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HomeMy WebLinkAboutORANGE COUNTY FIRE AUTHORITY (OCFA) (7)INSURANCE ON FILE WORK MAY PROCEED N-2025-034 UNTIL INSURANCE EXPIRES -Il 12O Return FULLY EXECUTED CITY CLERK DATE: FEB 2 S 2025 Copy to City Clerk, M-30 INTERAGENCY FLEET MAINTENANCE AND REPAIR SERVICES AGREEMENT v: P"i r4 (3) 30pQVr^ THIS INTERAGENCY FLEET MAINTENANCE AND REPAIR SERVICES AGREEMENT ("Agreement"), is entered into this 1st day of November, 2024 ("Effective Date"), by and between the ORANGE COUNTY FIRE AUTHORITY, a California joint powers authority ("OCFA") and the City of Santa Ana, a municipal corporation and California charter city ("City"). OCFA and City are sometimes referred to herein individually as a "Party" or collectively as the "Parties." RECITALS WHEREAS, City has the capacity to provide labor, materials, tools, equipment, and supervision necessary to provide as -needed maintenance and repair services to OCFA's Heavy Duty and Light Duty vehicles and apparatus ("Maintenance and Repair Services"); and WHEREAS, OCFA desires to obtain such as -needed Maintenance and Repair Services from City; and NOW, THEREFORE, in consideration of the mutual promises, covenants, and conditions hereinafter set forth, the Parties agree as follows: 1. Scope of Work. City shall perform all services described in the following, attached hereto and incorporated herein by reference: Exhibit A - Scope of Work; Exhibit B - Pricing Schedule; Exhibit C - Preventative Maintenance "A" Check List for Light Duty Vehicles; Exhibit D — Preventative Maintenance "A" Check List for Heavy Apparatus; Exhibit E — Preventative Maintenance "B" Check List for Light Duty Vehicles; Exhibit F — Preventative Maintenance "B" Check List for Heavy Apparatus. Services will be performed on an as -needed basis at the City's Fleet Maintenance Facility, located at 215 S. Center Street, Santa Ana, CA 92703. In the event of a conflict of provisions between the Scope of Work and this Agreement, this Agreement shall prevail. 2. Term and Termination. This Agreement shall commence on November 1 st , 2024 and shall expire on October 31, 2025. This Agreement may be terminated by either Party, with or without cause, upon giving the non -terminating Party thirty (30) days' written notice. 3. Compensation. For services rendered, OCFA shall pay City in accordance with the rates and terms set forth in the pricing schedule, attached hereto as Exhibit B and incorporated herein by reference. Compensation from OCFA to City during the entire term of the Agreement shall not exceed Fifty Thousand Dollars and Zero Cents ($50,000). The Parties agree and understand that services rendered from November 1, 2024, to the effective date above are covered by this Agreement at the rates defined herein. Page 1 of 7 4. Insurance. OCFA shall procure and maintain for the duration of the agreement, the following insurance coverages: MINIMUM SCOPE AND LIMIT OF INSURANCE OCFA shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of $1,000,000. In the event OCFA does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance with existing limits, which can be lower than $1,000,000. • Workers' Compensation (W/C): as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if OCFA has no employees. If OCFA maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by OCFA. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the OCFA including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. All required insurance policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by OCFA for City. 3. All required insurance policies: For any claims related to this contract, Permittee's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that OCFA's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. Page 2 of 7 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non -renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non -renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Executive Director, Public Works Agency, 20 Civil Center Plaza, M-21, Santa Ana, CA 92701. The name and location of event should be included in the Description of Operations section of each certificate. Self -Insured Retentions Self -insured retentions must be declared to and approved by the City. City may require OCFA to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage OCFA shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive OCFA's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims -made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. 