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HomeMy WebLinkAbout2003-09-15CALL TO ORDER MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA SEPTEMBER 15, 2003 POLICE COMMUNITY ROOM 60 CIVIC CENTER PLAZA SANTAANA, CALIFORNIA 7:13 P.M. COUNCILMEMBERS present: MIGUEL PULIDO, Mayor BRETT E. FRANKLIN, Mayor Pre Tem CLAUDIA ALVAREZ LISA BIST ALBERTA CHRISTY MIKE GARCIA JOSE SOLORIO STAFF Present: DAVID N. REAM, City Manager JOSEPH W. FLETCHER, City Attorney PATRICIA E. HEALY, Clerk of the Council PLEDGE OF ALLEGIANCE MAYOR PULIDO INVOCATION Warren Johnson, Police Chaplain CONSENT CALENDAR Mayor Pulido announced the following modifications to the Consent Calendar: Councilmember Christy requested that Item 25.G. be pulled for separate discussion and indicated a conflict of interest on this item due to her employment with Citibank (subsidiary of Citigreup) and as a registered representative of Citicorp Investments Services. Motion: Approve staff recommendations on the following Consent Calendar items. MOTION: AIvarez SECOND: Gamia CITY COUNCIL MINUTES 303 SEPTEMBER 15, 2003 CONSENT CALENDAR Alvarez, Bist, Christy, Franklin, Gamia, Pulido, VOTE: AYES: Solorio (7) NOES: None (0) ABSTAIN: None (0) ABSENT: None (0) Items removed for separate action or modified are high[ighted~ Separate actions show the actuat votei itemswitheut vows are adopted as Part of the consent motion MINUTES Motion: 10.A. 10.B. ADMINISTRATIVE MATTERS Approve minutes. (Items 10.A. and 10.B.) ADJOURNED REGULAR MEETING OF SEPTEMBER 2, 2003 REGULAR MEETING OF SEPTEMBER 2, 2003 BOARDS/COMMISSIONS/COMMITTEES 13.A. VACANCY REPORT SEPTEMBER 10, 2003 The Vacancy Report reflects only appointments made by the Council. Motion: Instruct Clerk to enter report into the Minutes. Board/Commission Vacancies Ward Cable Television Advisory Board Community Redevelopment / Housing Commission Personnel Board Youth Commission - Regular Youth Commission - Alternate TOTAL 1 5 1 1 1 7 Sr. Tenant 6 1 1,4 and 6 Board/Commission Board of Parks & Recreation Library Youth Commission - Alternate TOTAL Expired Term 2 1 6 Ward 2 and 6 2 1,4, and 6 CITY COUNCIL MINUTES 304 SEPTEMBER 15, 2003 13.B. Motion: COUNCIL COMMITTEE REPORTS Receive and file. Committee Name Main Street Development Public Safety CONSENTCALENDAR Meetinft Date{s) July 16, 2003 July 21,2003 CLERK OF THE COUNCIL POSTING REPORT The following notices were posted pursuant to the Brown Act and the Maddy Act. Council Agendas and Board and Commission resignations are posted on the door of the Council Chambers at 22 Civic Center Plaza and Committee Agendas on the door of City Hall at 20 Civic Center Plaza. Motion: Instruct Clerk to enter postings into the Minutes. (Items 15.A. through 15.G.) 15.A. 15.B. 15.C. Council Meeting Agendas Meetin.q Date Posted Time City Council Agenda 9/2/03 8/27/03 4:00 pm Revised City Council Agenda 9/2/03 8/29/03 1:00 pm Adjourned Regular Meeting Agenda-Closed Session 9/2/03 8/29/03 1:00 pm Council CommitteeAl:lendas Meeting Date Posted 15.D. Park Development~Joint Use Facilities - Cancellation Notice 9/2/03 8/27/03 4:00 pm 15.E. Park Development/Joint Use Facilities 9/3/03 8/27/03 4:00 pm 15.F. Education & Youth Programs 9/4/03 8/27/03 4:00 pm 15.G. Technology-Cancellation Notice 9/10/03 8/27/03 4:00 pm Time MISCELLANEOUS ADMINISTRATION 19.A. CLOSED SESSION REPORT No report 19.B. EXCUSED ABSENCES 19.C. CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT CITY COUNCIL MINUTES 305 SEPTEMBER 15, 2003 Motion: CONSENT CALENDAR Authorize submittal of the Consolidated Annual Performance and Evaluation Report to the U.S. Department of Housing and Urban Development - Community