HomeMy WebLinkAbout25G - COMPUTER AIDED DISPATCH
CITY COUNCIL MEETING DATE:
~
~
REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
OCTOBER 18,2004
APPROVED
TITLE:
AGREEMENT FOR COMPUTER
AIDED DISPATCH SYSTEM
o As Recommended
o As Amended
o Ordinance on 1st Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
~!'"
~~
'c MANAGER
CONTINUED TO
---
FILE NUMBER
RECOMMENDED ACTION
Direct the City Attorney to prepare and authorize the City Manager and the
Clerk of the Council to execute an agreement with POSITRON, Inc. for the
purchase of a Computer Aided Dispatch system not to exceed $325,000.
DISCUSSION
Present day Computer Aided Dispatch systems (CAD) provide police
dispatchers with instantaneous critical information. This information is
used to dispatch calls, allocate resources, trace emergency 9-1-1 calls,
check local, state, and federal record systems, and provide emergency
information to both community members and police officers. Additionally, a
CAD system provides police dispatchers and police officers with updated
information regarding call status, available personnel, suspect
identification, city maps, and access to additional emergency and non-
emergency resources.
Advances in technology have resulted in doubling the speed and
sophistication of computer systems every 18 to 24 months. The police
department's current Computer Aided Dispatch system is approximately 10-
years old. Due to its age, the CAD has become outdated, expensive to
maintain, and lacks advanced features that enhance safety for both
community members and police officers.
On February 17, 2004, the City issued a Request for Proposal to provide
Computer Aided Dispatch systems. Proposals were mailed to eight vendors
and advertised in the Orange County Register on February 18, 2004. An
additional seven vendors contacted the police department requesting
proposals. A total of eight proposals were received. Each of the
proposals were reviewed by staff members of the Technology and Support
Division and were evaluated on the following criteria: responsiveness to
the RFP, quality and number of references, demonstrated ability to provide
comparable services as requested in the RFP, level of service, maintenance
plan, financial stability and resources, and cost.
25G-1
Computer Aided Dispatch System
October 18, 2004
Page 2
The recommended vendor received
process (Exhibit 1), offered the
evaluation criteria.
the highest percentage
lowest price, and met
in
or
the scoring
exceeded the
FISCAL IMPACT
Funds are available in the Department of Justice Cops Technology Grant
Account (account no. 127-356).
APPROVED AS TO FUNDS AND ACCOUNTS:
, .{.,"L[~.
Paul M. Walters
Chief of Police
Police Department
ma
Director
Management Services Agency
25G-2
Computer Aided Dispatch System
October 26, 2004
Page 3
EXHIBIT 1
RFP 04-024
BIDDER
PRICE
Cyrun $704,488,20
Interact $632,224.00
Logisys $630,241.00
Motorola $877,187,00
Plant $632,765.00
Positron $287,000,00
PSSI $559,550.00
Valor $287,950,00
The above quotes do not include tax, With tax, the cost of Positron's CAD
system is $309,242.50. The additional requested funds in the RFCA are set
aside for contingency purposes.
25G-3
25G-4