3. If coverage is canceled or non -renewed, and not replaced with another claims - made policy form with a retroactive date prior to the contract effective date, OCFA must purchase "extended reporting" coverage for a minimum of three (3) years after completion of work. Subcontractors OCFA shall require and verify that all sub -contractors maintain insurance meeting all the requirements stated herein, and OCFA shall ensure that City is an additional insured on insurance required from sub -contractors. Page 3 of 7 Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 5. Indemnification/insurance. A. Each party shall indemnify and save harmless the other party, and its officers, agents and employees from any and all losses, liability, damages, claims, suits, actions and administrative proceedings, and demands relating to acts or omissions of the indemnitor, its officers, agents or employees arising out of or incidental to the performance of any of the provisions of this Agreement. Neither party assumes liability for the acts or omissions of persons other than each party's respective officers, agents or employees. In the event judgement is entered against both parties because of joint or concurrent negligence of both parties, or their officers, agents or employees, arising out of the performance of this Agreement, an apportionment of liability to pay such judgment shall be made by a court of competent jurisdiction and neither party shall be entitled to a jury apportionment. B. City shall not be responsible for damages for loss of use or incidental, special or consequential damages arising out of or in connection with services provided by City pursuant to this Agreement. C. Each Party shall maintain adequate levels of insurance/self-insurance to assure full indemnification of the other Party, and no less than the insurance as required in section XX of this Agreement. D. Each Party shall provide certificates of insurance naming the other Party as Additional Insureds. Each Party shall cover their own respective employees with Workers' Compensation insurance, along with a waiver of subrogation. 6. Notice. Any notice, demand, request, consent, approval, or communication either Party desires or is required to give to the other Party or any other person shall be in writing and either served personally or sent by pre -paid, first-class mail to the address set forth below. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section. Notices to be delivered to OCFA shall be directed to: Orange County Fire Authority Attn: Purchasing Division Manager 1 Fire Authority Road Irvine, CA 92602-0125 Phone: (714) 573-6641 Page 4 of 7 Notices to be delivered to CITY shall be directed to: City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Executive Director of Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 Fax: 714-647-5414 Either Party may change the address to which subsequent notice and/or other communications can be sent by giving written notice designating a change of address to the other Party, which shall be effective upon receipt. 7. Status of City. City shall be wholly responsible for the manner in which it performs the Maintenance and Repair Services required of it by the terms of this Agreement. City is entirely responsible for compensating staff and consultants employed by City. This Agreement shall not be construed as creating the relationship of employer and employee, or principal and agent, between City and OCFA or any of City's employees, agents, or subcontractors. City assumes exclusively the responsibility for the acts of its employees, agents, or subcontractors as they relate to the Maintenance and Repair Services to be provided during the course and scope of their employment. City, its employees, agents, or subcontractors shall not be entitled to any rights or privileges of OCFA employees and shall not be considered in any manner to be OCFA employees. Neither OCFA nor any of its officials, officers, employees or agents shall have any control over the manner, mode or means by which City performs the Maintenance and Repair Services contemplated herein. City shall perform all such services as an independent contractor of OCFA and shall remain at all times as to OCFA a wholly independent contractor with only such obligations as are consistent with that role 8. California Law and Choice of Venue. This Agreement shall be construed and interpreted both as to the validity and as to the performance of the Parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or Page 5 of 7 matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Orange, State of California, or any other appropriate court in such County. 9. Independent Contractor. Each Party shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the other Party. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow OCFA to exercise discretion or control over the professional manner in which the City performs the services which are the subject matter of this Agreement; however, the services to be provided by City shall be provided in a manner consistentwith all applicable standards and regulations governing such services. Each Party shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to their respective employees and shall be responsible for all applicable withholding taxes for their own employees. 10. Conflict of Interest Clause. Each Party covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 11. Entire Agreement. This Agreement constitutes the entire agreement between the Parties and may not be modified except in writing signed by both Parties hereto. 