and is in force and paid for, the City shall have the right, at the City's election, to forthwith
terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its
time and materials expended prior to notification of termination. Consultant waives the right to
receive compensation and agrees to indemnify the City for any work performed prior to approval
of insurance by the City.
6. INDEMNIFICATION
Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, consultants, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims
for personal injury, including health, and claims for property damage, which may arise from the
direct or indirect operations of the Consultant or its contractors, subcontractors, agents,
employees, or other persons acting on their behalf which relates to the services described in
section 1 of this Agreement; and (2) from any claim that personal injury, damages, just
compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects
arising from this Agreement. This indemnity and hold harmless agreement applies to all claims
for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to
have been suffered, by reason of the events referred to in this Section or by reason of the terms
of, or effects, ar/sing from this Agreement. The Consultant further agrees to indemn/fy, hold
harmless, and pay all costs for the defense of the City, including fees and costs for special
counsel to be selected by the City, regarding any action by a third party challenging the validity
of this Agreement, or asserting that personal injury, damages, just compensation, restitution,
judicial or equitable relief due to personal or property rights arises by reason of the terms of, or
effects arising from this Agreement. City may make all reasonable decisions with respect to its
representation in any legal proceeding.
7. CONFIDENTIALITY
If Consultant receives from the City information ;vhich due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees
that it shall not use or disclose such information except in the performance of this Agreement,
and further agrees to exercise the same degree of care it uses to protect its own information of
like importance, but in no event less than reasonable care. "Confidential Information" shall
include all nonpublic information. Confidential information includes not only written
information, but also information transferred orally, visually, electronically, or by other means.
Confidential information disclosed to either party by any subsidiary and/or agent of the other
party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure
shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is,
through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation of la,v; or (e) is independently developed by the Consultant without
reference to information disclosed by the City.
8. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under
this Agreement.
9. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other
telegraphic communication in the manner provided in this Section, to the following persons:
To City:
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, California 92702-1988
telefacsimile (714) 647-6956
With courtesy copies to:
and,
City Manager
City of Santa Ana
20 Civic Center Plaza (M-31)
P.O. Box 1988
Santa Ana, California 92702-1988
telefacsimile (714) 647-6954
City Attorney
City of Santa Ana
20 Civic Center Plaza (M-29)
P.O. Box 1988
Santa Ana, California 92702
telefacsimile (714) 647-6515
4
To Consultant:
JeffCoombs, CEO
Rainmaker Thinking, Inc.
53 Lawrence Street
New Haven, CT 06511
telefacsimile (203) 772-0886
A party may change its address by giving notice in writing to the other party. Thereafter,
any notice, tender, demand, delivery, or other communication shall be addressed and transmitted
to the new address. If sent by mail, any notice, tender, demand, delivery, or other
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by telefacsimile, any notice, tender, demand, delivery, or
other communication shall be effective or deemed to have been given twenty-four (24) hours
after the time set forth on the transmission report issued by the transmitting facsimile machine,
addressed as set forth above. For purposes of calculating these time frames, weekends, federal,
state, County or City holidays shall be excluded.
10. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event ora conflict between the terms of this Agreement and any attachments hereto, the
terms of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the City and by an authorized representative of Consultant. The parties
agree that any terms or conditions of any purchase order or other instrument that are inconsistent
with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant nor
the City. Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any party, or anyone acting on
behalf of any party, which are not embodied herein.
11. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
shall be construed to limit the City's ability to have any of the services which are the subject to
this Agreement performed by City personnel or by other consultants retained by City.
12. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of termination,
subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver
to the City all work product completed as of such date, and in such case such work product shall be
the property of the City unless prohibited by law, and Consultant consents to the City's use thereof
for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
13. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities. Consultant affirms that it is an equal opportunity employer
and shall comply with all applicable federal, state and local laws and regulations.
14. JURISDICTION - VENUE
This Agreement and all questions relating to its validity, interpretation, performance, and
enforcement shall be government and construed in accordance with the laws of the State of
California. This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and govemed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
15. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Aha and all other governmental agencies. Consultant shall notify the City
immediately and in writing of her inability to obtain or maintain such permits, licenses,
approvals, waivers, and exemptions. Said inability shall be cause for termination of this
Agreement.
16. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to
City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
1N WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
PATRICIA E. HEAI~Y
Clerk of the Council
DAVID N. REAM
City Manager
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
~iiefAssistant City Attorney
CONSULTANT
Rainmaker Thinking, Inc.
Federal Employer ID #
EXHIBIT A
November 21, 2002
LETTER AGREEMENT
Between City of Santa Ann ("Cliem") and RaimnakerIhinking, Inc. of New Haver~, Connecticut
("RaimnakcrThinki ng~).
By this letter, the Client and RainmakerThinking agree that RainmakerThinking *,-ill provide
services as here described:
On March 19, 2003, for 90 to 120 minutes, precise start time to be determined, Heather Nee[y,
RainmakerThinking's Master Tra/ner. will deliver her Managing the Generation ?vtixTM presentation
for the "News You Can Use" - Mid-level Management Skills Conference that v,411 be held at a site to
be determined in Santa An& CA
Client wilt p_a¥ RainmakerThinkin~; a fee of $3500, 100% payable b.v M~rch 20, 2003, plus all
related travel (includimz fully refundable aiffvae'}, lodgin,~ md other incidental ~x.penses as they
i.n. cun'ed and invoiced.
