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Home My WebLink About09/24/2003 MINUTES OF THE REGULAR MEETING OF THE SANTA ANA EMPOWERMENT CORPORATION OF THE CITY OF SANTA ANA SEPTEMBER 24, 2003 CALLED TO ORDER ATTENDANCE WALKER ELEMENTARY SCHOOL 811 E. BISHOP STREET SANTA ANA, CA 6:03 P.M. BOARD MEMBERS present:: ROMAN REYNA (Chairman); MARY BLOOM-RAMOS; MAI CONG; JON DIETZ; ANGELO DOTI; MARIA HARO (6:04 P.M.); CHUCK MAGDALENA; MICHAEL METZLER; RAUL MEDRANO; JAMES PRICE (6:05 p.m.) DAVID REAM; VICTORIA ZARAGOZA (12) Absent: AMERICA BRACHO; JOHN BREWSTER; PAULA BURRIER-LUND; BILL FOGARTY; LARRY HAYNES; EDDIE HERNANDEZ; IRENE MARTINEZ; AL MIJARES; MARCOS RAMIREZ (9) STAFF present: BENJAMIN KAUFMAN, Acting General Counsel CESAR CEDENO, Economic Development Specialist I MELISSA ALVA, Economic Development Specialist I MARIA YANEZ, Economic Development Aide PATRICIA HEALY, Recording Secretary Motion: CONSENT CALENDAR Approve staff recommendations on the following Consent Calendar Items. SAEC MINUTES I SEPTEMBER 24, 2003 MINUTES MOTION: Bloom-Ramos VOTE: AYES: NOES: ABSTAIN: ABSENT: SECOND: Cong Bloom-Ramos, Cong, Dietz, Doff, Magdalena, Metzler, Medrano, Ream, Reyna, Zaragoza (10) None (0) None (0) Bracho, Brewster, Burrier-Lund, Fogarty, Haro, Haynes, Hemandez, Martinez, Mijares, Price, Ramirez (11 ) Motion: Approve Minutes. 1. Regular Meeting held June 25, 2003 RECORDING SECRETARY POSTING REPORT The following notices were posted pursuant to the Brown Act. Corporation Agendas and Notices are posted on the door of the City Council Chambers at 22 Civic Center Plaza; Delhi Community Center, 505 East Central Avenue, Santa Ana, CA. Motion: Instruct the Recording Secretary to enter notice of posting into the Minutes. Notices/ARendas Meeting Date Date Posted Time 2. Regular Meeting Agenda 9/24/03 9/19/03 9:00 a.m. EXCUSED ABSENCES Motion: Excuse the absence of the following directors from the current meeting: Bracho, Brewster, Burrier-Lund, Fogarty, Mijares (5) MOTION: Metzler SECOND: Bloom-Ramos VOTE: AYES: Bloom-Ramos, Cong, Dietz, Doti, Magdalena, Metzler, Medrano, Ream, Reyna, Zaragoza (10) NOES: None (0) ABSTAIN: None (0) SAEC MINUTES 2 SEPTEMBER 24, 2003 ABSENT: Bracho, Brewster, Burrier-Lund, Fogarty, Ham, Haynes, Hernandez, Martinez, Mijares, Price, Ramirez (11 ) ** END OF CONSENT CALENDAR *** Motion: APPOINT SANTA ANA EMPOWERMENT CORPORATION DIRECTOR Appoint Richard Bacigalupo to the Santa Ana Empowerment Board of Directors as the representative from the Orange County Transportation Authority. SECOND: Cong Bloom-Ramos, Cong, Dietz, Doti, Haro, Magdalena, Metzler, Medrano, Price, Ream, Reyna, Zaragoza (12) None (0) None (0) Bracho, Brewster, Burrier-Lund, Fogarty, MOTION: Dietz VOTE: AYES: NOES: ABSTAIN: ABSENT: Haynes, Hernandez, Martinez, Mijares, Ramirez (9) Following appointment, Director Bacigalupo took his seat on the dais. Motion: APPOINT SANTA ANA EMPOWERMENT CORPORATION DIRECTOR Appoint Eugene Anton to the Santa Ana Empowerment Corporation Board of Directors as the representative from the One Stop Capital Shop (Financial Institution). MOTION: Dietz VOTE: AYES: NOES: ABSTAIN: ABSENT: SECOND: Cong Bacigalupo, Bloom-Ramos, Cong, Dietz, Doti, Haro, Magdalena, Metzler, Medrano, Price, Ream, Reyna, Zaragoza (13) None (0) None (0) Bracho, Brewster, Burrier-Lund, Fogarty, SAEC MINUTES 3 SEPTEMSER 24, 2003 = Haynes, Hernandez, Martinez, Mijares, Ramirez (9) Following appointment, Director Anton took his seat on the dais. RE-ELECTION OF SAEC BOARD MEMBERS Motion: Re-elect all current three-year term Board members for a three-year term pursuant to Section 4.03 of the Santa Ana Empowerment Zone Corporation Bylaws. (Dietz, Doff, Haro, Burrier-Lund, Ramirez, Ream, Zaragoza) MOTION: Metzler VOTE: AYES: NOES: ABSTAIN: ABSENT: SECOND: Bloom-Ramos Anton, Bacigalupo, Bloom-Ramos, Cong, Dietz, Doti, Haro, Magdalena, Metzler, Medrano, Price, Ream, Reyna, Zaragoza (14) None (0) None (0) Bracho, Brewster, Burrier-Lund, Fogarty, Haynes, Hernandez, Martinez, Mijares, Ramirez (9) ELECT A CHAIR AND VICE CHAIR The Chair opened the floor for nominations for chairperson. Director Metzler nominated Director Bloom-Ramos. Hearing no further nominations, the chair closed nominations without objection. By a show of hands, the Board members present unanimously selected Director Bloom- Ramos as Chairperson for 