12. Corporate Authority. The persons executing this Agreement on behalf of the Parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said Parties and that by so executing this Agreement the Parties hereto are formally bound to the provisions of this Agreement. [Signatures on Following Page] Page 6 of 7 IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed on the date(s) indicated below. "OCFA" ORANGE COUNTY FIRE AUTHORITY Date: By: .o n Purchasing Division Manager CITY OF SAN�TA ANA By: Ivaro Nunez City Manager City Clerk APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney ByS��tG�u4 (4ku Andrea Garcia -Miller Assistant City Attorney RECOMMENDED FOR APPROVAL: abil Saba Executive Director of Public Works Agency Page 7 of 7 EXHIBIT A SCOPE OF WORK Purpose: City of Santa Ana (City) shall provide all labor, materials, tools, equipment, and supervision necessary to provide as -needed maintenance and repair services to Orange County Fire Authority (OCFA) Heavy Duty and Light Duty vehicles and apparatus. The work in general is to trouble shoot, diagnose, tune-up, service and repair Heavy Duty and Light Duty vehicles and apparatus (services). Services shall be provided on an as -needed basis as required by the OCFA Fleet Services department. Scope of Work: On as as -needed, as requested basis, City shall perform preventative maintenance (PM) services that include, but are not limited to, PM levels A & B, for heavy and light duty vehicles and apparatus. OCFA Fleet Services to provide PM check List (See Exhibits C-F). As -needed miscellaneous diagnosis and repairs may include, but are not limited to, work on: discharge valves, electrical, charging system, oil leaks, coolant system, air system, tire repair, seat belt alarm, open compartment warning, engine performance, brake system, and other repairs normal and customary for routine repair of heavy and light duty vehicles and apparatus. Work shall not be sub -contracted without approval from the OCFA Fleet Services designated representative. Any approved subcontractor utilized for maintenance or repair work must be able to meet the OCFA's required qualifications, repair certificates, licenses, and insurance requirements. Service Requirements: a. City's facility shall comply with all Federal, State, and Local laws and regulations. b. Authorized representatives of the OCFA shall be permitted to inspect the facility on periodic basis with advance notice to the City. More frequent inspections shall be permitted with advance notice to the City if problems develop and remain unresolved. Persistent and/or unresolved performance or other issuers may be grounds for termination of his agreement. c. All services provided under this Agreement shall comply with all applicable Federal, State, and Local regulations. d. Prior to the commencement of any work or repairs on OCFA equipment, City shall provide a written estimate to the OCFA Fleet Services authorized representative (Fleet Services Manager or Fleet Services Supervisor) for the requested or recommended repairs. Approval from a Fleet Services authorized representative must be obtained prior to work being performed and shall be based on the provided estimated cost. If additional work is required, approval from the OCFA Fleet Services designated representative must be obtained prior to work being completed. e. All items provided under this Agreement shall be new and original equipment manufacturer (OEM) line of replacement parts/components or approved aftermarket parts. All items provided under this Agreements shall be equivalent in function and workmanship to the parts originally supplied on the vehicle(s) unless superseded by the vehicle manufacture. Rebuilt remanufactured or other deviations or substitutions will not be allowed without advance written or verbal approval by the OCFA Fleet Services department. NOTE: OCFA reserves the right to supply any parts required to perform repairs. In the event that is done City will not warranty any parts provided by OCFA. f. All work shall be inspected by an authorized OFCA Fleet Services representative for proper completion and correction of the reported concerns. If it is determined that the concerns were not properly addressed or the quality of work is unacceptable, OCFA will contact the City and provide an explanation of what work was unacceptable. If City agrees the work was unacceptable, City will re -do work at City's expense. If City does not agree that the work performed was unacceptable, the Parties will negotiate a resolution that is mutually agreeable to the Parties. Written Estimates: Prior to any repairs being performed, City shall prepare a detailed and itemized written estimate. This estimate shall provide an estimate of the cost and time for recommended work. The estimate will include a complete list of parts to be supplied, labor (hours and rate) and any miscellaneous charges (with explanation) and tax. City will also advise of the estimated downtimes before beginning any repairs. Estimate must