HomeMy WebLinkAbout22R - 2 STREET SWEEPERS
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 20, 2004
TITLE:
CLERK OF COUNCIL USE ONLY:
CONTRACT AWARD FOR
STREET SWEEPERS
(SPEC. NO. 04-150)
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 st Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
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CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Award a contract to Kelly Equipment, using the City of Burbank's
contract with Kelly Equipment, for the purchase of two street sweepers
in the amount not to exceed 424,797.92; and an additional $5,000 on the
annual blanket contract.
DISCUSSION
The Fleet Maintenance Division's annual Equipment Replacement Program
is included in the City's annual budget, and identifies vehicles
scheduled for replacement. Funding is monitored through a depreciation
schedule established with each department.
The Public Works Agency uses 11 street sweepers to cover over 400 miles
of residential streets, 100 miles of primary streets, 50 miles of
industrial areas, and 25 miles of alleys. The program also includes
sweeping over 81,000 curb miles and the removal of 11,000 cubic yards
of gutter litter each year. Mobile Athey street sweepers are no longer
manufactured, and replacement parts difficult to obtain. Due to age,
engine hours, and worn condition, two 1999 Athey sweepers have been
approved for replacement in the current fiscal year. To comply with
Air Quality Management District standards, the new street sweepers will
be compressed natural gas units. Specifications for the new sweepers
also call for a high right side dump hopper system to accommodate
proper disposal directly to the Waste Management trash dumpsters.
22R-1
cs. 383
Contract Award for Street Sweepers
(Spec. No. 04-150)
December 20, 2004
Page 2
Santa Ana City Ordinance No. NS-2312 authorizes the City to purchase
against contracts from any public agency utilizing a competitive bid
process. The City of Burbank's contract with Kelly Equipment for
Schwarze CNG street sweepers was awarded as a result of open,
competitive bidding, and meets the City's requirements.
In addition, the City annually establishes blanket order contracts of
up to $10,000 with various vendors on a fiscal year basis. The
contracts facilitate purchases that are required on a recurring basis
and reduce the number of small value orders. However, the purchase of
the two street sweepers, when added to the vendor's fiscal purchases,
exceeds the $10,000 aggregate total, and requires Council approval. In
order for Fleet Maintenance to continue using Kelly Equipment, staff
recommends Council approval of a $5,000 blanket order contract.
FISCAL IMPACT
Funds are available in the Fleet Services Equipment Replacement
Machinery & Equipment account (account no. 76-145-6641) in the amount
of $424,797.92 i and the Fleet Service Equipment Maintenance Operating
Material & Supplies account (account no. 75-111-6391) in the amount of
$5,000.
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Executi e Director
Finance and Management Services Agency
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RRC/KM/04-150.2:1i
22R-2