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HomeMy WebLinkAbout13B - COUNCIL COMMITTEE REPORTS CITY COUNCIL COMMITTEE ON NEIGHBORHOOD IMPROVEMENT/CODE ENFORCEMENT Meeting Minutes April 27, 2004 CALL TO ORDER The meeting convened at 5:50 p.m. in Room 831 of City Hall. ATTENDANCE The following Councilmembers were present: Lisa Bist and Alberta Christy Staff present were: Stephen G. Harding, Executive Director/Planning and Building Agency; Ken Adams, Assistant Director/Planning and Building Agency; Bruce Dunams, Community Preservation Manager; Ben Kaufman, Chief Assistant City Attorney; and Monica Suter, Senior Civil Engineer. AGENDA ITEMS 1. APPROVAL OF MINUTES - FEBRUARY 24,2004 Approved by a vote of 2:0 2. DRAFT MOBILE VENDING PROGRAM Bruce Dunams presented an update on the progress of the Mobile Vehicle Vending program and ordinance. Items discussed were the on-going meetings with the Produce Vendor's Association, Communication Linkages, and internal city staff. Presentations included the bullet points of the program, which include, establishment of permanent vending stations within the city, establishment of a permit process, which includes safety and cleanliness standards, the formation of an oversight advisory committee, and a revocation process in the event of mobile vehicle vending violations. Also presented were the resources needed to implement the program. Staffing included six positions at a cost of $450,000. Hardscape improvements would also be needed through the Public Works Agency requiring an additional $450,000 outlay. After extensive discussion, Councilmember Bist requested the item of Mobile Vehicle Vending be placed on the closed session calendar for the second City Council meeting in June. 3. PUBLIC COMMENTS Evangeline Gawronski inquired as to when the program would be implemented. Glen Stroud commented that the program would work if modeled after a similar type program currently used in regards to soccer programs. 4. COMMITTEE MEMBER COMMENTS - None 138-1 5. ITEMS FOR NEXT MEETING - None 6. NEXT MEETING DATE: Tuesday, June 22, 2004 A7t;:;;~ Br;uce Dunams Community Preservation Manager Planning & Building Agency S:Council CommINICE CC/NICE Minutes 04-27'()4 Neighborhood Improvement/Code Enforcement Council Committee Minutes 2 April 27, 2004 138-2 CITY COUNCIL COMMITTEE ON NEIGHBORHOOD IMPROVEMENT/CODE ENFORCEMENT Special Meeting Minutes May 25, 2004 CALL TO ORDER The meeting convened at 5:40 p.m. in Room 831 of City Hall. ATTENDANCE The following Councilmembers were present: Lisa Bist and Alberta Christy Staff present were: Dave Ream, City Manager; Stephen G. Harding, Executive Director/Planning and Building Agency; Bruce Dunams, Community Preservation Manager; and Monica Suter, Senior Civil Engineer. AGENDA ITEMS 1. APPROVAL OF MINUTES - APRIL 27, 2004 - No action taken 2. DRAFT MOBILE VENDING PROGRAM The discussion centered on scaling back the ordinance as first drafted. There was a concern that the proposed hours of 9:00 a.m. to 9:00 p.m. were too long. It was proposed the cut off time be changed to 5:00 p.m. The four main items addressed in the scaled back version of the ordinance were: A. No vending within 500 feet of community centers, schools, and parks or 50 feet from any intersection B. No furniture allowed C. Surrounding area must be cleaned of all trash and debris D. No music playing while the vehicle is stationery It was discussed that the revised ordinance would be brought before Council at the next council meeting. 3. PUBLIC COMMENTS Glen Stroud commented that the soccer league has had similar challenges as this ordinance the problems were overcome. Evangeline Gawronski noted concern that enforcement was provided to ensure compliance of the ordinance. 