Development Agency BUDGETARY MATTERS APPROPRIATION ADJUSTMENTS 20.A. ACCEPTING ORANGE COUNTY TRANSPORTATION AUTHORITY FUNDS FOR THE SENIOR MOBILITY PROGRAM Motion: Approve appropriation adjustment. (Requires five affirmative votes.) APPROPRIATION ADJUSTMENT NO. 04-029 - Recognizing $73,093.00 in Orange County Transportation Authority grant funds in the Orange County Transportation Authority Senior Mobility Program revenue account and appropriate the funds to the Senior Mobility Program expenditure account - Parks, Recreation and Community Services Agency SPECIFICATIONS - PURCHASE OF EQUIPMENT AND SERVICES Motion: Award in accordance with Requests for Council Action. (Items 22.A. through 22.M.) 22.A. SPEC. NO. 98-119 - BOOK PURCHASING SERVICE - Library - Renew the existing book purchasing contract with McNaughton Book Service for a one-year period in an amount not to exceed $35,000.00 annually - Finance and Management Services Agency 22.B. SPEC. NO. 99-084 - LIBRARY CATALOGING AND THE PURCHASE OF BOOKS AND MATERIALS - Library - Renew the contract with Brodart Company for cataloging services and the purchase of books and materials for a one-year period, in an annual amount not to exceed $500,000.00 - Finance and Management Services Agency 22.C. SPEC. NO. 01-032 - HARDSCAPE CLEANING - Parks, Recreation and Community Services Agency - Renew the contract with Hydroblast for hardscape cleaning services for a one-year period in an annual amount not to exceed $177,040.00 - Finance and Management Services Agency 22.D. SPEC. NO. 01-152 - ONLINE NEWSPAPER SUBSCRIPTIONS - Library - Renew the contract with NewsBank, Inc. for a one-year period for on-line newspaper subscriptions in the amount of $14,409.00 - Finance and Management Services Agency CITY COUNCIL MINUTES 306 SEPTEMBER 15, 2003 22.E. 22.F. 22.G. 22.H. 22.1. Motion: CONSENT CALENDAR SPEC. NO. 02-110 - SAFETY SUPPLIES - Finance and Management Services Agency - Renew the contracts for safety supplies for a one-year period in a total annual aggregate amount not to exceed $23,077.00 with: Airgas Brenton Safety Calolympic Safety Equipment Direct Hart Healthcare Enterprises Inc. SPEC. NO. 02-124 - VEHICLE PARTS - Renew the contracts for the purchase of original equipment manufacture vehicle parts and vehicle shop repairs as follows: for a one-year period, in the not-to-exceed annual amounts Vendor: Location Power Chevrolet formedy Joe MacPherson Irvine Power Ford formerly Joe MacPherson Ford Tustin Selman Chevrolet Orange Showcase Chevrolet Westminster Annual Brand: Contract: Chevrolet Chevrolet $60,000 Ford $60,000 Chevrolet $25,000 Chevrolet $25,000 SPEC. NO. 02-130 - SAFETY purchase of safety shoes for aggregate amount not to exceed SHOES - Renew the contracts for the a one-year period, for a total annual $80,000.00 with the following: Vendor: Industrial Shoe Co. Iron Age Corporation Lehigh Safety Shoe Co. Dee's Shoes, Inc. d/b/a Red Wing Shoes Location: Discount: Santa Ana 15-20% Tustin 5-33% City of Commerce 25% Santa Ana 20% SPEC. NO. 03-062 - BRASS, GALVANIZED, AND PVC IRRIGATION SUPPLIES - Parks, Rec. & Comm. Services/Public Works Agency - Award a contract to Smith Pipe and Supply, Inc. for irrigation supplies for a two- year period, with provision for two one-year renewals, in an annual amount not t o e xceed $ 30,000.00 - Finance a nd Management Services Agency SPEC. NO. 03-063 - MIDSIZE PASSENGER VEHICLES - 1. Reject the bid from Mel Clayton Ford as nonresponsive CITY COUNCIL MINUTES 307 SEPTEMBER 15, 2003 22.J. 22.K. 22.L. 22.M. CONSENT CALENDAR 2. Award a contract to Bob Stall Chevrolet for the purchase of seven midsize passenger vehicles