HomeMy WebLinkAbout22H - EQUIPMENT RENTAL & CONTRA
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
NOVEMBER 15, 2004
TITLE:
CONTRACTS AWARD FOR
EQUIPMENT RENTAL AND CONCRETE
(SPEC. NO. 04-127)
APPROVED
D As Recommended
D As Amended
D Ordinance on 1 st Reading
D Ordinance on 2nd Reading
D Implementing Resolution
D Set Public Hearing For
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CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Award contracts for equipment rental and concrete in small batches for
a one-year period with provision for two one-year renewals, in the
annual aggregate amount not to exceed $25,000 with the following
vendors:
Vendor:
Location:
Rental Service Corporation
Sunstate Equipment Co. LLC
United Rentals North West Inc.
Santa Ana
Anaheim
Santa Ana
DISCUSSION
City agencies rent equipment and purchase small batch concrete for
special proj ects as well as for a wide variety of routine duties. It
is cost-effective for the departments to rent equipment for a one-day
project in lieu of purchasing the equipment. Rentals include, but are
not limited to: manlifts, generators, chain saws, skid steer loaders,
sod cutters, stake bed trucks with lift gates, carpet cleaners,
plumbing power snakes, electric rotary hammers, concrete trailers with
double axles and electric scissors. Concrete is purchased as batch
plant mix in quantities of one-half yard to two yards. The small
batches of concrete allow quick and easy use for repair projects where
ordering a truck load is cost prohibitive.
22H-1
cs. 383
Contracts Award for Equipment Rental
and Concrete (Spec. No. 04-127)
November 15, 2004
Page 2
The notice inviting bids was advertised on October 11 and 13, 2004, and
bids were solicited. A summary of the bid invitations and bids
received is as follows:
19 Invitations For Bid mailed
6 Invitations For Bid mailed to Santa Ana vendors
3 Bids received
2 Bids received from Santa Ana vendors
Bids were received and opened on October 25, 2004
bids received from the recommended vendors are
specifications and meet the City's requirements.
(Exhibi t 1).
responsive to
The
the
FISCAL IMPACT
Funds are available in the various department Operating Material and
Supplies accounts (object code 6391) .
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Finance and Management Services Agency
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RRC/KM/04-127.2:li
22H-2
ABSTRACT OF BIDS
CONTRACT AWARD
EQUIPMENT RENTAL AND CONCRETE
(SPEC. 04-127)
Vendor
Location
Terms
RENTAL ITEMS - DAILY RATE
45-49 KVA diesel generator
~"xl00 ft.electric power snake
41-50 HP Skid steer loader
Truck with 24 ft. lift gate
Per mile charge
6000 lb. Capacity forklift
13 HP concrete saw
175-195 CFM compressor
18" Sod cutter
CONCRETE-BATCH PLANT MIX RATE
~ YARD
1 YARD
2 YARD
Additional charges:
Delivery charge
pick up charge
Environmental charge
Fuel charge - per gal
Gasoline
Diesel
Sales Tax on rentals
SUMMARY OF BID AWARD:
UNITED
RENTALS
SANTA ANA
NET 30
DAYS
$181
$ 75
$221
$ 93
$0.36
$305
$108
$120
$120
(18")
$ 80
$109
$218
$ 40
$ 40
4.8%
$4.55
$4.55
7.75%
DRAFT #1
RENTAL
SERVICE
CORP.
SANTA ANA
NET 30
DAYS
$140
$ 35
$150
N/A
$200
$100
$ 80
$ 65
(12")
N/A
N/A
N/A
$ 35
$ 35
$ 36
$4.25
$4.25
7.75%
SUNSTATE
EQUIP.
CO.
ANAHEIM
2% 10 days
NET on 10th
$145
$ 53
$155
N/A
$208
$ 80
$ 94
$ 85
(24")
N/A
N/A
N/A
$ 38.50
$ 38.50
$ 6.50
varies
varies
7.75%
AWARD TO ALL 3 VENDORS TO PROVIDE
RENTAL EQUIPMENT ON AN AS NEEDED BASES.
TOTAL AWARD IN THE AMOUNT OF:
AGGREGATE TOTAL OF $25,000
EXHIBIT 1
22H-3
22H-4