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Home My WebLink AboutJT25E - RELOCATION 4TH DISTRICT REQUEST FOR ~~ COUNCIL/SANTA ANA ~ FINANCING AUTHORITY ACTION CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: JANUARY 3, 2005 TITLE: RELOCATION OF 4TH DISTRICT COURT OF APPEAL FACILITY APPROVED 0 As Recommended 0 As Amended 0 Ordinance on 1 sl Reading 0 Ordinance on 2nd Reading 0 Implementing Resolution 0 Set Public Hearing For ~~~~ CITY MANAGER CONTINUED TO FILE NUMBER RECOMMENDED ACTION CITY COUNCIL ACTION 1. Authorize the City Manager and Clerk of the Council to execute a Purchase and Sale Agreement, and related documents, for the sale of approximately two acres of Civic Center land to the California Judicial Council for construction of a new facility to house Division Three of the California Fourth District Court of Appeal. 2. Direct the City Attorney to prepare and authorize the City Manager and Clerk of the Council to execute an amendment to the professional services agreement with Gordon & Williams, Inc. to provide program management service for construction of the replacement parking garage for an approximate total project cost of $5.21 million. CITY COUNCIL/SANTA ANA FINANCING AUTHORITY ACTION Approve the terms of a 15 year lease-purchase agreement with Sun Trust Leasing Corporation to finance a portion of the cost of a City-developed parking garage to provide approximately 300 spaces for Court of Appeal parking and public parking to replace those displaced by the new development. DISCUSSION The Fourth District Court of Appeal, based in San Diego, is the intermediate state appellate court serving Santa Ana and Orange County. Division Three of that court was established in 1982 to provide justices and facilities to directly serve Orange County. Since its establishment, Division Three has JT25E-1 Public Hearing - Paramedic Fees January 3, 2005 Page 2 been located in Santa Ana. Originally housed in a commercial office building on Santa Ana Boulevard, the Court is currently located in a facility at 925 N. Spurgeon Street in the Midtown Area. Division Three has now outgrown its Spurgeon Street courthouse and is seeking a new permanent location. A county-wide search conducted by the California Judicial Council resulted in the selection of a two acre site at the northwest corner of Santa Ana Boulevard and Ross Street in the Santa Ana Civic Center. (See Exhibit 1) The site is now occupied by the vacant temporary city jail and a portion of the City Hall parking lot. Under the terms of the proposed purchase and sale agreement, the City will sell the site for the courthouse to the State of California for $2.3 million. Further, the City will be responsible for the demolition of the vacant jail facility and the preparation of the site for the State-funded construction. The City will also construct a 300 space parking garage in front of City Hall. This new garage will provide approximately 70 spaces dedicated to Courthouse operations and personnel, with the balance of the spaces designed to accommodate the parking stalls displaced by the courthouse construction. As the agreement is one that is prepared by the State, it is recommended that the Council approve this agreement with the provision that non-substantive changes to the terms and conditions may be authorized by the City Manager and the City Attorney. In 2002, in anticipation of this project, the City Council approved a program management agreement with the parking garage design and construction firm of Gordon & Williams for $2.54 million. Under that agreement, Gordon & Williams is responsible for designing the garage and administering demolition and construction contracts for the proj ect. As the scope and costs of the original proj ect has expanded, an amendment is necessary to enhance the scope of work to cover the $5.21 million in construction costs. The Purchase and Sale Agreement is scheduled to be considered by the State Public Works Board (PWB) at its meeting of February 4, 2005. If the agreements are approved by the City and the PWB, escrow will be scheduled to close on or before May 4, 2005. In the meantime, Gordon & Williams, under the supervision of the Public Works Agency, will immediately begin preparing plans and specifications for the garage and be prepared to contract for demolition and site clearance. It is anticipated that the parking garage will be completed in 13 months, or approximately March 2006. The State plans to begin construction of the courthouse facility by early Summer 2006 and move the court personnel into their new permanent home in the Santa Ana Civic Center by Fall 2007. The design, construction and financing of the parking garage are estimated to cost a total of $5.3 million, with nearly half of that amount being covered by the sale of the site to the State. The balance will be financed JT25E-2 Public Hearing - Paramedic Fees January 3, 2005 Page 3 over 15 years through the proposed lease-purchase financing agreement with Sun Trust Leasing Corporation. The estimated maximum annual lease payment for the garage is $298,600 based upon a maximum interest rate of 4.6 percent. FISCAL IMPACT Under the terms of the agreement, the City will receive $2.3 million in land sales proceeds. The balance of the funds for construction of the parking garage and preparation of the courthouse development site will be generated from the financing and available in the capital projects account for the Civic Center Parking Structure Project (account no. 51-012-6621, Project No. 2740). CONCUR: APPROVED AS TO FUNDS AND ACCOUNTS: ~~~~0 ~ Francisco Gutierrez Executive Director, Finance and Management Services JT25E-3 . , ~ ROSS ANNEX (N.T.S.) æ 0 a: EXISTING STATE BUILDING EXHIBIT 1 ~ SANTA ANA , PW A ' , , CITY COUNCL AGENDA DATE: JAMJAFf( 3. 2005 Title: CMC CENTER PARKING STRUCTURE AND 4TH DISTRICT COURT OF APPEALS PI8.£ _s >ŒIICT JT25E-4 -----Original Message----- From: Ham, Clifford [mailto:Clifford.Ham@jud.ca.gov] Sent: Tuesday, December 28, 2004 6: 14 PM To: Fletcher, Joe; Dave Ream (E-mail) Cc: Bill Bacon (E-mail); Gary Mangham (E-mail); Davis, Kim; McConnell, Judith; Miessner, Leslie; Andy Guilford (E-mail); Dean Zipser (E-mail); Fybel, Richard; Jess Araujo (E-mail); Jess Araujo's Assistant; Kelly, Steve; Marion Bergeson (E-mail); Nohavec, Joyce; O'Leary, Kathleen; Rylaarsdam, William; Sills, David Subject: AOC - Court of Appeal - acquisition agreement - City Council agenda for January 3, 2004 Dave and Joe: On behalf ofthe Administrative Office of the Courts, I want to thank you and your staff for the diligent work during the past months on the acquisition agreement for the civic center site, however we request that you delay consideration by the City Council of the acquisition agreement and the related construction contract for the parking structure, and not place these items on the agenda for the January 3,2004 council meeting. Although we have been working consistently over the last weeks to resolve the acquisition, at this time the Administrative Director of the Courts has not taken the acquisition agreement to the Judicial Council for approval, and we do not know when a decision will be made on this matter. I sincerely apologize for the lateness ofthis request; I hope that you understand that it is best to postpone action on the acquisition until the Judicial Council has acted. Please feel free to call Kim Davis or me if you have any questions. I will certainly keep you informed on any changes to the situation. Yours truly, ~~~. Clifford Ham Senior Project Manager Office of Court Construction and Management Judicial Council of California - Administrative Office of the Courts 455 Golden Gate Avenue San Francisco, CA 94102-3688 415-865-7550, Fax 415-865-8885, clifford.ham@jud.ca.gov www.courtinfo.ca. gov /programs/ occm "Serving the courts for the benefit of all Californians" JT25E-5 JT25E-6