Client acknowledges that this fee reflects a substantial discount from Rainmaker'fhinking's ordinary
fee and, in consideration for that discount, Client promises and agrees to hold comqdential ail of'the
terms and conditions of this letter agreement.
AGREED THIS 2iST DAY OF NOVEMBER, 2002 BY:
For RainmakerThinldng, Inc.. Jeff Coombs, CFO
For City of Sama Ann. David N. Ream, City Manager
53~ Lawre~ce Stxeer ,~ New Haven. CT06512 e. F'aot:e:.. 26.1772.~0112 X/lO · Fax: 20&772.0&f~6
EXHIBIT A
FEB-II-200~ l,t:Z4 FROIvI-~ELO~SKY + A$$~I,~TES 203-Tgg-g4~O T-8~5 P 00~'/002 F-11g
ADDITIONAL INSU'R~D ENDORSEbt~:NT
FOR CONLM'ERCIAL GL:I~ILAL LIABILITy pOLICY
hlsurall¢¢ Colztpatly THE HARTFORD IiNSURANCE COMPANY
This endorsement modifi.~s such Luslwa~c a~ is afforded by the provisions of PoLicy
# 31SBALDO.903 relating to th~' following: t
l. The City o£Santa Ana, 20 Civic Center Plaza, Santa An,x, C~]/fom/a 92701; its
officers, employees, a~ents, voluntecm and r~pr~entat/ves are named as add///o~al/nsureds
('additional insured~') with r~gard to liability and d~fan~,,- of suits arising fi~0m the operatm~
a~d uses performed by or on behalf of thc named illsured.
2. With r~pect to claLms arising out of th~ ope. rations and uses per~arm~ by or on
beb~!Cof the named insure, d, such insurance as is afforded by this policy is primary and is not
addifior~l to or contributing with any otbec insu~'a.ce carded by or for thc bcn~fit of the
3. TMs insurance applies separamly to each/n~ured a?i-,~ whom $1aim is macl~ m
su/l is brought except with respect tn the company's l/mits ofhabflity. Th~ inclusion of any
person or org~ni:,ahon ~ an ~ ~hnl! not affect any right which such person or orgal~izatioI
would have as a cJ~;mant ifnot .~ incl,,ded
4.. With re, oct to the add/fional ilasureds, this ~ ~h:~!! not be cancelled, or
materially reduced in e. overage or l/mits except at'cea' tldrty (30) days writtm nntico ~ beea
$iv to the City of .qimta.ama, 20 Civic Cenicr P!~-a. Santa Aha, California 9'2701.
(Compl~tion ofth~ following, ~p~luding countersignatur~ is roquir~d to make this cnclorstm~m!
Effcctivc
PoLicy #
3/19/03 , this cndotsc-mealt fca-m a~ apart of
31 SBALDO903
Named Insmzd
- ~At~o~'ed R~p~sentative
.~;OVED 3~ TO POP, M
/ /// BENJAMIN KAU~MAN
~hief Assistant City Attorney
,F'EB-20-:;003 ,12:5g FR0~-BELOWSKY + ASSOCIATES 203-?gg-g400 T-g25 P.0nz/0n2 F-2{t8
,~.,u~,u. ~,.~Er~l II'lb/'~lr' gl' LIADILII ? II~l~Ul'~-~l~[,,~l~. J 02/20/2003
I
472 ~s~on Post Road,
INSURED
THIS CERTIFICATE I~ I~SUED AS A MAT'I'ER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CER'rIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
INSURERS AFFORDING COVERAGE
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN iSSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERI00 INDICATED. NOTWITI"~T.N~OING
.~NY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR Cfi'HER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAy PgRTAIN, THE INSURANCE AFFORDED SY THE POLICIES DESCRIBED HEREIN IS $UBJECT TO ALL THE TERMS, EX¢{.UgIONS AND CONDITIONS OF SLJCH
POLICIES. AGGREGATE LIMITS SHOWN MAY I-LAVE BEEN REDUCED BY P.A,! D CLAIMS. ,
~iENEFLa~ LiA~IUTY ~_CH OCCURRENCE $ 2 t 000 t 000
A [] COMMERCIALGENERALLIAalLI'~(Cr~_.~ 31SE, ALD0903 09/01/2002 08/01/2003 FIREDAMACE(~I¥onalire) ~_ ~00,O00
A 31WBCID90E1 08/01/2002 08/01/2003 E.C. ~ACH ACCIDENT 100,000
.... £.L. DI$EA~E - POUCY M~IT 500, O00
'g' _/~ENJAMIN/KAUFMAN "
CERTIFICATE HOLDER ]r~[ .~oOrrlOt,~.,llsuREo; ~r~SUREl~ r_='l-re, R: ~
ACORO2~$(7~7)
~ACORDCORPORATIONI~8