in an amount not to exceed $140,230.16 SPEC. NO. 03-064 - LADDER TRUCK - Fire Department - Award a contract to American LaFrance of Los Angeles, under the contract with the City of Oakland, for the purchase of a 100-foot ladder truck in the amount of $701,000.00 - Finance and Management Services Agency SPEC. NO. 03-065 - ARTICULATING AERIAL DEVICE -Award a contract to Altec Industries, Inc., under the Cooperative Purchase Prevision of Los Angeles County, for the purchase of an articulating aedal device in the amount of $105,101.51; and establish an additional $5,000.00 on the annual blanket contract - Finance and Management Services Agency SPEC. NO. 03-071 - CALLBOX SYSTEM -Police Department - Award a contract to Cellular Systems of California, Inc. for the purchase of a callbox system in the amount of $10,344.00 - Finance and Management Services Agency SPEC. NO. 03-082 - COMPUTERS AND SERVER - Public Works Agency/Fire Department ~ Award a contract to Dell Computer Corporation for the purchase of Dell computer equipment in an amount not to exceed $17,382.00 - Finance and Management Services Agency PROJECTS - MAINTENANCE~ REHABILITATION~ IMPROVEMENT~ CONSTRUCTION OR CHANGE ORDERS FOR PUBLIC FACILITIES 23.A. Motion: 23.B. Motion: PROJECT 3188 - CONTRACT AWARD PINE STREET WATER LINE IMPROVEMENTS 1. Award a contract to R&L Sewer, Inc. the lowest responsible bidder, in accordance with unit bid prices in an estimated amount of $259,411.20 for construction of a water line along Pine Street 2. Approve a Funding Analysis with a total estimated construction cost of $324,800.00 - Public Works Agency PROJECT 3505 - CONTRACT AWARD FOR SEWER SYSTEM SPOT EPAIR AT VARIOUS LOCATIONS 1. Award a contract to Zondiros Corporation, the lowest responsible bidder, in accordance with unit bid prices in an estimated amount of $150,575.00 for the repair of sewer lines and laterals throughout the City CITY COUNCIL MINUTES 308 SEPTEMBER 15, 2003 CONSENTCALENDAR 2. Approve a Funding Analysis with a total estimated construction cost of $188,300.00 - Public Works Agency 23.C. PROJECT NOS. 1632 AND 1633 - TRAFFIC SIGNAL MODIFICATIONS AT FAIRVIEW STRET AND CiViC CENTER DRIVE AND BROADWAY AND MCFADDEN AVENUE Motion: Award a contract to High Light Electric, Inc., the lowest responsible bidder, in accordance with unit bid prices and add- on alternate one, two, and three for a total amount of $81,380.00 for traffic signal modifications at the intersections of Fairview Street and Civic Center Drive and Broadway and McFadden Avenue 2. Approve a Funding Analysis with a total estimated construction cost of $102,500.00 - Public Works Agency AGREEMENTS Motion: Direct the City Attorney to prepare and authorize the City Manager and Clerk of the Council to execute agreements. (Items 25.A. through 25.F. and 25.H. through 25.K.) 25.A. AGMT NO. 2003-197 - CART RETRIEVAL SERVICES - Agreement extension for one year with Hernandez Cart Service, Inc. for cart retrieval services citywide in an amount not to exceed $84,000.00 - Public Works Agency 25.B, AGMT NO. 2003-198 AND 2003~199 - CONSULTING SERVICES - Amendment to the agreement with URS, Inc. in the amount of $85,000.00 and DMJM Harris in the amount of $85,000.00 for total contracts in the amount of $385,000.00 - Public Works Agency 25.C. AGMT NO. 2003-200 - TRAFFIC LINE PAINTING (PROJECT 2206) - Contract extension for one year with Orange County Striping Service, Inc., for traffic line and pavement legend painting for an amount not to exceed $180,000.00 - Public Works Agency 25.D. AGMT NO. 2003-201 - PROJECTS - Amendment No. 7 to the Master Funding Agreement with the Orange County Transportation