reference the vehicles unit number and radio identifier. City shall provide a revised estimate if additional work is found during the course of repair and not included in the original estimate. The OCFA Fleet Services designated representative must inspect (at the repair until estimates and revised estimates have been authorized by the OCFA Fleet Services designated representative via phone or e-mail. OCFA will not be responsible for the costs associated with any unauthorized repairs. Warranty: City shall warrant all vehicle repaired/rebuilt replacement parts and labor furnished under the terms of this Agreement, against failure and poor workmanship. City will not warrant nor pay labor costs associated with replacement of parts whose failure is unrelated to the installation of the part by the City (i.e. the part itself fails) or if the part is provided by the OCFA for installation by the City. Responsibility: The City shall be responsible for any and all loss or damage of OCFA's vehicles/apparatus cause by the negligence of intentional act of City's employees, volunteers, interns, or officials while they are in the City's possession, commencing at the time of receipt of vehicle and ending with the examination and acceptance of the vehicle by the OCFA's Fleet Services representative. Liability shall include but not be limited to loss or damage from fire, theft, handling, loss in transit, overnight storage, etc. OCFA shall, at all times, update and maintain insurance on all of its vehicles and equipment. EXHIBIT B PRICING SCHEDULE Compensation: This is a firm fixed price Contract between the Orange County Fire Authority and the City of Santa Ana (City) for as -needed maintenance and repair services to OCFA Heavy Duty and Light Duty vehicles and apparatus, as set forth in Exhibit A- Scope of Work The City agrees to accept the specified compensation as set forth in this Contract as full remuneration for performing all services and furnishing all staffing, labor, and materials required, for any reasonably unforeseen difficulties which may arise or be encountered in the execution of the services until acceptance, for risks connected with the services, and for performance by the City of all its duties and obligations hereunder. The City shall only be compensated as set forth herein below for work performed in accordance with the Scope of Work. Fees and Charges: Payment shall be made in accordance with the provisions of this Agreement. A. Hourly Labor Rate: The prices stated below shall include all cost associated with the services specified including: shop materials, supervision, labor, transportation, delivery, etc. Scheduled Maintenance & Repairs Performed On -Site at City's Facility: 1. Heavy Apparatus Labor Rate: 2. Light Duty (less than 10,000 GVW): $ 115 perhour $ 90 per hour Unscheduled Maintenance & Repairs Performed Off -Site Durina Regular Working Hours (6:30 a.m. to 4:00 p.m., Monday — Thursday): 1. Heavy Apparatus Labor Rate: 2. Light Duty (less than 10,000 GVW): $ 135 per hour $ 110 per hour Unscheduled Maintenance & Repairs Performed Off -Site During Off Hours (Monday — Thursday 4:01 p.m. to 6:29 a.m.: Friday, Saturday, Sunday) 3-Hour Minimum: 1. Heavy Apparatus Labor Rate: 2. Light Duty (less than 10,000 GVW): $ 155 per hour $ 130 per hour B. Materials Costs: Parts purchased by the City for repair of the equipment shall be charged the City's actual cost of the parts (including all applicable taxes) plus percentage stated below: 1. City Cost + 20 % City must submit their cost invoices for parts along with billings to OCFA for payment processing. This requirement is MANDATORY, OCFA shall not process payments for parts without City's cost invoices for parts. NOTE: OCFA reserves the right to supply any parts required to perform repairs. C. Flat Rate Services: A fixed rate shall be paid for the following services: 1. Preventative Maintenance "A" Service for: a. Light Duty vehicles (less than 10,000 GVW): $ 270 per each b. Heavy Apparatus: 2. Preventative Maintenance "B" Service for: a. Light Duty vehicles (less than 10,000 GVW): b. Heavy Apparatus: 3. Pump Testing: a. Acceptance Test per NFPA Requirements b. Annual Test per NFPA Requirements 4. Opacity Testing: $ 805 per each $ 540 pereach $ 1,265 per each $ NIA per test $ 500 per test $ 125 per test Usage: No guarantee is given by the Orange County Fire Authority to the City regarding usage pursuant to this Agreement. The City agrees to supply services as needed by the OCFA, at prices listed in the Agreement, regardless of quantity requested. Orders may be placed pursuant to this Agreement at the convenience of the OCFA Fleet Services department. Price Changes: Agreement pricing shall remain fixed for the initial term of the Agreement. Price changes after the first Term of the Agreement shall be negotiated, but shall not exceed three (3%) percent per year or the percentage increase in the U.S. Department of Labor Consumer Price Index. (CPI-U) for All Urban Consumers, SERVICES in the Los Angeles -Riverside -Orange County CA