HomeMy WebLinkAboutA-2004-176-02
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A-2004-176-02
AGREEMENT TO TRANSFER OR PURCHASE EQUIPMENT OR SERVICES
FOR FY04 URBAN AREAS SECURITY INITIATIVE (UASI)
THIS AGREEMENT is entered into this 1 day of November 2004, which date is enumerated
for purposes of reference only, by and between the CITYbF SANTA ANA, a municipality of the State
of California, hereinafter referred to as "CITY", and the COUNTY OF ORANGE, acting through the
ORANGE COUNTY SHERIFF, hereinafter referred to as "SUBGRANTEE."
WHEREAS, CITY, acting through the Santa Ana Police Department in its capacity as the Core
City for the Santa Ana Urban Area under the FY04 Urban Areas Security Initiative, has applied for,
received and accepted a grant entitled "FY04 Urban Areas Security Initiative" from the federal
Department of Homeland Security, Office of Domestic Preparedness, through the State of California,
Office of Homeland Security, to enhance countywide emergency preparedness, hereinafter referred to as
"the grant," as set forth in the grant guidelines that are attached hereto as Attachment A and incorporated
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herein by reference.
WHEREAS, the terms of the grant require that CITY use certain grant funds to purchase
equipment, technology or services that will be transferred to SUB GRANTEE to be used for grant
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purposes.
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NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
1.
Depending upon the agreement, City may transfer to
SUB GRANTEE, or
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SUB GRANTEE shall purchase, the equipment or services as specified in Attachment B hereto, in
accordance with grant guidelines and in full compliance with all of the subgrantee's purchasing and
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bidding procedures.
2.
Throughout its useful life, SUBGRANTEE shall use any equipment acquired with grant
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funds only for grant purposes, and shall make it available for mutual aid response.
3.
SUBGRANTEE shall exercise due care to preserve and safeguard equipment acquired
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with grant funds from damage or destruction and shall provide regular maintenance and such repairs for
said equipment as are necessary, in order to keep said equipment continually in good working order.
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Such maintenance and servicing shall be the sole responsibility of sub grantee, who shall assume full
responsibility for maintenance and repair ofthe equipment throughout the life of said equipment.
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If equipment acquired with grant funds becomes obsolete, SUB GRANTEE shall dispose
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of it only in accordance with the instructions of CITY or the agency from which CITY received the
grant funds.
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5.
Upon receipt of an invoice for a purchase of any equipment or services as specified in
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Attachment B, SUB GRANTEE shall submit the invoice to the CITY as soon as practical, but in no
event later than 30 days after receiving it.
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6.
SUBGRANTEE understands that the CITY shall
reimburse
have
60
days
to
SUB GRANTEE upon receipt of the invoice, or longer if the Office of Homeland Security takes longer
to issue payment to the CITY.
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7.
By executing this Agreement, SUBGRANTEE agrees to comply with and be fully bound
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by all applicable provisions of the Attachments hereto and shall be fully responsible for payment of
items purchased that do not adhere to grant guidelines.
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8.
SUB GRANTEE agrees to indemnify, defend and save harmless CITY and the agency
from which CITY received grant funds, and their officers, agents and employees from any and all claims
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and losses accruing or resulting to any and all contractors, subcontractors, laborers, and any other
person, firm or corporation furnishing or supplying work services, materials or supplies in connection
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with SUBGRANTEE's performance of this Agreement, including the Attachments hereto, and from any
and all claims and losses accruing or resulting to any person, firm, or corporation who may be injured or
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damaged by SUB GRANTEE in the performance of this Agreement, including the Attachments hereto.
9.
No alteration or variation of the terms of this Agreement shall be valid unless made in
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writing and signed by duly authorized representatives of the parties hereto, and no oral understanding or
agreement not incorporated herein shall be binding on any of the parties hereto.
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10.
SUB GRANTEE may not assign this Agreement in whole or in part without the express
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written consent of CITY.
11.
For a period of three years after final delivery hereunder or until all claims related to this
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Agreement are finally settled, whichever is later, SUB GRANTEE shall preserve and maintain all
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documents, papers and records relevant to the equipment acquired in accordance with this Agreement,
including the Attachments hereto.
For the same time period, SUB GRANTEE shall make said
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documents, papers and records available to CITY and the agency from which CITY received
grant funds or their duly authorized representative( s), for examination, copying, or mechanical
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reproduction on or off the premises of SUBGRANTEE, upon request during usual working hours.
12.
SUB GRANTEE shall provide to CITY all records and information requested by CITY
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for inclusion in quarterly reports and such other reports or records as CITY may be required to provide
to the agency from which CITY received grant funds or other persons or agencies.
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13.
CITY may terminate this Agreement and be relieved of the delivery of any consideration
to SUB GRANTEE if a) SUB GRANTEE fails to perform any of the covenants contained in this
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Agreement, including the Attachments hereto, at the time and in the matter herein provided, or b) CITY
loses funding under the grant.
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SUB GRANTEE and its agents and employees shall act in an independent capacity in the
performance of this Agreement, including the Attachments hereto, and shall not be considered officers,
agents or employees of CITY or of the agency from which CITY received grant funds.
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15.
SUBGRANTEE and its officers, agents, employees shall abide by all applicable federal,
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State and local laws, including all applicable statutes, regulations, executive orders and ordinances.
IN WITNESS WHEREOF, the parties have executed this Agreement in the City of Santa Ana,
County of Orange, State of California.
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CITY OF SANTA ANA, a municipal
Corporation of the State ofCalitì mia
ATTEST:
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atricia E. Healy
Clerk of the Council
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RECOMMENDED FOR APPROVAL:
By: SJLl~
Paul M. Walters
Chief of Police
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APPROVED AS TO FORM:
SUB GRANTEE
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2 ~CoWn~
3 Paula Coleman
4 Assistant City Attorney
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. .
M' S. Carona
ange County Sheriff
APPROVED AS TO FORM:
<-7Uc/& a. ){2¡~
BaIb=a StO<.,1.~l I\HUSù A. SI/'Yis
Office of County Counsel
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Office of Homeland Security
fl..!L$.
~*
Governor's Office of Emergency Services
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_.-
FY04 Urban Areas Security Initiative (UASI)
Grant Guide for Local Governments
February 24,2004
< .
ATTACHMENT A
Table of Contents
Foreword: Director's Message to Grant Recipients..........,......................,........,.....................,.. 3
Part One - Grant Overview ......................,..............,..,..................................,..,............,..........,.. 4
Purpose of this Grant ..,....................................,......,............,....,.............,........,...................... 4
Eligible Grant Recipients ..', ,..""",..,. ,. """,.." ."""",.""",.."",...'",..",. ."..".,."."""."""..""", 4
Purpose of this Grant Guide....................,....,............,...........,......,....,..................................... 4
Grant Program Differences between FY03 Part II and FY04..,..........,......,....,......,................ 5
Performance Period.,.""."""""""""",.."".""""....""",.."",...""..,.",.",..,."..,....""",...,..,...,.. 5
Matching Requirements ...."""""""",..,. .."""""",. ..."".., ."",."".., .""."..".,..,..".."",.....,.,...., 5
Allocations and Methodologies - Overview..................................................,.................,..,.., 6
Urban Area Allocations ............,..,..,.........................................................,............,...............,7
Transit Agency Allocations "",.. """"",.."""""...".""..""",..",.. .'""..",..,.,. .,..'".""".. ..""",.. 7
Grant Recipient Responsibilities""""",...""""",...."",......""."".."",.."..,.,.."..",.."""..,.....,.. 8
Applicable Laws, Regulations and Guidance Documents......................,..,......,..........,........ 10
National Incident Management System and Incident Command System............,................ 10
Due Dates for Grant Documents and Work Completion......,...........,......,....................,....... 11
Contact Information...",..""""""""",.,.."..""""""....""""..",..",.,..""."..,."..,..""..""",."'" 11
Part Two - Program Specific Information ...............,..................................................,............. 12
Program Overview,.".",."""""."""""...., ."""""",..""",.. ..""..",.."",.."."..,."."",..,.""". "" 12
Definition of Core City and Core County......,.......................................,.............................. 12
Points of Contact.. ,.""."..., ..."""..,.... ."""""".. ,."""",.....'",..",.,..",.."..'".".,.",..""",..,"..", 12
Definition of Urban Area ....................... ............,... ......."........, ................,.. ..................... ..... 13
Description of Transit Agency.,..""",.....""""",.,.."""",....",.".".,..",..".,..,.."..",....."",."", 13
Urban Area Working Group ............,..........,..,........,......................,..........,......,......,............, 13
Urban Areas Approval Authority Body...................................,......,............,........................ 13
Transit Agency Coordination with Urban Area Working Group ....,......,..................."........ 14
New Urban Areas - Assessment and Strategy ..............,........,..........,......,..,..,........,............. 14
Transit Agencies - Assessment and Plan ........."......................................................."""""" 15
Urban Areas Allocation of Funds ..,.................,.............,................,....,........,..................,.... 16
Transit Agencies Allocation of Funds ......,..............................,..............,........."..,......,........ 16
Eligible Costs and Activities - Overview..............................,................................,............., 17
Eligible Planning Activities .............,......................,...............,........,..,............,......,............. 18
Eligible Planning Costs...", .". .""... ".", .""""."".....,. ."",.... .",..",.. ."". .,..,..".,.,. ."",.. ."..""" 19
Eligible Equipment Activities and Costs ..,......,..........,..........,..........,......,...........................,20
Eligible Training Activities"...... ",.,..". .,.., ."""""...".. .""",.. .",., ..",..",.".,..".""."""....""'" 21
Training Target Audience and Subjects..,.................,.....................,....,............,................... 23
Approval and Reporting of Non-ODP Sponsored Training ..........,....,..,..,..,..................,...., 23
Eligible Exercise Activities.,.....".""".",..,.".."""""",..,..""".",.."",.",..,..,."..,.,.,.,.""..""", 24
Eligible Exercise Costs ...............................................,........,.....,............,.....,....................... 25
Exercise After Action Reports .......................,......................,....,..."....................................' 26
Exercise Models, Simulations and Games,..,..............................,....,..............,........,............ 26
Eligible Management and Administration Activities ..................,....,......,..,..................,...... 26
Eligible Management and Administration Costs ............,.........................,....,................,....,27
Unauthorized Activities and Costs..........................................,....................,..........,..........,.. 28
FY04 Urban Arbs Security Initiative
Page 1
Table of Contents, continued
Part Three - Application Requirements and Process ,......................,....,.....................,..,.......... 29
Application Components "",.... .""..",."""". ,.,.."."",.. ."",.. ,. .." .". .,... .', "..",.. .."".""."".."... 29
Mailing Address". ..."", .""""".. ..."...".." ."""".."""",..."""".." """""""..",.". .",..",..".."", 29
Application Cover Sheet """"""..",..""".."""".."""""."""",".,."."""",..""",..",..".......",. 29
Project Narrative and Budget Worksheet ..........,................................,............,......,........,.... 30
Eligible Projects.""""",.."..,...""."",..""",.,.."",.,.....""...,."""""""",.."""."".."".",."",..., 30
Governing Body Resolution .........................,....................................,..,.............................., 31
Grant Assurances """"""...,. ".."".."""..""",..."""""..""",..,.." ..""..' ",.."",.."",.. """'" .",.. 31
Funding Distribution by Jurisdiction ........,..................................".............................,......... 31
Application Due Date """""",..""..,.",..""""",..""",.."""","". """"""".."",.""".",. .",..",. 31
Application Assistance""",..,....""..""..""""",...""",.."""""..,.""".,."",.."",."",..",..,.....", 31
Application Approval.""""""., ..""..",..""""",.."""",. ..'"""".. """""""'''''''''' .",..",.."......' 32
Conditional Approvals ,."""""."""...",., ."""",,,,,,,,,,,,. .."""",. """","""""""'"'''''''''''''' .",. 32
Part Four - Performance Period Activities........................................................................,......, 33
Reimbursement of Eligible Costs "..",....""""".."""",....""",.""""""","..""....",..",.",..",.33
Duplication of Benefits"",."""."",..""....,.",.""..""",.."""""""""""""",..",.."",.""..",..,., 3 3
Changes to Scope of Work or Budget........................,........................................................., 33
Performance Reports""",.".".,.."....."".."""""..",.""...."""""""""""""..""..."",.."..",.."" 34
Interest Earnings".,.."""""""".""....""..,."""",..""""....""""""..""""",..""..."",.",..",..", 34
Procurement Requirements,......",.."........"""",..""""",.."."""""..""""""..""..",...,....""... 3 5
Monitoring Grant Performance. ."",."""...."..",..,...'""".."..""",.."""",",...""".."..",..",..'" 35
Record Retention Requirements .................,.......................,.......................,........................,35
Accessibility of Records""".."",..."".""",..",..""""",.""""".".""""""..""".""..",..""."". 3 5
Freedom ofInformation Act (FOIA) ......,.................................................................,....,...... 36
Suspension or Termination "..",.,.."".."""". ".."""",.,. ..",..".. """""""",."",. ...",..",."",.".. 3 7
Part Five - Grant Closeout ..................................,......................................,........................,...., 38
Notification of Grant Completion...""...""""",..""""". .."."""""""""""..""",.",..".,."".", 38
Closeout Review and Notification..................................................................,..........,....,....,38
Financial Reconciliation of Grant Funds ............,........,.......................,..........,....................,38
Audit Requirements """". ,.,.....",...""",.""""",...,. .""".,..,..""",. .."", .""". .,. ..,..,.". .'"."",.., 38
Appendix A - Authorized Equipment List,...................................................,................,.......... 39
Appendix B - Training Classes and Approval Process......................,..,....................,.............. 57
Appendix C - Development ofInteroperable Communications Plans....,............,................,... 60
Appendix D - Letter Regarding Submission of Equal Employment Opportunity Plan..........., 63
Appendix E - Grant Forms...,...............................,..........................,....................................,.... 66
Appendix F - State Homeland Security Strategy - DRAFT ..,..............................,....,..........,.., 80
Appendix G - Abbreviations and Acronyms .......................................................,..........,..,...... 82
FY04 Urban Areas Security Initiative
Page 2
Foreword: Director's Message to Grant Recipients
Following on the heels of a successful 2003 in which the California Office of Homeland Security
distributed more than $226 million in federal homeland security funds to our state's first
responders, we are pleased to release the FY 04 Urban Area Security Initiative grant program,
Last year's UASI grant funded five urban cities in California for a total of$62 million.
Recognizing that a highly populated state like California has a number of urban areas, the federal
Department of Homeland Security doubled to ten the number of cities selected for this year's
UASI program, Better still, the amount of total funding awarded to the ten select cities has more
than doubled to $135,25 million, This increase in the cities selected and the funding provided
allows the state to address the unique equipment, training, planning and exercise needs of large,
high-threat urban areas,
Similar to last year's UASI program, activities must involve coordination by the identified core
city, core county, and the California Office of Homeland Security, Like last year, in an effort to
ensure that each Urban Area has as much resources as possible to address the needs and priorities
identified in the Urban Area assessment and strategy, the state is declining its option of retaining
20% of the funding, As was the case last year, it is expected that this 20% will be used for the
benefit of the Urban Area as a whole,
In addition to the funding provided to the ten Urban Areas, the FY 04 UASI program also
includes more than $5 million in funding for six mass transit authorities identified by federal
DHS. This funding is provided to enhance the security and improve the preparedness of these
selected mass transit authorities.
OHS is releasing this Grant Guide for Local Governments to fully explain the grant application
and performance process, In addition to this Guide, should you need further assistance we have
dedicated staff at the Office of Emergency Services who will be available to provide guidance,
You can reach OES' Grant Management Section at (916) 845-8110, or send an e-mail to
Grant.Management@oes,ca,gov.
I look forward to working with you on this and other grants. Through our combined efforts,
local first responders will be better prepared to prevent and respond to the threat of terrorism,
RONALD L. IDEN
Director
California Office of Homeland Security
FY04 Urban Areas Security Initiative
Page 3
Part One - Grant Overview
Purpose ofthis
Grant
Eligible Grant
Recipients
Purpose of this
Grant Guide
The federal Department of Homeland Security (DHS) has provided funding to
California's Office of Homeland Security (OHS) through the Fiscal Year
2004 Urban Areas Security Initiative (FY04 UASI), This grant provides
funds to:
.
address the unique planning, equipment, training and exercise needs of
large urban areas;
assist urban areas in building an enhanced and sustainable capacity to
prevent, respond to and recover from threats or acts of terrorism; and,
assist identified mass transit authorities in the protection of critical
inITastructure and emergency preparedness activities,
.
.
The following 10 urban areas (core cities) and six transit agencies are eligible
to apply for this grant:
Urban Areas
1. Los Angeles
2, San Francisco
3, Santa Ana
4, Long Beach
5, San Diego
6, Anaheim
7. San Jose
8, Sacramento
9, Oakland
10, Fresno
Transit Ai!encies
1. Los Angeles Metrolink
2, San Francisco Bay Area Rapid Transit District (BART)
3, San Francisco Caltrain
4. San Jose Altamont Commuter Express (ACE)
5, Los Angeles County Metropolitan Transportation Authority
6, San Diego Coaster
This Grant Guide will provide grant recipients, and any designated agencies,
with guidance and forms to apply for, perform and closeout the FY04 UASI
grant. This Guide specifies the performance period, allocations, eligible
activities and other grant related information and requirements,
Continued on next page
FY04 Urban Areas Security Initiative
Page 4
Part One - Grant Overview, Continued
Grant Program
Differences
between FY03
Part II and
FY04
Performance
Period
Matching
Requirements
The major program differences between the FY03 UASI Part II and FY04
UASI programs are as follows:
. The FY04 allocation to the state is almost double that of the FY03 Part II
allocation.
. Five new urban areas and six transit agencies have been added to the
FY04 program,
. Eligible planning activities have been expanded,
. Eligible equipment within existing categories has been expanded, and new
categories have been added.
. Non-Office for Domestic Preparedness (ODP) sponsored training courses
may be eligible for reimbursement. .
. Funds must be tied to measurable projects in support of the state or urban
area strategy, or the Transit Security Emergency Preparedness Plan,
The performance period for FY04 UASI is 24 months from the federal award
date; however, that date was not known at the time this Guide was published,
The performance period will be identified in the Notification of Grant
Application Approval letter.
