HomeMy WebLinkAboutARMAS, ABEL 2 -2002
'NSURAr::E ON FILE
WbRK ,,'A I rROCEED
.UNTIL '",vuKANCE EXPIRES
~~VI-()3 CONSULTANT AGREEMENT
CLERK Or """NOlL' !it
DATf'~"2b-O'1. THIS AGREEMENT, made and entered into this ~ day of ftu9~ST ,2002 by
and between Abel Armas, an individual, (hereinafter "Consultant"), and the City of Santa Ana, a
charter city and municipal corporation organized and existing under the Constitution and laws of
the State of California (hereinafter "City").
..
~ I, .peH\
rl~
"
.
.
A-2002-162
RECITALS
A. The City desires to retain a consultant having special skill and knowledge in the field of
providing services as a hearing officer.
B. Consultant represents that Consultant is able and willing to provide such services to the
City.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration ofthe mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1.
SCOPE OF SERVICES
Consultant shall perform those services as set forth in Exhibit A to this Agreement.
2.
COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services,
the rates and charges identified in Exhibit A. The total sum to be expended under this
Agreement, shall not exceed $ 20,000.00 during the term of this Agreement.
b. Payment by City shall be made within thirty (30) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment need not
be made for work which fails to meet the standards of performance set forth in the Recitals
which may reasonably be expected by City.
3.
TERM
This Agreement shall commence on the date first written above and terminate on June 30,
2004, unless terminated earlier in accordance with Section 12, below. The term of this
Agreement may be extended upon a writing executed by the Deputy City Manager for
Development Services and the City Attorney.
,.
"
.
.
4.
INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer-employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Consultant performs the services which are the subject matter of this Agreement; however, the
services to be provided by Consultant shall be provided in a manner consistent with all
applicable standards and regulations governing such services. Consultant shall pay all salaries and
wages, employer's social security taxes, unemployment insurance and similar taxes relating to
employees and shall be responsible for all applicable withholding taxes.
5.
INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as
described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the City, its officers, agents, volunteers, and employees as
additional insured(s) and shall include, but not be limited to protection against claims arising
from bodily and personal injury, including death resulting therefrom and damage to property,
resulting from any act or occurrence arising out of Consultant's operations in the performance of
this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance
shall be not less than the following: single limit coverage applying to bodily and personal injury,
including death resulting therefrom, and property damage, in the total amount of $1,000,000 per
occurrence. Consultant shall supply City with a fully executed additional insured endorsement in
substantially the form attached hereto as Exhibit B upon execution of this Agreement and shall
be approved in form by the City Attorney, /
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for
owned, hired and non-owned automobiles.
c, Worker's Compensation Insurance. In accordance with the provisions of Section 3300
of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to commencing the
performance of the work under this Agreement, Consultant agrees to obtain and maintain any
employer's liability insurance with limits not less than $1,000,000 per accident.
d. If Consultant is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit of not less
than $1,000,000 per claim.
2
"
,',
.
.
e. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
(i)
Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved in form by the City Attorney.
Certificates and policies shall state that the policies shall not be canceled
or reduced in coverage or changed in any other material aspect without
thirty (30) days prior written notice to the City.
(ii)
(iii)
f. If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has been procured
and is in force and paid for, the City shall have the right, at the City's election, to forthwith
terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its
time and materials expended prior to notification of termination. Consultant waives the right to
receive compensation and agrees to indemnify the City for any work performed prior to approval
of insurance by the City.
6.
INDEMNIFICATION
Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, consultants, special counsel, and representatives from liability: (I) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims
for personal injury, including health, and claims for property damage, which may arise from the
direct or indirect operations of the Consultant or its contractors, subcontractors, agents,
employees, or other persons acting on their behalf which relates to the services described in
section I of this Agreement; and (2) from any claim that personal injury, damages, just
compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects
arising from this Agreement. This indemnity and hold harmless agreement applies to all claims
for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to
have been suffered, by reason of the events referred to in this Section or by reason of the terms
of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold
harmless, and pay all costs for the defense of the City, including fees and costs for special
counsel to be selected by the City, regarding any action by a third party challenging the validity
of this Agreement, or asserting that personal injury, damages, just compensation, restitution,
judicial or equitable relief due to personal or property rights arises by reason of the terms of, or
effects arising from this Agreement. City may make all reasonable decisions with respect to its
representation in any legal proceeding.
7.
CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees
that it shall not use or disclose such information except in the performance of this Agreement,
and further agrees to exercise the same degree of care it uses to protect its own information of
3
."
..
.
.
like importance, but in no event less than reasonable care. "Confidential Information" shall
include all nonpublic information. Confidential information includes not only written
information, but also information transferred orally, visually, electronically, or by other means.
Confidential information disclosed to either party by any subsidiary and/or agent of the other
party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure
shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is,
through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation of law; or (e) is independently developed by the Consultant without
reference to information disclosed by the City.
8.
CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under
this Agreement.
9.
NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other
telegraphic communication in the manner provided in this Section, to the following persons:
To City:
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
telefacsimile (714) 647-6956
With courtesy copies to:
Deputy City Manager for Development Services
City of Santa Ana
20 Civic Center Plaza (M-20)
P.O. Box 1988
Santa Ana, California 92702
telefacsimile (714) 973-1461
and,
4
."
..
.
.
City Attorney
City of Santa Ana
20 Civic Center Plaza (M-29)
P.O. Box 1988
Santa Ana, California 92702
telefacsimile (714) 647-6515
To Consultant:
Abel Armas
33 Antibes
Laguna Niguel, CA 92677
A party may change its address by giving notice in writing to the other party. Thereafter,
any notice, tender, demand, delivery, or other communication shall be addressed and transmitted
to the new address. If sent by mail, any notice, tender, demand, delivery, or other
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by telefacsimile, any notice, tender, demand, delivery, or
other communication shall be effective or deemed to have been given twenty-four (24) hours
after the time set forth on the transmission report issued by the transmitting facsimile machine,
addressed as set forth above. For purposes of calculating these time frames, weekends, federal,
state, County or City holidays shall be excluded.
10.
EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the
terms of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the City and by an authorized representative of Consultant. The parties
agree that any terms or conditions of any purchase order or other instrument that are inconsistent
with, or in addition to, that terms and conditions hereof, shall not bind or obligate Consultant nor
the City. Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any party, or anyone acting on
behalf of any party, which are not embodied herein.
11. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
shall be construed to limit the City's ability to have any of the services which are the subject to
this Agreement performed by City personnel or by other consultants retained by City.
5
.'
"
.
.
12.
TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of termination,
subject to the following conditions:
a. As a condition of such payment, the Deputy City Manager may require Consultant to
deliver to the City all work product completed as of such date, and in such case such work product
shall be the property of the City unless prohibited by law, and Consultant consents to the City's use
thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
Provided however, the City may not terminate this Agreement in retaliation for rulings
issued by Consultant.
13.
DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities. Consultant affirms that it is an equal opportunity employer
and shall comply with all applicable federal, state and local laws and regulations.
14.
JURISDICTION - VENUE
This Agreement and all questions relating to its validity, interpretation, performance, and
enforcement shall be government and construed in accordance with the laws of the State of
California. This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
15.
PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Ana and all otker governmental agencies. Consultant shall notify the City
irnmediately and in writing of~flbility to obtain or maintain such permits, licenses,
approvals, waivers, and exempt~ Said inability shall be cause for termination of this
Agreement.
6
."
.\
.
.
16.
MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indenmifY City fully, including reasonable costs and attorney's fees, for any injuries or damages to
City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
7
.
,',
.
.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and
year first above written.
ATTEST:
CITY OF SANTA ANA
/, dd-
t-=~ ~.~ " <'-0
PATRICIAE,HEALY .
Clerk of the Council .
~~
City Manager
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
Cit~
By:
Cristine 1. haw
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
CONSULTANT
~;;~
Cynthia J, Nelson
Deputy City Manager
for Development Services
A~~
Hearing Officer
~1-r: 3 f/' -:/ ç. /1
Employer ID # or Individual SS #
')8/15/02
H:50 j<',IX ïl4ö4ï5891
PlannlngUlvision
I4J 02
ABEL ARMAS
HEARl1'¡G OFFICER
SCOPE OF SERVICES
Consultant shall conduct hearings pursuant to the Alternative Abatement Proceedings, in
accordance with Article VITI (commencing with section 17-100) of Chapter 17 of the
Santa Ana Municipal. Code, Said services will include the following:
a, Consultant shall servc as a hcaring officcr at Altemative Abatement
Proceeding hearings set by mutual agreement of Consultant and City,
b, Consultant shall conduct hearings in accordance with the Alternative
Abatement Procedures and with such rules goveming the conduct of such
hearings as may be promulgated by the City.
c. Hearings shall be conducted at the offices of the Planning and Building
Agency or at such alternative location as may be designated by the City,
Said hearings shall be held at the time designated by the City.