Area, whichever is lower. The price adjustment rate will be determined by comparing the percentage difference between the CPI in effect for the base year six-month average (January through June 2023; and each January through June six month average) thereafter. City must request price adjustments, in writing, 30 days prior to the renewal date. If City fails to request a CPI price adjustment 30 days prior to the adjustment date, the adjustment will be effective 30 days after OCFA receives their written request. No retroactive Agreement price adjustments will be allowed. Payment Terms: Invoices are to be submitted in arrears, after services have been completed. Payment will be net 30 days after receipt of an invoice in a format acceptable to the Orange County Fire Authority. Invoices shall be verified and approved by the OCFA Fleet Services department and subject to routine processing requirements. The responsibility for providing an acceptable invoice to the OCFA for payments rests with the City. Incomplete or incorrect invoices are not acceptable and will be returned to the City for correction. Invoicing Instructions: The City will provide an invoice on the City's letterhead. Each invoice will have a unique number and will include the following information. A. City's name and address B. City's remittance address, if different from (a) above C. OCFA Blanket Order number D. Name of OCFA Fleet Services Designated Representatives that authorized repair E. Service Date(s) F. Description of Services performed G. Vehicles Unit Number H. Radio Identifier I. Mileage J. City's Federal I.D. number K. Itemized Total EXHIBIT C PREVENTATIVE MAINTENANCE "A" CHECK LIST FOR LIGHT DUTY VEHICLES PM/Inspection Service A — Light Duty Vehicles TASK 010 - PERFORM VEHICLE SAFETY INSPECTION TASK 020-LUBE TASK 021 - R&ROIL / OIL FILTER TASK 040 - INSPECT BRAKES % REMAINING FRONT TASK 050 - INSPECT BRAKES% REMAINING REAR TASK 060 - INSPECT BRAKE FLUID / R&R AS NEEDED TASK 071 - INSPECT COOLANT/ R&R AS NEEDED TASK 091 - INSPECT AUTOMATIC TRANSMISSION FLUID LEVELS TASK 120 - INSPECT TRANSFER CASE FLUID LEVELS TASK 094 - INSPECT DIFFERENTIAL FLUID LEVELS TASK 110 - INSPECT POWER STEERING FLUID LEVELS TASK 130 - INSPECT CHARGING SYSTEM TASK 140 - BATTERIES -VEHICLE / LOAD TEST/ SERVICE TASK 141 - BATTERIES-COMM / LOAD TEST / SERVICE TASK 160 - INSPECT CONDITION OF AIR FILTER TASK 150 - INSPECT ALL BELTS AND HOSES TASK 450 - INSPECT RADIATOR: CORE/ HOSES/ SEAL / FILTER/ VALVE TASK 460 - INSPECT WATER PUMP TASK 600 - INSPECT TIRES - TREAD DEPTH / INFLATION/ CONDITION TASK 601 - INSPECT/ RESET TIRE PSI MONITORING SYSTEM IF APPLICABLE TASK 610 - ROTATE TIRES/ CHECK PRESSURE TASK 670 - RESET SERVICE REMINDER TASK 331 - INSPECT DAYTIME RUNNING LIGHTS TASK 330 - INSPECT HEADLIGHTS TASK 332 - INSPECT TURN SIGNALS TASK 333 - INSPECT MARKER LIGHTS TASK 334 - INSPECT EMERGENCY FLASHERS TASK 335 - INSPECT TAIL LIGHTS TASK 336 - INSPECT BRAKE LIGHTS TASK 337 - INSPECT LICENSE PLATE LIGHTS TASK 338 - INSPECT CODE 3 LIGHTS TASK 339 - INSPECT INTERIOR LIGHTS / DIMMER TASK 290 - INSPECT SEAT BELTS / CONNECTIONS / ALARMS EXHIBIT D PREVENTATIVE MAINTENANCE "A" CHECK LIST FOR HEAVY APPARATUS PM/Inspection Service A - Heavy Apparatus TASK 010 - PERFORM VEHICLE SAFETY INSPECTION TASK 020-LUBE TASK 021 - R&R OIL / OIL FILTER TASK 032 - R&R FUEL FILTER TASK 040 - INSPECT BRAKES % REMAINING FRONT TASK 050 - INSPECT BRAKES % REMAINING REAR TASK 060 - INSPECT BRAKE FLUID / R&R AS NEEDED TASK 051 - BRAKE: ADJUSTMENT TASK 053 - AIR BRAKE SYSTEM -ADJUSTMENT/ COMPONENTS / CONDITIONS TASK 091 - INSPECT AUTOMATIC TRANSMISSION FLUID LEVELS TASK 110 - INSPECT POWER STEERING FLUID LEVELS TASK 120 - INSPECT TRANSFER CASE FLUID LEVELS TASK 094 - INSPECT DIFFERENTIAL FLUID LEVELS TASK 130 - INSPECT CHARGING SYSTEM TASK 140 - BATTERIES- VEHICLE / LOAD TEST / SERVICE TASK 141 - BATTERIES-COMM / LOAD TEST / SERVICE TASK 160 - INSPECT CONDITION OF AIR FILTER TASK 150 - INSPECT ALL BELTS AND HOSES TASK 450 - INSPECT RADIATOR: CORE / HOSES / SEAL / FILTER / VALVE TASK 460 - INSPECT WATER PUMP TASK 600 - INSPECT TIRES -TREAD DEPTH / INFLATION/ CONDITION TASK 611 -CHECK TIRE PRESSURE TASK 331 - INSPECT DAYTIME RUNNING LIGHTS TASK 330 - INSPECT HEADLIGHTS TASK 332 - INSPECT TURN SIGNALS TASK 333 - INSPECT MARKER LIGHTS TASK 334 - INSPECT EMERGENCY FLASHERS TASK 335 - INSPECT TAIL LIGHTS TASK 336 - INSPECT BRAKE LIGHTS TASK 337 - INSPECT LICENSE PLATE LIGHTS TASK 338 - INSPECT CODE 3 LIGHTS TASK 339 - INSPECT INTERIOR LIGHTS / DIMMER TASK 340 - SEAT BELT / CONNECTORS / ALARMS TASK 350 - INSPECT CAB MOUNT: HINGES / LATCHES/ HANDLES TASK 370 - INSPECT BODY BOLTS TASK 380 - INSPECT CAB DOOR: HINGES / LATCHES / HINGES TASK 390 - INSPECT HOOD: HINGES / LATCHES / ALIGNMENT TASK 400 - INSPECT CAB ACTUATING MECHANISM TASK 420 - INSPECT A/C MOUNT BOLTS TASK 440 - INSPECT POWER STEERING PUMP TASK 430 - INSPECT THROTTLE: CAT / CUMMINS TASK 450 - INSPECT RADIATOR: CORE / HOSES / SEAL / FILTER / VALVE TASK 460 -INSPECT WATER PUMP , TASK 470 - INSPECT FAN HUB BEARINGS