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HomeMy WebLinkAbout2003-07-21MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA JULY 21, 2003 CALL TO ORDER ABSENT POLICE COMMUNITY ROOM 60 CIVIC CENTER PLAZA SANTA ANA, CALIFORNIA 6:33 P.M. COUNCILMEMBERS Present: MIGUEL PULIDO, Mayor BRETT E. FRANKLIN, Mayor Pro Tern CLAUDIAALVAREZ LISA BIST ALBERTA CHRISTY JOSE SOLORIO MIKE GARCIA STAFF Present: DAVID N. REAM, City Manager JOSEPH W. FLETCHER, City Attorney PATRIClA E. HEALY, Clerk of the Council PLEDGE OF ALLEGIANCE MAYOR PULIDO INVOCATION RogerAragon, Police Chaplain CONSENT CALENDAR Mayor Pulido announced the following modifications to the Consent Calendar: · Excused absence for Councilmember Gamia Motion: Approve staff recommendations on the following Calendar items. Consent MOTION: Bist SECOND: Solodo CITY COUNCIL MINUTES 239 JULY 21, 2003 VOTE: AYES: NOES: CONSENT CALENDAR Alvarez, Bist, Christy, Franklin, Pulido, Solorio (6) None (0) ABSENT: Gamia (1) ADMINISTRATIVE MATTERS MINUTES Motion: Approve minutes. (Items ~10.A. and 10.B.) 10.A. ADJOURNED REGULAR MEETING OF JULY 7, 2003 10.B. REGULAR MEETING OF JULY 7, 2003 BOARDS/COMMISSIONS/COMMITTEES 13.A. VACANCY REPORT JULY 16, 2003 The Vacancy Report reflects only appointments made by the Council. Motion: Instruct Clerk to enter report into the Minutes. Board/Commission Vacancies Ward Cable Television Advisory Board Community Redevelopment / Housing Commission Youth Commission - Regular Youth Commission - Alternate TOTAL 1 5 1 2 Sr. Tenant 1 and 4 1 and 4 Board/Commission Board of Parks & Recreation Library Youth Commission - Alternate TOTAL Expired Term 2 1 5 Ward 2 and 6 2 2 and 6 13.B. Motion: APPOINTMENTS Approve appointment. CITY COUNCIL MINUTES 240 JULY 21, 2003 CONSENT CALENDAR Appoint Rose Noyola to the Youth Commission (regular member) recommended by Councilmember Christy as the Ward 4 representative for a full-term expiring on November 30, 2006 (replace Lara) 13.C. COUNCIL COMMITTEE REPORTS Motion: Receive and file. Committee Name Education and Youth Programs Public Safety Park Development/Joint Use Facilities Meeting Date(s) 03/20/03 04/21/03 05/06/03 CLERK OF THE COUNCIL POSTING REPORT The following notices were posted pursuant to the Brown Act and the Maddy Act. Council Agendas and Board and Commission resignations are posted on the door of the Council Chambers at 22 Civic Center Plaza and Committee Agendas on the door of City Hall at 20 Civic Center Plaza. Motion: Instruct Clerk to enter postings into the Minutes. (Items 15.A. through 15.G.) 15.A. 15.B. Council Meeting Agendas City Council Agenda Adjourned Regular Meeting- Closed Session Agenda Meeting Date Posted Time 07/07/03 07/02/03 3:00 p.m. 07/07/03 7/03/03 4:31 p.m. 15.C. 15.D. 15.E. 15.F. 15.G. Council Committee Agendas Technology Committee Technology Committee Main Street Development Technology Committee Special Meeting Public Safety Meeting Date Posted Time 07/09/03 07/03/03 3:30 p.m. 07/09/03 07/09/03 8:45 a.m. 07/16/03 07/10/03 3:00 p.m. 07/17/03 07/10/03 3:00 p.m. 07/21/03 07/15/03 3:30 p.m. MAYORAL PROCLAMATIONS / CERTIFICATES Motion: Declare and instruct Clerk to enter proclamations/certificates into the Minutes. CITY COUNCIL MINUTES 241 JULY 21, 2003 CONSENT CALENDAR Honoree Date 16.A. Katherine Harper 7-20-03 MISCELLANEOUS ADMINISTRATION 19.A. CLOSED SESSION REPORT- None 19.B. Motion: EXCUSED ABSENCES Excuse the absence of Councilmember Garcia from the July 21, 2003 Council Meeting, BUDGETARY MATTERS SPECIFICATIONS - PURCHASE OF EQUIPMENT AND SERVICES Motion: Award in accordance with Requests for Council Action. (Items 22.A. through 22,B.) 22.A. SPEC. NO. 02-068 - REPROGRAPHIC SERVICES MANAGEMENT SERVICES AGENCY - Renew the reprographic services for a period of one year in the annual amounts as follows: FINANCE & contracts for not to exceed Bidder: Location: Amount: American Reprographics Co. LLC Irvine dba Consolidated Reprographics Kinko's Tustin OCB Reprographics Irvine Service Assignment Corp. Santa Ana dba Color Copy Center $30,000.00 $10,000.00 $10,000.00 $10,000.00 22.B. SPEC. NO. 03-044 HEATING, VENTILATION, AND AIR CONDITIONING MAINTENANCE AND REPAIRS - Award a contract to Adelphia, Inc. d/b/a/ Chandler's Air Conditioning and Refrigeration for heating, ventilation, and air conditioning maintenance and repairs for a two-year period with options for three one-year renewals in an annual amount not to exceed $190,000.00 - Finance and Management Services Agency CITY COUNCIL MINUTES 242 JULY 21, 2003 CONSENT CALENDAR PROJECTS - MAINTENANCE~ REHABILITATION~ IMPROVEMENT, CONSTRUCTION OR CHANGE ORDERS FOR PUBLIC FACILITIES 23.A. PROJECT NO. 1733 - MAIN STREET/MACARTHUR BOULEVARD INTERSECTION IMPROVEMENTS Motion: 1. Award a contract to a contract to Palp, Inc. dba Excel Paving Company, the lowest responsible bidder, in accordance with unit bid prices in the estimated amount of $522,995.75. 2. Approve a Funding Analysis with a total estimated construction cost of $649,400.00. 23.B. PROJECT 1764 - WESTMINSTER AVENUE WIDENING/ REHABILITATION FROM EUCLID STREET TO EAST OF A BETTER WAY Motion: Award a contract to Ben's Asphalt Inc., the lowest responsible bidder, in accordance with unit bid prices for an estimated amount of $2,399,420.75 for the Westminster Avenue Widening/Rehabilitation Project from Euclid Street to east of a Better Way. 2. Approve appropriation adjustment. (Requires five affirmative votes.) APPROPRIATION ADJUSTMENT NO. 04-008 - Accepting funds from City of Garden Grove in the amount of $1,499,610.00 into the Measure M Street Construction Fund and appropriating the funds to the expenditure account in the Measure M Street Construction Fund. 3. Approve a Funding Analysis with a total estimated construction cost of $2,998,700.00. 23.C. PROJECT NO. 1767 - EDINGER AVENUE RECONSTRUCTION FROM MAGNOLIA AVENUE TO MAIN STREET Motion: 1. Award a contract to R.J. Noble Company, the lowest responsible bidder, in accordance with unit bid prices in the estimated amount of $1,015,952.70 for the reconstruction of the Edinger Avenue project. 2. Approve a Funding Analysis with a total estimated construction cost of $1,270,600.00. CITY COUNCIL MINUTES 243 JULY 21, 2003 CONSENT CALENDAR 23.D. PROJECT 7093 - ADAMS STREET STORM DRAIN CONSTRUCTION AND STREET RESURFAClNG Motion: I Award a contract to Steve Casada Construction Company, the lowest responsible bidder, in accordance with unit bid prices in the estimated amount of $338,295.00 for Adams Street Storm Drain Construction and Street Resurfacing. 2. Approve a Funding Analysis with a total estimated construction cost of $434,200.00. AGREEMENTS Motion: Direct the City Attorney to prepare and authorize the City Manager and Clerk of the Council to execute agreements. (Items 25.A. through 25.J.) 25.A. AGMT 2003-144 HISTORIC DESIGNATION MARKER PROGRAM CONSULTANT - Execute a contract with All Signs America to fabricate and install historic designation markers in an amount not to exceed $45,000.00 - Planning & Building Agency 25.B. AGMT 2003-145 - COLLECTION AGENCY SERVICES - Execute a three - year agreement with All American Capital Enterprises, Inc. with options for two one-year renewals for collection agency services - Finance and Management Services Agency 25.C. AGMT 2003-146 - CONSULTING SERVICES - Execute an amendment to the agreement with Urban Crossroads, Inc., in the amount of $30,000.00 for a total contract amount of $39,950.00 - Public Works Agency 25.D. AGMT 2003-147 - PURCHASE AGREEMENT FOR PORTION OF THE LUCKENBILL FAMILY LIMITED PARTNERSHIP PROPERTY- Execute an agreement with The Luckenbill Family Limited Partnership for the purchase of a portion of 1020 South Grand Avenue in the amount of $49,979.00 - Public Works Agency 25.E. AGMT 2003-148 - ANNEXATION ISLAND 3-SA-1 - Execute an agreement with t he County o f O range for t he annexation o f t he County Island on the northeast corner of Tustin Avenue and Seventeenth Street - Planning & Building Agency 25.F. WORKFORCE INVESTMENT SUBCONTRACTORS ACT YOUTH PROGRAM CITY COUNCIL MINUTES 244 JULY 21, 2003 CONSENT CALENDAR Motion: Direct the City Attorney to prepare and authorize the City Manager and Clerk of the Council to execute agreements. AGMT 2003-149 - Execute an amendment to increase the amount of the agreement with t he $anta Ana U nified School District for t he I n- School Success Bound Youth Program under the Workforce Investment Act Youth grant in an amount not to exceed $343,534.00 and extend the term of the contract until September 30, 2003. AGMT 2003-150 - Execute an amendment to increase the amount of the agreement with the Employment Development Division of the State of California for the In-School KEYS Youth Program under the Workforce Investment Act Youth grant in an amount not to exceed $20,851.20, and extend the term of the contract until September 30, 2003. AGMT 2003-151 - Execute an amendment to increase the amount of the agreement with the State of California for the Out-of School KEYS Youth Program under the Workforce Investment Act Youth grant in an amount not to exceed $300,570.80, and extend the term of the contract until September 30, 2003. AGMT 2003-152 - Execute an amendment to increase the amount of the agreement with the California Hispanic Commission on Alcohol and Drug Abuse to provide services to the Out-of School Fuerzas Unidas Youth Program under the Workforce Investment Act Youth grant in an amount not to exceed $238,719.00, and extend the term of the contract until September 30, 2003. AGMT 2003-153 - Execute an amendment to increase the amount of the agreement with the Boys & Gids Club of Santa Ana to provide services to the In-School Career Prep Youth Program under the Workforce Investment Act Youth grant in an amount not to exceed $213,400.13, and extend the term of the contract until September 30, 2003 AGMT 2003-154 - Execute an amendment to increase the amount of the agreement with the Orange County Conservation Corps to provide services to the Out-of-School Santa Aha Occupational Skills Youth Program under the Workforce Investment Act Youth grant in an amount not to exceed $311,018.60, and extend the term of the contract until September 30, 2003 CITY COUNCIL MINUTES 245 JULY 21, 2003 25.G. 25.H. Motion: CONSENT CALENDAR 7. AGMT 2003-155 - Execute an amendment to increase the amount of the agreement with the Orange County Conservation Corps to provide services to the In-School Santa Aha Occupational Skills Youth Program under the Workforce Investment Act Youth grant in an amount not to exceed $225,576.40, and extend the term of the contract until September 30, 2003. AGMT 2003-156 - POLICE JAIL SECURITY SYSTEMS - Renew an agreement with Mask Systems, for the maintenance and repair of the Santa Ana Police Jail Security system in the amount not to exceed $376,950.00 - Police Department AGMT 2003-157 - MARTIAL ARTS INSTRUCTION Execute an amendment to the agreement with Choc Le to increase the agreement by $14,000.00 for a total contract amount not to exceed $24,000.00 and extend the term of the agreement to July 25, 2004. - Parks, Recreation and Community Services Agency FEDERAL EMPOWERMENT ZONE DAISY WHEEL NETWORK PROGRAM 1. Approve appropriation adjustment. (Requires five affirmative votes.) APPROPRIATION ADJUSTMENT NO. 04-05 Approve an appropriation adjustment recognizing $930,000.00 in Federal Empowerment Zone funds awarded to the Santa Ana W/O/R/K Center for a Federal Empowerment Zone Daisy Wheel Network Program. 