COMPENSATION
.
Consultant agrees to accept as total paynlcnt for his services. compensation at the rate of
$75,00 per hour for each hour worked and reimbur,~emcnt for the cost of incidental
fees. The total Stun payable pursuant to this Agreement shall not exceed Twenty
Thousand Dollars ($20,000,00) during the term of this Agreement.
APPROVED BY:
~ ¡~~¿~-----£/~~V
HEARING FFICER
Page 1 of 1
Certificate of Insurance
Sparta Program
A- ,;wO';)-lwaL
ft- ;;(£0£/ - I,). I
Name Insured:
Annas, Abel
33 Antibes
Laguna Niguel, CA 92677
Certificate #
Coverage
Limits
Deductibles
Terms &
Conditions
Exclusions
Named Additional Insured:
SANTA ANA (SPARTA)
20 Civic Center Plaza PO Box 1988
Santa Ana CA 9270 I
SSA03-0022
SPARTA INSURANCE PROGRAM: Commercial General Liability - Hazard 2
Contract Value: $20,000.00
Coverage Period: 8/28/2004 to 8/28/2005
Insurance Carrier: Essex Insurance Company
Master Policy: 3CM4080
Master Policy Effective Date:II/15/2003 to expiration
$2,000,000 General Aggregate / $1,000,000 Each occurrence / $1,000,000 Products/Completed operations /
$1,000,000 Personal & Advertising Injury/$50,000 Fire Damage / Medical Payments Excluded
$500 BI & PO Per Claimant Including Loss Adjustment Expense
$950,00 Premium (Fully Earned)
$29,69 Taxes (Fully Earned)
$50,00 Certificate Fee (Fully Earned)
TRIA
$1,029,69
Total Amount
I, No Cancellations Allowed, Premium, taxes and fees are fully earned at inception,
2, Operations and Rating Based: Consultant - Hearing officer, @ the alternative abatement hearings,
3, Department: of Planing & Building: Santa Ana PO Animal Services
4, Additional Insured(s): Not Applicable
5, No Professional Liability Coverage provided,
Asbestos, Assault & Battery, Employer Related Practices, Subsidence, Independent Contractors, Pollution, Cross
Suit, Lead or Silica Dust, Mold or Bio-organic Growth or Mildew, Punitive Damages, Animal, Breach of Contract,
Y2K Electronic Data, Medical Payments, War or Terrorism.
The insurance provided under this policy is limited to your work perfonned on behalf of the entity named as
"Additional Named Insured" above and doesn't extend itself to any other work perfonned by you or your
organization, Coverage is limited to the description of operations and rating bases listed in "Tenns & Conditions"
item 2,
Per the Master policy, a copy is available by written request to: Municipality Insurance Services, Inc" 302 W,
Cerritos Ave" Building #7, Anaheim, CA 92805
~.~
Carol Frost / President
Municipality Insurance Services, Inc,
302 W, Cerritos Ave Bldg# 7 Anaheim, CA 92805 (800) 420-0555 (714) 687-1100 fax (714) 687-1106 LicensesCA:OC04849; OR: 195423
Website address www.2sparta.com
Page ,'of I
Certificate of Insurance
Sparta Program
Name Insured:
Annas, Abel
33 Antibes
Laguna Niguel, CA 92677
Certificate #
Coverage
Limits
Deductibles
Terms &
Conditions
Exclusions
Named Additional Insured:
SANTA ANA (SPARTA)
20 Civic Center Plaza PO Box 1988
Santa Ana CA 9270]
!y-;l.ow-//p 7-
A-cWD 'I-I;;;;"'P
A-.)-Oo LI - j 13
SSA04-0031
SPARTA INSURANCE PROGRAM: Commercial General Liability - Hazard 2
Contract Value: $20,000.00
Coverage Period: 8/28/2005 to 8/28/2006
Insurance Carrier: Essex Insurance Company
Master Policy: 3CP9777
Master Policy Effective Date:] ]/]5/2004 to expiration
$2,000,000 General Aggregate / $],000,000 Each occurrence / $1,000,000 Products/Completed operations /
$1,000,000 Personal & Advertising Injury/$50,000 Fire Damage / Medical Payments Excluded
$500 BI & PD Per Claimant Including Loss Adjustment Expense
$950.00 Premium (Fully Earned)
$30.64 Taxes (Fully Earned)
$75.00 Certificate Fee (Fully Earned)
$1,055.64 Total Amount
I. No Cancellations Allowed. Premium, taxes and fees are fully earned at inception.
2. Operations and Rating Based: Consultant - Serve as a hearing officer @ Alternative abatement proceeding
hearing.