PM/Inspection Service A- Heavy Apparatus (continued) TASK 510 - INSPECT MUFFLER / PIPES TASK 520 - INSPECT AIR INTAKE SYSTEM / SPARK ARRESTER TASK 530 - INSPECT FRONT SUSPENSION TASK 540 - INSPECT REAR SUSPENSION TASK 550 - INSPECT PTO TASK 590 - DRIVE SHAFT / UNIVERSAL JOINTS / GUARDS TASK 641 - INSPECT PUMP SHIFT / ELECTRICAL / AIR MANUAL TASK 650 - INSPECT PLUMBING / COUPLINGS TASK 651 - INSPECT TRANSFER VALVE TASK 652 - INSPECT RELIEF VALVE TASK 653 - INSPECT INNER COOLER TASK 654 - INSPECT RADIATOR FILL VALVE TASK 656 - INSPECT SUCTION SCREENS TASK 657 - INSPECT DISCHARGE GAUGES TASK 656 - INSPECT PRIMER PUMP TASK 659 - INSPECT HAND THROTTLE TASK 660 - INSPECT PUMP PANEL TASK 661 - INSPECT WATER TANK TASK 071 - INSPECT COOLANT/ R&R AS NEEDED TASK 662 - INSPECT PUMP TASK 092 - INSPECT REAR DIFFERENTIAL FLUID / R&R AS NEEDED TASK 093 - INSPECT FRONT DIFFERENTIAL FLUID / R&R AS NEEDED TASK 121 - INSPECT TRANSFER CASE FLUID / R&R AS NEEDED TASK 221 - INSPECT HYDRAULIC FILTER / FLUID / R&R AS NEEDED TASK 111 - INSPECT POWER STEERING FLUID / FILTER / R&R AS NEEDED EXHIBIT E PREVENTATIVE MAINTENANCE "B" CHECK LIST FOR LIGHT DUTY VEHICLES PM/Inspection Service B - Light Duty Vehicles TASK 010 - PERFORM VEHICLE SAFETY INSPECTION TASK 020-LUBE TASK 021 - R&R OIL / OIL FILTER TASK 040 - INSPECT BRAKES % REMAINING FRONT TASK 050 - INSPECT BRAKES % REMAINING REAR TASK 060 - INSPECT BRAKE FLUID/ R&R AS NEEDED TASK 071 - INSPECT COOLANT I R&R AS NEEDED TASK 091 - INSPECT AUTOMATIC TRANSMISSION FLUID LEVELS TASK 110- INSPECT POWER STEERING FLUID LEVELS TASK 130 - INSPECT CHARGING SYSTEM TASK 140 - BATTERIES -VEHICLE / LOAD TEST / SERVICE TASK 141 - BATTERIES-COMM / LOAD TEST / SERVICE TASK 160 - INSPECT CONDITION OF AIR FILTER TASK 150- INSPECT ALL BELTS AND HOSES TASK 450- INSPECT RADIATOR: CORE/ HOSES/ SEAL/ FILTER/ VALVE TASK 460 - INSPECT WATER PUMP TASK 600 - INSPECT TIRES- TREAD DEPTH / INFLATION / CONDITION TASK 610 - ROTATE TIRES / CHECK PRESSURE TASK 601 - INSPECT / RESET TIRE PSI MONITORING SYSTEM IF APPLICABLE TASK 670 - RESET SERVICE REMINDER TASK 331 - INSPECT DAYTIME RUNNING LIGHTS TASK 330 - INSPECT HEADLIGHTS TASK 332 - INSPECT TURN SIGNALS TASK 333 - INSPECT MARKER LIGHTS TASK 334 - INSPECT EMERGENCY FLASHERS TASK 335 - INSPECT TAIL LIGHTS TASK 336 - INSPECT BRAKE LIGHTS TASK 337 - INSPECT LICENSE PLATE LIGHTS TASK 338 - INSPECT CODE 3 LIGHTS TASK 339 - INSPECT INTERIOR LIGHTS / DIMMER TASK 092 - INSPECT REAR DIFFERENTIAL FLUID / R&R AS NEEDED TASK 093 - INSPECT FRONT DIFFERENTIAL FLUID/ R&R AS NEEDED TASK 121 - INSPECT TRANSFER CASE FLUID/ R&R AS NEEDED TASK 161 - R&R AIR FILTER TASK 162 - INSPECT OR REPLACE CABIN AIR FILTER TASK 280 - INSPECT GAS & BRAKE PEDALS TASK 290 - INSPECT SEAT BELTS/CONNECTIONS/ ALARMS TASK 300 - INSPECT GAUGE: OIL PRESSURE TASK 301 - INSPECT GAUGE: FUEL PRESSURE TASK 302 - INSPECT GAUGE: TACHOMETER TASK 303 - INSPECT GAUGE: WATER TERMERATURE TASK 304 - INSPECT GAUGE: AMP METER TASK 310 - STEERING MOUNTING/ FREE LASH/ COMPONENTS TASK 320 - INSPECT HEATER/ DEFROSTER TASK 360 - INSPECT FUEL LINES/ TANKS TASK 380 - INSPECT CAB DOOR: HINGES / LATCHES / HINGES TASK 390 - INSPECT HOOD: HINGES / LATCHES / ALIGNMENT TASK 420 - INSPECT A/C MOUNT BOLTS TASK 440 -INSPECT POWER STEERING PUMP TASK 450 - INSPECT RADIATOR: CORE/ HOSES/ SEAL/ FILTER/ VALVE TASK 460 - INSPECT WATER PUMP PM/Inspection Service B - Light Duty Vehicles (continued) TASK 470 - INSPECT FAN HUB BEARINGS TASK 500 - INSPECT STARTER TASK 510 - INSPECT MUFFLER/ PIPES TASK 520 - INSPECT AIR INTAKE SYSTEM/ SPARK ARRESTER TASK 530 - INSPECT FRONT SUSPENSION TASK 540 - INSPECT REAR SUSPENSION TASK 590 - DRIVESHAFT / UNIVERSAL JOINTS /GUARDS TASK 510 - INSPECT MUFFLER/ PIPES EXHIBIT F PREVENTATIVE MAINTENANCE "B" CHECK LIST FOR HEAVY APPARATUS PM/Inspection Service B - Heavy Apparatus TASK 010 - PERFORM VEHICLE SAFETY INSPECTION TASK 020-LUBE TASK 021 - R&R OIL I OIL FILTER TASK 032 - R&R FUEL FILTER TASK 161 - R&R AIR FILTER TASK 095 -AUTOMATIC TRANSMISSION SERVICE TASK 092 - INSPECT REAR DIFFERENTIAL FLUID/ R&R AS NEEDED TASK 093 - INSPECT FRONT DIFFERENTIAL FLUID/ R&R AS NEEDED TASK 121 - INSPECT TRANSFER CASE FLUID/ R&R AS NEEDED TASK 040 - INSPECT BRAKES% REMAINING FRONT TASK 050 - INSPECT BRAKES%" REMAINING REAR TASK 060 - INSPECT BRAKE FLUID/ R&R AS NEEDED TASK051-BRAKE-ADJUSTMENT TASK 053 - AIR BRAKE SYSTEM -ADJUSTMENT / COMPONENTS / CONDITIONS TASK 110 - INSPECT POWER STEERING FLUID LEVELS TASK 130 - INSPECT CHARGING SYSTEM TASK 140 - BATTERIES -VEHICLE/ LOAD TEST/ SERVICE TASK 141 - BATTERIES-COMM/ LOAD TEST I SERVICE TASK 160 - INSPECT CONDITION OF AIR FILTER TASK 150 - INSPECT ALL BELTS AND HOSES TASK 450 - INSPECT RADIATOR: CORE I HOSES/ SEAL/ FILTER/ VALVE TASK 460 - INSPECT WATER PUMP TASK 600 - INSPECT TIRES -TREAD DEPTH/ INFLATION/ CONDITION TASK 611 - CHECK TIRE PRESSURE TASK 331 - INSPECT DAYTIME RUNNING LIGHTS TASK 330 - INSPECT HEADLIGHTS TASK 332 - INSPECT TURN SIGNALS TASK 333 - INSPECT MARKER LIGHTS TASK 334 - INSPECT EMERGENCY FLASHERS TASK 335 - INSPECT TAIL LIGHTS