Authority for projects in the Combined Transportation Funding Program and the Bicycle and Pedestrian Facilities Program - Public Works Agency 25.E. AGMT NO. 2003-202 - STATE ROUTE 22 WIDENING PROJECT - Agreement with the California Department of Transportation for the State Route 22 Widening Project - Public Works Agency CITY COUNCIL MINUTES 309 SEPTEMBER 15, 2003 25.F. 25.H. 25.J. 25.K. Motion: CONSENTCALENDAR AGMT NO. 2003-203 - SEXUAL ASSAULT EVIDENCE COLLECTION - Renew the agreement for acute sexual assault exams and evidence collection with Anaheim Memorial Medical Hospital in the amount of $650.00 per victim exam, $100.00 p er victim follow-up examination a nd $150.00 per suspect examination - Police Department - Agreement with Communications Support Group in the amount of $53,370.00 to provide cable television franchise consulting services - Parks, Recreation and Community Services Agency Councilmember Christy declared a conflict of interest on 25.G. and left the room. MOTION: Alvarez SECOND: Franklin VOTE: AYES: NOES: Alvarez, Bist, Franklin, Gamia, Pulido, Solorio (6) None (0) ABSTAIN: None (0) ABSENT: Christy(I) AGMT NO. 2003-205 - GRAFFITI REMOVAL (PROJECT 2202) - Contract extension for one year with Urban Graffiti Enterprise for weekend graffiti removal services at various locations citywide in an amount not to exceed $100,000.00 - Public Works Agency AGMT NO. 2003-206 - COMPUTER SOFTWARE SUPPORT AND SERVICE - An agreement with Veritas Software Global LLC for support and service of Veritas backup software products for a period extending through July 1, 2005 for an amount not to exceed $39,000.00 - Finance and Management Services Agency AGMT NO. 2003-207 - COMPUTERIZED CASHIERING SYSTEM AND HARDWARE MAINTENANCE - Amendment to the agreement with System Innovators Incorporated extending the agreement for one year in an amount not to exceed $20,000.00 for computer software and hardware maintenance - Finance and Management Services Agency SAFE AND STABLE FAMILY SERVICES AT CORBIN FAMILY RESOURCE CENTER 1. Direct the City Attorney to prepare and authorize the City Manager and Clerk of the Council to execute agreement. CITY COUNCIL MINUTES 310 SEPTEMBER 15, 2003 CONSENTCALENDAR AGMT NO. 2003-208 - FAMILY SERVICES - Agreement with the County of Orange and Children's Bureau for the provision of services promoting safe and stable families at the Corbin Family Resoume Center 2. Approve appropriation adjustment. (Requires five affirmative votes.) APPROPRIATION ADJUSTMENT NO. 04-030 Recognize $65,499.00 in County of Orange Families and Communities Together grant funds in revenue account and appropriate funds into the Families and Communities Together program expenditure account. - Parks, Recreation and Community Services Agency 25.L. ALTON OVERCROSSlNG PROJECT REPORT AND APPROPRIATE ENVIRONMENTAL DOCUMENTATION Motion: 1. Direct the City Attorney to prepare and authorize the City Manager and Clerk of the Council to execute agreement. AGMT NO. 2003-209 - PROJECT REPORT AND ENVIRONMENTAL DOCUMENTATION - Amendment to the agreement with Parson, Brinckerhoff, Quade & Douglas, Inc., in the amount of $184,800.00 to prepare a Caltrans Project Report and the environmental documentation for the Alton Avenue Overcrossing at State Route 55. 2. Approve appropriation adjustment. (Requires five affirmative votes.) APPROPRIATION ADJUSTMENT NO. 04-028 - Accepting the City of Irvine's contribution of $92,400.00 for the proposed amendment and $50,000.00 for work completed to date in the project revenue account and appropriate the funds to the project expenditure account for additional consultant services. 