2. Direct the City Attorney to prepare, and authorize the City Manager and the Clerk of the Council to execute agreements: AGMT 2003-167 Execute an agreement with the Santa Ana Empowerment Corporation for the Federal Empowerment Zone Daisy Wheel Network Program AGMT 2003~158 - Execute an agreement with Catholic Charities of Orange County in an amount not to exceed $90,000.00 for vocational/occupational training, employment strategies and supportive services under the Federal Empowerment Zone Daisy Wheel Network Program. AGMT 2003-159 - Execute an agreement with Community Action Partnership of Orange County in an amount not to exceed $56,150.00 for employment strategies and supportive services under the Federal Empowerment Zone Daisy Wheel Network Program. CITY COUNCIL MINUTES 246 JULY 21, 2003 25.J. CONSENT CALENDAR AGMT 2003-160 - Execute an agreement with Delhi Center in an amount not to exceed $75,000.00 for vocational/occupational training, employment strategies and supportive services under the Federal Empowerment Zone Daisy Wheel Network Program AGMT 2003-161 - Execute an agreement with the Employment Development Department of the State of California in an amount not to exceed $80,766.00 for employment strategies under the Federal Empowerment Zone Daisy Wheel Network Program. AGMT 2003-162 - Execute an agreement with Mexican American Opportunity Foundation in an amount not to exceed $84,510.00 for vocational/occupational training and supportive services under the Federal Empowerment Zone Daisy Wheel Network Program. AGMT 2003-163 - Execute an agreement with Orange County Conservation Corps in an amount not to exceed $99,865.00 for education and employment strategies under the Federal Empowerment Zone Daisy Wheel Network Program. AGMT 2003-164 - Execute an agreement in amount of $132,386.00 with Taller San Jose in an amount not o exceed $132,38.00 for vocational/occupational training, employment strategies and supportive services under the Federal Empowerment Zone Daisy Wheel Network Program. AGMT 2003-165 - Execute an agreement with The Cambodian Family in an amount not to exceed $80,000.00 for vocational/occupational training, employment strategies and supportive services under the Federal Empowerment Zone Daisy Wheel Network Program. - Community Development Agency AGMT 2003-166 - TREE MAINTENANCE SERVICES - Approve a one- year extension to the agreement with West Coast Arborists Inc. for street tree maintenance services, in an amount not to exceed $9~-~,000.00 - /~| Public Works Agency c5 MISCELLANEOUS BUDGET 29.A. NATIONAL LEAGUE OF CITIES ANNUAL DUES Motion: Authorize the City of Santa Ana's membership with the National League of California Cities (NLC) in the amount of $14,070.00 - City Manager's Office CITY COUNCIL MINUTES 247 JULY 21, 2003 29.B. Motion: CONSENT CALENDAR PACIFIC RV PAYMENT Authorize payment to Pacific RV for restoration of the Police Department Special Weapons and Tactics command vehicle in an amount not to exceed $13,500.00 - Police Department *** END OF CONSENT CALENDAR *** BUSINESS CALENDAR ORDINANCES Motion: AMENDMENT APPLICATION NO. 2003-02 TO CHANGE THE ZONING DESIGNATION OF VARIOUS PROPERTIES IN THE DOWNTOWN AREA FROM CENTRAL BUSINESS (C3) TO CENTRAL BUSINESS - ARTISTS VILLAGE (C3-A) Filed by the City of Santa Ana to amend the zoning designation of various properties in the downtown area from Central Business (C3) to Central Business Artists' Village (C3-A) Legal notice published in the Orange County Register, May 23, 2003 MOTION approved by the Planning Commission on May 12, 2003 by a vote of 6:0 (Leo absent) Continued from the June 2, 2003 Council Meeting by a 5-2 vote (Franklin and Pulido absent) Public hearing closed. Continued from the June 16, 2003 Council Meeting by a 6-1 vote (Christy absent) Continue matter to August 18, 2003 City Council Meeting. MOTION: Bist SECOND: Alvarez VOTE: AYES: Alvarez, Bist, Christy, Franklin, Pulido, Solorio (6) NOES: None (0) ABSENT: Garcia (1) 50.A. CITY COUNCIL MINUTES 248 JULY 21, 2003 RESOLUTIONS 55.A. Motion: BUSINESS CALENDAR RESOLUTION CERTIFYING BALLOTING RESULTS FOR CITY,VIDE MAINTENANCE ASSESSMENT DISTRICT Ben Grabiel expressed his concern about the cost of the process. Adopt Resolution. RESOLUTION NO. 2003-063 - A Resolution of the City Council of the City of Santa Ana, California, certifying balloting results and terminating assessment proceedings. MOTION:AIvamz VOTE: AYES: NOES: ABSENT: SECOND: Bist Alvarez, Bist, Christy, Franklin, Pulido, Solorio (6) None (0) Garcia (1) PUBLIC HEARINGS 75.A. Motion: WEED ABATEMENT PUBLIC NUISANCE REPORT FOR FISCAL YEAR 2002-2003 Public hearing for the purpose of affirming the FY 2002-2003 Weed Abatement Report and authorizing transmittal of uncollected charges to the County of Orange Office of Auditor-Controller Legal Notice published in the Oran,qe County Re.qister and mailed on July 11, 2003 No written communication was received on this item No public speakers; public hearing was closed by Mayor Pulido Adopt resolution. RESOLUTION NO. 2003-064 - A Resolution of the City Council of the City of Santa Ana overruling objections to and confirming the costs of weed, rubbish and garbage abatement: making, confirming and levying assessments for such costs; and ordering a copy thereof to be filed with the County auditor, assessor and tax collector CITY COUNCIL MINUTES 249 JULY 21, 2003 MOTION: Alvarez VOTE: AYES: NOES: ABSENT: PUBLIC HEARINGS SECOND: Franklin Alvarez, Bist, Christy, Franklin, Pulido, Solorio (s) None (0) Gamia (1) 75.B. Motion: DANGEROUS AND ABANDONED BUILDING PROGI::b~M REPORT FOR FISCAL YEAR 2002-2003 Public hearing for the purpose of affirming the Fiscal Year 2002-2003 Dangerous and Abandoned Buildings Program Report and authorizing transmittal of uncollected charges to the County of Orange Office of Auditor-Controller Legal Notice published in the Orange County Register and mailed on July 11, 2003 No written communication was received on this item No public speakers; public hearing was clos,ed by Mayor Pulido Adopt resolution. RESOLUTION NO. 2003-065 - A Resolution of the City Council of the City of Santa Ana overruling objections to and confirming the costs of securing and demolition of various structures declared to be public nuisances; making, confirming and levying assessments for such costs; and ordering such costs to be recorded with the Orange County Recorder MOTION: Bist SECOND: Alvarez VOTE: ABSENT: AYES: NOES: Alvarez, Bist, Christy, Franklin, Pulido, Solorio (6) None (0) Garcia (1) 75.C. ZONING ORDINANCE AMENDMENT NO. 2003-02 TO MODIFY VARIOUS SECTIONS OF THE SANTA ANA MUNICIPAL CODE TO REGULATE OUTDOOR VENDING MACHINES Filed by the City of Santa Ana to amend Chapter 41 of the Municipal Code regulating vending machines CITY COUNCIL MINUTES 250 JULY 21, 2003 Motion: PUBLIC HEARINGS MOTION approved by the Planning Commission on June 23, 23, 2003 by a 6-0 vote, (Nalle absent) Legal Notice published in the Oran.qe County Re.qister on July 11,2003 Presentation of staff report by Cindy Nelson, Deputy City Manager, Planning and Building Agency No written communication was received on this item No public speakers; public hearing was closed by Mayor Pulido 1 Approve and certify the Negative Declaration, Environmental Review No. 2003-123. 