TASK 336 - INSPECT BRAKE LIGHTS TASK 337 - INSPECT LICENCE PLATE LIGHTS TASK 338 - INSPECT CODE 3 LIGHTS TASK 339 - INSPECT INTERIOR LIGHTS / DIMMER TASK 340-SEATBELT/CONNECTORS /ALARMS TASK 350 - INSPECT CAB MOUNT: HINGES / LATCHES / HANDLES TASK 370 - INSPECT BODY BOLTS TASK 380 - INSPECT CAB DOOR: HINGES/ LATCHES/ HINGES TASK 390 - INSPECT HOOD: HINGES / LATCHES / ALIGNMENT TASK 400 - INSPECT CAB ACTUATING MECHANISM TASK 420 - INSPECT A/C MOUNT BOLTS TASK 440 - INSPECT POWER STEERING PUMP TASK 430 - INSPECT THROTTLE: CAT/ CUMMINS TASK 450 - INSPECT RADIATOR: CORE/ HOSES/ SEAU FILTER/ VALVE TASK 460 - INSPECT WATER PUMP TASK 470 - INSPECT FAN HUB BEARINGS TASK 510 - INSPECT MUFFLER/ PIPES TASK 620 - INSPECT AIR INTAKE SYSTEM/ SPARK ARRESTER TASK 530 - INSPECT FRONT SUSPENSION TASK 540 - INSPECT REAR SUSPENSION TASK 550 - INSPECT PTO PM/Inspection Service B - Heavy Apparatus (continued) TASK 590 - DRIVE SHAFT/ UNIVERSAL JOINTS/ GUARDS TASK 641 - INSPECT PUMP SHIFT/ ELECTRICAL/ AIR MANUAL TASK 650 - INSPECT PLUMBING/ COUPLINGS TASK 651 - INSPECT TRANSFER VALVE TASK 652 - INSPECT RELIEF VALVE TASK 653 - INSPECT INNER COOLER TASK 654 - INSPECT RADIATOR FILL VALVE TASK 656 - INSPECT SUCTION SCREENS TASK 657 - INSPECT DISCHARGE GAUGES TASK 658 - INSPECT PRIMER PUMP TASK 659 - INSPECT HAND THROTTLE TASK 660 - INSPECT PUMP PANEL TASK 661 - INSPECT WATER TANK TASK 662 - INSPECT PUMP TASK 071 - INSPECT COOLANT/ R&R AS NEEDED TASK 221 - INSPECT HYDRAULIC FILTER/ FLUID / R&R AS NEEDED TASK 111 - INSPECT POWER STEERING FLUID / FILTER / R&R AS NEEDED ,4 O® CERTIFICATE OF LIABILITY INSURANCE DATE/5/2D2�n THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER Arthur J. Gallagher Risk Management Services, LLC Market Street Suite 2100 San Francisco CA 94105 CON PHONE 415-646-9300 AX A Ne:415-536-8499595 ADDRESS, INSURER 8 AFFORDING COVERAGE NAIC If INSURERA: AXA XL Insurance Company UK Limited L'ce se , OD69293 INSURED FIREAGE41 Orange County Fire Authority P 0 Box 57115 INSURER B: Safety National Casualty Corporation 15105 INSURER C: INSURER D: Irvine, CA 92619-7115 INSURER E: INSURER F : COVERAGES CERTIFICATE NUMBER: 19940533 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, INSR LTR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF MMIDDIYYYY POLICY EXP MMIDD/YYYY LIMITS A X COMMERCIAL GENERAL LIABILITY Y Y B1262RT0219724 7H/2024 7/1/2029 EACH OCCURRENCE $1,600,000 CLAIMS -MADE 1 OCCUR ET RE TEO PREMISES ERffg1T nenLO $ MED EXP (Anyoneperson) $ PERSONAL BADV INJURY $1,600,000 AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $15,000,000 GEN'L POLICY ❑ JECT PRO- ❑ LOC PRODUCTS -COMPIOP AGG $ Public OrficialslEPL $1,500,000 X OTHER: Annual A AUTOMOBILE LIABILITY Y Y B1262RT0219724 7/1/2024 7/1/2029 COMBINEDSINGLE LIMIT Ea accident $1,500,000 BODILY INJURY (Per person) $ X ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ HIRED NON -OWNED AUTOS ONLY AUTOS ONLY PROPERTYDAMAGE Pe,..,dent $ B UMBRELLA LIAR X OCCUR Y Y XPR4068288 7/1/2024 7/1/2025 EACH OCCURRENCE $5,000,000 AGGREGATE $5.000,000 X EXCESS LIAR CLAIMS -MADE DIED I I RETENTION$ $ WORKERS COMPENSATION STATUTE EMPLOYERS' LIABILITY YIN STATUTE ER E.L. EACH ACCIDENT $ ANYPROPRIETORIPARTNEWEXECUTIVE ❑ OFFICERIMEMBEREXCLUDED9 MIA E.L. DISEASE - EA EMPLOYEE $ (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Addlllonal Remarks Schedule, maybe attached if more space Is required) RE: As -Needed Fleet Maintenance and Repairs Services ADDITIONAL INSURED(S): City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability an2l g out of work or operations performed by or on behalf of the Permittee Including materials, parts, equipment, and personnel furnished in connection with such work or operations. APPROVED By Tran Nguyen at 3:24 p% Feb 05, 20251 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Santa Ana ACCORDANCE WITH THE POLICY PROVISIONS. Attention: Executive Director, Public Works Agency 20 Civic Center Plaza, M-21 AU HORIZED REPRESENTATIVE Santa Ana CA 92701 n�?, , ©1988-2015 ACORD CORPORATION. All rinhfe ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD DlgRanysignad by Tu THIS CERTIFICATE SUPERSEDES PREVIOUSLY ISSUED CERTIFICATE Tu Tran -. Tran Nguyen Nguyen Daetca3025,02.0515:25:02 FIRE AGENCIES INSURANCE RISK AUTHORITY 100% Reinsured by AXAXL Insurance Company UK Limited Fire Agencies Insurance Risk Authority, Et al. 595 Market Street, Suite 2100 San Francisco, CA 94105 POIICy Number - mamurnnuum rnnuu From To B1262RT0219724 07/01/2024 07/01/2029 Endorsement No. 4 12:01 A.M. Standard Time at the described location THIS ENDORSEMENT CHANGES THE MEMORANDUM OF COVERAGE. This endorsement may be used to modify coverage provided under the following: BLANKET ADDITIONAL INSURED This endorsement may be used to modify insurance provided under the following: GENERAL LIABILITY COVERAGE PART AUTOMOBILE LIABILITY COVERAGE PART SCHEDULE Coverage Part(s) Modified By This Endorsement Per Written Contract Additional Insured Description Of Contract Contract Date Per Written Contract Per Written Contract Per Written