3. Direct the City Attorney to prepare and authorize the City Manager and Clerk of the Council to execute agreement. AGMT NO. 2003-210 - PROJECT REPORT AND ENVIRONMENTAL DOCUMENTATION - Amendment to the cooperative agreement with Caltrans extending the termination date for two years for preparation of the Project Report and the associated environmental documentation for the Alton Avenue Overcrossing at State Route 55. CITY COUNCIL MINUTES 3'1t SEPTEMBER t5, 2003 MISCELLANEOUS BUDGETARY MATTERS 29.A. Motion: CONSENT CALENDAR WORKFORCE INVESTMENT ACT FIVE-YEAR STRATEGIC PLAN Approve modifications to the Workforce Investment Act Five-Year Strategic Plan and authorize its submittal to the State of California - Community Development Agency *** END OF CONSENT CALENDAR *** BUSINESS CALENDAR RESOLUTIONS 55.A. PROPOSED AMENDMENT TO CLASSIFICATION AND COMPENSATION PLAN TO ADD A PART-TIME JOB TITLE - Community Development Agency Motion: Adopt resolution. RESOLUTION NO. 2003-075 - A resolution of the City Council of the City of Santa Ana to amend resolution No. 82-110 to amend the City's basic classification and compensation plan to add one new part time classification title in the Community Development Agency. MOTION: Franklin SECOND: Alvarez VOTE: AYES: NOES: Alvarez, Bist, Christy, Franklin, Garcia, Pulido, Solofio (7) None (0) ABSTAIN: None (0) ABSENT: None (0) 75.A. PUBLIC HEARINGS APPEAL NO. 2003-03 (CONDITIONAL USE PERMIT NO. 2003-17 AND VARIANCE NO. 2003-02) 2701 NORTH BRISTOL STREET Adjacent owner appealed construction of a Starbucks with a drive through window service, a new retail building and reduction in the off-street parking CITY COUNCIL MINUTES 312 SEPTEMBER t5, 2003 Motion: PUBLIC HEARINGS Project approved by Planning Commission at its July 28, 2003 meeting by a vote of 5-0 (Lutz and Nalle absent) Applicant: Westar Associates Legal Notice published in the OranRe County Re.qister on September 5, 2003 Presentation of staff report by Cindy Nelson, Deputy City Manager for Development Services. Written communication received: letter from Julie Stroud, RiverView Neighborhood Association, requesting that the matter be sent back to the Planning Commission for further review. Patrick Murphy and Eric Nelson, representing the appellant, Red Mountain Retail Group, expressed concerns about the proposed construction of a Starbucks Restaurant at 2701 North Bristol Street. Peter Koetting and Bob Best, representing the applicant, Westar Associates spoke in support of the proposed project. The following individuals spoke in general support of the proposed project but raised concerns including potential traffic congestion and parking issues: James O'Connor, Bud Warrick, Jerry Wood, Dave Hoen, and John Schulte. Mr. Warrick and Mr. Schulte suggested that the matter be referred back to the Planning Commission for further review. Grey West spoke in support of the project, and Mr. Robert Levyssoth, representing Starbucks spoke in support of the current proposed site plan for the project. Public Hearing Closed Council Discussion ensued. Councilmember Solorio moved that the matter be continued two weeks to allow the neighborhood to provide more input. There was not a second to this motion. Councilmember Franklin spoke in support of the proposed project and noted that there was not an opportunity to start from scratch, but given the physical limitations of the site, the plan approved by the Planning Commission was the best plan. Adopt Resolution: RESOLUTION NO. 2003-077 - A resolution of the City Council of the City of Santa Ana approving Conditional Use Permit No. 2003-17 as conditioned to allow a drive-through window service