The URL can be used to link to this page

Home My WebLink About2003-12-15MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF SANTA ANA SANTA ANA, CALIFORNIA DECEMBER 15, 2003 CALL TO ORDER Police Community Room 60 Civic Center Plaza Santa Ana, Callifornia 4:37 P.M. ATTENDANCE: Councilmembers present: MIGUEL PULIDO BRETT E. FRANKLIN LISA BIST MIKE GARCIA JOSE SOLORIO Absent: CLAUDIAALVAREZ ALBERTA CHRISTY STAFF Present: DAVID N. REAM, City Manager, JOSEPH W. FLETCHER, City Attorney PATRICIA E. HEALY, Clerk of the Council CONSENT CALENDAR Motion: Approve staff recommendations on the following Consent Calendar items. MOTION: Franklin SECOND: Garcia VOTE: AYES: Bist, Franklin, Garcia, Pulido, Solorio (5) NOES: None (0) ABSTAIN: None (0) ABSENT: Alvarez, Christy (2) CITY COUNCIL MINUTES 402 DECEMBER 15, 2003 CONSENT CALENDAR ADMINISTRATIVE MATTERS MINUTES Motion: Approve minutes. (Items 10.A. and 10.13.) 10.A. ADJOURNED REGULAR MEETING OF DECEMBER 1, 2003 10.B. REGULAR MEETING OF DECEMBER 1, 2003 BOARDS/COMMISSIONS/COMMITTEES 13.A. VACANCY REPORT — December 10, 2003 The Vacancy Report reflects only appointments made by the Council. Motion: Instruct Clerk to enter report into the Minutes. Board/Commission Vacancies Ward Environmental Transportation Advisory Committee (ETAC) 1 NA Library Board 2 3 & 4 Human Relations Commission 1 3 Community Redevelopment / Housing Commission 1 Sr. Tenant Youth Commission — Regular 1 1 & 3 Youth Commission —Alternate 3 1,4, & 6 TOTAL 9 Board/Commission Expired Term Ward Cable Television Advisory Board 1 6 Board of Parks & Recreation 2 2 and 6 Library 1 2 Youth Commission -Alternate 3 1, 4, and 6 TOTAL 7 CLERK OF THE COUNCIL POSTING REPORT The following notices were posted pursuant to the Brown Act and the Maddy Act. Council Agendas and Board and Commission resignations are posted on the door of the CITY COUNCIL MINUTES 403 DECEMBER 15, 2003 CONSENT CALENDAR Council Chambers at 22 Civic Center Plaza and Committee Agendas on the door of City Hall at 20 Civic Center Plaza. Motion: Instruct Clerk to enter postings into the Minutes. (Items 15.A. through 15.13.) Council Meeting Agendas Meeting Date Posted Time 15.A. City Council Agenda 12/01/03 11/26/63 3:30 pm 15.B. Adjourned Regular Meeting Agenda — Closed Session 12/01 /03 11 /26/03 3:30 pm MAYORAL PROCLAMATIONS / CERTIFICATES Motion: Declare and instruct Clerk to enter certificates into the Minutes. Honoree 16.A. Jon Dietz 16.B. Reverend Samuel Craig Jr. 16.C. California Welcome Center — 2 Year Anniversary MISCELLANEOUS ADMINISTRATION 19.A. CLOSED SESSION REPORT None 19.B. EXCUSED ABSENCES Date 12/09/03 12/11 /03 12/10/03 Motion: Excuse absence of Councilmember Alvarez and Councilmember Christy from the December 15, 2003 City Council Meeting MOTION: Garcia SECOND: Bist VOTE: AYES: Bist, Franklin, Garcia, Pulido, Solorio (5) NOES: None (0) ABSTAIN: None (0) ABSENT: Alvarez, Christy (2) CITY COUNCIL MINUTES 404 DECEMBER 15, 2003 CONSENT CALENDAR REPORTS 19.C. COMMUNITY REDEVELOPMENT AGENCY ANNUAL REPORT FOR FY 2002-2003 Motion: Receive and file the Community Redevelopment Agency Annual Report for FY 2002-2003 consisting of: 1. The Annual Audit Report as prepared by Conrad & Associates, LLP. 2. The Annual Report of Financial Transactions. 3. Housing and Community Development Report of Housing Activity of Community Redevelopment Agencies. 