Contract A. The following is added to Section B. WHO IS A COVERED PARTY of each applicable Coverage Part listed in the SCHEDULE above: Any person(s) or organization(s) listed in the SCHEDULE to whom you are obligated by virtue of a written contract to provide insurance solely with respect to bodily injury or property damage is an Insured. However, insurance for such additional Insured applies only to bodily injury and property damage required within the terms of the contract and only to the extent that such additional Insured is liable for bodily injury or property damage caused by your acts or omissions in the performance of your operations. B. The following is added to Section D. LIMITS OF INDEMNITY of each applicable Coverage Part listed in the SCHEDULE above: The Limits of Indemnity afforded to the additional Insured shown in the SCHEDULE will be limited to the Limits of Coverage required within the terms of the contract or the Limits of Coverage of this Memorandum, whichever is less. The Limits of Coverage afforded to such additional Insured will apply in excess of the Member Deductible shown in the Item 4. of the Declarations. Any insurance provided in this endorsement is part of and not in addition to the Limits of Coverage shown in Item 3. of the Declarations for each applicable Coverage Part. Page 1 of 1 FIRE AGENCIES INSURANCE RISK Policy Number AUTHORITY 100% Reinsured by AXAXL Insurance Company UK Limited g1262RT0219724 FAIRA Address: Endorsement No. 5 Fire Agencies Insurance Risk Authority, Et al. 595 Market Street, Suite 2100 San Francisco, CA 94105 From 07/01/2024 Y61 12:01 A.M. Standard Time at the described location THIS ENDORSEMENT CHANGES THE MEMORANDUM OF COVERAGE. This endorsement may be used to modify coverage provided under the following: PRIMARY AND NONCONTRIBUTORY — OTHER INSURANCE CONDITION This endorsement may be used to modify insurance provided under the following: GENERAL LIABILITY COVERAGE PART AUTOMOBILE LIABILITY COVERAGE PART SCHEDULE Coverage Part(s) Modified By This Endorsement Per Written Contract Description of person(s) or organization(s): Solely with respect to those Coverage Part(s) listed in the SCHEDULE, Section A. COMMON MEMORANDUM CONDITIONS, Paragraph 12. in the Common Memorandum Conditions, Exclusions and Definitions section of this policy is amended to include the following, and supersedes any provision to the contrary: This insurance is primary to and will not seek contribution from any other insurance available to the additional insured shown in the SCHEDULE provided that: a. The additional insured is a Named Insured under such other insurance; and b. You have agreed in writing in a contractor agreement that this insurance would be primary and would not seek contribution from any other insurance available to the additional insured. Page 1 of 1 FIRE AGENCIES INSURANCE RISK Policy Number mE AUTHORITY From 100% Reinsured byA XAXL Insurance Company UK Limited g1262RT0219724 1 07/01/2024 12:01 A.M. Standard Time at the described location r'AIKA Haaress: Endorsement No. 6 Fire Agencies Insurance Risk Authority, Et al. 595 Market Street, Suite 2100 San Francisco, CA 94105 THIS ENDORSEMENT CHANGES THE MEMORANDUM OF COVERAGE. This endorsement may be used to modify coverage provided under the following: WAIVER OF SUBROGATION This endorsement may be used to modify insurance provided under the following: GENERAL LIABILITY COVERAGE PART AUTOMOBILE LIABILITY COVERAGE PART SCHEDULE Per Written Contract Per Written Contract Solely with respect to the Coverage Part(s) listed in the SCHEDULE above, Section A. COMMON MEMORANDUM CONDITIONS, Paragraph 18. in the Common Memorandum Conditions, Exclusions and Definitions section of this memorandum is amended to include the following: We waive any right of recovery against the person(s) or organization(s) shown in the SCHEDULE because of payments we make under the applicable Coverage Part shown in the SCHEDULE. Such waiver by us applies only to the extent that the Named Member has waived its right of recovery against such person(s) or organization(s) prior to loss. This endorsement applies only to the person(s) or organization(s) and Coverage Part(s) shown in the SCHEDULE. Page 1 of 1 STATE OF CALIFORNIA Edmund G. Brown Jr., Governor DEPARTMENT OF INDUSTRIAL RELATIONS OFFICE OF SELF-INSURANCE PLANS 11050 Olson Drive, Suite 23Q Rancho Cordova,CA 95670 Phone No. (916) 464-7000 FAX (916) 464-7007 CERTIFICATION OF SELF-INSURANCE OF WORKERS' COMPENSATION TO WHOM IT MAY CONCERN: This certifies that Certificate of Consent to Self -Insure No. 7431 was issued by the Director of Industrial Relations to: Orange County Fire Authority under the provisions of Section 3700, Labor Code of California with an effective date of March 1, 1995. The certificate is currently in full force and effective. Dated at Sacramento, California This day the 15th of March 2017 Lyn Asio Benz, Chief ORIG: Rhonda Haynes Human Resources, We Program Manager Orange County Fire Authority I Fire Authority Rd. Building I a Irvine, Ca 92602-0125