HomeMy WebLinkAbout22B - VEHICLE BODY REPAIR
REQUEST FOR
8 COUNCIL ACTION
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
JUNE 21, 2004
TITLE:
APPROVED
!:I As Recommended
[J As Amended
[J Ordinance on 1 st Reading
[J Ordinance on 2nd Reading
[J Implementing Resolution
[J Set Public Hearing For
CONTRACTS AWARD FOR
VEHICLE BODY REPAIR
(SPEC. NO. 04-002)
i1'
f241a
CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Award contracts for vehicle body repair for a one-year period, with
provision for two one-year renewals, in the annual aggregate amount not
8 to exceed $120,000 with the following Santa Ana vendors:
Doffo Automotive, Inc.
Eleganze Auto Paint & Body Works, Inc.
Kelly's Body Shop, Inc.
DISCUSSION
The Fleet Maintenance Division is responsible for the repair of damaged
vehicles within the City fleet inventory of approximately 800 vehicles,
including police patrol sedans. Body, frame, and certain mechanical
and electrical system repairs are often contracted out. The contracts
permit prompt and efficient repair of vehicles with a minimum
interruption of service.
The notice inviting bids was advertised on January 26-27,
bids were solicited. A summary of the bid invitations
received is as follows:
2004,
and
and
bids
8
9 Invitations For Bid mailed
8 Invitations For Bid mailed to Santa Ana vendors
3 Bids received
3 Bids received form Santa Ana vendors
228-1
cs. '"
Contracts Award for
(Spec. No. 04-002)
June 21, 2004
Page 2
Vehicle Body Repair
Bids were received and opened on February 9, 2004 (Exhibit 1). The
bids from the recommended vendors are responsive to the specifications
and meet the City's requirements. Staff recommends awarding contracts
to the three local vendors to provide service as required, with the
aggregate annual amount based upon past usage and staff projections for
the next contract period.
FISCAL IMPACT
Funds are available in
Operations Maintenance
no. 75 -111-6281) .
the Fleet Service Equipment Maintenance - Garage
& Repair Machinery & Equipment account (account
. 'C 1 ma
Executi eDirectorf~
Finance and Management
-1.0...~'
RRC/KM/04-002.2:li
Services Agency
228-2
ABSTRACT OF BIDS
CONTRACT AWARD
~VEHICLE BODY REPAIR
-(SPEC. 04-002)
Vendor
Location
Terms
OEM Parts
Jobber list Disc.
OEM Parts
% Over cost
Hourly Rates:
Body Collision Repair
Paint/Refinish Material
8paint & Refinishing
Haz. Waste Material
Disposal
Frame/Structure Repair
Doffo
Automotive
Inc.
Santa Ana
Net 20
N/A
N/A
$32
$22
$32
$5.00
$45
Washing/Cleaning Vehicle $32 per car
Technical & Electrical
Warranty:
Parts
Labor
Miles from Corp. Yard
Technicians Certificates
HOURS
N/A - not applicable
All vendors are Santa
4IÞinto worksheet.
$45
12 months
12 months
3.11 miles
included
M-F 8-5
Eleganze
Auto Paint
& Bodyworks
Santa Ana
Net 30
5% off
N/A
$32 / full hr.
$22 / full hr
$32 / full hr
$5 - $10
Kelly's
Body Shop
Santa Ana
Net 30
N/A
20% +
$32 in 1/10th hr.
$21 in 1/10th hr.
$32 in 1/10th hr.
$4.00
$40 / full hr. $45 in 1/10th hr.
as quoted
$50
12 months
Lifetime
4.15 miles
incl in
Brochure
M-F 7-6
Free
$45 in 1/10th hr.
OEM - Lifetime
Lifetime
3.45 miles
included
M-F 7-6
Ana vendors
- The 1% discount was not calculated
EXHIBIT 1
228-3
228-4