HomeMy WebLinkAbout22H - UNILITY SURVEY TRUCK
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
OCTOBER 4, 2004
TITLE:
APPROVED
D As Recommended
D As Amended
D Ordinance on 1 st Reading
D Ordinance on 2nd Reading
D Implementing Resolution
D Set Public Hearing For
CONTRACT AWARD FOR A
UTILITY SURVEY TRUCK
(SPEC. NO. 04-112)
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CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
1. Reject the bid from Don Kott Ford as nonresponsive to the
specification.
2.
Award a contract to Villa Ford for the purchase
survey truck in the amount of $40,351.38; and
$10,000 on the annual blanket contract.
of one utility
an additional
DISCUSSION
The Fleet Maintenance Division's annual Equipment Replacement Program
is included in the City's annual budget, and identifies vehicles
scheduled for replacement. Funding is monitored through a depreciation
schedule established with each department.
The Construction Engineering Division of the Public Works Agency
utilizes two modified utility trucks equipped for surveying projects in
the field. Safety regulations have eliminated the ability to carry
staff in the rear of the truck and have mandated that all passengers
wear seat belts. The new truck has a crew cab that provides seat belts
for the front and back seat passengers. Due to age and condition, a
1993 Chevrolet survey truck has been approved for replacement in the
current fiscal year.
The notice inviting bids was advertised on September 3 and 8,
bids were solicited. A summary of the bid invitations
received is as follows:
2004, and
and bids
11 Invitations For Bid mailed
2 Bids received
22H-1
cs. 383
Contract Award for a Utility Survey
Truck (Spec. No. 04-112)
October 4, 2004
Page 2
Bids were received, opened on September 14, 2004 and evaluated. The
bid received from Don Kott Ford quoted a different model truck and is
therefore nonresponsive to the specification. The bid from villa Ford
is responsive to the specifications and meets the City's requirements.
In addition, the City annually establishes blanket order contracts of
up to $10,000 with various vendors on a fiscal year basis. The
contracts facilitate purchases that are required on a recurring basis
and reduce the number of small value orders. Currently, the City
purchases small parts from Villa Ford for repairs on Ford trucks. In
order for Fleet Maintenance to continue using Villa Ford as a small
parts vendor, staff recommends Council approval of a blanket order
contract.
FISCAL IMPACT
Funds are available in the Fleet Services Equipment Replacement
Machinery & Equipment account (account no. 76-145-6641) for $40,351.38;
and Equipment Maintenance Garage Operation Operating Materials &
Supplies account (account no. 75-111-6391) in the amount of $10,000.
. C
Executi Director
Finance and Management Services Agency
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RRC/KM/04-112.2:li
22H-2