The state will allow grant recipients the maximum performance period
allowed by ODP. Therefore, requests for time extension cannot be
granted by the state unless the state receives an extension from ODP.
There are no cost-share or match requirements for this grant.
Continued on next page
FY04 Urban Areås Security Initiative
Page 5
Part One - Grant Overview, Continued
Allocations and
Methodologies -
Overview
California has been allocated $141,672,927 for FY04 UASI, and is required
to sub grant at least 80% of the funds, or $113,338,342, to urban areas and
transit agencies, Like the FY 03 UASI Part II grant, however, in an effort to
ensure that each urban area has as much resources as possible to address the
needs and priorities identified in the urban area assessment and strategy, the
state is declining its option of retaining 20% of the UASI and mass transit
funding, As was the case last year, at least with regard to the UASI grants, it
is expected that the state's 20% portion will be distributed so as to benefit the
urban area as a whole. When submitting this application, all grant recipients
are requested to provide a breakdown of the funding distribution by
jurisdiction.
The federal Department of Homeland Security determined the allocations for
each of California's urban areas by using a formula based upon a combination
of current threat estimates, critical assets within the urban area and population
density, The formula was a weighted linear combination of each factor, the
result of which was ranked and used to calculate the proportional allocation of
resources. Mass transit systems eligible for participation in the FY04 UASI
program were identified using a formula based upon ridership and total route
miles, Only heavy rail and commuter rail systems were included,
At the discretion of each grant recipient, funds may be distributed between
eligible categories (planning, equipment, training, exercises, management and
administration); however, no more than 3% of the total allocation to each
grant recipient may be used for management and administration costs,
The state is prohibited from retaining any of the $113,338,342 unless
requested, in writing, from the urban area or transit agency, If requested, the
state may retain some or all of the urban area or transit agency allocation for
purchases made by the state on behalf of the urban area or transit agency. In
this situation, the state and urban area or transit agency must enter into a
Memorandum of Understanding (MOU) specifying the amount of funds to be
retained by the state.
Continued on next page
FY04 Urban Areas Security Initiative
Page 6
Part One - Grant Overview, Continued
Urban Area
Allocations
Transit Agency
Allocations
Urban areas allocations are:
Urban Area Allocation
1 Los Angeles. $28,101,720
2 San Francisco. $26,325,036
3 Santa Ana $14,969,683
4 Long Beach. $12,064,488
5 San Diego. $10,418,116
6 Anaheim $10,284,651
7 San Jose $9,923,545
8 Sacramento. $7,977 ,579
9 Oakland $7,808,348
10 Fresno $7,034,646
Total $134,907,812
. These urban areas were also included in the FY 03 UASI Part II grant.
Transit agencies allocations are:
Transit A!!encv Allocation
1 Los Angeles Metrolink $1,971,111
2 San Francisco Bay Area Rapid Transit District $1,612,884
3 San Francisco caltrain $795,280
4 San Jose Altamont Commuter Express (ACE) $795,280
5 Los Angeles County Metropolitan Transportation $795,280
Authority
6 San Diego Coaster $795,280
Total $6,795,115
Continued on next page
FY04 Urban Areas Security Initiative
Page 7
Part One - Grant Overview, Continued
Grant
Recipient
Responsibilities
Following are grant recipient responsibilities:
1. Submit a grant application package to the state by April 24, 2004,
2, New urban areas must:
a, establish an Urban Area Working Group (UA WG);
b. conduct an urban area assessment (previously collected assessment
data from the 2003 State Homeland Security Assessment and Strategy
program may be used); and,
c, develop and submit an Urban Area Homeland Security Strategy,
3. Transit agencies must:
a, conduct a Transit System Threat and Vulnerability Assessment (if not
already completed); and,
b, develop a Transit Security and Emergency Preparedness Plan (if a
current one does not exist),
4, Comply with all assurances and certifications contained in the Grant
Assurances,
5, Ifrequired, submit an Equal Employment Opportunity Plan (EEOP) to the
Department of Justice's Office of Civil Rights (OCR) in accordance with
the OCR letter dated July 29, 2002 (Appendix D), with a copy of the
cover letter to OES, Grant recipients are also responsible for ensuring
that any jurisdictions receiving funds from them must also comply with
EEOP requirements,
6, Conduct threat- and performance-based exercises in accordance with
ODP's Homeland Security Exercise and Evaluation Program (HSEEP)
manuals. Once an exercise paid for with grant funds has been scheduled,
grant recipients must notify the California Military Department (CMD) of
the date, time and location of the exercise, Such notice can be made by
calling Major Louis Millikan at (916) 826-6399 or via e-mail to
louis,millikan(a)ca.ngb.armv,mil, On behalf of OHS, the CMD will
maintain a web-based master schedule of all exercises occurring
throughout the state to increase communication and coordination of all
exercises,
7, Prepare After Action Reports (AARs) and Corrective Action Plans
(CAPs) for each exercise conducted with ODP support (grant funds or
direct support), These reports must be submitted to CMD within 45 days
following completion of an exercise,
Continued on next page
FY04 Urban Ar'eás Security Initiative
Page 8
Part One - Grant Overview, Continued
Grant
Recipient
Responsibilities,
continued
8, Prepare performance reports for the duration of the performance period, or
until all work is completed, whichever comes first. Further reporting
details are included in Part Four - Performance Period Activities -
Performance Reports,
9, Establish and maintain property, programmatic and financial records in
accordance with the grant record requirements, and:
a, Maintain financial management systems that support grant activities in
accordance with Title 28, Code of Federal Regulations (CFR), Part
66.20, and DOJ Financial Guide, Part II, Chapter 3,
b. Maintain an equipment tracking system that includes the components
identified in 28 CFR Parts 66.32 and 66.33, and DOJ Financial Guide
Part III, Chapter 6,
c. Retain records in accordance with retention requirement contained in
Part Four - Performance Period Activities - Record Retention
Requirements.
10, Notify the state, in writing, within 30 days of completing all approved
scopes of work and disbursing all funds,
11, If changes are required after the initial grant award, submit revision
requests to the state prior to incurring the associated expenditures,
Further details are included in Part Four - Performance Period Activities -
Changes to Scope of Work or Budget.
12, Remit unexpended funds to the state after all work has been completed
and payments have been disbursed,
13. Comply with the audit requirements contained in Office of Management
and Budget (OMB) Circular A-B3, and 28 cFR Part 66,26.
Continued on next page
FY04 Urban Ar'eås Security Initiative
Page 9
Part One - Grant Overview, Continued
Applicable
Laws,
Regulations
and Guidance
Documents
National
Incident
Management
System and
Incident
Command
System
Urban areas and transit agencies must ensure that local and internal
departments are aware of the following laws, regulations and guidance
documents that apply to this grant:
. U,S,A Patriot Act, Public Laws 108-7 and 108-11
. Office of Management and Budget (OMB) Circulars A-87, A-l02, A.133
httD:/ /WNW, whitehouse. gov/omb/circulars/index,html
. Title 28, Code of Federal Regulations
httD:I /WV¡W .access, goo, gov/nara/ cfr/ cfr -table-search,htrnl#Dage 1
. DOJ OJP Office ofthe Comptroller, Financial Guide
www,oiD.usdoi.gov/oc
. ODP WMD Training Course Catalogue http://www,oiD,usdoi.gov/odD
. DOJ Office for Civil Rights \vww.oiD,usdoi.gov/ocr
. Federal Freedom of Information Act (5 U,S,C, Sect. 552)
htrn:/ /www,usdoi.gov/04foia/
. California Public Records Act
. P,L. 107-296, the Homeland Security Act of2002
. California's Grant Guide for Local Government www.oeS.ca.gov
Grant recipients should begin utilizing the National Incident Management
System (NIMS) concepts, principles, terminology, and technologies, as they
are made available by DHS, Beginning in FY 2005, adoption ofNIMS will
be a federal requirement for receipt of future Homeland Security grant funds.
Additionally, jurisdictions and agencies should institutionalize the use of the
Incident Command System (lcS) as taught by ODP, or the National Fire
Academy, across their entire response system by the end of the two-year
performance period.
Continued on next page
FY04 Urban Areas Security Initiative
Page 10
Part One - Grant Overview, Continued
Due Dates for
Grant
Documents and
Work
Completion
Contact
Information
The grant due dates are:
Due Date Activitv
January 31, New urban areas must submit an Urban Area Homeland
2004 Security Strategy to ODP,
April 24, 2004 Submit the comnleted annlication to the state,
60 days from Submit Equal Employment Opportunity Plan, if required, to
date on the the Department of Justice, Office of Civil Rights, with a
Application copy of the cover letter to the state,
Apf]rovalletter
July 15* For the duration of the performance period or until all grant
activities are completed and the grant is formally closed, a
performance report is due to the state by Julv 15 for the
period covering Januarv 1 through June 30 (or any partial
oortion of this oeriod)'
January 15* For the duration of the performance period or until all grant
activities are completed and the grant is formally closed, a
performance report is due to the state by Januarv 15 for the
period covering Julv 1 through December 31 (or any partial
oortion of this oeriod).
End of All grant activities must be completed and all funds
performance disbursed.
period as noted
in Application
ADDrovalletter
* A performance report template, with instructions, will be distributed to each
grant recipient prior to the deadline for any required performance report.
For technical assistance throughout the application and grant performance
process, call OES' Grant Management Section at (916) 845-8110, or send an
e-mail toGrant.Managemcnt(@oes.ca.gov ,
FY04 Urban Ar'eás Security Initiative
Page II
Part Two - Program Specific Information
Program
Overview
Definition of
Core City and
Core County
Points of
Contact
The FY04 UASI program provides financial assistance to address the
unique planning, equipment, training, and exercise needs of large urban areas,
and to assist them in building an enhanced and sustainable capacity to
prevent, respond to and recover from threats or acts of terrorism, This
program also provides funding to specific mass transit authorities to address
security needs at these high risk critical infrastructure facilities and to
promote comprehensive regional planning and coordination,
Urban areas must:
.
allocate all funding in support of goals and objectives identified in their
Urban Area Homeland Security Strategy or the State Homeland Security
Strategy; and, .
take a regional metropolitan area approach to the development and
implementation of this program by involving core cities, core counties,
contiguous jurisdictions and mutual aid partners,
.
Additionally, urban areas are encouraged to employ regional approaches to
planning and preparedness and to adopt regional response structures
whenever appropriate to meet the needs identified in the assessments and the
urban area strategy, It is ODP's intent to steer urban area security and
preparedness efforts toward a project-oriented process to address common,
measurable objectives,
Mass transit authorities must allocate all funding in support of their Transit
Security and Emergency Preparedness Plan developed through this program.
Allowable activities for both the urban areas and the mass transit authorities
can complement the FY04 Homeland Security Grant Program (HSGP). More
information on FY04 HSGP can be found on the OES webpage,
The core city is defined as the 10 cities to which urban area funds are
allocated. The core county is defined as the county within which the core city
is geographically located,
Points of Contact (POC) must be identified for each transit agency, and each
urban area's core city and associated core county,
Continued on next page
FY04 Urban Areas Security Initiative
Page 12
Part Two - Program Specific Information, Continued
Definition of
Urban Area
Description of
Transit Agency
Urban Area
Working
Group
Urban Areas
Approval
Authority Body
The state, in coordination with the urban area core city POC and the core
county POC(s), must fully define the urban area as it will apply to the FY04
UASI program. Specifically, the geographical borders of what constitutes the
urban area, including any possible contiguous jurisdictions and mutual aid
partners, must be drawn and all participating jurisdictions within the border
identified, The definition of the urban area is limited to jurisdictions
contiguous to the core city and county, or with which the core city or county
have established formal mutual aid agreements.
Each transit agency rnust describe its operating system, including the location,
infrastructure, miles of tracks, numbers of vehicles, types of service, ridership
and other important features, The agency must also provide a map and
description of the geographical borders ofits system and identify the cities
and counties served.
Each urban area must have an Urban Area Working Group (VA WG), The
state, in coordination with the core city and core county POCs, will work
through the Mayors/CEOs from all other jurisdictions within the defined
urban area to identify POCs from these jurisdictions to serve on the UA WG,
The UA WG will be responsible for coordinating development and
implementation of all initiative elements, including the urban area strategy
development, the methodology for the allocation of funds (in coordination
with the state), and any direct services that are delivered by ODP, ODP
strongly encourages that, wherever possible, previously established local
working groups are leveraged for this purpose,
OHS strongly recommends that the urban areas create an Approval Authority
Body, in addition to the rnandatory UA WG. The membership composition of
this Body, however, is at the joint discretion of the core city and core county,
If established, this Body should make all final determinations on any urban
area funding allocations,
Continued on next page
FY04 Urban Areas Security Initiative
Page I3
Part Two - Program Specific Information, Continued
Transit Agency
Coordination
with Urban
Area Working
Group
Transit agencies located in urban areas that receive FY04 UAS1 grant
program funds must coordinate their emergency plans with the UA WG. A
copy ofthe transit agency's grant program proposal and budget plan should be
shared with the UA WG, Any training or exercises conducted with FY04
UASI Transit System Program funds should also be coordinated with the
UA WG. Sharing of information and coordination of activities is expected to
continue, at a minimum, throughout the performance period for this program,
NOTE: The transit agency must provide written concurrence that
coordination with the UA WG has occurred,
New Urban
Areas -
Assessment and.
Strategy
New urban areas must:
Conduct an Urban Area Assessment. Newly identified urban areas
receiving funding under this program may use previously collected
assessment data ftom the 2003 State Homeland Security Assessment and
Strategy (SHSAS) program, which in turn will guide development of an
Urban Area Homeland Security Strategy,
. Develop an Urban Area Homeland Security Strategy. Newly
identified urban areas receiving funding under this program must develop
a comprehensive Urban Area Homeland Security Strategy, This strategy
must be developed jointly by all units of local government defined as the
urban area and meet the requirements for a validated Urban Area
Homeland Security Strategy as outlined in ODP's Urban Areas Security
Initiative Administrator Handbook, which can be found at
http://vrww.shsasresources,com,
Note: Receipt of all funds is contingent upon submission of a validated
Urban Area Assessment and a validated Urban Area Homeland Security
Strategy, The Urban Area Homeland Security Strategies for the new
urban areas were due to ODP by January 31, 1004.
Continued on next page
FY04 Urban Areas Security Initiative
Page 14
Part Two - Program Specific Information, Continued
Transit
Agencies -
Assessment and
Plan
Transit agencies must:
. Conduct a Transit System Threat and Vulnerability Assessment. If
not already completed, each transit agency will be required to conduct a
threat and vulnerability assessment (TV A) which includes requirements
outlined in The Public Transportation System Security and Emergency
Guide, Chapter 5, published by the U,S, Department of Transportation's
Federal Transit Administration (FTA), and available at:
httD:lltrans it -safetv, vo IDe ,dot. gov !Pub licationsl securi tv IPlann ingGuide,Ddf
For purposes of this grant, transit agencies may use the recently completed
Security Readiness Assessment conducted by the FT A, Transit agencies
may also use the vulnerability assessments that were completed during the
previous round ofUASI Transit System Security Grants, These .
assessments must be available for federal and state homeland security
officials to review upon request.
As part of the UASI Program, ODP is making available technical
assistance to mass transit agency headquarters for enhancing their capacity
and preparedness to respond to weapons of mass destruction (WMD)
terrorism, This technical assistance includes provision of a project team
that can support the agency on-site in the implementation of a needs
assessment process. The overall needs assessment process is used to
identify and prioritize mass transit agency needs, according to risk,
security, and response capability. The process involves three prirnary
components, as follows:
1. Risk Assessment.
2, Response Capabilities Assessment.
3, Needs Assessment.
The process will result in two products:
1, Prioritization of security countermeasures and emergency response
capability needs based on terrorist threat and risk.
2, Development of a roadmap for future transit agency funding
allocations for terrorist attack risk reduction.
Continued on next page
FY04 Urban Arèas Security Initiative
Page 15
Part Two - Program Specific Information, Continued
Transit
Agencies -
Assessment and
Plan, continued
Urban Areas
Allocation of
Funds
Transit
Agencies
Allocation of
Funds
. Develop a Transit Security and Emergency Preparedness Plan. The
transit agency must have a current (updated within the past year)
comprehensive plan that provides written policies and procedures to guide
the transit agency's activities for homeland security and emergency
preparedness, The Emergency Preparedness Plan must demonstrate that
the security program is an integrated one, and has been coordinated with
other agencies, including the UA WG (for those transit systems located in
urban areas that were recipients ofUASI funds). This plan must
be available for federal and state homeland security officials to review
upon request.
Urban areas must utilize their Urban Area Homeland Secu.rity Strategy as the
basis for allocating funds to address the prioritized needs, outlined in the
strategy's goals and objectives, in enhancing and refming the urban area's
preparedness efforts, There must be a clear correlation between the issues
identified in the Urban Area Homeland Security Strategy and FY04 UASI
activities, As stated above, when submitting the application, urban areas are
requested to provide a breakdown of the funding distribution by jurisdiction,
NOTE: At a minimum, the core city and core county, as members of the
UA WG, must provide written concurrence on the allocation of funds
provided through the FY04 UASI.
Transit agencies' allocation of funds must be based upon their Emergency
Preparedness Plan.
Continued on next page
FY04 Urban Arèas Security Initiative
Page 16
Part Two - Program Specific Information, Continued
Eligible Costs
and Activities -
Overview
Eligible costs and activities for urban areas and transit activities are classified
into five categories:
1. Planning
2, Equipment acquisitions
3, Training
4, Exercise
5, Management and administrative (M&A),
NOTE: Other than a 3% cap on M&A funds, there are no restrictions on
allocation of funds across these categories,
Urban areas must allocate all funding in support of projects related to the
goals and objectives identified in their Urban Area Homeland Security
Strategy and the State Homeland Security Strategy,
Mass transit authorities must allocate all funding in support of projects related
to their Transit Security and Emergency Preparedness Plans developed
through this program, Funding for mass transit systems is intended to address
security needs at these high-risk critical infrastructure facilities and to
promote comprehensive regional planning and coordination,
Continued on next page
FY04 Urban Areås Security Initiative
Page 17
Part Two - Program Specific Information, Continued
Eligible
Planning
Activities
Eligible planning activities include:
.
