HomeMy WebLinkAbout25I - SEWER VIDEO INSPECTION SV
REQUEST FOR
COUNCIL ACTION
4l
~
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
OCTOBBR 4, 2004
TITLE:
APPROVED
o As Recommended
o As Amended
o Ordinance on 151 Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
AGRBEMENT WITH HOUSTON HARRIS
PCS INC. FOR SEWER VIDBO
INSPECTION SERVICES
ij'
.
(/ ~~/)
t/(L.;,-1/ V<~---- -
CITY MA AGER
CONTINUED TO
d
, r>l
FILE NUMBER
~ RECOMMENDED ACTION
Direct the City Attorney to prepare and authorize the City Manager and
the Clerk of the Council to execute a one year agreement with the option
to extend for a second one year term at the same contract amount with
Houston Harris PCS Inc. for television inspection of sanitary sewers for
an annual not to exceed amount of $300,000.
DISCUSSION
The City owns and maintains a sanitary sewer collection system consisting
of 400 miles of pipelines and 8,300 manholes. Closed circuit television
(CCTV) technology is utilized to assess the condition of sewer mains and
identify system deficiencies. The City has historically utilized
consulting firms to provide CCTV inspection services. To date,
approximately 114 miles (29%) of the sewer system has been inspected
using CCTV technology.
The proposed contract for sewer CCTV inspection is intended to provide
for inspection of approximately 50 miles of pipeline. The project budget
is set at $300,000.
Requests for Proposals were sent to five firms . Five responses were
received and evaluated by a three-member selection committee. Sealed fee
envelopes were then opened and the fee proposals were analyzed. The
ratings and proposed fees of the three top rated firms are as follows:
251-1
Agreement with Houston Harris
PCS, Inc.
October 4, 2004
Page 2
Cleaning/Video Hot Spot Cleaning
Rating Fee Hourly Rate
Houston Harris PCS, Inc. 96 $1. 04 per $188 per hour
linear foot
Downstream Services, Inc. 83 $1. 08 per $232 per hour
linear foot
National Plant Services, 73 $0.95 per $400 per hour
Inc. linear foot
Houston Harris PCS, Inc. was evaluated as the top rated firm. Their
proposal was excellent in all respects, and they have extensive
experience providing sewer CCTV services. Their proposed fee for sewer
inspection includes all of the work required to clean and inspect the
sewer mains.
Staff analyzed the fees proposed by each consultant based upon the likely
scope of work for the contract. Approximately 25% of the work will
require extra line cleaning at the hourly rate. Based upon this analysis,
Houston Harris has the lowest overall cost. Staff recommends that Houston
Harris PCS, Inc. be retained for this project. They are a well-qualified
and reputable firm with experience in similar type of projects.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are available for fiscal year 2004-05 in the amount of $300,000 in
the Sanitary Sewer Service Fund (account no. 56-575-6291).
APPROVED AS~TO FUNDS AND ACCOUNTS:
/
~
oma
Director
Mgmt. Services Agency
JGR/rb/RFCA10/04/03Agree.HoustonHarrisforsewervideo
251-2