2003-2004. The Chair opened the floor for nominations for Vice Chairperson. Director Ream nominated Director Haro. Hearing no additional nominations, the chair closed nominations without objection. By a show of hands, the Board members present unanimously selected Director Haro as Vice- Chairperson for 2003-2004. Motion: FINANCIAL SUPPORT FOR HUD'S NATIONAL TAX INCENTIVE CONFERENCE Approve the utilization of Administration/Board Overhead (129-050) funds to support the National HUD Tax Incentive Conference being SAEC MINUTES 4 SEPTEMBER 24, 2003 held in Santa Ana on October 21 and 22, 2003, in an amount not to exceed $10,000. MOTION: Bloom-Ramos VOTE: AYES: NOES: ABSTAIN: ABSENT: SECOND: Cong Anton, Bacigalupo, BloomoRamos, Cong, Dietz, Doff, Haro, Magdalena, Metzler, Medrano, Price, Ream, Reyna, Zaragoza (14) None (0) None (0) Bracho, Brewster, Burrier-Lund, Fogarty, Haynes, Hemandez, Martinez, Mijares, Ramirez (9) Motion: TIME EXTENSION REQUEST, MCFADDEN AND HATHAWAY TRAFFIC SIGNAL PROJECT Approve the nine month time extension request for the McFadden and Hathaway traffic signal project. MOTION: Dietz VOTE: AYES: NOES: ABSTAIN: ABSENT: SECOND: Zaragoza Anton, Bacigalupo, Bloom-Ramos, Cong, Dietz Doti, Ham, Magdalena, Metzler, Medrano, Price, Ream, Reyna, Zaragoza (14) None (0) None (0) Bracho, Brewster, Burrier-Lund, Fogarty, Haynes, Hernandez, Martinez, Mijares, Ramirez (9) RESEARCH AND DEVELOPMENT INFRASTRUCTURE, PHASE I FINAL REPORTS Motion: Approve the final reports for Phase I of the Research and Development Infrastructure. MOTION: Bloom-Ramos' SECOND: Ham VOTE: AYES: Anton, Bacigalupo, Bloom-Ramos, Cong, Dietz SAEC MINUTES 5 SEPTEMBER 24, 2003 NOES: ABSTAIN: ABSENT: Doti, Haro, Magdalena, Metzler, Medrano, Price, Ream, Reyna, Zaragoza (14) None (0) None (0) Bracho, Brewster, Burrier-Lund, Fogarty, Haynes, Hernandez, Martinez, Mijares, Ramirez (9) Motion: 10. Motion: ADVISORY ROLE OF THE EDUCATION TASK FORCE Recognize the role of the Education Task Force as an advisory Task Force to the Santa Ana Empowerment Corporation Board on Educational related issues. MOTION: Bloom-Ramos' SECOND: Magdalena VOTE: AYES: Anton, Bacigalupo, BloomoRamos, Cong, Dietz Doff, Haro, Magdalena, Metzler, Medrano Price, Ream, Reyna, Zaragoza (14) NOES: None (0) ABSTAIN: None (0) ABSENT: Bracho, Brewster, Burrier-Lund, Fogarty, Haynes, Hernandez, Martinez, Mijares, Ramirez (9) ELECT A CHAIR AND VICE CHAIR FOR THE SUSTAINABILITY TASK FORCE Directors Bloom-Ramos and Haro volunteered to serve as Chair and Vice Chair, respectively, for the Sustainability Task Force. Without objection the Board unanimously approved these appointments APPROVE NEW SANTA ANA FEDERAL EMPOWERMENT ZONE LOGOS Approve new Santa Ana Federal Empowerment Zone Logos. MOTION: Bloom-Ramos' SECOND: Haro VOTE: AYES: Anton, Bacigalupo, Bloom-Ramos, Cong, Dietz Doff, Haro, Magdalena, Metzler, Medrano SAEC MINUTES 6 SEPTEMBER 24, 2003 NOES: ABSTAIN: ABSENT: Price, Ream, Reyna, Zaragoza (14) None (0) None (0) Bracho, Brewster, Burder-Lund, Fogarty, Haynes, Hernandez, Martinez, Mijares, Ramirez (9) PRESENTATIONS Santa Ana Empowerment Corporation Annual Financial Audit for fiscal year 2002-2003 presented by Michael Harrison, Conrad & Associates, L.L.P. Mr. Harrison reported that the Independent Auditors reviewed the statement of financial position of the Santa Ana Empowerment Corporation (SAEC) and the related statements of activities, functional expenses and cash flows for the year ended on June 30, 2003. To determine if the SAEC's financial statements are free of material misstatement, the auditors performed tests of its compliance with certain provisions of laws, regulations, contracts and grants. The results of the tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. The auditors did note two instances involving internal control over financial reporting that presented opportunities for improvement. · Non federal entities are prohibited from contracting with or making sub-awards to parties that are suspended or debarred or whose principals are suspended or debarred. Sub-recipients receiving individual awards for $100,000 must certify that the organization and its principals are not suspended or debarred. The audit found that the SAEC staff did not obtain the required documentation from any of the sub-recipients they granted funds. The auditors