Establishment or enhancement of mutual aid agreements,
Development or enhancement of emergency operations plans and
operating procedures,
Development of terrorism prevention/deterrence plans,
Development or enhancement of response and recovery plans,
Development or enhancement of cyber security plans.
Development or enhancement of cyber risk mitigation plans.
Development of communications and interoperability protocols and
solutions.
Coordination of citizen and family preparedness plans and programs,
including donations programs and volunteer initiatives.
Conducting point vulnerability assessments at critical infrastructure and
development of remediation/security plans,
Conducting cyber risk and vulnerability assessments,
Development or enhancement of continuity of operations and continuity
of government plans,
Conferences to facilitate eligible planning activities, including local or
regional program implementation meetings,
.
.
.
.
.
.
.
.
.
.
.
Continued on next page
FY04 Urban Arèas Security Initiative
Page 18
Part Two - Program Specific Information, Continued
Eligible
Planning Costs
Eligible planning costs include:
.
Regular time, overtime, Compensating Time Off (CTO) and fringe
benefits for current or newly hired full- or part-time staff to support
eligible planning activities,
- Payment of salaries and fringe benefits must be in accordance with the
policies of the grant recipient and in accordance with applicable laws
and regulations,
- Payment of overtime expenses will be for work perfonned by the grant
recipient in excess of the established work week, usually 40 hours,
Overtime payments are allowed only to the extent the payment for such
services is in accordance with the policies of the grant recipient and in
accordance with applicable laws and regulations, In no case is dual
compensation allowable, That is, an employee of a grant recipient may
not receive compensation from their unit or agency of government
AND from an award for a single period of time (i,e" 1:00 pm - 5:00
pm), even though such work may benefit both activities,
- Fringe benefits on overtime hours are limited to FICA, Workers'
Compensation and Unemployment Compensation,
- CTO earned while performing eligible activities must be cashed-out or
taken before the end of the perfonnance period,
- NOTE: Grant funds are not for the purposes of hiring public safety
personnel.
The cost of contractors/consultants hired to support eligible activities,
- Contracts must be executed in accordance with the grant recipient's
formal written procurement policy, and must comply with federal and
state requirements,
Conference, workshop and meeting related expenses to support eligible
activities, including rental of space/locations, badges and facilitation costs,
For a complete list of allowable meeting-related expenses, please review
the OJP Office of the Comptroller (OC) Financial Guide at
http://www.oip.usdoi,govlFinGuide,
Materials and supplies required, expended or consumed to support eligible
activities,
Travel costs (i,e" airfare, mileage, per diem, hotel, etc) for employees
who are on travel status for official business to support eligible activities.
These costs must be in accordance with the grant recipient's approved
travel policy,
.
.
.
.
Continued on next page
FY04 Urban Arèas Security Initiative
Page 19
Part Two - Program Specific Information, Continued
Eligible
Equipment
Activities and
Costs
Eligible equipment activities and costs include purchasing the following types
of equipment and related costs:
1, Personal Protective Equipment (PPE)
2, Explosive Device Mitigation and Remediation Equipment
3, CBRNE Search and Rescue Equipment
4. Interoperable Communications Equipment
5. Detection Equipment
6, Decontamination Equipment
7. Physical Security Enhancement Equipment
8. Terrorism Incident Prevention Equipment
9. CBRNE Logistical Support Equipment
10. CBRNE Incident Response Vehicles
11, Medical Supplies and Limited Types of Pharmaceuticals
12, CBRNE Reference Materials
13. Agricultural Terrorism Prevention, Response and Mitigation Equipment
14, CBRNE Response Watercraft
15, CBRNE Aviation Equipment
16, Cyber Security Enhancement Equipment
17, Intervention Equipment
18. Other Authorized Equipment and Related Costs
A complete list of authorized equipment purchases and other related costs can
be found in Appendix A, Authorized Equipment List. If grant recipients have
questions about the eligibility of equipment not specifically addressed in
Appendix A, contact OES' Grant Management Section at (916) 845-8110 or
grant.management@oes.ca,gov ,
All equipment acquired or maintain under this grant program must be made
available for mutual aid, as set forth in the Grant Assurances.
Sustainment, maintenance and training in the use of equipment procured
using these grant funds should be addressed in the urban area homeland
security strategy,
Continued on next page
FY04 Urban Areas Security Initiative
Page 20
Part Two - Program Specific Information, Continued
Eligible
Training
Activities
Eligible training activities include:
.
Establishment of CBRNE and cyber security training programs within
existing training academies, universities or junior colleges.
Attendance at ODP-sponsored and/or approved CBRNE and cyber
security training courses,
Backfill behind employees attending ODP-sponsored or approved
courses.
Planning and conducting training workshops, conferences and training
projects,
Training plan development.
Design, develop, conduct and evaluate CBRNE training.
.
.
.
.
.
Continued on next page
FY04 Urban Areas Security Initiative
Page 21
Part Two - Program Specific Information, Continued
Eligible
Training Costs
Eligible training costs include:
.
Overtime, OT CTO and OT fringe benefits for emergency preparedness and
response personnel attending ODP-sponsored or ODP approved training classes.
- Payment of overtime expenses will be for work perfonned by the grant
recipient in excess of the established work week, usually 40 hours. Overtime
payments are allowed only to the extent the payment for such services is in
accordance with the policies of the grant recipient and in accordance with
applicable laws and regulations, In no case is dual compensation allowable.
That is, an employee of a grant recipient may not receive compensation from
their unit or agency of government AND from an award for a single period of
time (i.e., 1:00 pm - 5:00 pm), even though such work may benefit both
activities.
- Fringe benefits on overtime hours are limited to FICA, Workers'
Compensation and Unemployment Compensation.
- CTO earned while perfonning eligible activities must be cashed-out or
taken before the end of the perfonnance period.
Backfill behind those attending ODP-sponsored or ODP approved training
classes,
Regular time, overtime, CTa and fringe benefits for current or newly hired full-
or part-time staff to support eligible training activities,
- Payment of salaries and fringe benefits must be in accordance with the
policies of the grant recipient and in accordance with applicable laws and
regulations.
- See the overtime, OT CTO and OT fringe benefit infonnation listed above,
The cost of contractors/consultants hired to support eligible activities.
- Contracts must be executed in accordance with the grant recipient's fonnal
written procurement policy, and must comply with federal and state
requirements.
Conference, workshop and meeting related expenses to support eligible
activities, including rental of space/locations, badges and facilitation costs. For a
complete list of allowable meeting-related expenses, please review the OJP
Office of the Comptroller (OC) Financial Guide at
http://www.oip. usdoi. ŒOV IF inGuide.
Materials and supplies required, expended or consumed during the course of
conducting eligible activities (i.e., copying paper, gloves, tape and non-sterile
masks).
Travel costs (Le" airfare, mileage, per diem, hotel, etc) for employees who are
on travel status for official business related to conducting eligible activities, or
for attending ODP-sponsored or ODP approved courses. These costs must be in
accordance with the grant recipient's approved travel policy,
.
.
.
.
.
.
Continued on next page
FY04 Urban Areas Security Initiative
Page 22
Part Two - Program Specific Information, Continued
Training
Target
Audience and
Subjects
Approval and
Reporting of
Non-ODP
Sponsored
Training
The target audience for training courses funded must be emergency
preparedness, prevention and response personnel, emergency managers and
public/elected officials within the following disciplines:
. firefighting . health care
. law enforcement . emergency medical services
. emergency management . public safety communications
. hazardous materials . governmental administrative
. public works . cyber security
. public health . private security providers
Awareness training for citizen preparedness is also allowable,
See Appendix B, Training Classes and Approval Process, for ODP awareness
and performance level courses that grant recipients are encouraged to adopt,
and recommended subjects for other eligible courses,
Grant recipients who wish to use grant funds to support attendance at and/or
development of non-ODP sponsored training, must receive approval from the
state prior to using funds for non-ODP sponsored training. See Appendix B,
Training Classes and Approval Process, for the process to obtain approval of
non-ODP sponsored training,
Grant recipient using these funds to develop their own courses should address
the critical training areas and gaps identified in the Urban Area Homeland
Security Strategy or the Transit Security and Emergency Preparedness Plan.
Grant recipients using funds to develop courses or to attend non-ODP courses
will be required to report the number of individuals trained, by discipline and
course level, in their performance reports,
Continued on next page
FY04 Urban Areas Security Initiative
Page 23
Part Two - Program Specific Information, Continued
Eligible
Exercise
Activities
Eligible exercise activities include:
.
Planning, designing, developing, conducting, participating in and
evaluating exercises and projects that train homeland security
preparedness, prevention and response personnel.
Evaluating prevention and response plans, policies, procedures and
protocols,
Assessing the readiness of jurisdictions to prevent and respond to a
terrorist attack.
Planning, conducting and participating in an Exercise Planning
Workshop.
Setting up and maintaining a system to track the completion and
submission of After Action Reports, the implementation of corrective
actions from exercises, and meeting with local units of government to
define procedures.
.
.
.
.
Exercises must be threat and performance-based, in accordance with ODP's
Homeland Security Exercise and Evaluation Program (HSEEP) manuals,
These manuals provide explicit direction on the design, conduct, and
evaluation of terrorism exercises, Exercises conducted with ODP support
(grant funds or direct support) must be managed and executed in accordance
with HSEEP, See www.oip.usdoj.gov/odp/exercises/state.htm ,
The date, time and location of any exercise to be conducted with grant funds
must be given to the CMD at the time such exercise is initially scheduled,
This information can be given to the CMD by calling Major Louis Millikan at
(916) 826-6399 or e-mailinglouis.millikan(aì.ca.ngb.armv.rnil , On behalf of
OHS, the CMD will maintain a web-based master schedule of all state and
local exercises occurring in the state to improve the communication and
coordination of such exercises,
Continued on next page
FY04 Urban Areas Security Initiative
Page 24
Part Two - Program Specific Information, Continued
Eligible
Exercise Costs
Eligible exercise costs include:
.
Backfill behind those who are designing, developing and conducting
CBRNE exercises,
Regular time, overtime, CTO and fringe benefits for current or newly
hired full- or part-time staff to support eligible exercise activities,
- Payment of salaries and fringe benefits must be in accordance with the
policies of the grant recipient and in accordance with applicable laws
and regulations,
- Payment of overtime expenses will be for work performed by the grant
recipient in excess of the established work week, usually 40 hours,
Overtime payments are allowed only to the extent the payment for
such services is in accordance with the policies of the grant recipient
and in accordance with applicable laws and regulations, In no case is
dual compensation allowable. That is, an employee of a grant
recipient may not receive compensation from their unit or agency of
government AND from an award for a single period of time (i,e" 1 :00
pm - 5:00 pm), even though such work may benefit both activities.
- Fringe benefits on overtime hours are limited to FICA, Workers'
Compensation and Unemployment Compensation,
- CTO earned while performing eligible activities must be cashed-out or
taken before the end of the performance period,
The cost of contractors/consultants hired to support eligible activities,
- Contracts must be executed in accordance with the grant recipient's
formal written procurement policy, and must comply with federal and
state requirements,
Meeting related expenses to support eligible activities, including rental of
space/locations for planning and conducting exercises, signs, badges,
facilitation costs, etc, For a complete list of allowable meeting-related
expenses, please review the OJP Office of the Comptroller (OC) Financial
Guide at htto://www,oiD.Usdoi.govlFinGuide ,
Materials and supplies that are required, expended or consumed to support
eligible exercise activities (i.e., copying paper, gloves, tape and non-sterile
masks) .
Travel costs (i.e., airfare, mileage, per diem, hotel, etc) for employees
who are on travel status for official business related to eligible exercise
activities. These costs must be in accordance with the grant recipient's
approved travel policy,
.
.
.
.
.
Continued on next page
FY04 Urban Aieas Security Initiative
Page 25
Part Two - Program Specific Information, Continued
Exercise After
Action Reports
Exercise
Models,
Simulations
and Games
Eligible
Management
and
Administration
Activities
After Action Reports (AAR) must be provided to the California Military
Department (CMD) within 45 days following the completion of each
exercise, The CMD is the point of contact for questions and concerns
regarding implementation of the HSEEP, Grant recipients may contact the
CMD's Major Louis Millikan at (916) 826-6399, or Chief Warrant Officer
Dan Shemenski at (916) 826-5152, or e-mail
WMDExercises[a),ca.ngb.armv.mil ,
After Action Reports should be mailed to:
California Military Department
Attn: Major Louis Millikan
9800 Goethe Road Box 56
Sacramento, CA 95827-3563
Grant recipients that wish to expend funds on models, games, or simulations
must consult with "Review of Models, Simulations, and Games for Domestic
Preparedness Training and Exercising, Volume I," which provides an
overview and analysis of existing models, games and simulations, This report
is available at www.oiD.usdoi.gov/odu/exercises/state.htm ,
Eligible management and administration activities include:
. Management of the FY04 UASI grant.
. Implementation and administration of the Urban Area Homeland Security
Strategy or the Transit Security and Emergency Preparedness Plan,
. Acquisition of authorized office equipment.
- Authorized office equipment includes personal computers, laptop
computers, printers, LCD projectors, and other equipment or software
which may be required to support the implementation of the urban
area strategy or transit agency security and emergency preparedness
plan,
Continued on next page
FY04 Urban Areas Security Initiative
Page 26
Part Two - Program Specific Information, Continued
Eligible
Management
and
Administration
Costs
Eligible management and administration (M&A) costs include:
. Regular time, overtime, CTO and fringe benefits for current or newly
hired full- or part-time staff to support eligible M&A activities,
- Payment of salaries and fringe benefits must be in accordance with the
policies of the grant recipient and in accordance with applicable laws
and regulations,
- Payment of overtime expenses will be for work performed by the grant
recipient in excess of the established work week, usually 40 hours,
Overtime payments are allowed only to the extent the payment for
such services is in accordance with the policies of the grant recipient
and in accordance with applicable laws and regulations. In no case is
dual compensation allowable, That is, an employee of a grant
recipient may not receive compensation from their unit or agency of
government AND from an award for a single period of time (i,e., 1 :00
pm - 5:00 pm), even though such work may benefit both activities,
- Fringe benefits on overtime hours are limited to FICA, Workers'
Compensation and Unemployment Compensation,
- CTO earned while performing eligible activities must be cashed-out or
taken before the end of the performance period.
. The cost of contractors/consultants hired to support eligible activities,
- Contracts must be executed in accordance with the grant recipient's
formal written procurement policy, and must comply with federal and
state requirements, ,
. Meeting related expenses to support eligible activities, including rental of
space/locations, facilitation costs, etc, For a complete list of allowable
meeting-related expenses, please review the OJP Office of the
Comptroller (OC) Financial Guide at http://www,oip,usdoi.govlFinGuide.
. The cost of authorized office equipment, as previously described.
. Leasing and/or renting of space for newly hired personnel to administer
the FY04 UASI.
. Materials and supplies that are required, expended or consumed during the
course of administering the FY04 UASI.
. Travel costs (i.e., airfare, mileage, per diem, hotel, etc) for employees who
are on travel status for official business related to the M&A ofFY04
U ASI. These costs must be in accordance with the grant recipient's
approved travel policy,
NOTE: No more than 3% of each urban area and transit agency allocation
may be used for M&A purposes.
Continued on next page
FY04 Urban Arèas Security Initiative
Page 27
Part Two - Program Specific Information, Continued
Unauthorized
Activities and
Costs
Unauthorized activities and costs include:
. Purchasing general-use:
- software (word processing, spreadsheet, graphics, etc,);
- computers (other than for allowable M&A activities, or otherwise
associated preparedness or response functions) and related equipment;
and,
- vehicles,
. Licensing fees.
. Weapons systems and ammunition,
. Activities unrelated to the completion and implementation ofthe FY04
UASI program,
. Construction or renovation of facilities,
. Other items not in accordance with the Authorized Equipment List or
previously listed as allowable costs,
FY04 Urban Area's Security Initiative
Page 28
Part Three - Application Requirements and Process
Application
Components
The application must include the following items:
. Application Cover Sheet
. Project Narrative and Budget Worksheet*
. Grant Assurances and Governing Body Resolution
NOTE: The five urban areas that participated in FY03 UAS1 Part II
need not file new Assurance and Resolution forms if the ones on file with
0 ES are current.
. Funding Distribution by Jurisdiction
. Additional items for urban areas:
- core city and core county POCs;
- definition of the urban area; and,
- UA WG member information.
. Additional items for transit agencies:
- POC for the transit agency; and,
- description of the transit agency,
All forms can be found in Appendix E.
* The Project Narrative and Budget Worksheet is an EXCEL spreadsheet and
must be completed and submitted to the state on CD or e-mailed as an
attachment to GrantManagement(â),oes.ca,gov ,
Mailing
Address
All application components must be mailed to:
Governor's Office of Emergency Services
Grant Management Section
Post Office Box 419023
Rancho Cordova, CA 95741-9023
Application
Cover Sheet
Fill in all requested information on the Application Cover Sheet, have it
signed by the Authorized Agent, and mail it to the address shown above,
Continued on next page
FY04 Urban Areás Security Initiative
Page 29
Part Three - Application Requirements and Process, Continued
Project
Narrative and
Budget
Worksheet
Eligible
Projects
The federal Department of Homeland Security is developing an EXCEL
worksheet that must be used to apply for FY04 UASL The final version of
the worksheet, with instructions, was not available when this Guide was
published, therefore, a DRAFT version of the worksheet is available on OES'
web site. The final version of the worksheet and instructions will be posted at
v,'ww.oes.ca.gov as soon as they are made available by federal DHS,
Applications submitted on the DRAFT form will not be accepted.
In the past, ODP's homeland security related applications required that both
the state and grant recipients provide a Program Narrative generally
describing the type of activities that would be undertaken with grant funds,
Additionally, grant recipients were required to submit a Budget Detail
Worksheet which identified specific pieces of equipment that would be
purchased with grant funds,
For the FY04 UASl, using the Project Narrative and Budget Worksheet, core
cities and transit agencies will be required to identify a maximum of 20
specific projects to be completed with UASI funds, For each project, the
core cities and transit agencies must identify:
. The goals and objectives in the Urban Area Homeland Security Strategy,
Transit Security and Emergency Preparedness Plan or State Homeland
Security Strategy* supported by the project.
