HomeMy WebLinkAbout22K - 24HR EMERGENCY RD. SERVICE
REQUEST FOR
COUNCIL ACTION
A
.
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
MARCH 1, 2004
TITLE:
CONTRACT AMENDMENT AND
CONTRACT AWARD FOR 24 -HOUR
EMERGENCY ROAD SERVICE
(SPEC. NO. 04-005)
(¿Ææ:
APPROVED
0 As Recommended
0 As Amended
0 Ordinance on 1 at Reading
0 Ordinance on 2nd Reading
0 Implementing Resolution
0 Set Public Hearing For
CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
1.
Amend the current contract with Pete's
adding an amount not to exceed $3,000.
Road
Service,
Inc.
by
.2.
Award contract for 24-hour emergency road service for a one-year
period, with provision for two one-year renewals, in the following
annual amounts not to exceed:
Vendor:
Location:
Amount:
Parkhouse Tire, Inc.
Pete's Road Service, Inc.
Tarulli Tire, Inc.
Santa Ana
Santa Ana
Santa Ana
$10,000
$20,000
$10,000
DISCUSSION
The City's Fleet Maintenance Division is responsible for the
maintenance and repair of over 800 City vehicles including fire trucks,
police vehicles, construction equipment, sweepers and light and heavy-
duty trucks and sedans. Fleet Maintenance offers a full tire service
to install new tires and repair flat tires. In order for Fleet
Maintenance to perform these duties, outside contractual 24-hour
emergency road services are needed.
.
22K-1
COntract Amendment and Contract Award
for 24-Hour Emergency Road Service
(Spec. No. 04-005)
March 1, 2004
Page 2
The notice inviting bids was advertised on January 26-27, 2004, and
bids were solicited. A summary of the bid invitations and bids
received is as follows:
4 Invitations For Bid mailed
4 Invitations For Bid mailed to Santa Ana vendors
3 Bids received
3 Bids received from Santa Ana vendors
Bids were received and opened on February 17, 2004 (Exhibit 1). The
bids from the recommended vendors are respons.i ve to the specifications
and meet the City's requirements. Staff is requesting an amendment to
the current contract with Pete's Road Service, Inc., a Santa Ana
vendor, to properly close out invoices with the expiring contract.
Three local vendors were selected to ensure immediate service response
and to gauge vendor reliability.
FISCAL IMPACT
Funds are available in the Equipment Maintenance, Garage Operation,
Maintenance and Repair Machinery and Equipment account (account no. 75-
111-6281) .
TO FUNDS AND ACCOUNTS:
ma
Executiv Director
Finance and Management
~)~ .
RRC/KM/04-005AA.2:li
Services Agency
22K-2
.
.
.
ABSTRACT OF BIDS
CONTRACT AWARD
24-HOUR EMERGENCRY ROAD SERVICE
(SPEC. 04-005)
Vendo:r
Location - ..
Terms
SERVICE CALL RATE / pe:r hr
DAY RATE - Yard
DAY RATE - town
DAY RATE - out-of-town
NIGHT RATE - town
NIGHT RATE - out-of-town
Response time
Parkhouse
Tire
Santa Ana
Net 30
$50
$50
$50
$75
$75
60 minutes
Pete's Road
Service, Inc.
Santa Ana
Net 10th
$55
$55
$55
$81
$81
60 minutes
.. All Santa Ana vendors -
therefore, 1% discount not included in abstract
SUMMARY OF BID AWARD:
parkhouse Tire
Pete's Road Service, Inc.
Tarulli Tire Inc.
EXHIBIT 1
22K-3
Tarulli Tire
Inc.
Santa Ana
Net 10th
$46
$46
$46
$58
$58
120 minutes