4. COMMITTEE MEMBER COMMENTS - None 5. ITEMS FOR NEXT MEETING - None 6. N~ MEETING DATE: ADJO 1i~JC.f1ENT - 7:37 P.M. ~ Tuesday, June 22, 2004 uce Dunams , ommunity Preservation Manager Planning & Building Agency -----. S:Council CommlNICE CC/NICE Minutes 05-25-04 Special 138-3 CITY OF SANTA ANA PARK DEVELOPMENT/JOINT USE CITY COUNCIL COMMITTEE July 7, 2004 MINUTES The meeting was convened at 6:00 p.m. in the City Hall, Room 831. The following Council Members were present: Jose Solorio Mike Garcia Claudia Alvarez Staffs present were: Jon 'Rip' Ribble, Executive Director, PRCSA Gerardo Mouet, Assistant Director, PRCSA Mike Vigliotta, Deputy City Attorney Ron Ono, Park Planning/Design Mgr., PRCSA 1. APPROVAL OF MINUTES ACTION ITEM: Minutes of May 4,2004 meeting were approved as submitted. Councilmember Alvarez arrived at 6:30 pm. 2. UPDATE ON PEPSI CONTRACT Staff presented an update on the 5-year agreement with Pepsi Cola Bottling Group, which expired on May 3,2004 and the action City Council took on June 21,2004 to extend the agreement to January 1, 2005. Staff met with Coca-Cola to discuss other areas of interest to be included in the RFP for a new beverage-vending contract. Coca-Cola indicated their marketing/advertisement is done on a national level and any marketing revenue to cities at a local level would be highly unlikely. They are not interested in naming rights, but a one-time contribution could be possible. Vandalism to the machines is a major problem in unsupervised areas and cuts into the revenue to both the local agency and the beverage company. Pepsi is currently going through reorganization. When a new vending manager is identified, staff will set up a meeting with Pepsi. Staff provided information on possible consultant services, but Committee felt the cost for services would out weigh the revenue. ACTION ITEM: · Talk to Finance Department to looking into possible credit card advertisement. 3. JOINT USE AGREEMENT UPDATE On May 24th the Santa Ana Unified School District and City staff met to discuss joint use of facilities. The discussion focused on a joint use library at Hector Godinez High School. The City is not interested, but would consider leasing the McFadden Library to the District to operate as a library/technology center. A meeting will be re-schedule in 60 days if the District is interested in the proposal and to continue discussion on a joint use agreement. 138-4 4. HECTOR GODINEZ HIGH SCHOOL UPDATE Staff presented the current construction schedule on Phase 1 - Hector Godinez High School and Phase 2 - The Park Improvements. The steel framing for the high school is currently being installed and the project is approximately 25% completed. The school construction is scheduled for completion in January 2006 and will open to students on September 2006. The park portion of the project is 90% completed. The new restroom, picnil,; shelter, maintenance building and parking lot will be completed in a month. The ball field/soccer field will be hydro sto1enized this month. Completion is scheduled for September 2004. The Heritage Museum parking lot was awarded to Valley Crest Construction and work is scheduled to begin in mid July. Museum staff is working with the architect on the design of the interpretive shade shelters. 5. PUBLIC COMMENTS . No public comments. 6. COMMITTEE MEMBER COMMENTS · Replace the missing door on Centennial Park restroom adjacent to the skate park. 7. ITEMS FOR FUTURE MEETINGS: · Park Restroom Update · Leisure Class Program Update · Athletic Field Reservation System Update · Jerome TKO Boxing Update (December mtg) · Delhi Center Program Update (December mtg) 8. NEXT MEETING: September 8, 2004-5:45p.m. City Hall, Room 831 Meeting adjourned at 7:00 p.m. in honor of the retirement of Jon 'Rip' Ribble. ;L1/ Gerardo Mouet Executive Director Parks, Recreation and Community Services Agency City Council Committee on Park Development/Joint Use Facilities - Minutes 2 July 7,2004 138-5 CITY OF SANTA ANA CITY COUNCIL COMMITTEE ON MAIN STREET DEVELOPMENT MINUTES July 21,2004 CALL TO ORDER The meeting convened at 5:40 p.m. in City Hall, Room 831, 20 Civic Center Plaza, Santa Ana, California. ATTENDANCE City Council Committee members present: Councilmember Lisa Bist, Councilmember Jose Solorio and Council member Claudia Alvarez. Staff members present: Community Development Agency Executive Director Patricia C. Whitaker, City Attorney Joseph Fletcher, Chief Assistant City Attorney Ben Kaufman, Associate Planner Bob St. Paul, Downtown Development Manager Matt Lamb and Redevelopment Assistant Danell Mercado. Community members present: None AGENDA ITEMS 1. APPROVAL OF MINUTES - June 16,2004 Action: The minutes were approved 3:0 2. PROPOSED CODE ENFORCEMENT ACTIONS No report - Code enforcement was unable to attend. 