. The solution area (planning, training, exercises, etc) and solution area
sub-category (eligible activities) under which project work will be
performed.
. The value of funding, goods and services provided to each discipline by
solution area for the project.
NOTE: The 20 project maximum is for the transit agency's and core city's
application as a whole, including all jurisdictions within the urban area,
* The final version of the State Homeland Security Strategy was not
available when this Guide was published, therefore, a DRAFT version of the
Strategy has been included in this Guide. The final version of the Strategy
will be posted at v/ww.oes,ca.gov as soon as it has been approved by federal
DHS.
Continued on next page
Page 30
FY04 Urban Areas Security Initiative
Part Three - Application Requirements and Process, Continued
Governing
Body
Resolution
Grant
Assurances
Funding
Distribution by
Jurisdiction
Application
Due Date
Application
Assistance
The Governing Body Resolution appoints agents authorized to execute any
actions necessary under this grant. All six transit agencies and the five new
urban areas must submit a Resolution. The Governing Body Resolution does
not have to be submitted with the application, however, no payments can be
made until a valid Resolution has been received by OES,
NOTE: The five urban areas that participated in FY03 UASI Part II need not
file a new Resolution form so long as the one on file with OES is current.
The Grant Assurances form lists the requirements to which each core city and
transit agency will be held accountable, All six transit agencies and the five
new urban areas must submit an Assurances form, The Grant Assurances do
not have to be submitted with the application, however, no payments can be
made until the Grant Assurances have been received by OES,
NOTE: The five urban areas that participated in FY03 UASI Part II need not
file a new Assurances form so long as the one on file with OES is current.
Grant recipients must identify funding distribution by jurisdiction. Each core
city and transit agency must indicate the amount of funds distributed from
their allocation to other jursidictions.
Applications are due to the state by April 24, 2004. The hard copy documents
should be mailed to the address previously shown, The EXCEL spreadsheet
can be sent on a CD with the other hard copy documents, or it can be e-
mailed to Grant.Management@oes.ca.gov, Incomplete applications will not
be approved,
The state will work closely with the core cities and transit agencies
throughout the application process to ensure that the application meets grant
requirements, Contact OES' Grant Management Section at (916) 845-8110
or GrantManagement(aiOES.ca,gov for assistance,
Continued on next page
FY04 Urban Arèas Security Initiative
Page 31
Part Three - Application Requirements and Process, Continued
Application
Approval
Grant recipients will be notified, in writing, of the approved application,
award amount and performance period,
Conditional
Approvals
Grant recipients will be notified, in writing, if a proposed project is
conditionally approved, subject to further review, Work can begin on the
project after the grant recipient has received written notice from the state
indicating that the condition( s) have been removed,
FY04 Urban Arèas Security Initiative
Page 32
Part Four - Performance Period Activities
Reimbursement
of Eligible
Costs
Duplication of
Benefits
Changes to
Scope of Work
or Budget
FY04 UASI funds will be disbursed on a reimbursement basis, by project,
using the Reimbursement Request form included in Appendix E,
Core cities and transit agencies are strongly encouraged to submit
reimbursement requests as soon as costs have been incurred which includes
when a vendor invoice has been received, In last year's grant, there was
confusion about the reimbursement process, In particular, some grant
recipients were under the impression that they must first purchase items with
their own funds before seeking reimbursement. Instead, an invoice from a
particular vender is sufficient for purchasing jurisdictions to request
reimbursement from OES, For questions about the reimbursement process
please contact OES' Grant Payments Unit at (916) 845-8110,
The cost of employee labor and expenses has been incurred as soon as the
time has been worked or the expense has been paid, Vendor costs have been
incurred when the purchasing jurisdiction has received the vendor's invoice
for payment. Encumbrances, purchase orders or signed contracts do not
qualify as incurred costs,
NOTE: Payments can only be made if the grant recipient has the following
documents on file with OES:
.
Approved Application.
Valid Governing Body Resolution,
Valid Grant Assurance,
.
.
In no case is a duplication of benefits allowable, That is, a single cost may
not be reimbursed under more than one grant.
All changes to the approved scope of work or budget must be submitted to
OES and approved by OHS. Revisions must be requested in writing and
approved orior to initiating the revised scope of work or incurring the
associated costs. These changes can be requested as part of the performance
report process; however, grant recipients are not precluded ITom submitting
revision requests at any time.
Failure to submit revision requests and receive approval prior to expenditure
could result in a reduction or disallowance of that part of the grant.
Continued on next page
FY04 Urban Arèas Security Initiative
Page 33
Part Four - Performance Period Activities, Continued
Performance
Reports
Grant recipients must prepare and submit performance reports to the state for
the duration of the grant period, or until all grant activities are completed and
the grant is formally closed, whichever comes first. The reports must include
the status of all projects, as well as other requested information and data, and
are due as follows:
. Reporting Period January 1 through June 30 - due by July 15
. Reporting Period July 1 through December 31 - due by January 15
A performance report template, with instructions, will be distributed under
separate cover prior to the deadline for the report, Failure to submit
performance reports could result in grant reduction, termination or
suspension,
Interest
Earnings
In accordance with Title 28, Code of Federal Regulations, Part 66,21, and
DOJ Financial Guide, Part III, Chapter I, any interest earned, in excess of
$100 per federal fiscal year, must be remitted quarterly to:
United States Department of Health and Human Services
Division of Payment Management Services
P,O, Box 6021
Rockville, MD 20852
NOTE: The transmittal letter included with the check should indicate that
the core city or transit agency is returning interest earned on FY04 UASI
funds,
A copy of the transmittal letter should be sent to:
Governor's Office of Emergency Services
Attn: Accounting Office/Federal Unit
Post Office Box 419047
Rancho Cordova, CA 95742-9047
Additionally, interest earnings must be reported on the grant recipient's
performance report submitted to the state.
Continued on next page
FY04 Urban Arèas Security Initiative
Page 34
Part Four - Peñormance Period Activities, Continued
Procurement
Requirements
Monitoring
Grant
Performance
Record
Retention
Requirements
Accessibility of
Records
Core cities and transit agencies must follow their own procurement
requirements as long as they meet the federal requirements at a rninimum,
Federal procurement requirements for this grant can be found in:
.
OMB Circular A-l02;
Title 28, CFR, Part 66.36; and,
DOl Financial Guide, Part III, Chapter 10,
.
.
The state may perform periodic reviews of the grant recipient's grant
performance, including on-site visits, These reviews may include, but are not
limited to:
.
Comparing actual grant activities to those approved on the Projèct
Narrative and Budget Worksheet.
Confirming compliance with:
- Grant Assurances;
- Information provided on the performance reports;
- Urban Area Homeland Security Strategies; and,
- Transit Security and Emergency Preparedness Plans,
.
Record retention requirements differ for property records VS, all other grant
records, Refer to the following for specific requirements:
.
Title 28, CFR, Part 66.42
DOJ Financial Guide, Part III, Chapters 6 and 12
.
In the Grant Closeout letter, the state will notify the grant recipient of the
start of the record retention period for grant related records.
The federal Department of Homeland Security, the DHS Office ofInspector
General, the Comptroller General of the United States, OHS, OES and any of
their authorized representatives, shall have the right of access to any books,
documents, papers, or other records which are pertinent to the grant, in order
to rnake audits, examinations, excerpts and transcripts, The right of access is
not limited to the required retention period but shall last as long as the records
are retained, Refer to 28 CFR 66.42 and DOl Financial Guide, Part III,
Chapter 12 for more information about accessibility of records,
Continued on next page
FY04 Urban Areas Security Initiative
Page 35
Part Four - Performance Period Activities, Continued
Freedom of
Information
Act (FOIA)
The state recognizes that much of the information submitted in the course of
applying for funding under this grant, or provided in the course of its grant
management activities, may be considered law enforcement sensitive or
otherwise important to national security interests, This may include threat,
risk, and needs assessment information, and discussions of demographics,
transportation, public works, and industrial and public health infrastructures,
While this information is subject to requests made pursuant to the Freedom of
Information Act,S U,S,c. Sect. 552 (FOIA), and California's Public Records
Act, all determinations concerning the release of information of this nature
will be made on a case-by-case basis by the state, and may fall within one or
more of the available exemptions under the Act.
Grant recipients are encouraged to consult their own local laws and
regulations regarding the release of information, which should be considered
when reporting sensitive matters in the grant application, needs assessment
and strategic planning process,
NOTICE: The details of the grant application will be subject to the
provisions of the California Public Records Act (Governmental Code Section
6250 et seq.). This means that all, or part, of the application may be publicly
disclosed. While the state will make every effort to protect sensitive
information, it is imperative that the grant application does not contain
information that constituent jurisdictions or agencies believe are confidential.
The grant recipient's failure to protect such information from disclosure may
jeopardize the safety and security of the people of the State of California, For
example, do not specifically identify potential targets, locations, and their
vulnerabilities if this information is not already public knowledge. While
bridges and shopping malls are well known, key distribution points of
petroleum products and data storage facilities are not.
Write the grant application with the expectation that it may be made publicly
available. If there are any questions about the inclusion of sensitive
information in the preparation of the application, contact the Office of
Homeland Security at (916) 324-8910.
Continued on next page
FY04 Urban Ar\:ás Security Initiative
Page 36
Part Four - Performance Period Activities, Continued
Suspension or
Termination
The state may suspend or terminate core city or transit agency funding, in
whole or in part, or other measures may be imposed, for any of the following
reasons:
. Failing to comply with the requirements or statutory objectives of federal
or state law,
. Failing to make satisfactory progress toward the goals or objectives set
forth in the grant recipient's application,
. Filing to follow grant agreement requirements or special conditions,
. Proposing or implementing substantial plan changes to the extent that, if
originally submitted, the application would not have been selected for
funding,
. Failing to submit required reports.
. Filing a false certification in the application or other report or document.
Before taking action, the state will provide the core city or transit agency
reasonable notice of intent to impose measures and will make efforts to
resolve the problem informally,
FY04 Urban Areas Security Initiative
Page 37
Part Five - Grant Closeout
Notification of
Grant
Completion
Closeout
Review and
Notification
Financial
Reconciliation
of Grant Funds
Audit
Requirements
The grant recipient must submit a written notification to the state within 30
days of the completion of all approved work and disbursement of all funds,
The state will review the grant recipient's final performance report for
compliance with all grant conditions, After compliance has been verified, the
state will notify the grant recipient of the grant closure and record retention
requirements,
If the final performance report indicates that the grant recipient:
. is owed additional funds, the state will send the final payment
automatically to the grant recipient.
. did not use all funds received, the state will issue an Invoice to recover
unused funds.
Grant recipients, and any other agencies to which they subgrant funds, must
comply with the audit requirements contained in OMB Circular A-133 and
Title 28, CFR, Part 66.26,
FY04 Urban Aieás Security Initiative
Page 38
Appendix A - Authorized Equipment List
1. Personal Protective Equipment - Equipment worn to protect the individual from hazardous
materials and contamination, Levels of protection vary and are divided into categories based on
the degree of protection afforded.
Sub Cate 0
Descri tion
Level A
Level A
Level A
Level A
evelA
Level A
Level A
Level A
referred
evelA
Level A
Level A
Level A
Level A
Level A
Level A
Level A
Level B
Level B
Level B
Level B
Level B
Level B
Equipment needed for maintaining body core temperature within acceptable limits: Full
Suit
Chemical Resistant Boots, Steel or Fiber lass Toe and Shank
Hardhat
ChemicallBiolo ical Protective Under annent fire resistant 0 tional
Inner loves
roved Chemical Resistant Ta
Chemical Resistant Outer Booties
ir-Line S stem with IS-minute esca e SCBA
Li uid S lash Resistant Chemical Clothin , enca sulated or non-enca sulated
Chemical Resistant Gloves, includin thennal, as a ro riate to hazard
Closed-Circuit Rebreather minimum 2-hour su I referred
S are C linders/Bottles for rebreathers
Re air Kit
E ui ment needed for maintainin bod core tern erature within acce table limits: Vest
Equipment needed for maintaining body core temperature within acceptable limits: Full
Suit
Chemical Resistant Boots, Steel or Fiber lass Toe and Shank
Li uid S lash Resistant Hood
0 en-circuit SCBA
Air-Line S stem with I5-minute esca e SCBA
Hardhat
ChemicaUBiolo ical Protective Under annent fire resistant 0 tienal
Inner loves
A roved Chemical Resistant Ta e
Chemical Resistant Outer Booties
Level B
Level B
Level B
Level B
Level B
Level B
Level B
Level B
LevelB
Level B
Continued on ne.xt page
FY04 Urban Areas Security Initiative
Page 39
Appendix A - Authorized Equipment List, Continued
1. Personal Protective Equipment, continued
Sub Cateeorv Description
Level C Liquid Chemical Splash Resistant Clothing (penneable or non-penneable)
Level C Chemical Resistant Gloves, including thennal as appropriate to hazard
Tight-fitting, full facepiece, negative pressure air purifying respirator with the
appropriate cartridge(s) or canister(s) and PIOO filter(s) for protection against toxic
Level C industrial chemicals, uarticulates, and military sDecific agents.
Level C Personal Cooline Svstem, vest or full suit with suooort eouioment: Vest
Level C Personal Cooling System, vest or full suit with Suooort eouioment: Suit
LevelC Chemical Resistant Boots, Steel or Fiberglass Toe and Shank
Level C Liquid Chemical Splash Resistant Hood (penneable or non-penneable)
ight- fitting, full facepiece, powered air purifying respirator (P APR) or P APR with
chemically resistant hood with appropriate cartridge(s) or canister(s) and high-efficiency
filter(s) for protection against toxic industrial chemicals, particulates, and military
Level C Isnecific a2ents.
~atteries - rechargeable (e.g. NiCAD) or non-rechargeable with extended shelflife (e.g.
Level C Lithium)
Level C Hardhat
Level C ChemicalIBioloeical Protective Underearment (fire resistant optional)
Level C Inner ,!loves
Level C Chemical Resistant Tape
Level C Chemical Resistant Outer Booties
Circuit Rebreather (minimum 2-hour supply, preferred), open-circuit SCBA, or when
Level C appropriate, Air-Line Svstem with IS-minute minimum escape SCBA
Level C SCBA Service and repair kits
Level C Spare cvlinderlbottles for rebreathers or SCBA
Level D EscaDe mask for self-rescue
During CBRNE response operations, the incident commander determines the appropriate level of
personal protective equipment. As a guide, Levels A, B, and C are applicable for chemical/
biological/radiological contaminated environments. Personnel entering protective postures must
undergo medical monitoring prior to and after entry. All SCBAs must meet standards
established by the National Institute for Occupational Safety and Health (NIOSH) for
occupational use by emergency preparedness and response personnel when exposed to Chemical,
Biological, Radiological and Nuclear (CBRN) agents in accordance with Special Tests under
NIOSH 42 CFR 84,63(c), procedure number RCT-CBRN-STP-0002, dated December 14, 2001.
Grant recipients must purchase: 1) protective ensembles for chemical and biological terrorism
incidents that are certified as compliant with Class 1, Class 2, or Class 3 requirements of
Continued on next page
FY04 Urban Areås Security Initiative
Page 40
Appendix A - Authorized Equipment List, Continued
National Fire Protection Association (NFP A) 1994, Protective Ensembles for
Chemical/Biological Terrorism Incidents; 2) protective ensembles for hazardous materials
emergencies that are certified as compliant with NFPA 1991, Standard on Vapor Protective
Ensembles for Hazardous Materials Emergencies, including the chemical and biological
terrorism protection; 3) protective ensembles for search and rescue or search and recovery
operations where there is no exposure to chemical or biological warfare or terrorism agents and
where exposure to flame and heat is unlikely or nonexistent that are certified as compliant with
NFP A 1951, Standard on Protective Ensemble for USAR Operations; and, 4) protective clothing
from blood and body fluid pathogens for persons providing treatment to victims after
decontamination that are certified as compliant with NFP A 1999, Standard on Protective
Clothing for Emergency Medical Operations. For more information regarding these standards,
please refer to the following web sites: The National Fire Protection Association -
htto://www.nfua.org National Institute for Occupational Safety and Health-
htto://www,cdc,gov/niosh ,
2. Explosive Device Mitigation and Remediation - Equipment providing for the rnitigation and
remediation of explosive devices in a CBRNE environment
Descri tion
omb Search Protective Ensemble for ChemicallBiolo ical Res onse
¡tigation and
emediation
¡tigation and
emediation
Coalin Gannents to mana e heat stress
Ballistic Threat Bod Annor not for riot su
allistic Threat Helmet not for riot su
ression
last and Ballistic Threat E e Protection not for riot su
not for riot su ression
Fire Resistant Gloves
Deanner/Disru ter
Portable X-Ra Unit
Continued on next page
FY04 Urban Areas Security Initiative
Page 41
Appendix A - Authorized Equipment List, Continued
2. Explosive Device Mitigation and Remediation, continued
Sub Cote 0
Mitigation and
emediation
¡tigation and
emediation
¡tigation and
emediation
itigation and
emediation
Mitigation and
emediation
¡tigation and
Remediation
1 ¡tigation and
emediation
¡tigation and
emediation
itigation and
emediation
Descri tion
MD Com atible Total Containment Vessel TC
odes for existin TCV
Robot
obotU
ades
Tents, standard or air inflatable for chemlbio retection
Ins ection mirrors
Ion Track Ex losive Detector
lanket, Bomb Su ression Blanket, ex losive devices blanket
3. CBRNE Search and Rescue Equipment - Equipment providing a technical search and
rescue capability for a CBRNE environment.