3. Department: Planning & Building; Santa Ana PD Animal Services
4. Additionallnsured(s): Not Applicable
5. No Professional Liability Coverage provided.
Asbestos, Assault & Battery, Employer Related Practices, Subsidence, Independent Contractors, Pollution, Cross
Suit, Lead or Silica Dust, Mold or Bio-organic Growth or Mildew, Punitive Damages, Animal, Breach of Contract,
Y2K Electronic Data, Medical Payments, War or Terrorism.
The insurance provided under this policy is limited to your work perfonned on behalf of the entity named as
"Additional Named Insured" above and doesn't extend itself to any other work perfonned by you or your
organization. Coverage is limited to the description of operations and rating bases listed in "Terms & Conditions"
item 2.
Per the Master policy, a copy is available by written request to: Municipality Insurance Services, Inc., 302 W.
Cerritos Ave., Building #7, Anaheim, CA 92805
APPROVED AS TO FORM
Carol Frost / President
Municipality Insurance Services, Inc.
302 W. Cerritos Ave Bldg# 7 Anaheim, CA 92805 (800) 420-0555 (714) 687-] ]00 fax (714) 687-] ]06 LicensesCA:OC04849; OR:]95423
Website address www.2sparta.com
Page I .of 1
Certificate of Insurance
Sparta Program
Name Insured:
Annas, Abel
33 Antibes
Laguna Niguel, CA 92677
Certificate #
Coverage
Limits
Deductibles
Terms &
Conditions
Exclusions
Named Additional Insured:
SANTA ANA (SPARTA)
20 Civic Center Plaza PO Box 1988
Santa Ana CA 92701
SSA04-0031
SPARTA INSURANCE PROGRAM: Commercial General Liability - Hazard 2
Contract Value: $20,000.00
Coverage Period: 8/28/2005 to 8/28/2006
Insurance Carrier: Essex Insurance Company
Master Policy: 3CP9777
Master Policy Effective Date: 11/15/2004 to expiration
$2,000,000 General Aggregate / $1,000,000 Each occurrence / $],000,000 Products/Completed operations /
$1,000,000 Personal & Advertising Injury/$50,000 Fire Damage / Medical Payments Excluded
$500 BI & PD Per Claimant Including Loss Adjustment Expense
$950.00 Premium (Fully Earned)
$30.64 Taxes (Fully Earned)
575.00 Certificate Fee (Fully Earned)
$],055.64 Total Amount
] . No Cancellations Allowed. Premium, taxes and fees are fully earned at inception.
2. Operations and Rating Based: Consultant - Serve as a hearing officer @ Alternative abatement proceeding
hearing.
3. Department: Planning & Building; Santa Ana PD Animal Services
4. Additional Insured(s): Not Applicable
5. No Professional Liability Coverage provided.
Asbestos, Assault & Battery, Employer Related Practices, Subsidence, Independent Contractors, Pollution, Cross
Suit, Lead or Silica Dust, Mold or Bio-organic Growth or Mildew, Punitive Damages, Animal, Breach of Contract,
Y2K Electronic Data, Medical Payments, War or Terrorism.
The insurance provided under this policy is limited to your work perfonned on behalf of the entity named as
"Additional Named Insured" above and doesn't extend itself to any other work performed by you or your
organization. Coverage is limited to the description of operations and rating bases listed in "Tenns & Conditions"
item 2.
Per the Master policy, a copy is available by written request to: Municipality Insurance Services, Inc., 302 W.
Cerritos Ave., Building #7, Anaheim, CA 92805 .
^\PPROVED AS TO FORNI
'-:!/if ,.I 1
..' jtl.(L..,;)/'(r--
V Laure:; Slid S~'j::l:dy
~
/'Z: ~ ~
- -
i\";-'i"l,-lil~ C:lly /\llnr:']cy
Carol Frost / President
Municipality Insurance Services, Inc.
302 W. Cerritos Ave Bldg# 7 Anaheim, CA 92805 (800) 420-0555 (7]4) 687-] 100 fax (7]4) 687-1 106 LicensesCA:OC04849; OR:]95423
Website address www.2sparta.com