3. O.C. Mental Heath Facility No report - Captain Saadeh and Lieutenant Magdalena were unable to attend. 138-6 4. PROJECT UPDATES a) SWC First and Main Streets - The buyout of the billboard company may not happen. Permits have been pulled for the restaurant. Caribou is planning an end of summer opening for the restaurant. b) City Place West - No change. The developer is meeting with Santiago Park neighborhood in August. c) YMCA- Due diligence is being performed by staff on two proposals. Jose Solario asked for an update on how many groups have been interested in the building and how far into the process each one went. d) Court of Appeals- No update except that when the State calls, staff is giving them the answers they need to make our site the most viable option. e) 4th Street Pushcart Status _ A definitive schedule was distributed and discussed in detail. f) Sav-On Lofts - The Charles Company is continuing to test the market to get better than market rates on the units. g) Sycamore GaraQe Landscapinq - CDA issued a letter informing Caribou that no payments for parking will be released until the conditions are met. Bob St. Paul informed Caribou verbally as well. h) South Main Steam CleaninQ - No funding available this year. Funding will be discussed as a 05/06 budget item. City Council Committee on Main Street Development .'Minutes 2 July 21,2004 138-7 5. PUBLIC COMMENTS - None 6. COMMITTEE MEMBER COMMENTS - Lisa Bist is concerned about the code violations for banners and signs on South Main. Bob St. Paul will inform Code Enforcement and the Sough Main Merchants Association. 7. ITEMS FOR FUTURE MEETINGS O.C. Mental Health Facility - George Saadeh with Delhi area statistics. 8. NEXT MEETING - August 18, 2004 ADJOURNMENT - The meeting was adjourned at 6:25 p.m. to August 18, 2004. ~eUJiIL Patricia C. Whitaker Recording Secretary . Community Development Agency PCW/lf City Council Committee on Main Street Development .' Minutes 3 July 21,2004 138-8 CITY OF SANTA ANA PARK DEVELOPMENT/JOINT USE CITY COUNCIL COMMITTEE September 8, 2004 MINUTES The meeting was convened at 6:00 p.m. in the City Hall, Room 831. The following Council Members were present: Jose Solorio Mike Garcia Claudia Alvarez (Absent) Staffs present were: Gerardo Mouet, Executive Director, PRCSA Jim Ross, Executive Director, Public Works Mike Vigliotta, Deputy City Attorney Ron Ono, Park PlanninglDesign Mgr., PRCSA Patrick Mitchell, Park Naturalist, PRCSA Peggy Lee Calvert, Recreation Program Coordinator Guests present: Jerry King, V.P Planning & Dev., McGuire Environmental Consultants D. P. Myers - Projects Coordinator, The Wildlands Conservancy 1. APPROVAL OF MINUTES ACTION ITEM: Minutes of July 7,2004 meeting were approved as submitted. 2. SANTA ANA RIVER PRESENTATION D.P Myers, Projects Coordinator for the Wildlands Conservancy, presented a sequence of events and a process that San Bernardino County did in creating a Blue Ribbon Committee to establish a Wildlands Conservancy. The committee of approximately 25 individuals met approximately 4 times in a 3 to 4 month period to prepare a Santa Ana River Plan and Report. Once established the Wildlands Conservancy will be securing funding through donations, grants and other sources for the purpose of implementing the Santa Ana River Plan including re-creating natural habitat areas and greenbelts throughout the watershed. The conservancy will provide funding to cities and other organizations to implement their goals and vision. The