CBRNE Technical
E ui ment
CBRNE Technical
E ui ment
Descri tion
Listenin Devices
Search cameras includin thennal ¡IDa in )
Liftin devices includin air ba s stems and h draulic rams and "acks
lockin and bracin materials
Evacuation chairs for evacuation of disabled
Continued on next page
FY04 Urban Areas Security Initiative
Page 42
Appendix A - Authorized Equipment List, Continued
3. CBIUΠSearch and Rescue Equipment, continued
Sub Cate 0
CBRNE Technical
E ui ment
CBRNE Technical
E ui ment
CBRNE Technical
E ui ment
Descri tion
Ventilation fans
Confined S ace Kits such as MSA Watchman
escue ro es and ladders includin rescue ulle
SCUBA equipment including: exposure and pressurized suits, face masks, regulators, air
tanks, and on bottles.
nderwater equipment including: lights. metal detectors, conununication and video units,
lift bags, water rescue helmets, ice hooks, buoyancy compensator, and underwater
scooterlDPV .
4. Interoperable Communications Equipment - Equipment and systems providing
connectivity and electrical interoperability between local and interagency organizations to
coordinate CBRNE response operations, When utilizing ODP program funds in the category of
Interoperable Communications Equipment to build, upgrade, enhance, or replace
communications systems, core cities and transit agencies should develop a comprehensive
interoperable communications plan before procurement decisions are made, Guidance for
development of interoperable communications plans is provided in Appendix C.
Sub Cate 0
Interoperable
Communications
E ui ment
Interoperable
Communications
E ui ment
Interoperable
Communications
E ui ment
Interoperable
Communications
E ui ment
Descri tion
Personnel Alert Safety System (PASS) - (location and physiological monitoring systems
0 tienal
Portable Meteorological Station (monitors temperature, wind speed, wind direction and
arometric ressure at a minimum
Commerciall available crisis mana ernent software
ntenoa and tower s stems
Continued on next page
FY04 Urban Areås Security Initiative
Page 43
Appendix A - Authorized Equipment List, Continued
4. Interoperable Communications Equipment, continued
Sub Cate 0
Interoperable
Communications
E ui men!
Interoperable
Communications
E ui ment
Interoperable
Communications
ui ment
Interoperable
Communications
E ui ment
Interoperable
Communications
E ui ment
Interoperable
Communications
E ui men!
Interoperable
Communications
ui ment
Interoperable
Communications
ui men!
Descri tion
Com uter aided dis atch s stem
Mobile Dis Ia Terminals
IndividuaVportable radios, software radios, portable repeaters, radio interconnect
s stems, satellite hones, batteries, char ers and batte conditionin 5 stems.
Land Mobile, Two-Way In-Suit Communications (secure, hands-free, fully duplex,
0 tional '
Computer systems designated for use in an integrated system to assist with detection an
communication efforts (must be linked with integrated software packages designed
s ecificall for chemical and/or biola ical a ent detection and communication ose
Personnel Accountabili S stems
Aviation and maritime seeuri voice and data transmission e ui ment
Leasin and rental of tower s ace
In an effort to improve emergency preparedness and response interoperability, all new or
upgraded radio systems and new radio equipment should be compatible with a suite of standards
called ANSlffIAlEIAA-102 Phase I (project 25), These standards have been developed to allow
for backward compatibility with existing digital and analog systems and provide for
interoperability in future systems, The FCC has chosen the Project 25 suite of standards for
voice and low-moderate speed data interoperability in the new nationwide 700 MHZ frequency
band, The Integrated Wireless Network (IWN) of the U,S. Justice and Treasury Departments has
also chosen the Project 25 suite of standards for their new radio equipment. In an effort to
realize improved interoperability, all radios purchased under this grant should be APCO 25
compliant.
Continued on next page
FY04 Urban Areås Security Initiative
Page 44
Appendix A - Authorized Equipment List, Continued
5. Detection Equipment - Equipment to sample, detect, identify, quantify and monitor for
chemical, biological, radiological/nuclear and explosive agents throughout designated areas or at
specific points, including equipment necessary to enhance laboratory detection capabilities
Sub Cate"orv DescriDtion
Biological Point Detection SvstemslKits !Immunoassav or other technoloov)
Chemical M-8 Detection Paper for Chemical aoent identification
Chemical M-9 Detection Paper (roll) for chemical agent (militarv orade) detection
M256 Detection Kit for Chemical Agent (weapons grade-blister: CX/HDIL blood:
Chemical AC/CK; and nerve: GBNX) detection
Chemical M-256 Trainino Kit
Chemical Hazard Cateoorizin CAT) Kits
Chemical Stand-off Chemical Detector
Chemical Colorimetric Tube/Chip Kit specific for TICs and WMD aoolications
Chemical Nlulti-oas Meter with minimum of 02 and LEL
Chemical Photo-Ionization Detector IPID)
Chemical Flame Ionization Detector !FID)
Chemical Gas Chromatooraoh/Mass Spectrometer (GCIMS) 02/Nitrooen or Nitrooen Only
Chemical M-18 Series Chemical Aoent Detector Kit for surface/vaoor chemical aoent analysis
Chemical Surface Acoustic Wave Detector
Chemical Ion Mobilitv Snectrometrv
Chemical M-272 Chemical Agent Water Test Kit
Chemical Leak Detectors (soao solution, ammonium hydroxide, etc)
Chemical pH Paoer/oH Meter
Chemical Waste Water Classifier Kit
Chemical Oxidizino Paner
Chemical Protective cases for sensitive detection eauinment storaØ"e & transnort
Explosive Canines (initial acquisition, initial ooerational caoabilitv only)
Radiation detection equipment (electronic or other technology that detects alpha, beta,
Radiological oamma and hioh intensitY oamma)
Radiolooical Personal Dosimeter
Radiological Scintillation Fluid (radiologican nre-nackaoed
Radiological Radiation monitors
Continued on next page
FY04 Urban Areas Security Initiative
Page 45
Appendix A - Authorized Equipment List, Continued
6. Decontamination Equipment - Equipment and material used to clean, remediate, remove or
mitigate chemical and biological contamination.
Sub Cate20ry Descrintion
Biolo2ical HEPA Œi2h Efficiencv Particulate Air) Vacuum for drv decontamination
Chemical Runoff Containment Bladder( s)
Chemical Decon litters/roller svstems
Chemical Extraction Litters, rollable
Chemical Non-transnarent Cadaver Sa.. ICDC standard)
Chemical Overoak Drums
Decontamination system for individual and mass application with environmental
Chemical controls, water heatin. system, showers, \i.htin., and transnortation Itrailer)
Chemical Soill Containment Devices
Chemical Hand Carts
Chemical Waste water classification kits/strins
7. Physical Security Enhancement Equipment - Equipment to enhance the physical security of
critical infrastructure,
Sub Cate~orv Descriotion
Explosion Protection Blast/ShocklImoact Resistant Svstems
Exolosion Protection Protective Clothin.
EXDlosion Protection Column and Surface WraDs; Breaka.e Shatter Resistant Glass: Window WraDS
Explosion Protection Robotic Disarm/Disable Systems
Ground Motion Detector Systems: Acoustic; Infrared; Seismic; MaQIletometers
Ground Barriers; Fences; Jersev Walls
Ground Imoact Resistant Doors and Gates
Ground Portal Svstems
Ground Alarm Svstems
Ground Video Assessment/Cameras: Standard Low Li.ht, IR, Automated Detection
Ground Personnel Identification: Visual; Electronic; Acoustic; Laser; Scanners; Ciohers/Codes
Ground X-Ray Units
Ground l1a.netometers
Ground Vehicle Identification: Visual; Electronic; Acoustic; Laser; Radar
Inspection/Detection
Svstems Vehicle & Car.o Insoection Svstem-Gamma Rav
Inspection/Detection
Systems Mobile Search & Insoection Svstem-X-rav
Inspection/Detection 'Ion-Invasive Radiolo.icallChemlBio EXDlosives Svstem-Pulsed Neutron Activation
Svstems
Continued on next page
FY04 Urban Aieås Security Initiative
Page 46
Appendix A - Authorized Equipment List, Continued
7. Physical Security Enhancement Equipment, continued
Sub Cate20rv Des.riot!on
Sensors -
AgentlExp!osives
Detection Chemical: ActivelPassive; MobilelFixed: Handheld
Sensors -
AgentlExplosives Biolooical: ActivelPassive; MobilelFixed; Handheld
Detection
Sensors -
AgentlExplosives Radiolo.ical
Detection
Sensors -
AgentlExplosives Nuclear
Detection .
Sensors -
AgentlExplosives
Detection Ground/Wall Penetratina Radar
Sunnort Eouinment Back-un oneratin. comnuter hardware and Dro.rammin. software
SUDDDrt EQuiDment Fuel stora~e containers
SUDDort EQuiDment Lar2e fIxed generators
Sunnort EouiDment Self-monitorin. sensors and alarms
Waterfront Radar SYStems
Waterfront Video Assessment SvstemlCameras: Standard, Low Light IR Automated Detection
Waterfront Diver/Swimmer Detection Systems; Sonar
Waterfront Imnact Resistant Doors and Gates
Waterfront Portal Systems
Waterfront Hull Scannin. EouiDment
Waterfront Vessel Barriers
Continued on next page
FY04 Urban AÌeas Security Initiative
Page 47
Appendix A - Authorized Equipment List, Continued
8. Terrorism Incident Prevention Equipment (Terrorism Early Warning, Prevention and
Deterrence Equipment and Technologies) - State and local emergency preparedness,
prevention and response agencies will increasingly rely on the integration of emerging
technologies and equipment to improve jurisdictional capabilities to deter and prevent terrorist
incidents, This includes, but is not limited to, equipment and associated components that
enhance a jurisdiction's ability to disseminate advanced warning information to prevent a
terrorist incident or disrupt a terrorist's ability to carry out the event, including information
sharing, threat recognition and public/private sector collaboration,
Equipment and
Technolo ies
Descri tion
Data collection/information atherin software
Data s nthesis software (Hazard rediction, assessment, and threat modeÍin software
Geo ra hie Infonnation S stem information technolo
and software
Law enforcement surveillance e ui ment
Alert Notification S stems
Facial reca HieD hardware and software
ees for use of databases containin terrorist threat infonnation
GIS lotter software and rinters
Hardware, software and internet-based systems that allow for infonnation exchange and
dissemination
Joint Re ional lnfowation Exchan e S stem JRIES
Continued on next page
FY04 Urban Afeås Security Initiative
Page 48
Appendix A - Authorized Equipment List, Continued
9. CBRNE Logistical Support Equipment - Logistical support gear used to store and transport
the equipment to the CBRNE incident site and handle it once onsite, This category also includes
small support equipment including intrinsically safe (non-sparking) hand tools required to
support a variety of tasks and to maintain equipment purchased under the grant, as well as
general support equipment intended to support the CBRNE incident response. The State should
also consider procurement of software to assist in tracking and maintaining statewide equipment
assets,
Sub CategorY Descriotion
CBRNE Equipment Trailers
CBRNE Staging tents and portable shelter units
CBRNE Weather-tight containers for equipment storage
CBRNE Software for equipment tracking and inventorY
CBRNE Handheld comouters for Emergencv Response aoolications
CBRNE Small Hand tools
CBRNE Binoculars, head lamos, range finders and sootting scooes (not for weaoons use)
Light and heavy duty generators to operate search and rescue equipment, light sets,
CBRNE water OUffiOS for decontamination sets
CBRNE Light sets for nighttime ooerationsisecuritv
CBRNE Electrical Current detectors
CBRNE Equioment harnesses, belts, and vests
CBRNE Isolation containers for suspected chemicallbiological samples
CBRNE Bull horns
CBRNE Water DumDS for decontamination systems
CBRNE Bar code scanner/reader for eauioment inventorv control
CBRNE Badging system equipment and sunnlies
CBRNE SCBA fit test eauipment and software to conduct flow testing
CBRNE Testing Eauipment for fullv encapsulated suits
CBRNE CoolingiheatingNentilation Fans (oersonnel and decontamination tent use)
CBRNE HAZMAT Gear Bag/Box
CBRNE Cascade system for refilling SCBA oxygen bottles
CBRNE Night vision goggles
Traffic and crowd control devices (traffic and reflective cones, arrow and zone signs,
CBRNE ortable barriers)
Continued on next page
FY04 Urban Areas Security Initiative
Page 49
Appendix A - Authorized Equipment List, Continued
10. CBRNE Incident Response Vehicles - This category includes special-purpose vehicles for
the transport of CBRNE response equipment and personnel to the incident site, Licensing and
registration fees are the responsibility of the jurisdiction and are not allowable under this grant.
In addition, general-purpose vehicles (squad cars, executive transportation, etc,), fIre apparatus
and non-CBRNE tactical/armored assault vehicles are not allowable,
Sub Cate20rv Descriotion
Vehicles Mobile command post vehicles
Vehicles Hazardous materials (RazMat) response vehicles
Vehicles Bomb reSDonse vehicles
Vehicles Prime movers for eauioment trailers
2-wheel personal transport vehicles for transporting fully suited bomb technicians, Leve
Vehicles AlE suited technicians to the Hot Zone
Vehicles Multi-wheeled all terrain vehicles for transporting personnel and equipmént to and from
the Hot Zone
Vehicles Mobile Command Unit
Vehicles Mobile Monroe Unit
Response vehicles to deploy special weapons personnel, equipped to detect chemical,
biological and radiological materials; these vehicles may be annored to protect these
Vehicles personnel from explosions and projectiles when reauired to enter hot zones.
Continued on next page
FY04 Urban Neils Security Initiative
Page 50
Appendix A - Authorized Equipment List, Continued
11. Medical Supplies and Pharmaceuticals - Medical supplies and pharmaceuticals required
for response to a CBRNE incident at the advanced life support level. Core cities and transit
agencies are responsible for replenishing items after shelf-life expiration date(s),
Sub Cate20rv Descrintion
Medical SUDDlies Automatic BiDhasic External Defibrillators
Equipment/supplies for establishing and maintaining a patient airway at the advanced
life support level (includes OP and NO airways; ET tubes, styletes, blades, and handles;
\1edical SUDPlies !Portable suction devices and catheters; and stethoscones for monitorin~ breath sounds)
\1edical SUDDlies IV Administration Sets (Macro and Micro)
\1edical Supplies IV Catheters 114,16,18,20, and 22 ~au~e)
\1edical SUPDlies IV Catheters (Butterfly 22, 24, and 26 2au~e)
\1edical SUDDlies Manual BiDhasic Defibrillators
\1edical SUDolies Eve Lens for Lavalle or Continuous Medication
\1edical Supplies Nas02astric Tubes
Oxygen administration equipment and supplies (including bag valve masks: rebreather
and non-rebreather masks and nasal cannulas; oxygen cylinders, regulators. tubing and
manifold distribution systems; and pulse oximetry, Capnography and CO2 detection
Medica! SUDPlies devices)
\1edical SUDolies Svrin~es (Jcc and lOcc)
\1edical Supplies 26 oa. \1," needles (for svrin~es)
\1edical SUDDlies 21 2a. 1-1/2" needles (for svrin2es)
Medical Suoolies Blood Pressure Cuffs
Medical Supplies Mor2an Eye Shields
\1edica! SUDDlies Tria2e Ta2s and Taros
Medica! SUDDlies Sterile and Non-Sterile dressinlZs, all forms and sizes
\1edical Supplies Sterile and Non-Sterile dressin~s, all fonns and sizes
\1edical Supplies Gauze, all sizes
\1edical SUDDlies Pulmonary Fit Tester
\1edical Supplies !Portable Ventilators
\1edical SUDPlies Burn kits
harmaceuticals Adenosine
hannaceuticals Albuterol Sulfate .083%
Pharmaceuticals Albuterol MDI 3 ml
Pharmaceuticals Atronine
Pharmaceuticals Benadrvl
Pharmaceuticals Calcium Chloride
hannaceuticals Calcium Gluconate - 10%
harmaceuticals Cyanide Antidote Kits
hannaceuticals DODamine
Phannaceuticals Gluca~on
Continued on next page
FY04 Urban Areas Security Initiative
Page 51
Appendix A - Authorized Equipment List, Continued
11. Medical Supplies and Pharmaceuticals, continued
Sub Cateeorv Descriotion
Phannaceuticals Lasix
Pharmaceuticals Lidocaine
Pharmaceuticals LODeramide
Phannaceuticals MaQnesium Sulfate
Pharmaceuticals MethvlDrednisDIDne
Phannaceuticals Narcan
Pharmaceuticals Nubain
Pharmaceuticals Nitroelvcerin
Pharmaceuticals Silver Sulfadiazine
Pharmaceuticals Sodium Bicarbonate
Phannaceuticals Sterile Water
Pharmaceuticals Tetracaine
Pharmaceuticals Thiamine
Phannaceuticals Valium
Pharmaceuticals Potassium Iodide
Phannaceuticals Cinrofloxin PO
Phannaceuticals Dextrose
Pharmaceuticals Doxvcvcline PO
Phannaceuticals Epinenhrine
Phannaceuticals Nonna! Saline (500 and 1000 ml baes)
Phannaceuticals 2Pam Chloride
Pharmaceuticals Atronine Auto Iniectors
Pharmaceuticals CANA Auto Ioiectors
12. CBRNE Reference Materials - Reference materials and software designed to
assist emergency preparedness and response personnel in preparing for and responding to a
CBRNE incident. This includes but is not limited to the following:
Sub Cateeorv Description
CBRNE NFP A Guide to hazardous materials
CBRNE 'iIOSH Hazardous Materials Pocket Guide
CBRNE 'iorth American EmerQencv Resnonse Guide
CBRNE Jane's Chern-BiD Handbook
CBRNE First Resnonder Job Aids
Continued on next page
FY04 Urban Aieas Security Initiative
Page 52
Appendix A - Authorized Equipment List, Continued
13. Agricultural Terrorism Prevention, Response and Mitigation Equipment-
Equipment used for agricultural terrorism prevention, response and/or mitigation, DHS ODP
expanded the scope of its programs based on feedback from its constituency, To that end, an
agricultural section has been incorporated into the State Homeland Security Assessment and
Strategy and grant programs to assist with preventing, responding to and recovering from agro-
terrorism events, In addition to the following categories, any of the equipment items from the
authorized equipment list may be used for agricultural homeland security efforts,
Sub Cate~orv Descriotion
Animal Restraint Electric nrods
Animal Restraint Halters
Animal Restraint Ho~ naddles
Animal Restraint HoC" snare
Animal Restraint Knee boards
Animal Restraint Lariat
Animal Restraint Leashes
Animal Restraint lNose leads
Animal Restraint Panels
Animal Restraint Portable cattle and hog chutes
Animal Restraint ~ortable oens. crates. kennels
Animal Restraint Probanos
Animal Restraint Swine mouth sneculum
Burning and Incinerating
SUDDlies Clean fuel oil and other incineration materials
Burning and Incinerating
SUDDlies ortable incinerators
Cleaning, Disinfection, and
Fumigation Bleach
Cleaning, Disinfection, ane
Fumilmtion Other surface and tODical disinfectants
Cleaning, Disinfection, and
Fumi~ation Potassium bromide
Cleaning, Disinfection, anc
Fumioation Soda ash
Cleaning, Disinfection, and
Fumioation Sodium hvdroxide and vineoar
DepoDulation Cantive bolt nistol (aDDroDriate gauge)
DeDoDulation Euthanasia solution
Diaonostic EouiDment Animal identification suoolies (back ta~s, marker cravons, watemrooftaoe and Dens)
Diaonostic Eauinment ~iohazard baos and containers
DiaQ"oostic Eauinment Biohazard nacking container
Diagnostic EauiDment Blood samnlino sUPDlies (needles, svringes, blood tubes1
Continued on next page
FY04 Urban Areas Security Initiative
Page 53
Appendix A - Authorized Equipment List, Continued
13. Agricultural Terrorism Prevention, Response and Mitigation Equipment, continued
Sub Cate~orv Descrintion
Diagnostic Eauinment Ice nacks for shinnin~ and access to freezer
Diagnostic Eauipment Shams containers
[¡iagnostic Eauinment Snecimen containers
þisposal Equipment and
Sunnlies Draglines
þisposal Equipment and
Sunnlies HeaVY nlastic liners
General Animal handling guidelines
General Chisel
General Jisnosable scalnelslblades
General Euthanasia t!uidelines
General orceps
General Identification system for animals
General lastic file boxes or filing cabinets
General liers
General Duarantine forms
General eference materials for snecific animal ffiaDat!ement in disasters/agroterrorism
General Surgical scissors
14. CBRL"IE Prevention & Response Watercraft - This category allows for the purchase of
surface boats and vessels for port homeland security purposes, including prevention and
response, Allowable costs also include the purchase of customary and specialized navigational,
communications, safety and operational equipment necessary to enable such watercraft to carry
out their homeland security mission.
