HomeMy WebLinkAbout22A - COMPUTER EQUIPMENT
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 16, 2004
CLERK OF COUNCIL USE ONLY:
TITLE:
RENEW CONTRACTS FOR
COMPUTER EQUIPMENT
(SPEC. NO. 02-022)
APPROVED
[J As Recommended
[J As Amended
[J Ordinance on 1 st Reading
[J Ordinance on 2nd Reading
[J Implementing Resolution
[J Set Public Hearing For
,-'" =z)~
'. . . "\. /' C_.-..-
/""",,~~ ~
J". .....",
CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Renew contracts to purchase network servers, desktop computers,
printers, laptops, and other peripheral computer equipment for City
Strategic Plan and the Office of Homeland Security Urban Areas Security
Initiative Grant requirements for a one-year period in an aggregate
amount not to exceed $4.231 million with the vendors as follows:
Direct Manufacturers:
Value Added Resellers:
Dell Computer Corporation
Gateway 2000, Inc.
Micron Electronics, Inc.
Fluke Network Systems, Inc.
Hewlett Packard
En pointe Technologies, Inc.
CDW-G Computer Centers, Inc.
Future Computing Solutions
Sehi Computer Products
Softchoice Corporation
DISCUSSION
On September 17, 2001 the City Council awarded contracts to various
direct manufacturers and value-added resellers in order to implement
the City's Information Strategic Plan, which is updated annually. The
contracts were based upon a Request for Proposal issued by the City for
qualified vendors to provide network servers, desktop computers,
printers, laptops, and other peripheral computer equipment to all City
agencies.
22A-1
CS. 363
Renew Contracts for
(Spec. No. 02-022)
August 16, 2004
Page 2
Computer Equipment
The City's Information Strategic Plan identified for fiscal year 2004-
2005 incorporates the purchase of required annual server and client
software licenses, enhancement of the security management software and
server management software, network test equipment and maintenance,
enterprise back up software, additional terminals for the Police and
Fire departments, network equipment and various other proj ect
requirements. Network equipment may require upgrades and replacement
of desktops, laptops, printers, scanners, and servers in various
agencies.
Concurrently, various departments are seeking to upgrade and replace
computer equipment using independent departmental and grant funds. As
an example, the Police Department receives funds from the Office of
Traffic Safety and Cops More grants that are used to upgrade, replace,
or purchase new computer hardware and software. In addition, both the
Police and Fire Departments received funds from the Office of Homeland
Security Urban Areas Security Initiative (UASI) grant. UASI funds will
be used to enhance the City's emergency operations center with
upgrades, replacements, and new purchases of computer hardware,
software, and peripheral equipment. Staff recommends renewing the
contracts with the direct manufacturers and value-added resellers to
allow for solicitation of competitive quotes under the terms and
condi tions of the City's Strategic Plan contracts. The contracts are
designed to provide quality products at significant savings based on
quantity pricing.
FISCAL IMPACT
Funds are available in the
Security Initiative (UASI)
Equipment accounts (object
(object code 6661) .
Office of Homeland Security Urban Areas
grant, various departmental Machinery &
code 6641), and Computer Software accounts
"'.
S TO FUNDS AND ACCOUNTS:
~~./..'-',
~ / '
pa~' - M. W~lters
Chief of Poli e
-
oma
, Director
& Mgmt. Services Agency
22A-2
Renew Contracts for
(Spec. No. 02-022)
August 16, 2004
Page 3
Computer Equipment
tll¡J--'
Rob Ricnard
Executive Director
Library
" I J
. // //./ /r-'... " . l.
./-{t:" ý- ..' ~
\. /, - .;...--. ~...., \I
Jon "Rip" Ribble
Executive Director
Parks, Rec. & Comm. Svcs. Agency
t: ("-
s1Æ¿l~'
/
~~
./ Jam G. Ross
Ex~cutive Director
. PJfblic Works Agency
\--Æ')"
PMW/PMG/RR/JR/SGH/JGR/FG/02-022R2.734869:li
Executive Director
Planning & Building Agency
//)
1;{ /) CZ-
I
.
22A-3
22A-4