HomeMy WebLinkAbout25E - ADULT CROSSING GUARD
CITY COUNCIL MEETING DATE:
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REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONL V:
JANUARY 18, 2005
APPROVED
TITLE:
AGREEMENT FOR POLICE
DEPARTMENT ADULT CROSSING
GUARD PROGRAM
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CITY MANAGER
0 As Recommended
0 As Amended
0 Ordinance on 1 sl Reading
0 Ordinance on 2nd Reading
0 Implementing Resolution
0 Set Public Hearing For
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Direct the City Attorney to prepare and authorize the City Manager and the
Clerk of the Council to execute an agreement with All City Management
Services Inc., for an Adult Crossing Guard Program throughout the City of
Santa Ana in an amount not to exceed $851,855.
DISCUSSION
The Santa Ana Police Department currently provides crossing guard services
to three school districts at 72 locations throughout the city. The City's
Adult Crossing Guard Program is designed to ensure safe pedestrian movement
of children around elementary schools. The program is managed by one full-
time employee and one part-time employee assigned to the Police
Department's Traffic Division. These two employees manage up to 80 part-
time crossing guards.
In response to the cumulative impact of State budget cuts to the City of
Santa Ana over the last 14 years, the City Council approved the 2004-2005
budget which contained a number of strategies to increase operational
efficiencies and reduce costs. One of these strategies was to contract
with a private company to enhance the Crossing Guard Program's cost
effectiveness and ensure the existing high level of training and
professionalism is maintained. By using a private company, the City will
maintain crossing guard services and augment its ability to perform other
safety services. Currently, when a crossing guard employee is ill or
otherwise unable to report to work the Department must redeploy parking
control or patrol officers to perform crossing guard duties. By using a
private service, the company will be responsible for filling these
vacancies.
25E-1
Adult Crossing Guard
Service Agreement
January 18, 2005
Page 2
In addition, this approach will allow the Police Department to reassign the
two Traffic Division employees to other vacancies in the Department thereby
reducing the staff cost for this program by approximately $100,000. The
Police Department also recognizes the potential impact this proposal may
have for the crossing guards and as a result required vendors to submit
proposals which include a written commitment to offer existing employees
continued employment.
On July 16, 2004, the City issued a Request for Proposals (RFP) to provide
an Adult Crossing Guard Program. RFP's were mailed to two vendors and two
proposals were received. The proposals were evaluated by a staff committee
for responsiveness, cost, level of services proposed, quality of training
provided to crossing guards, and input from their current clients. Staff's
evaluation determined that the All City Management Services Inc. proposal
met all the requirements of the RFP and specifically included a written
commitment to staff the Santa Ana Program with existing employees at their
current rate of pay, hours, and work location. On this basis, staff
recommends entering into a one-year agreement.
FISCAL IMPACT
Funds in the amount of $212,964 for the first three months of the agreement
are available in the Police Department, Traffic Division Other Contractual
Services Account (account no. 011-333-6291). Funds in the amount of
$638,891 for the last nine months of the agreement will be included in the
FY 05-06 budget.
APPROVED AS TO FUNDS AND ACCOUNTS:
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Paul M. Walters
Chief of Police
Police Department
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Francisco Gutierrez
Executive Director
Finance & Mgmt. Services
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Agency
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