Licensing, registration fees, insurance, and all ongoing operational expenses are the
responsibility of the core cities and transit agencies and are not allowable under this grant.
Sub Cate 0
CBRNE Prevention &
Res oose Watercraft
Descri tion
Surface boats and vessels for port homeland security purposes including customary and
s ecialized navi ational, communications, safe, and 0 erational e ui ment.
Continued on ne.x:t page
FY04 Urban Afeas Security Initiative
Page 54
Appendix A - Authorized Equipment List, Continued
15. CBRNE Aviation Equipment - This category allows for the purchase of special purpose
aviation equipment where such equipment will be utilized primarily for homeland security
objectives and permissible program activities, and provides that the local units of government
certify that it has an operating aviation unit and that the costs for operation and maintenance of
such equipment will be paid from non-grant funds, Aviation equipment is defined as fixed-wing
aircraft, helicopters, and air-safety containers for CBRNE prevention, response, mitigation
and/or remediation, Allowable costs include the purchase of customary and specialized
navigational, communications, safety and operational equipment necessary for CBRNE
prevention, response and/or recovery,
Prior to obligating funds for this category of equipment, grant recipients must submit a written
request to the state. The state will seek a written waiver from the Secretary of the Department of
Homeland Security Secretary through ODP, The state will consult with the ODP Preparedness
Officer and provide a detailed justification for obligating funds in this category, No funds can
be used for this category of equipment until the grant recipient receives written approval
from the state and ODP to obligate funds.
Licensing, registration fees, insurance and all ongoing operational expenses are the responsibility
of the local units of government and are not allowable under this grant. In addition, the
purchases of general-purpose public safety aircraft such as, but not limited to, fITefighting planes
or police helicopters are not allowable,
Furthermore, grant recipients must certify that they have an operating aviation unit and that no
expenses will be charged against the grant award for the operation of such aviation unit. Also
prohibited is aviation equipment acquisition that is inconsistent with the State's updated
homeland security assessment and strategy,
Sub Cate or
Descri tion
Customary and specialized navigational, communications, safety, and operational
equipment necessary for CBRNE prevention, response and/or recovery including fixed-
in aircraft, helieo ters, and air-safe containers.
CBRNE Aviation
E ui ment
Continued on next page
FY04 Urban AÌeas Security Initiative
Page 55
Appendix A - Authorized Equipment List, Continued
16. Cyber Security Enhancement Equipment
Enhancement E ui ment
Descri tion
Conti ration mana ernent and atch dissemination tools
Ene tion s stems
irewall and authentication technolo ies
Geo ra hie information s stems
Intrusion detection devices and 5 stems
etWork traffic monitorin and anal sis s stems
Scannin and enetration tools
Security hardware and software countermeasures to protect against
c ber attacks
17. Intervention Equipment - this category allows for the purchase of specialized law
enforcement equipment that is necessary to further enhance their capabilities to prevent domestic
terrorism incidents, Core cities and transit agencies are reminded that they must comply with 28
CFR, Parts 66 and 70. In addition, when procuring any Title III equipment, core cities and transit
agencies must strictly adhere to requirements of 18 U,S,C., Part I, Chapter 119, Section 2512,
pertaining to the manufacture, distribution, possession and advertising of wire, oral, or electronic
communications interception devices, This category includes but is not limited to the following:
Sub Cate 0
Intervention E ui ment
Intervention E ui ment
Intervention E ui ment
wea ons
18. Other Authorized Equipment and Related Costs
Sub Cate or
utborized Equipment and
elated Costs Installation costs for autborized e ui ment urchased throu h ODP ants
uthorized Equipment and Maintenance contracts for authorized equipment purchased through ODP grants and
elated Costs ac uired throu h DHS-ODPs Homeland Defense e ui ment Reuse DER Pro ram
uthorized Equipment and
elated Costs Multi le lote rated Laser En a ernent S stem
uthorized Equipment and
Related Costs Trainin on CBRNE and e ber seeun
iscellaneous Maintenance - General
Miscellaneous Shi in and Handlin
iscellaneous Taxes
Descri tion
FY04 Urban Aieas Security Initiative
Page 56
Appendix B - Training Classes and Approval Process
Recommended
Training
Classes
Grant recipients are encouraged to use FY04 UASI funds to adopt the current
ODP awareness and performance level courses noted below:
. Campus Law Enforcement Awareness Training on WMD
. A WR-100 Emergency Response to Terrorism: Basic Concepts
. AWR-lOl Emergency Response to Terrorism: Basic Concepts (Train-
the-Trainer)
. A WR-l 02 Emergency Response to Terrorism: Basic Concepts (Self-
Study)
. A WR 103 WMD Crime Scene Management for Emergency Responders
. A WR-ll 0 Terrorism Awareness for Emergency Responders (Internet)
. A WR-lll Emergency Medical Services (EMS): Basic Concepts for
WMD Incidents (Internet)
. AWR-I12 Public Works: Basic Concepts for WMD Incidents (Internet)
. AWR-120 Law Enforcement Response to WMD - Awareness
. A WR-12l Law Enforcement Response to WMD - Awareness (Train-the-
Trainer)
. A WR-130 Incident Response to Terrorist Bombings - Awareness
. A WR-140 WMD Radiological/Nuclear Awareness
. A WR-14l WMD Radio10gical/Nuclear Awareness (Train-the- Trainer)
. PER-200 Managing Civil Actions in Threat Incidents (MCA Tl): Basic
Course (Train-the- Trainer)
. PER-225 Law Enforcement Response to WMD - Operations Level
(Train-the- Trainer)
. PER-251 Emergency Response to Terrorism: Operations Course (Train-
the-Trainer)
Note: In order to deliver these courses, state and local instructors must have
been certified to deliver the course by successfully completing ODP's Train-
the-Trainer course delivery.
Continued on next page
FY04 Urban Areas Security Initiative
Page 57
Appendix B - Training Classes and Approval Process,
Continued
Approval
Process for
Non-ODP
Course
Development
and Attendance
The process for requesting ODP approval of non-ODP course development
and attendance is as follows:
1, Grant recipient requests for review of awareness and performance level
courses should be made on letterhead addressed to Lt. CoL William
Hipsley, California Military Department. Lt. CoL Hipsley will collect all
requests and forward to the appropriate DHS-ODP Preparedness Officer,
This letter should be sent to:
Governor's Office of Emergency Services
Grant Management Section ATTN: Lt. CoL Hipsley
Post Office Box 419023
Rancho Cordova, CA 95741-9023
Do not send course materials at this time,
2, The DHS-ODP Preparedness Officer will forward the request to the ODP
Training Division,
3, Upon receipt of the request, the ODP Training Division will respond as
follows:
A, Send a letter of acknowledgment and conditional approval to CMD,
accompanied by the following:
(1) ODP Training Approval Template and instructions for use,
(2) ODP Training Doctrine which includes the following 4 documents:
- ODP Training Strategy
- Emergency Responder Guidelines
- Prevention Guidelines
- Training Approval Guidelines
B. Notify the DHS-ODP Preparedness Officer that funding may be
conditionally approved pending further review by the DHS-ODP,
Center for Domestic Preparedness (CDP). The grant recipient may
begin obligating funds at this time,
C. Ensure that the request has been entered in the ODP Training Approval
Tracking System.
4. Upon receipt of the conditional approval, the Template and the Training
Doctrine, CMD will work with grant recipients to document a comparison
between the objectives of the course in question and the ODP Training
Doctrine, using the template provided, The completed template and course
materials must be returned to the ODP Training Division Designee within
30 days.
Continued on next page
F'Ç04 Urban Aieås Security Initiative
Page 58
Appendix B - Training Classes and Approval Process,
Continued
Approval
Process for
Non-ODP
Course
Development
and
Attendance,
continued
5, The ODP CDP will execute a review of course materials based on the
completed template and issue a report to the ODP Training Division,
6, The CDP will conduct this review within 45 days from receipt of the
course materials and template, For performance level courses, the review
period will be extended to 90 days if the ODP CDP determines that a site
visit is necessary to adequately assess the course,
7, Upon completion of CDP review and issuance of a recommendation memo,
the ODP Training Division will initiate a final notification process that will
include the DHS-ODP Preparedness Officer and the CMD,
FY04 Urban Ateás Security Initiative
Page 59
Appendix C - Development of Interoperable Communications
Plans
Components of
Interoperable
Communication
Plans
When utilizing ODP program funds in the category ofInteroperable
Communications Equipment to build, upgrade, enhance or replace
communications systems, grant recipients should develop comprehensive
interoperable communications plans before procurement decisions are made,
Plans should be retained by the grant recipient and be available for review by
the state and ODP, The plan should address, as appropriate, the areas of:
. building public safety communication systems;
. upgrading/enhancing public safety communication systems and
equipment;
. replacing public safety communication systems and equipment;
. maintaining public safety communication systerns and equipment;
. training public safety staff on issues related to emergency response
communications; and,
. managing public safety communications projects,
Continued on next page
FY04 Urban Meås Security Initiative
Page 60
Appendix C - Development of Interoperable Communications
Plans, Continued
Interoperable
Communication
Plan
Considerations
The following considerations should be made when developing a
communications plan:
. Has the grant recipient already completed a plan that illustrates their
commitment to public safety communication priorities?
- Obtain/retain an executive summary that clearly illustrates how the
proposed effort will lead to enhanced public safety communications
interoperability,
- What type of multi-jurisdictional or multidisciplinary agreements does
the grant recipient possess (i,e" MOUs, interstate compacts, mutual
aid agreements)?
. Has the grant recipient considered public safety's operational needs of the
communications equipment?
In what type of topography/terrain does the grant recipient operate?
In what types of structures does the grant recipient need to
communicate? (i.e., tunnels, high-rise buildings)
What rnethods of communication does the grant recipient use? (i.e"
email, paging, cellular calls, portable radio communications)
What is the process for dispatching calls?
Is the communications center independently owned and operated by
the grant recipient? Does it serve several public safety agencies in
the grant recipient's jurisdiction? Is it a multi-agency, multi-
jurisdictional facility?
Does the grant recipient have the ability to patch across channels? If
so, how many patches can be simultaneously set up? Is a dispatcher
required to set up and break the patches down?
What is the primary radio language used by the grant recipient when
communicating with other agencies or organizations? (i,e, 'plain'
English, code)
What types of equipment can immediately be deployed to provide
short-term solutions for improved communications?
Continued on next page
FY04 Urban Areas Security Initiative
Page 61
Appendix C - Development of Interoperable Communications
Plans, Continued
Interoperable
Communication
Plan
Considerations,
continued
. Has the grant recipient considered the system requirements to ensure
interoperability with systems used by other disciplines or other levels of
government?
What type of equipment is currently used by the grant recipient?
Is there a regional, multi-jurisdictional, or statewide system in place
that requires interoperability in order to communicate with other
agencies? If so, how does the grant recipient plan on
interoperatinglconnecting to that system?
Is the equipment compatible with the Project 25 suite of standards?
For data-related systems, is the grant recipient using XML standards?
How scalable is the system? Can it be used locally between agencies
and jurisdictions, statewide, and at multi-state or national level?
What internal and external security requirements exist in the
architecture to secure information and maintain privacy levels for
data as required by law?
Is the infrastructure shared with any other agency or organization?
Is it owned or leased?
Does the grant recipient use analog or digital radio systems or both?
Is the system conventional or trunked?
Which radio frequencies are used to communicate with other public
safety agencies?
How many channels does the grant recipient have solely designated
for communication with other agencies?
FY04 Urban Areas Security Initiative
Page 62
Appendix D - Letter Regarding Submission of Equal
Employment Opportunity Plan
FY04 Urban Neas Security Initiative
Page 63
U;S.Dt.'Partment or Ju,dce
Oftjc<:of.ru."ticë Programs
Officii forCìviIRΡ;I~t'
.W';',~;~""",",Þ,C. ::uJJ!
Mt.~II.uJOM!i
Ca)¡~Omç(lU(Elnc~ Snviçç$
f>.O,lmi410041
Rancoo Cordova, CA 9'741-9047
Di:..rMr.JI)~:
I.
FY04 Urban Areas Security Initiative
Page 64
NOTE: Ifavucy has UlIIkf" SO crnpJU),",!I, RliUdlris or amouol ",fa....ro, pO EEOP Í$ ~q\lì¡;çd; how~. ¡n,ntc:c mllSt return
applÎacbfe p4 rtÏ<1n ulCertification. Form In OCR ~'Ìlhm 50 days. 11ú~ Cfttifkatton FQrot milY a[,o be downJœdcl11iom
OCR's htlmepa¡eonl1w lnll:t'net.. '
PURStJANTTO THE SPEC1A1. CONDITION REGARDING EEOi's OOVERNINQ TIUS .'''WARD. RF.:(1PIENT
ACKNOWLEJ)(JES THAT FAlLURE TO SUBMIT AN ACCEPTAets EEOr [5 A VIO],ATION OF rrs CERTIfIED
ASSURANCES AND MAY RESULT IN S(¡"$PE."<SION Of' DRAWDOWN OF FUNDS UNTIL EEOP HAS BEEN
APPJtOVED BY THE OFFICE FOR CIVIL RIGHTS,
MrlJriønw mstrnc.riOM For ~ Reœmn¡ Sll,OOO Or Mote. But Unokt .s.soo.OOO:
4, Pumumt In Dep8l'tmem: Dr JUJlice n:¡ufatí~s, eac:h ¡raøtœ!hat tC«Î.ves 525,000 w: mOre and: hQ.so
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pcriud.. ¡¡must ~tWmjllØ1 ao.:ce(!Þhle F,I\OP I( OCR) Please ~lcte the apPlicable x.;ÛCJIt u(l;hc
ÜutiC!C:Ui¡)1I Fcnn JIIId utllm it to OCR within 60 diIYs o(the date oflhilllelter.
NOTE~ I(agmey hw.; umkr 5(1 cmplt'Y"'" re¡..nl!~$ of am<:Junt of3ward. U<J E£Ol> i, ~quirt:d; høwcvcr, ¡rantee mlUt reíunl
flpfllioabfe pDfti01l of CcrtîîlC.tticm Fonn to OCR willlì" 60 obyo,
AdditionallnstructíOlu}om GrankC1l R<:~e¡vbtä: Under S2$,000:
A recìpiem (!-flllld.,.- ~2$.1)OO is not ~~ii:ed 10 maÎnIll~ or submit an Equl.l Emplo)'mC1I1 Oppo:Irtunil)'
PIaa (SEOP) in acconlanœ with A.tsuralI.<» No. 15, No cerlJr~a&¡on incq¡¡in:d.