4. Annual Statement of Indebtedness. BUDGETARY MATTERS SPECIFICATIONS - PURCHASE OF EQUIPMENT AND SERVICES Motion: Award in accordance with Requests for Council Action. (Items 22.A. through 22.D.) 22.A. SPEC. NO. 01-143 -WATER WELL REHABILITATION — PUBLIC WORKS AGENCY - Renew the contracts for a one-year period in an annual aggregate amount not to exceed $315,000 to: Vendor: Location: Beylik Drilling, Inc. Santa Ana Orange County Pump Santa Ana Layne Christensen Company Fontana General Pump Company San Dimas 22.13. SPEC. NO. 02-065 - RADIATOR AND AIR CONDITIONING SERVICE - Renew the contract to A-1 Radiator for a one-year period in an annual amount not to exceed $25,000.00 — Finance & Mgmt. Services Agency 22.C. SPEC. NO. 03-063 - MIDSIZE PASSENGER VEHICLE - PLANNING & BUILDING AGENCY - Amend the contract with Bob Stall Chevrolet in an amount not to exceed $20,032.80 - Finance & Mgmt. Services Agency 22.D. SPEC. NO. 03-095 - LOCKSMITH SERVICES - Award contract for a two- year period with provisions for two one-year renewals in the annual amounts as follow: Bidder: Amount: Civic Center Lock and Safe $20,000.00 Hill's Bros. Lock & Safe, Inc. $20,000.00 CITY COUNCIL MINUTES 405 DECEMBER 15, 2003 CONSENT CALENDAR PROJECTS 23.A. PROJECT NOS. 2606, 5518 AND 5523 — CONTRACT AWARD FOR TRAFFIC SIGNAL MODIFICATIONS Motion: 1. Award a contract to R&M Electrical contracting the lowest responsible bidder, in accordance with unit bid prices for an estimated amount of $258,048. 2. Approve a Funding Analysis with a total estimated construction cost of $322,500. — Public Works Agency 23.6. PROJECT NO. 3503 — CONTRACT AWARD FOR THIRD, FIFTH, TENTH, SULLIVAN AND HAWLEY STREETS AND CIVIC CENTER DRIVE SEWER IMPROVEMENTS Motion: 1. Award a contract to Miramontes Construction Company, Inc., the lowest responsible bidder, in accordance with unit bid prices for an estimated amount of $797,578 for the installation of sewer pipe along Third, Fifth, Tenth, Sullivan and Hawley Streets and Civic Center Drive. 2. Approve a Funding Analysis with a total estimated construction cost of $997,800. — Public Works Agency 23.C. PROJECT NOS. 04-5000, 04-5001 AND 5524 — IN -PAVEMENT FLASHING LIGHTING SYSTEMS FOR CROSSWALKS AND OTHER IMPROVEMENTS AT VARIOUS LOCATIONS Motion: Reject all bids for In -Pavement Flashing Lighting Systems for Crosswalks and other improvements at various locations and authorized staff to re -advertise the project AGREEMENTS Motion: Direct the City Attorney to prepare and authorize the City Manager and Clerk of the Council to execute agreements. (Items 25.A. through 25.F.) 25.A. AGMT NO. 2003-243 - CONSULTING/TRAINING SERVICES - Renew the agreement with General Learning Climates, Inc. in an amount not to exceed $30,000.00 — Police Department 25.B. AGMT NO. 2003-267- MOBILE MULTI -MEDIA D.U.I CLASSROOM -With Mattman Specialty Vehicles in an amount not to exceed $160,000.00 — Police Department CITY COUNCIL MINUTES 406 DECEMBER 15, 2003 CONSENT CALENDAR 25.C. AGMT NO. 2003-268 - PREVENTIVE MAINTENANCE OF ELEVATORS AT THE POLICE AND HOLDING FACILITIES - With OTIS Elevator Company for the maintenance and service of one year period, with a provision for two one-year extensions, in an annual amount not to exceed $46,980.00 — Police Department 25.D. AGMT NO. 2003-269 - ENGINEERING SERVICES FOR VIDEO AND CABLE EQUIPMENT SERVICES — Execute a five-year agreement with Video Engineering Services in the amount of $45,760.00 per year - Parks, Recreation and Community Services Agency 25.E. AGMT NO. 2003-270 - MEMORANDUM OF UNDERSTANDING - With the Police Management Association (PMA) regarding wages, hours and other terms