Wildlands Conservancy is currently working with San Bernardino to develop a wetlands open space area. Jerry King indicated he would like to see the implementation of bike trail rest stops along the Santa Ana River Trail and to reclaim/replant areas along the Santa Ana River to provide a greenbelt corridor throughout the Santa Ana stretch of the river. The regional trails system should be connected to various city trails to provide a continual linkage throughout the county. One ofthe methods to accomplish this is to establish a Blue Ribbon Committee to create a comprehensive plan for the Orange County area that the Wildlands Conservancy can help provide the funding. Redlands, Colton, San Bernardino and Riverside County have formed blue ribbon committees to review projects along the river. 138-9 ACTION ITEM: · Schedule for next meeting a discussion for creating an Ad-Hoc Committee to prepare a report for the establishment of a Santa Ana River Conservancy. 3. LEISURE CLASS PROGRAM Staff presented an update of the Leisure Class programs and indicated we have 22 new classes added to the program. The Spring/Summer season classes began in April and are scheduled to continue through December. The new Parks, Recreation and Community Services Agency Brochure were mailed out in June to all residents in the city. The attendance in Leisure Class programs has increased, along with revenue to the city. Weare currently developing the schedule and contracts for the Winter/Spring Season that will be held in January through June. The Winter/Spring brochure will be mailed out in December. 4. PARKRESTROOMUPDATE Staff indicated that of the 35 parks and 4 school/park sites, there are 24 parks with permanent restroom buildings, 2 parks with prefabricated restroom buildings, and 9 parks with no restrooms. Ofthe 9 parks with no restrooms, 6 parks identify restrooms in the park master plan. Restrooms have not been constructed due to community request or funding issues. The restrooms vary in age, with the oldest restroom built in 1976 and the most recently constructed restroom in 2004 at Centennial Park. Many of the existing restrooms are in need of renovation. The agency has formed a TQS restroom design team to study and make recommendations on design standards for future restrooms. The study focused on lighting and overall efficiency, aesthetics and vandal resistance. 5. ATHLETIC FIELD RESERVATION SYSTEM Approximately 2 Y2 years ago the agency developed a Special Committee on Field Usage (SCOFU), which was made up of representatives from the city (Recreation and Park Board members) and the youth and adult sport groups that use our facilities, to develop the policies and procedures for facility usage. The document is completed and a Committee on Field Usage (COFU) was formed to review issues related to the Athletic Field Reservation System. The policy requires all sports organizations to pre-register, provide rosters, post deposits and abide to a 3-strike rule. The agency is receiving calls from some ofthe sports leagues concerning the new youth sports fee requirement. Also some of the youth sports leagues have not turned in their rosters, after the city have sent various courtesy reminders to the league. The leagues have also been notified of our schedule to close fields down for renovation. This field closure is necessary in order to keep the fields green. City Council Committee on Park Development/Joint Use Facilities - Minutes 2 September 8, 2004 138-10 6. PUBLIC COMMENTS . No public comment. 7. COMMITTEE MEMBER COMMENTS · Committee requested the next meeting to be held on October 5th to discuss the Santa Ana River Task Group. 8. ITEMS FOR FUTURE MEETINGS: · Santa Ana River Task Force · Santa Ana Zoo Animal Inventory 9. NEXT MEETING: October 5, 2004-5:45p.m. City Hall, Room 831 Meeting adjourned at 7:40 p.m. ~t Executive Director Parks, Recreation and Co unity Services Agency City Council Committee on Park Development/Joint Use Facilities - Minutes 3 September 8, 2004 138-11 138-12