HomeMy WebLinkAboutDOUBLETREE HOTEL 4 -2003SEP-11-~o~O~ 09:JS FROM:OOUSLETREE SANTA ANA 714-44~-1937 T0:96476549 p:~xB
[NSUR?~CE NOF REQUIRED
WORK MAY PROCEED
CLERK OF COUNCIL
DATE~ /~2-03
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CATERING EVENT CONTRACT
Prepared on September 11. 2003
MS. Martha Ramirez
CiTY OF SANTA ANA
Community Development Agency 20 Civic Center Plaza M-25
Santa Aaa, CA 92701
N-2003-105
Dear Ms. Ramirez:
The Doubletree Hotel Santa Aaa/Orange County Airport is honored to be
hosting your up coming event. A satisfied customer is our goal. We will strive to
provide you with service that exceeds your expectations.
FUNCTION SPACE:
Based on your requirements as you have indicated them to be, the Doubletree
Hotel is pleased to offer the following arrangement for your program: Specific
meeting room cannot be guaranteed and are subject to change.
Date ! Time Event "' ~et Up Attendees Room
Rental
Novemb~'r" '~:00AM- Continental Other --t-20"/g>0 $0.00
13, 2003 8:00 AM Breakfast
November 7:00 AM - Registration Other .1~-~O-/O 0 $0.00
,13, 2003 8:00 AM
November 7:00 AM ~ Exhibits '" Exhibit ~0-/oo $0.00
13, 2003 11:00 AM
November 7:30 AM - Meeting Classroom --t-i.-'.-'.-'.-'.-~74~9 $1,000.00
13, 2003 11:00 AM
PAYMENT ARRANGEMENTS:
A non-refundable deposit of $1000.00 is required to reserve requested date and
space on a definite basis and begin the planning of your special event.
At this t, ime, a form o~ payment is requested for our Accounting file. For your
convenience, a credft~card authorization form has been included for completion
and placed with our Accounting file as a guarantee form of payment. Your
event's balance must be paid in full 3 days prior to your arrival. All deposits and
payments are non-refundable and will be applied towards your final balance as
satisfied.
SEP~11_~085 ~9:35
FRL]M:DOU~CETREE SANTA ANA 714-44~-1957
DOUBLETREE
96476549
P:3/6
CANCELLATION CLAUSE:
The client agrees that should it cancel its event for any reason, including
changing its meeting s~te to another hotel, that the Doubletree Hotel Santa
Ana/Or~n.qe County Airport will suffer damages. The closer {n time to the date of
your event that a cancellation occurs, the less likely it is that the Doubletree Hotel
Santa Aha/Orange County Airport will be able to replace any or all of your
business with comparable business.
Canc~ellation between date of signing until six (6) months before event date:
10%
Cancellation between six (6) months and four (4) months before event date:
25%
Cancellation between four (4) months and (2) months before event date:
55%
Cancellation less than (2) two months before event date 7.5%
Cancellation with in 30 days of your event wilt be 100%
BANQUET SERVICE:
in better preparation for private functions, a confirmation of your final attendance
will be required no later than 10:O0AM (3) working days prior to the
commencement of the function, This number wiJJ be considered a guarantee, not
subject to reduction, and charges will be made accordingly. The Hotel cannot be
responsible for service to more that i~ive (5%) percent over the guarantee for
groups of 400 arid above; and three (3%) percent for groups of 399 and below.
PARKING:
The Doubletree Hotel Santa Ana/Orange County Airport is pleased te provide
the ultimate in conveniences with our automobile Self and Valet service for your
guesls. The current per day charge is $6.00 per vehicle for Vatet and
complimentary for self parking.
:I ATURE OF ,AGREEMENTS;
This contract constitutes the entire agreement between the parties and may not
be amended or changed unless done so in writing and signed by the Doubletree
Hotel Santa Aha and the customer, if the arrangement outlined above meets
with your approval, please sign and return the enclosed copy by September 13,
2003, By returning the signed agreement you will enable us to establish these
arrangements on e definite basis. The effective d~te of communications between
~) 0 U B LETKE E
the parties ,,*/ill be determined as of the date the contract was sent ,,4a U.S, Mail,
vie, E-Mail or date and time on the facsirrtiia confirmation shee( retained by the
sender.
Ms. Ramirez, again thank you for the opportunity to be of service to you and
CITY OF SANTA ANA.
Tor~ Dileno
Catering Manager
CiTY OF SANTA ANA
~~Date
David Ream
City Manager
4~,~pAT~C~A £ H~4~ Y
~' ~ OF THE cOUNCIl,
RECOMMENDED FOP,- APPROVAL
R ~...._ Date
eebstin
~x~cutiye Pi~rector
Co~q~unity Development Agency
Doubletree Hotel Santa Ana
Banquet Event Order