and conditions of employment - Police Department 255. AGMT 2003-271 - EXECUTIVE MANAGEMENT SERVICES — With Rosenow Spevacek Group, Inc. in an amount not to exceed $25,000.00 — Planning & Building Agency LAND USE MATTERS CONDITIONAL USE PERMITS / VARIANCES 31.A. CONDITIONAL USE PERMIT NO. 2003-32; 1920 EAST DEERE AVENUE Filed by Sapetto Government Solutions for Jasmine Adult Day Health Care to operate in the professional District at 1920 East Deere Avenue. Planning Commission adopted a resolution approving Conditional Use Permit No. 2003-32 as conditioned at its November 25, 2003 meeting by a vote of 6-0 (Cribb absent). Motion: Receive and file the staff report approving Conditional Use Permit No. 2003-32 as conditioned. - Planning and Building Agency *** END OF CONSENT CALENDAR *** BUSINESS CALENDAR RESOLUTIONS 55.A. AMENDMENT TO RESOLUTION NO. 91-066 TO AFFECT A CHANGE IN LONGEVITY VACATION BENEFITS FOR EXECUTIVE MANAGEMENT CLASSIFICATIONS CITY COUNCIL MINUTES 407 DECEMBER 15, 2003 BUSINESS CALENDAR Motion: Adopt resolution. RESOLUTION NO. 2003-101 - A resolution of the City Council of the City of Santa Ana to amend Resolution No. 91-066 to effect a change in the longevity vacation benefits available to unrepresented executive management classifications. MOTION: Solorio SECOND: Franklin VOTE: AYES: Bist, Franklin, Garcia, Pulido, Solorio (5) NOES: None (0) ABSTAIN: None (0) ABSENT: Alvarez, Christy (2) 55.6. AMENDMENT TO RESOLUTION NUMBER 91-066 TO AFFECT CHANGES TO THE EXECUTIVE MANAGEMENT BENEFIT PLAN Motion: Adopt resolution. RESOLUTION NO. 2003-102 - A resolution of the City Council of the City of Santa Ana to amend Resolution No. 91-066 to effect temporary changes in the sick leave benefit and performance evaluation process applicable to unrepresented executive management classifications. MOTION: Franklin SECOND: Solorio VOTE: AYES: Bist, Franklin, Garcia, Pulido, Solorio (5) NOES: None (0) ABSTAIN: None (0) ABSENT: Alvarez, Christy (2) COUNCIL RECESSED TO THE JOINT SESSION BETWEEN THE CITY COUNCIL AND THE COMMUNITY DEVELOPMENT AGENCY MEETING AT 4:42 P.M. 25.G. COOPERATIVE AGREEMENT FOR AUTO MALL STREET REHABILITATION CITY COUNCIL MINUTES 408 DECEMBER 15, 2003 JOINT CRAXITY COUNCIL SESSION CITY COUNCIL Motion: AGMT NO. 2003-272 — Direct the City Attorney to prepare, and authorize the City Manager and the Clerk of the Council to execute, a cooperative agreement between the City of Santa Ana and the Community Redevelopment Agency for the rehabilitation of streets within the Santa Ana Auto Mall. MOTION: Solorio SECOND: Franklin VOTE: AYES: Bist, Franklin, Garcia, Pulido, Solorio (5) NOES: None (0) ABSTAIN: None (0) ABSENT: Alvarez, Christy (2) COUNCIL RECESSED TO THE COMMUNITY REDEVELOPMENT AGENCY MEETING AT 4:43 P.M. COUNCIL RECONVENED AT 4:44 P.M. WITH THE SAME MEMBERS PRESENT COMMENTS 90.A. PUBLIC COMMENTS Joseph Duffy thanked the Council for approval of his item on the Community Redevelopment Agenda; Roger Torreiro asked the Council to remember Art Strock who passed away unexpectedly this week and who was very involved with the City of the Santa Ana 90.B. CITY COUNCIL COMMENTS - None COUNCIL RECESSED TO CLOSED SESSION AT 4:45 P.M. AND RECONVENED AT 5:19 P.M. (Present: Alvarez, Bist, Franklin, Garcia, Pulido, Solorio) ADJOURNMENT - 5:19 p.m. - To January 5, 2004, at 5:30 p.m. at City Hall, Room 831, 20 Civic Center Plaza, Santa Ana, California I Memory of Art Strock Patricia E. Healy Clerk of the Council CITY COUNCIL MINUTES 409 DECEMBER 15, 2003