and Variance No. CITY COUNCIL MINUTES 313 SEPTEMBER 15, 2003 75.B. Motion: PUBLIC HEARINGS 2003-02 as conditioned for a reduction in the on-site parking for the property located at 2701 North Bristol Street (Appeal No. 2003-03) MOTION: Franklin VOTE: AYES: NOES: ABSTAIN: ABSENT: SECOND: Bist Alvarez, Bist, Christy, Franklin, Gamia, Pulido (6) Solorio (1) None (0) None (0) Mayor Pro Tem Franklin left the meeting at 8:30 p.m. AMENDMENT APPLICATION NO. 2003-05 - REZONE PROPERTIES LOCATED BETWEEN CIVIC CENTER DRIVE, RAITT STREET, BRISTOL STREET AND FIRST STREET FROM A MIXTURE OF ZONES (P, C1, R2, R3) TO SINGLE FAMILY RESIDENTIAL (R1) ZONE - Filed by the City of Santa Ana to amend the zoning district for various properties located between Civic Center Drive, Raitt Street, Bristol Street, and First Street to be consistent with the existing general plan land use designation of Low Density Residential Approved by the Planning Commission at its July 28, 2003 meeting by a vote of 5-0 (Lutz and Nalle absent) Legal Notice published in the Oran.qe County Reqister on September 5, 2003 Presentation of staff report by Cindy Nelson, Deputy City Manager for Development Services. Written communication received: letters from Peter K. Sue and Jesus Miranda Dorantes in opposition to the zone amendment. Alan Woo addressed the Council in support of the rezoning of properties located between Civic Center Drive, Raitt Street, Bristol Street and First Street. Public Hearing Closed Place ordinance on first reading and authorize publication of title. CITY COUNCIL MINUTES 314 SEPTEMBER 15, 2003 75.C. PUBLIC HEARINGS ORDINANCE NO. NS-2638 - An ordinance of the City Council of the City of Santa Aha rezoning certain property located within the area generally bounded by Civic Center Drive, Raitt Street, Bristol Street and First Street from Professional (P), Community Commercial (C1), Light Industrial (M1), Two-Family Residence (R2) and Multiple-Family residence (R3) to Single Family Residential (R1) (AA No. 2003-05) MOTION: Garcia VOTE: AYES: NOES: ABSTAIN: ABSENT: SECOND: Alvarez Alvarez, Bist, Christy, Garcia, Pulido, Solorio (6) None (0) None (0) Franklin (1) Motion: GENERAL PLAN AMENDMENT NO. 2003-04 AND AMENDMENT APPLICATION NO. 2003-07 - 3503 South Harbor Boulevard To allow the conversion of a concert theater to a church facility. Denied by the Planning Commission on August 11,2003 by a vote of 4~1 (Nalle opposed, De La Torre absent, Mondo abstained) Legal Notice published in the Orange County Reqister on September 5, 2003 Applicant: John Sanders Continue item to the October 6, 2003 meeting pursuant to a request from the applicant MOTION: Garcia VOTE: AYES: NOES: ABSTAIN: ABSENT: SECOND: Solorio Chdsty, Garcia, Pulido, Solorio (4) AIvarez, Bist (2) None (0) Franklin (1) COUNCIL ADJOURNED TO THE COMMUNITY REDEVELOPMENT AGENCY AT 8:45 P.M. COUNCIL RECOVENED AT 8:45 P.M. WITH ALL MEMBERS PRESENT CiTY COUNCIL MINUTES 315 SEPTEMBER 15, 2003 WS.A. 90.A. 90.B. WORK STUDY SESSION PROPOSED DOWNTOWN LOFT PROJECTS - Community Development Agency Matter continued b y Council t o a future meeting b y unanimous informal consent. COMMENTS PUBLIC COMMENTS None CITY COUNCIL COMMENTS Councilmember Christy · Commended Valley High School on the commemoration service held in remembrance of the events of September 11,2001. Councilmember Solorio · Thanked staff for their efforts in making the Fiestas de las Americas a successful event ADJOURNMENT - 8:50 P.M. To October 6, 2003 at 5:30 p.m., City Hall Room 831, 8th Floor - 22 Civic Center Plaza, Santa Ana, California Patricia E. Healy Clerk of the Council CITY COUNCIL MINUTES 316 SEPTEMBER 15, 2003