In.~UV(¡t¡OIIIIfOt"II(ìr;mIQOl:.:
.lnaddìtkm,lkIl I"«ipi,:ol$, re¡ Qrdlcu ofth.:ír Iype,!!Ie nwnctllry UOOIJIlI awlird«!, 01' the nwnbi:f
øtcntíl~ illmii:itWurtforc.:,1Itt iubject 10 the pronibitiofl!.lIg:ninllfdi.'!ctioninatiOfl ínany fllfkk..t
prognm «"xtivìty. TtK"Rfore. OCR jnves¡igafe$ cQt'llplaînu: by individuab-ox,~ "-Ih:(in¡ ,
di!ll:rimiuiion by a tI1cipien! ofOJP rundiø¡;.oo ¡nay Tt:qtri~ an rcdpìcnl,,+ Ù1fQl,ljllt MlcÇwd o:ømpIíançc ~
JC\'iewJ..ll)tltbmít<hta~tII~thc:lt~'aNdcI~inan equltab~lMiUI«to--all sc¡met1U
of 1he-~iç<l"NPI,I!ilÚon l\ft<hbci.tØ1\l'loymo:nI~" ~ in complØn<:c With eqiW employment
t>'ppU!tIiniIYr?l\ti~I1\eIlt!l,Z
IfyO\l have any qüe$l~p¡;e:ue ~111t OCR at (02) :}01..06'JO, Add,liunlll irtfurtnõltion am! I«bn~ MSlnnncc on theçi"iI
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6,
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'M;çhMIl..AI$!OI
AI.'ting Dir:c.;:tor. Office for Civil Rig.h~
ee:
GratuMIInIIgCl'
FioanciafADl.I)-'¡1
_._'-"i:¡:;:;;fu;~~~~.~ic"~fçenajn rndiil1llribe!. w: nut ~:'mn:d bY TIt!e VI! ofthe c;iïï~¡;~.~; ;;;~:--
"lU.KC. !ICI.'tioo20tJt:1e
FY04 Urban Afeås Security Initiative
Page 65
Appendix E - Grant Forms
Grant Forms
This appendix contains the following grant forms:
. Application Cover Sheet
. Funding Distribution by Jurisdiction
. Governing Body Resolution
. Grant Assurances
. Reimbursement Request Form
A DRAFT version of the Project Narrative and Budget Worksheet can be
found on OES' web site at www.oes.ca.gov ,
FY04 Urban Aieås Security Initiative
Page 66
FY04 Urban Areas Security Initiative - A]lPlication Cover Sheet
Applicant:
Core City! Transit Agency
Contact Information:
Authorized Agent Mailing Address
Nameffitle
City, State, Zip Code
Area Code/Office Telephone Number
E-Mail Address
Maximum Amount Allocated (see page 7 of this Guide)
$
Total Amount Requested (as shown on the Project Narrative and Budget Worksheet)
$
Certification and Signature of Authorized Agent
I am the duly appointed Authorized Agent and have the authority to apply for this grant and submit this application on behalf
of the Core City! Transit Agency. By signing below. I hereby certify that the enclosed application represents the consensus
of the Core City, Core County, Transit Agency, and/or the Urban Area Working Group, as appropriate.
Signature of Core Cityffransit Agency Authorized Agent
Printed Name
Title
Date
Signature of Core County Point of Contact
(neededfor Urban Area applications only)
Printed Name
Title
Date
FY04 Urban Ateás Security Initiative
Page 67
FY04 Urban Areas Security Initiative
Funding Distribution by Jurisdiction
If a core city or transit agency distributes any part of their allocation to another jurisdiction, a
breakdown of the funding distribution must be submitted as part of the application package,
Using the following format, indicate the amount of funds retained by the core city or transit
agency, and the amount distributed to whichjurisdiction(s).
Jurisdiction Amount
Core CitvlTransit Agencv
.
Grand Total
NOTE: The Grand Total must equal the total amount requested, as shown on the Project
Narrative and Budget Worksheet.
FY04 Urban Ar'eås Security Initiative
Page 68
Governing Body Resolution
BE IT RESOLVED BY THE
(Governing Body)
OF THE
THAT
(Name of Applicant)
, OR
(Name or Title of Authorized Agent)
, OR
(Name or Title of Authorized Agent)
(Name or Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the named applicant, a public entity
established under the laws of the State of California, any actions necessary for the purpose of
obtaining federal financial assistance provided by the federal Department of Homeland Security
and sub granted through the State of California,
Passed and approved this
day of
,20-
Certification
I,
, duly appointed and
(Name)
of the
(Governing Body)
(Title)
do hereby certify that the above is a true and correct copy of a resolution passed and approved by
the
of the
on the
(Governing body)
(Name of Applicant)
day of
,20
(Official Position)
(Signature)
(Date)
FY04 Urban Areás Security Initiative
Page 69
Instruction Sheet for the Governing Body Resolution
Purpose
Authorized
Agent(s)
Authorized
Agent Changes
The purpose of the Governing Body Resolution is to appoint individuals to
act on behalf of the governing body and grant recipient.
The Governing Body Resolution allows for the appointment of individuals
or positions. For each person or position appointed by the governing body,
submit the following information, with the Resolution, to the state on the
applicant's letterhead:
0 Jurisdiction
0 Grant Program
0 Name
0 Title
0 Address
0 City
0 Zip Code
0 Telephone
0 Fax #
0 Cell Phone #
0 E-Mail Address
. If the Governing Body Resolution identified Authorized Agents by
position and/or title, changes can be made by submitting new Authorized
Agent information to the state, as indicated above,
. If the Governing Body Resolution identified Authorized Agents by name,
a new Resolution is needed when any changes are made. The information
listed above must also be submitted with the new Resolution,
FY04 Urban Ateas Security Initiative
Page 70
Grant Assurances
Name of Applicant:
Address:
City:
State:
Zip Code:
Telephone Number: (
)
Fax Number: (
)
E-Mail Address:
As the duly authorized representative of the applicant, I certify that the applicant named above:
1. Has the legal authority to apply for federal assistance, and has the institutional,
managerial and financial capability to ensure proper planning, management arid
completion of the grant provided by the federal Department of Homeland Security and
subgranted through the State of California,
2. Will assure that grant funds are only used for allowable, fair and reasonable costs,
3, Will give the awarding agency, the Comptroller General of the United States, and if
appropriate, the state, through any authorized representative, access to and the right to
examine all records, books, papers, or documents related to the award; and will establish
a proper accounting system in accordance with generally accepted accounting standards
or awarding agency directives.
4, Will provide progress reports and such other information as may be required by the
awarding agency.
5. Will initiate and complete the work within the applicable time ffame after receipt of
approval of the awarding agency,
6. Will establish safeguards to prohibit employees ffom using their positions for a purpose
that constitutes or presents the appearance of personal or organizational conflict of
interest, or personal gain for themselves or others, particularly those with whom they
have family, business or other ties,
7. Will comply, if applicable, with the Lead-Based Paint Poisoning Prevention Act (42
U,S.C. §§ 4801 et seq.) which prohibits the use oflead based paint in construction or
rehabilitation of residence structures,
FY04 Urban Ateas Security Initiative
Page 71
8, Will comply with all federal statues relating to nondiscrimination, These include but are
not limited to:
a, Title VI of the Civil Rights Act of 1964 (P,L. 88.352), as amended, which
prohibits discrimination on the basis of race, color or national origin;
b, Title IX of the Education Amendments of 1972, as amended (20 U,S,C, §§ 1681-
1683 and 1685-1686), which prohibits discrimination on the basis of sex;
c. Section 504 of the Rehabilitation Act of 1973, as amended (29 U,S,C, § 794)
which prohibits discrimination on the basis of handicaps;
d. The Age Discrimination Act of 1975, as amended (42 U,S,C, §§ 6101-6107)
which prohibits discrimination on the basis of age;
e, The Drug Abuse Office and Treatment Act of 1972 (P,L. 92-255) as amended,
relating to nondiscrimination on the basis of drug abuse;
f, The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and
Rehabilitation Act of 1970 (P,L. 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or alcoholism §§ 523 and 527 of
the Public Health Service Act of 1912 (42 U,S,C, 290 dd-3 and 290 ee-3), as
amended, relating to confidentiality of alcohol and drug abuse patient records;
g. Title VIII of the Civil Rights Act of 1968 (42 U,S,C, § 3601 et seq.), as amended,
relating to nondiscrimination in the sale, rental or financing of housing; .
h. Title 28, Code of Federal Regulations, Part 42, Subparts C, D, E and G;
i. Title 28, CFR, Part 35;
j, Any other nondiscrimination provisions in the specific statute(s) under which
application for federal assistance is being made, and
k. The requirements on any other nondiscrimination statute(s) which may apply to
the application,
9, Will comply, or has already complied, with the requirements of Titles II and III of the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P,L.
91-646) which provides for fair and equitable treatment of persons displaced or whose
property is acquired as a result of federal or federally assisted programs. These
requirements apply to all interested in real property acquired for project purposes
regardless of federal participation in purchases,
10, Will comply, if applicable, with the flood insurance purchase requirements of Section
102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires
recipients in a special flood hazard area to participate in the program and to purchase
flood insurance if the total cost of insurable construction and acquisition is $10,000 or
more.
FY04 Urban Areas Security Initiative
Page 72
11. Will comply with environmental standards which may be prescribed pursuant to the
following:
a, institution of environmental quality control measures under the National
Environmental Policy Act of 1969 (P,L. 91-190) and Executive Order (EO)
11514;
b. notification of violating facilities pursuant to EO 11738;
c, protection of wetlands pursuant to EO 11990;
d. evaluation of flood hazards in floodplains in accordance with EO 11988;
e, assurance of project consistency with the approved state management program
developed under the Coastal Zone Management Act of 1972 (16 U,S,C, §§ 1451
et seq,);
f. conformity offederal actions to State (Clean Air) Implementation Plans under
Section l76(c) of the Clean Air Act of 1955, as amended (42 U,S,C, § 7401 et
seq.);
g. protection of underground sources of drinking water under the Safe Drinking
Water Act of 1974, as amended, (P,L. 93-523); and
h, protection of endangered species under the Endangered Species Act of 1973, as
amended, (p.L. 93-205),
12, Will comply with the Wild and Scenic Rivers Act of 1968 (16 U,S,c. §§ 1271 et.seq,)
related to protecting components or potential components ofthe national wild and scenic
rivers system,
13. Will assist the awarding agency in assuring compliance with Section 106 of the National
Historic Preservation Act of 1966, as amended (16 U,S,C, 470), EO 11593 (identification
and preservation of historic properties), and the Archaeological and Historic Preservation
Act of 1974 (16 U,S,C, 469a-l et seq).
14, Will comply with Standardized Emergency Management System (SEMS) requirements
as stated in the California Emergency Services Act, Government Code, Chapter 7 of
Division 1 of Title 2, Section 8607, I (e) and CCR Title 19, Sections 2445, 2446, 2447 and
2448.
15. Has requested through the State of California, federal financial assistance to be used to
perform eligible work approved in the applicant's application for federal assistance,
Will, after the receipt of federal financial assistance, through the State of California,
agree to the following:
a, Promptly return to the State of California all the funds received which exceed the
approved, actual expenditures as accepted by the federal or state government.
b. In the event the approved amount of the grant is reduced, the reimbursement
applicable to the amount of the reduction will be promptly refunded to the State of
California,
c. Separately account for interest earned on grant funds, and will return all interest
earned, in excess of $1 00 per federal fiscal year.
FY04 Urban Areas Security Initiative
Page 73
16, Will comply with the Intergovernmental Personnel Act of 1970 (42 U,S C, Sections
4728-4763) relating to prescribed standards for merit systems for programs funded under
one of the nineteen statutes or regulations specified in Appendix A ofOPM's Standards
for a Merit System of Personnel Administration (5 C,F,R, 900, Subpart F).
17, Will comply with provisions of the Hatch Act (5 U,S,c. Sections 1501-1508 and 7324-
7328) which limit the political activities of employees whose principal employment
activities are funded in whole or in part with federal funds,
18, Will comply with P,L. 93-348 regarding the protection of human subjects involved in
research, development, and related activities supported by this award of assistance,
19. Will comply, if applicable, with the Laboratory Animal Welfare Act of 1966 (P, L. 89-
544, as amended, 7 U,S,C, 2131 et seq.) pertaining to the care, handling, and treatment of
warm blooded animals held for research, teaching, or other activities supported by this
award of assistance,
20, Will comply with the minimum wage and rnaximum hour provisions of the Federal Fair
Labor Standards Act (29 U,S.c. 201), as they apply to employees of institutions of higher
education, hospitals, and other non-profit organizations.
21. Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U,S,C,
Section 276a to 276a-7), the Copeland Act (40 U,S,C, Section 276c and 18 U.S,C,
Sections 874), and the Contract Work Hours and Safety Standards Act (40 U.S,C,
Sections 327-333), regarding labor standards for federally assisted construction sub-
agreements,
22, Will not make any award or permit any award (subgrant or contract) to any party which is
debarred or suspended or is otherwise excluded from or ineligible for participation in
Federal assistance programs under Executive Order 12549 and 12689, "Debarment and
Suspension."
FY04 Urban Ai-eas Security Initiative
Page 74
23, Agrees that:
a, No federal appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, an officer or employee
of Congress, or an employee of a Member of Congress in connection with the
making of any federal grant, the entering into of any cooperative agreement, and
the extension, continuation, renewal, amendment, or modification of any federal
grant or cooperative agreement.
b, If any other funds than federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or an employee of Congress, or
employee of a Member of Congress in connection with the federal grant or
cooperative agreement, the undersigned shall complete and submit Standard Form
LLL, "Disclosure of Lobbying Activities," in accordance with its instructions,
c, The undersigned shall require that the language of this certification be included in
the award documents for all sub awards at all tiers including subgrants, contracts
under grants and cooperative agreements, and subcontract(s) and that all sub
recipients shall certify and disclose accordingly.
d, This certification is a material representation offact upon which reliance was
placed when this transaction was made or entered into, Submission of this
certification is a prerequisite for making or entering into this transaction imposed
by section 1352, Title 31, U,S, Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not
more than $100,000 for each such failure,
24, Agrees that equipment acquired or obtained with grant funds:
a, Will be made available under the California Disaster and Civil Defense Master
Mutual Aid Agreement in consultation with representatives of the various fire,
emergency medical, hazardous materials response services, and law enforcement
agencies within the jurisdiction of the applicant.
b, Is consistent with needs as identified in the Terrorism Annex to the State's
Emergency Plan, and will be deployed in conformance with that plan.
c. Will be made available pursuant to applicable terms of the California Disaster and
Civil Defense Master Mutual Aid Agreement and deployed with personnel trained
in the use of such equipment in a manner consistent with the California Law
Enforcement Mutual Aid Plan or the California Fire Services and Rescue Mutual
Aid Plan.
25, Agrees that funds awarded under this grant will be used to supplement existing funds for
program activities, and will not supplant (replace) funds that have been appropriated for
the same purpose.
26, Will comply with all applicable federal statutes, regulations, policies, guidelines and
requirements, including OMB Circulars A-87 and A-133, E.O. 12372 and Uniform
Administrative Requirements for Grants and Cooperative Agreements contained in Title
28, Code of Federal Regulations, Part 66, that govern the application, acceptance and use
of Federal funds for this federally-assisted project.
FY04 Urban Are'as Security Initiative
Page 75
27, Will comply, and assure the compliance of all its subgrantees and contractors, with the
nondiscrimination requirements of the Omnibus Crime Control and Safe Streets Act of
1968, as amended, 42 USC 3 789( d), or the Juvenile Justice and Delinquency Prevention
Act, or the Victims of Crime Act, as appropriate; the provision of the current edition of
the Office of Justice Programs Financial and Administrative Guide for Grants, M7100,l,
and all other applicable Federal laws, orders, circulars, or regulations.
28, Will comply with provisions of 28 CFR applicable to grants and cooperative agreements,
including Part 18, Administrative Review Procedures; Part 20, Criminal Justice
Information Systerns; Part 22, Confidentiality ofIdentifiable Research and Statistical
Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30,
Intergovernmental Review of Department of Justice Programs and Activities; Part 42,
NondiscriminationlEqual Employment Opportunities Policies and Procedures; Part 61,
Procedures for Implementing the National Environmental Policy Act; Part 64, Floodplain
Management and Wetland Protection Procedures; and Federal laws or regulations
applicable to Federal Assistance Programs.
29, Will ensure that the facilities under its ownership, lease or supervision which shall be
utilized in the accomplishment of this project are not listed in the Environmental
Protection Agency's (EPA) list of Violating Facilities and that it will notify the Federal
Grantor agency of the receipt of any communication from the Director of the EP A Office
of Federal Activities indicating that a facility to be used in the project is under
consideration for listing by the EP A.
30, Will comply with Subtitle A, Title II of the Americans with Disabilities Act (ADA) 1990,
31. Will, in the event a Federal or State court or Federal or State administrative agency
makes a finding of discrimination after a due process hearing on the grounds or race,
color, religion, national origin, sex, or disability against a recipient of funds, the recipient
will forward a copy of the finding to the Office of Civil Rights, Office of Justice
Programs,
32, Will provide an Equal Employment Opportunity Plan, if applicable, to the Department of
Justice Office of Civil Rights within 60 days of grant award.
33. Will comply with the financial and administrative requirements set forth in the current
edition of the Office of Justice Programs (OJP) Financial Guide,
34, Will comply, if applicable, with the provision of the Coastal Barrier Resources Act (P,L.
97-348) dated October 19,1982 (16 use 3501 et seq,) which prohibits the expenditure of
most new Federal funds within the units of the Coastal Barrier Resources System,
35, Will comply with all applicable requirements of all other federal laws, executive orders,
regulations, program and administrative requirements, policies and any other
requirernents governing this program.
FY04 Urban Ateås Security Initiative
Page 76
36, Understands that failure to comply with any of the above assurances may result in
suspension, termination or reduction of grant funds,
The undersigned represents that he/she is authorized by the above named applicant to enter into
this agreement for and on behalf of the said applicant.
Signature of Authorized Agent:
Printed Name of Authorized Agent:
Title:
Date:
FY04 Urban Arbås Security Initiative
Page 77
Urban Areas Security Initiative
Reimbursement Request for Grant Expenditures
Award #
Mail Reimbursement Reauest to:
Applicant:
Core City / Transit Agency
Governor's Office of Emergency Services
Grant Payments Unit
Post Office Box 419023
Rancho Cordova, CA 95741-9023
OES ID #:
Please mark this box to indicate a change in
the Authorized Agent Mailing Address
belowD
Total
Expenditures
Project # Solution Area Expenditure Period (from/to dates) for the
Expenditure
Period
Grand Total
Under penalty of peIjury, I certify that:
I am the duly authorized officer of the claimant herein, .
This claim is in all respects true, correct, and all expenditures were made in accordance with
applicable laws, rules, regulations and grant conditions and assurances.
Authorized Agent (Per Governing Body Resolution)
.
.
Printed Name
Phone Number
Title
E-Mail Address
Mailing Address
Fax No.
City, State, Zip Code
Signature
Date
FY04 Urban Aieàs Security Initiative
Page 78
Instruction Sheet for the Reimbursement Request
Applicant
Award Number
OES ID #
Address Changes
Project Number and
Solution Area
Expe"nditure Period
Total Expenditures
for the Expenditure
Period
Authorized Agent
Information
Mail
Supporting
Documents
The applicant is the core city/transit agency, as identified in the original grant
application. Do not identify any sub-departments or offices as the applicant.
The award number is identified on the Notification of Application Approva/letter.
The OES ID# is the core city/transit agency's identification number as identified on the
Notification of Application Approva/letter.
