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HomeMy WebLinkAboutBEAVENS SYSTEMS, INC. 1A - 2004J AGREEMENT TERMINATION Please complete this form when the attached agreement is no longer in effect. Return form to the Sr. Deputy Clerk of the Council (M-30). Call 647-5238 if you have any questions. The agreement with g,~Gt, V Q-/1,$ c~ tc.~,P,~ ~y~ , No. IV -o~,___ pO!f-LNQ~f was completed on Svy~e ~~p ,~ ~ ,and final payment has been made. Department: _ ~ rod ~C.~tio~ Signature: r--l _ _ 1 V~(~ t'~ Date: '~/2S/o~j Revised 8-7-03 City of Santa Ana Clerk of the Council INSURANCE NO! ON FILE WORK MAY NOT. PROCEED CLERK OF COUNCIL DATE: ~ -/5 -0'1 N-2004-064 ¿: f>Wft- (J\Í. Stlba.J CONSULTANT AGREEMENT THIS AGREEMENT, made and entered into this Q..(.p day of ~, 2004 by and between Beavens Systems, Inc. a California corporation (hereinafter "Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws ofthe State of California (hereinafter "City"). RECIT ALS A. The City desires to retain a consultant having special skill and knowledge in the field of setting up and programming radio communications devices. B. Consultant represents that Consultant is able and willing to provide such services to the City. C. In undertaking the perfonnance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services perfonned by Consultant under this Agreement will be perfonned in compliance with such standards as may reasonably be expected from a professional consulting finn in the field. NOW THEREFORE, in consideration ofthe mutual and respective promises, and subject to the tenns and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall provide assistance in programming and setting up radio communication devices and PLC's to establish radio communication between SA? meter structure, SA? valve compound and East Station, as further detailed in Exhibit A to this Agreement. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the rates and charges identified in Exhibit A. The total sum to be expended under this Agreement shall not exceed $9,600.00 during the tenn of this Agreement. b. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing work perfonned, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of perfonnance set forth in the Recitals which may reasonably be expected by City. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (iii) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved in form by the City Attorney. Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. (i) (ii) f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 6. INDEMNIFICATION Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including health, and claims for property damage, which may arise from the direct or indirect operations of the Consultant or its contractors, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement; and (3) from any claim that the MWD program infringes a proprietary right, patent or copyright. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense ofthe City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or arising from any claim that the MWD program infringes a proprietary right, patent or copyright, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. 3 7. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 8. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 9. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 telefacsimile (714) 647-6956 With courtesy copies to: Public Works Agency City of Santa Ana 220 South Daisy Avenue Santa Ana, California 92703 telefacsimile (714) 647-3378 and, City Attorney City of Santa Ana 20 Civic Center Plaza (M-29) 4 P.O. Box 1988 Santa Ana, California 92702 telefacsimile (714) 647-6515 To Consultant: Beavens Systems, Inc. 2200 Pacific Coast Hwy, Ste 307 Hermosa Beach, CA 90254 310-376-0506 Attn: Greg Argano A party may change its address by giving notice in writing to the other party. Thereafter, any notice, tender, demand, delivery, or other communication shall be addressed and transmitted to the new address. If sent by mail, any notice, tender, demand, delivery, or other communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by telefacsimile, any notice, tender, demand, delivery, or other communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 10. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, that terms and conditions hereof, shall not bind or obligate Consultant nor the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 11. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 5 12. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 13. DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 15. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision ofthe services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of her inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 16. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall 6 indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. 17. WORK PRODUCT All work product prepared by Consultant pursuant to this Agreement shall be the property of the City and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. Consultant shall submit all work product to City in hard copy and produced in a form compatible with City's computer system, as agreed between the City and Consultant. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA ~=ts2 City Manager //' PATRICIA E. HEALY Clerk of the Council APPROVED AS TO FORM: JOSEPH W. FLETCHER City Attorney ., ., ¡, ,. By: 17(¡ < /1 C~J~\Yli2j( C/é1 Lautá Sheedy Assistant City Attorney PPROV AL: CONSULTANT ~ A S G. ROSS E cutive Director of the ublic Works Agency G~~ Project Manager Tax ID# Q5' go il3ý5 \. 7 . , . Ma~ ; 13 04 01: 54p Public Works Yard 714-647-3342 p.3 BEA VENS SYSTEMS INCORPORATED 2200 Pacific Coast Highway. Suite 307. Hermosa Beach, CA 90254 Phone 310.376.0506 . Fax 310.376.0599 . Email greg@beavens.com April 5, 2002 Nabil Saba City of Santa Ana Water Resources Division 220 S. Daisy Ave. Santa Ana, CA 92703 RE: East Station / SA 7 communications configuration assistance proposal Nabil, This proposal is to provide the City of Santa Ana assistance in configuring the radio link between East Station and SA 7. This configuration should provide a model for future radio installations in the water system. Items included in the proposal include programming the radios, bridge-mux and PLC's and assistance with the installation / alignment of the antennas. Total cost for the aforementioned services is a 110t to exceed value of $9600.00. Billing for the project will be on a T&M basis. We are including a Beavens Systems' rates sheet for breakdown on hourly rate, mileage rate and billing methods. Scheduling for the work is to be detennined later. If you have any questions regarding this proposal, feel free to call, page or email me for further infonnation. Cell/Pager 310.466.1973. Regards, Greg Argano \\FS1 \jobs\Clty of Santa Ana\tralnlng\Radlo Configuration for SA 7 Proposal EXHIBIT A BEAVENS SYSTEMS INCORPORATED JANUARY 1, 2001 RATE SCHEDULE 1. SENIOR FIELD SERVICE ENGINEER ......................... $ 1 25/hour 2. SYSTEMS / SOFfWARE ENGINEER ..........................$125/hour 3. TECHNICIAN............... .................................................... $75/hour 4. DESIGN"ER / CAD SYSTEM OPERATOR ..................... $65/hour 5. CLERICA.L .... .............. .......................... ....... ........ ...... ....... $35/hour Portal to portal travel time for any out-of-office services will be added at the appropriate rate. All rates provided above are constant for weekdays, weekends, Holidays and overtime. An auto expense will be added @ $0.40/ Mile portal to porta] between our Hermosa Beach, CA office and the job site. Any living expenses will be added at actual cost. Standard billing is monthly and terms are NET 30. \l(!;1 Pacific Plaza. 2200 Pacific Coast Highway. Suite 307 . 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