2. Place ordinance on first reading and authorize publication. ORDINANCE NO. NS-2635 - An Ordinance of the City Council of the City o f Santa Ana a mending chapter 4 1 o f the Santa Ana Municipal Code to regulate outdoor vending machines and permit outdoor vending machines in the C1, C2, C4, C5, CR, SP-1 and SP-2 zones and subject to a land use certificate 3. Adopt a resolution. RESOLUTION NO. 2003-066 - A Resolution of the City Council of the City of Santa Ana establishing a fee for an outdoor vending machine land use certificate and adding the fee to the miscellaneous fee schedule MOTION: Bist SECOND: Christy VOTE: AYES: NOES: Alvarez, Bist, Christy, Franklin, Pulido, Solorio (6) None (0) ABSENT: Garcia (1) COUNCIL RECESSED TO THE COMMUNITY REDEVELOPMENT AGENCY MEETING AT 6:54 RM. AND RECONVENED AT 6:55 RM. WITH THE SAME MEMBERS PRESENT CITY COUNCIL MINUTES 251 JULY 21, 2003 WSA. WORK STUDY SESSION Waste Discharge Requirements Thom Coughlan, Water Resources Manager, Public Works Agency presented an update on the Wastewater Discharge Requirements (WDR) Program for the Santa Ana Sewer System. Highlights of this presentation follow: · In mid 2000, the Environmental Protection Agency proposed a new regulation - Capacity, Management, Operation, and Maintenance · Regulation to be administered by the Santa Ana Regional Water Control Board (SARWCB) · In November, 2001, SARWCB proposed a Wastewater Discharge Report · On April 30, 2002, the SARWCB adopted the Wastewater Discharge Report · Pursuant to the program requirements, the Sewer System Management Plan was completed on September 30, 2002 · The Sewer System Overflow Emergency Response Plan was completed on January 1,2003 · The Preventive Maintenance Program was due on June 15, 2003 · The Grease Disposal Alternatives and Grease Control Program are estimated to be completed in December, 2004 · The Capacity Evaluation should be completed by July 30, 2005 · The Sewer Rehabilitation Plan for the entire system and the Final Sewer System Management Plan are to be completed by September 30, 2005 · The City commenced with the Sewer Master Plan update in November, 2002, and entered into a joint effort with the Orange County Sanitation District for master plan, sewer main video, infiltration/Inflow studies · The City has completed the design and construction of several sewer main replacements and rehabilitation and completed its Master Plan in June 2003 COMMENTS 90.A. PUBLIC COMMENTS Wade Little expressed concern that the French Court neighborhood was excluded in the balloting on the French Park Traffic Plan. CITY COUNCIL MINUTES 252 JULY 21, 2003 90.B. COMMENTS Jim Walker informed the Council that COMLINK is conducting a survey and is requesting feedback on a proposal to conduct all City Council meetings in the City Council Chambers. Judith Edge expressed concerns relative to changes proposed by the Segerstrom Company to the plan for the Centerline route which could have a negative impact on the Sandpointe neighborhood; she asked that the residents be kept informed on the status of Centerline. Erik Slaven, representing the Western Pavement Maintenance Association gave a brief explanation of asphalt-rubber cape seals provided by his company. CITY COUNCIL COMMENTS Councilmember Solorio: · Remarked that the Sandpointe Neighborhood has developed a neighborhood based graffiti removal program that could be used as a model for other neighborhoods · Asked staff to aggressively look at getting corporate sponsorships for projects such as park clean-ups · Asked staff to do an analysis of Senate Bill 1374 (Construction and Demolition) to determine how it might benefit the City · Noted that Joseph Edwards, Planning Manager, is leaving the City as of July 25, 2003 to join the Irvine Company Mayor Pulido: · Noted that as a member of the OCTA Board, he was surprised to hear the views of a representative from Segerstrom and Sons relative to the proposed Centedine route; he noted that the Board, by a 9-2 vote a greed t o proceed with t he project a s planned; h e further thanked C ouncilmembers Alvarez a nd B ist for testifying a t the Board hearing on Centerline on behalf of the City ADJOURNMENT - 7:30 P.M. - To August 4, 2003 at 5:30 p.m., City Hall, Room 831, 8th Floor - 20 Civic Center Plaza, Santa Ana, California CITY COUNCIL MINUTES 253 JULY 21, 2003