subsequently recommended that the SAEC develop and implement procedures to ensure a certification of suspension and debarment is received from each sub-recipient organization before grant monies are awarded. · The audit found that SAEC staff did not receive copies of single audit reports from each sub-recipient organization that was required to have an audit. This condition occurred because the SAEC only requests audit reports from sub- recipient organizations that were required to have single audits. As a result, sub-recipient organizations could have reported instances of noncompliance or material weaknesses in internal control that might have gone undetected by the SAEC. SAEC MINUTES 7 SEPTEMBER 24, 2003 BOARD TASK FORCE REPORT Budget and Program Task Force - Director Metzler reported that the group held a retreat and looked at ways to generate additional revenue. He indicated that the report from this retreat would be presented to the Board when finalized Education Task Force - Director Haro noted that the Board is looking at strategies in expanding the committee Marketing Task Force - Director Bloom-Ramos reported that the task force met on September 9, 2003 and is looking at the development of a newsletter and other options to assist in promotion of SAEC activities. Sustainability Task Force - Director Bloom-Ramos reported that Director Haynes stepped down as Chair of this task force. She further noted that the committee was working on a strategy to address the gaps identified in the Research and Development report STAFF REPORTS Empowerment Zone Summer Youth Program - Maria Yanez, Economic Development Aide presented the FEZ Summer Youth Employment and Training Program Report presented by the Santa Ana WORK Center. She noted that the report details the overall facts and successes of the program funded by the SAEC in April, 2003, for the amount of $500,000. The program began on July 7, 2003 and ended August 22, 2003. Quarterly Monitoring Reports - Cesar Cedeno, Economic Development Specialist I reported that all funded programs must submit a ~uarterly monitoring report to staff. These quarterly reports are due on the 15u' of July, October, January and April respectively. The reports also include a narrative of the program accomplishments and/or struggles to date, an implementation plan with the percent complete for each milestone and number served, updates on leveraging activity, and if applicable, pictures of the activity or equipment funded. The July 15, 2003 report reflects nine active programs: one from the first year funding, four from the third year funding and four from the fourth year funding. Annual HUD Report for the City of Santa Ana Federal Empowerment Zone - Melissa Alva, Economic Development Specialist I presented the 2003 U.S. Department of Housing and Urban Development (HUD) Annual Report for the Santa Ana Empowerment Corporation. The report covers the time period of July 1, 2002 through June 30, 2003. Specific highlights include the new SAEC Business Plan, the progress of workforce and economic development programs, the Daisy Wheel System and marketing of the federal tax credit program. OC Register Empowerment Zone Article - Melissa Alva discussed an article published in the Orange County Register on August 18, 2003 relative to the Phase I results of the Research and Development Infrastructure. The article SAEC MINUTES 8 SEPTEMBER 24, 2003 focuses on the need to provide Zone residents with job skills development, language classes and education opportunities to compete in a competitive job market. COMMENTS PUBLIC COMMENTS - None BOARD MEMBER COMMENTS Director Zara,qoza · Announced that the Minnie Street Health Fair will be held on October 4, 2003 from 10:00 A.M. to 2:00 P.M. at John F. Kennedy elementary school. Director Doti ,, Announced that the Orange County Board of Supervisors will consider grant renewals for family resource centers at its next meeting Director Reyna · Announced that the Casa Bonita neighborhood will hold an event on October 11,2003 using the Daisy Wheel from 1:00 P.M. to 4:30 P.M. · Announced that due to scheduling conflicts, the next board meeting would be held on October 29, 2003 instead of October 22, 2003. NEXT MEETING - October 29, 2003 ADJOURNMENT - 7:04 P.M. Patricia E. Healy v Recording Secretary ~ SAEC MINUTES 9 SEPTEMBER 24, 2003