HomeMy WebLinkAbout25A - EXTENT TREE MAINT SRVCS
REQUEST FOR
_COUNCIL ACTION
CITY COUNCIL MEETING DATE:
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CLERK OF COUNCIL USE ONLY:
JUNE 21, 2004
TITLE:
APPROVED
0 As Recommended
0 As Amended
0 Ordinance on 1s1 Reading
0 Ordinance on 2nd Reading
0 Implementing Resolution
0 Set Public Hearing For
AGREEMENT EXTENSION FOR
STREET TREE MAINTENANCE
SERVICES
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Qißa~
CITY MANAGER
CONTINUED TO
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FILE NUMBER
RECOMMENDED ACTION
Approve an agreement extension for five years plus an additional five-
year renewal option, with no additional increases in costs over the 10
year period, with West Coast Arborists, Inc. for street tree maintenance
I 4IÞservices in an amount not to exceed $865,350 for FY 2004/2005.
DISCUSSION
In October 1997, the City Council approved a five-year agreement with
West Coast Arborists, Inc. to provide general maintenance services for
the City's urban forest. This agreement included a provision for four
one-year extensions. The City still has two years of renewals remaining
under this agreement. The existing agreement includes annual CPI
increases for costs each year. The scope of services includes trimming,
planting, removal, stump grinding and emergency call outs . The annual
contract amount is determined based on the City's anticipated needs for
the fiscal year.
The City and the contractor have had an excellent public/private
partnership over the term of the contract working together with
neighborhoods and the community on tree care issues. In order to provide
stability and guarantee ongoing quality tree care and customer service,
and to offset recent budget challenges, the contractor is willing to
extend the contract for a total of 10 years with no increase in costs for
services during that period. This stabilization of rates will result in
savings to the City exceeding $200,000 over the term of the agreement.
In addition, the contactor is offering to provide an online tree
_inventory software program, at no cost. This program is designed to
"'assist with managing the inventory critical to minimizing liability
issues and ensuring a well-maintained urban forest.
25A-1
Street Tree Maintenance
June 21, 2004
Page 2
Services Agreement
For FY 2004-2005, services will be provided to programs in the Public
Works, Community Development and the Parks, Recreation and Community
Services Agencies for a total not to exceed amount of $865,350. West
Coast Arborists, Inc. has successfully provided the services specified in
the agreement and staff recommends approval of the ten-year extension.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds for this agreement are available in the following activities:
Street Trees (account no. 68-637-6271), Water Production and Supply
(account no. 64-574-6291), Median Maintenance (account no. 11-637-6261),
Parks Maintenance (account no. 11-250-6291), Civic Center Maintenance
(account no. 74-242-6291), Centennial Park (account no. 77-284-6291),
Stadium (account no. 11-244-6291) and Downtown Maintenance (account no.
407-933-6291) .
I¡/
~ ?Jr.LJ¡J C~--
/ Jamès . Ross
E~cutive Director
. ~lic Works Agency
\...-
APPROVED A$ TO FUNDS AND ACCOUNTS:
ó . loma
Execut'Ye Director
Finance & Mgmt. Services
Agency
25A-2