Indicate a change in address by checking the box shown and noting the new address in
the area marked "mailing address",
Indicate the project number and solution area as noted for the project on the
Project Narrative and Budget Worksheet.
Indicate the expenditure period for which funds are being requested. Identify the
month and year for the beginning and ending of the period covered by this request.
This is not the Performance Period listed on the Notification of Application Approva/
/eller, The grant recipient may indicate different from/to dates for each project
The expenditure period cannot cross state fiscal years, therefore, separate requests must
be submitted for expenditures incurred on or before June 30, and on or after July 1.
Indicate the total expenditures for the expenditure period, Based upon the total
expenditures and amounts previously paid to the grant recipient, the state will
automatically calculate the funds that can be paid, and will process a payment
request for that amount.
Complete all line items requested and ensure that the form is signed by an Authorized
Agent named in the Governing Body Resolution
Mail the original to the address identified at the top of the request form.
Supporting documents are not required to be submitted with the Reimbursement
Request; however, the state reserves the right to request documentation at any time.
Grant recipients are reminded to maintain documents that support the expenditure
amounts shown on the request.
FY04 Urban AÌeas Security Initiative
Page 79
Appendix F - State Homeland Security Strategy - DRAFT
Goal and
Objectives #1
Goal and
Objectives #2
Goal and
Objectives #3
Goal and
Objectives #4
Goal #1: Institutionalize terrorism emergency planning in California's multi-
hazard emergency planning and response processes,
Objectives:
1,1 Update the State Emergency Plan Terrorism Annex,
1.2 Update Local Planning Guidance on Terrorism.
1.3 Incorporate Terrorism into the State Multi-Hazard Mitigation Plan.
1.4 Develop/update procedures needed to implement terrorism plans.
1.5 Exercise terrorism plans and procedures,
1.6 Integrate training and exercise programs,
1,7 Train personnel on terrorism plans and procedures,
Goal #2: Enhance public outreach, education and training efforts to address
terrorism events.
Obiectives:
2,1 Support the development and capabilities of Citizen Corps and other
community-based organizations,
2.2 Evaluate Citizen Corps and relateè programs for long-term effectiveness,
Goal #3: Ensure emergency responders have the equipment necessary for
multi-discipline response to terrorism events.
Obiectives:
3.1 Administer the Homeland Security Grant program,
3.2 Administer state portion of equipment funds,
3.3 Meet equipment related training needs,
Goal #4: Enhance regional response capabilities for terrorism events,
Obiectives:
4,] Conduct regional exercises,
4,2 Evaluate regional response capabilities based on exercises.
Continued on next page
FY04 Urban Areas Security Initiative
Page 80
Appendix F - State Homeland Security Strategy - DRAFT,
Continued
Goal and
Objectives #5
Goal and
Objectives #6
Goal and
Objectives #7
Goal #5: Enhance intelligence sharing and evaluation efforts to deter,
prevent, and respond to terrorism events.
Obiectives:
5.1 Support intelligence collection, analysis, and dissemination operations,
5,2 Meet intelligence/prevention related training and exercise needs,
5,3 Meet intelligence/prevention related equipment and capital improvement
needs.
Goal #6: Enhance security at all identified critical infrastructure sites,
Obiectives:
6.1 Update list of all critical infrastructure sites in California, or affecting
California's security, .
6,2 Assess the vulnerability of all critical infrastructure sites in California.
6.3 Enhance security at all critical infrastructure sites in California,
Goal #7: Incorporate Recovery element in all plans and procedures to ensure
the capability to recover from a terrorism incident.
Obiectives:
7,1 All jurisdictions will develop, review, or update appropriate plans to
include Recovery,
7,2 Train and exercise personnel on Recovery procedures.
Page 81
FY04 Urban Areas Security Initiative
Appendix G - Abbreviations and Acronyms
A
AAR After Action Reports
AEL Authorized equipment list
APCO Association of Public-Safety Communications Officials
B
BSIR Biannual Strategy Implementation Reports
C
CAP Corrective Action Plan
CAPR Categorical Assistance Progress Reports
CBRN Chemical, Biological, Radiological and Nuclear
CBRNE Chemical, biological, radiological, nuclear, and explosive
CCP Citizen Corps Program .
CDP Center for Domestic Preparedness
CERT Community Emergency Response Teams
CFDA Catalog of Federal Domestic Assistance
CMD California Military Department
CNG California National Guard
CSID Centralized Scheduling and Information Desk
D
D&B Dun and Bradstreet
DHS U,S, Department of Homeland Security
DPETAP Domestic Preparedness Equipment Technical Assistance Program
DUNS Data Universal Numbering System
E
EMS Emergency Medical Services
F
FAR Federal Acquisition Regulations
Fm Flame Ionization Detector
ForA Freedom of Information Act
FSR Financial Status Report
G
GAN Grant Adjustment Notice
GCIMS Gas Chromatograph/Mass Spectrometer
GIS Geographic Information System
Continued on next page
FY04 Urban Areas Security Initiative
Page 82
Appendix G - Abbreviations and Acronyms, Continued
H
HAZCA T Hazard Categorizing
HazMat Hazardous materials
HDER Homeland Defense Equipment Reuse
HEP A High Efficiency Particulate Air
HSEEP Homeland Security Exercise and Evaluation Program
HSGP Homeland Security Grant Program
I
lAB Interagency Board
ICS Incident command system
IP Improvement Plan
IWN Integrated Wireless Network
J
JRIES Joint Regional Infonnation Exchange System
L
LETPP Law Enforcement Terrorism Prevention Program
LLEA Lead Law Enforcement Agency
LOCES Letter of Credit Electronic Certification System
M
M&A Management and administrative
MILES Multiple Integrated Laser Engagement System
MRC Medical Reserve Corps
N
NFP A National Fire Protection Association
NIMS National Incident Management System
NIOSH National Institute for Occupational Safety and Health
0
OC Office of the Comptroller
ODP Office for Domestic Preparedness
OMB Office of Management and Budget
Continued on next page
FY04 Urban Areas Security Initiative
Page 83
Appendix G - Abbreviations and Acronyms, Continued
p
P APR Powered Air Purifying Respirator
P APRS Phone Activated Paperless Request System
PASS Personnel Alert Safety System
PID Photo-Ionization Detector
PPE Personal Protective Equipment
S
SAA State Administrative Agency
SCBA Self-Contained Breathing Apparatus
SEL Standardized Equipment List
SHSAS State Homeland Security Assessments and Strategies
SHSP State Horneland Security Program
SHSS State Horneland Security Strategy
SPOC Single Point of Contact
T
TCV Total Containment Vessel
U
USAR Urban Search and Rescue
V
VIPS Volunteers in Police Service
W
WMD Weapons of Mass Destruction
FY04 Urban Ar'eas Security Initiative
Page 84
ATTACHMENT B PART I
AGREEMENT TO TRANSFER OR PURCHASE EQUIPMENT OR SERVICES FOR FY04 URBAN AREAS SECURITY INITIATIVE (UASI)
FY04 State Homeland Security Grant Program and
Urban Area Security Initiative (UASI)
Distribution of Grant Property or Funds
-LAW ENFORCEMENT
Equipment Description FY04 SHSGP Anaheim UASI Santa Ana UASI
5 SWAT Vehicles $810,000 $270,000 $270,000
TEWG Response Vehicle $50,000 . $0 $0
Command Post $250,000 $0 $0
WMD Bomb S uad e ui ment $400,000 $400,000 $405,000
Force Protection training & PPE Replenishment $90,000 $0 $0
EOC Collaboration Software $400,000
Enhance County EOC $500,000 $250,000 $250,000
Total $2,500,000 $920,000 $925,000
FIRE SERVICE
Equipment Description FY04 SHSGP Anaheim UASI Santa Ana UASI
4 Haz Mat response apparatus $1,000,000 $500,000 $500,000
Infrared Mass Spectrometers $130,000 $0 $0
Area RAE Kits $130,000 $0 $0
Thermal Imaging Cameras $150,000 $0 $0
Digital Live Feed TV Receivers for command vehicles $50,000 $0 $0
Powered Air Purifying Respirators $98,000 $0 $0
Misc, $42,000 $0 $0
Total $1,600,000 $500,000 $500,000
HEALTH CARE
1 Equipment Description FY04 SHSGP Anaheim UASI Santa Ana UASI I
Storace Facility (2 yrs); furniture & security system $313,575 $0 $0
Forklift $22,150 $0 $0
Truck & accessories $69,772 $0 $0
equipment $119,696 $0 $0
RDMD maintenance contract $12,000 $0 $0
Decontamination equipment $694,172 $0 $0
CBRNE logistical support equipment $263,079 $0 $0
Interoperable communications equipment $34,998 $0 $0
CBRNE reference materials $5,251 $0 $0
mitigation equipment $8,006 $0 $0
Personal protective equipment $67,588 $0 $0
Detection equipment $40,547 $0 $0
Medical supplies $1,380 $0 $0
misc, authorized equipment $3,009 $0 $0
Total $1,655,223 $0 $0
DISCRETIONARY FUNDS
Video Conferencing $1,000,000 $0 $0
Reverse 911 System $100,000 $0 $0
Upgrade Law Enforcement Command Vehicles $820,000 $0 $0
Fire Service Command Post $350,000 $0 $0
Upgrade County Communications $1,000,000 $1,000,000 $1,000,000
Misc, $60,000 $0 $0
Yello/Orange Alert Reimbursement Cost * * *
Total . $3,330,0001 $1,000,0001 $1,000,000
LETPP (Law Enforcement Terrorism Prevention Program)
Equipment Description FY04 SHSGP Anaheim UASI Santa Ana UASI
Investigative Overtime $320,000 $0 $0
Handheld Computers for CATIC $0 $0
Crnicallnfrastructure Threat Assessment $500,000 $0 $0
.Exercises/PlanningfTraining $0 $0
Orange Alert Reimbursement $0 $0
Beach/Back Bay/JWA $0 $0
PPE StoragefTrailers $0 $0
Terrorism Liaison Officer Expansion $0 $0
Total $1,700,000 $0 $0
* Reimbursement costs unknown at this time,
ATTACHMENT B, PART 2
Agreement to Transfer or Purchase Equipment or Services for FY Urban Area Security Initiative
This docurnent contains purchasing guidelines,
Authorized Equipment List
1. Personal Protective Equipment - Equiprnent worn to protect the individual from hazardous
rnaterials and contarnination, Levels of protection vary and are divided into categories based on
the degree of protection afforded.
Sub Category Description
Level A
Fully Encapsulated Liquid and Vapor Ensemble, reusable or disposal (tested and
certified against CB threats)
Level A Fully Encapsulated Training Suits
Level A Closed-Circuit Rebreather (minimum 2-hour supply preferred)
Level A Open-circuit SCBA or (when appropriate)
Level A Spare CylindersfBottles for rebreathers
Level A SCBA and Service Repair Kits
Level A Chemical Resistant Gloves, including thermal as appropriate to hazard
Level A Equipment needed for maintaining body core temperature within acceptable limits: Vest
Level A
Equipment needed for maintaining body core temperature within acceptable limits: Full
Suit
Level A Chemical Resistant Boots, Steel or Fiberglass Toe and Shank
Level A Hardhat
Level A ChemicalfBiological Protective Undergarment (fire resistant optional)
Level A Inner gloves
Level A Approved Chemical Resistant Tape
Level A Chemical Resistant Outer Booties
Level A Air-Line System with IS-minute escape SCBA
Level B Liquid Splash Resistant Chemical Clothing, encapsulated or non-encapsulated
Level B Chemical Resistant Gloves, including thermal, as appropriate to hazard
Level B Closed-Circuit Rebreather (minimum 2-hour supply preferred)
Level B Spare CylindersfBottles for rebreathers
Level B Repair Kit
Level B Equipment needed for maintaining body core temperature within acceptable limits: Vest
Level B
Equipment needed for maintaining body core temperature within acceptable limits: Full
Suit
Level B Chemical Resistant Boots, Steel or Fiberglass Toe and Shank
Level B Liquid Splash Resistant Hood
Level B Open-circuit SCBA
Level B Air-Line System with IS-minute escape SCBA
Level B Hardhat
Level B ChemicalfBiological Protective Undergarment (fire resistant optional)
Level B Inner gloves
Level B Approved Chemical Resistant Tape
Level B Chemical Resistant Outer Booties
Level C Liquid Chemical Splash Resistant Clothing (permeable or non-permeable)
Level C Chemical Resistant Gloves, including thermal as appropriate to hazard
Level C
Tight-fitting, full facepiece, negative pressure air purifying respirator with the
appropriate cartridge(s) or canister(s) and PIOO filter(s) for protection against toxic
industrial chemicals, particulates. and military specific agents.
Level C Personal Cooling System, vest or full suit with support equipment: Vest
Level C Personal Cooling System, vest or full suit with support equipment: Suit
Level C Chemical Resistant Boots, Steel or Fiberglass Toe and Shank
Level C Liquid Chemical Splash Resistant Hood (permeable or non-permeable)
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ATTACHMENT B, PART 2
Agreement to Transfer or Purchase Equipment or Services for FY Urban Area Security Initiative
Level C
Tight-fitting, full facepiece, powered air purifying respirator (PAPR) or PAPR with
chemically resistant hood with appropriate cartridge(s) or canister(s) and high-efficiency
fiher(s) for protection against toxic industrial chemicals, particulates, and military
specific agents.
Level C
Batteries - rechargeable (e.g. NiCAD) or non-rechargeable with extended shelf life (e.g.
Lithium)
Level C Hardhat
Level C Chemical/Biological Protective Undergarment (fire resistant optional)
Level C Inner gloves
Level C Chemical Resistant Tape
Level C Chemical Resistant Outer Booties
Level C
Circuit Rebreather (minimum 2-hour supply, preferred), open-circuit SCBA, or when
appropriate, Air-Line System with IS-minute minimum escape SCBA
Level C SCBA Service and repair kits
Level C Spare cylinderlbottles for rebreathers or SCBA
Level D Escape mask for self-rescue
During CBRNE response operations, the incident commander determines the appropriate level of
personal protective equipment. As a guide, Levels A, B, and C are applicable for chemical/
biological/radiological contarninated environments, Personnel entering protective postures rnust
undergo rnedical monitoring prior to and after entry, All SCBAs must meet standards
established by the National Institute for Occupational Safety and Health (NIOSH) for
occupational use by ernergency preparedness and response personnel when exposed to Chernical,
Biological, Radiological and Nuclear (CBRN) agents in accordance with Special Tests under
NIOSH 42 CFR 84,63(c), procedure nurnber RCT-CBRN-STP-0002, dated Decernber 14,2001.
Grant recipients must purchase: 1) protective ensernb1es for chernical and biological terrorism
incidents that are certified as compliant with Class 1, Class 2, or Class 3 requirements of
National Fire Protection Association (NFPA) 1994, Protective Ensembles for
Chemical/Biological Terrorism Incidents; 2) protective ensernb1es for hazardous rnaterials
emergencies that are certified as compliant with NFPA 1991, Standard on Vapor Protective
Ensembles for Hazardous Materials Ernergencies, including the chemical and biological
terrorisrn protection; 3) protective ensernbles for search and rescue or search and recovery
operations where there is no exposure to chemical or biological warfare or terrorism agents and
where exposure to flame and heat is unlikely or nonexistent that are certified as compliant with
NFP A 1951, Standard on Protective Ensemble for USAR Operations; and, 4) protective clothing
from blood and body fluid pathogens for persons providing treatment to victims after
decontarnination that are certified as cornpliant with NFPA 1999, Standard on Protective
Clothing for Ernergency Medical Operations, For rnore information regarding these standards,
please refer to the following web sites: The National Fire Protection Association -
http://www.nfpa.orgNational Institute for Occupational Safety and Health-
http://www.cdc.gov/niosh .
2. Explosive Device Mitigation and Remediation - Equiprnent providing for the rnitigation and
rernediation of explosive devices in a CBRNE environrnent
Sub Category Description
Mitigation and
Remediation Bomb Search Protective Ensemble for Chemical/Biological Response
Mitigation and
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ATTACHMENT B, PART 2
Agreement to Transfer or Purchase Equipment or Services for FY Urban Area Security Initiative
Remediation ChemicallBiological Undergarment For Bomb Search Protective Ensemble
Mitigation and
Remediation Cooling Garments to manage heat stress
Mitigation and
Remediation Ballistic Threat Body Armor (not for riot suppression)
Mitigation and
Remediation Ballistic Threat Helmet (not for riot suppression)
Mitigation and
Remediation Blast and Ballistic Threat Eye Protection (not for riot suppression)
Mitigation and
Remediation Blast and Overpressure Threat Ear Protection (not for riot suppression)
Mitigation and
Remediation Fire Resistant Gloves
Mitigation and
Remediation Dearmer/Disrupter
Mitigation and
Remediation Real Time X-Ray Unit
Mitigation and
Remediation Portable X-Ray Unit
Mitigation and
Remediation WMD Compatible Total Containment Vessel (TCV)
Mitigation and
Remediation WMD Upgrades for existing TCV
Mitigation and
Remediation Robot
Mitigation and
Remediation Robot Upgrades
Mitigation and
Remediation Fiber Optic Kit (inspection or viewing)
Mitigation and
Remediation Tents, standard or air inflatable for chemlbio protection
Mitigation and
Remediation Inspection mirrors
Mitigation and
Remediation Ion Track Explosive Detector
Mitigation and
Remediation Blanket, Bomb Suppression Blanket, explosive devices blanket
3. CBRNE Search and Rescue Equipment - Equiprnent providing a technical search and
rescue capability for a CBRNE environment.
Sub Category Description
CBRNE Technical
Equipment Listening Devices
CBRNE Technical
Equipment Search cameras (including thermal imaging)
CBRNE Technical
Equipment Breaking devices (including spreaders, saws and hammers)
CBRNE Technical
Equipment Lifting devices (including air bag systems and hydraulic rams and jacks)
CBRNE Technical
Equipment Hydraulic tools; hydraulic power unit
CBRNE Technical
Equipment Blocking and bracing materials
CBRNE Technical
Equipment Evacuation chairs (for evacuation of disabled personnel)
. .
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ATTACHMENT B, PART 2
Agreement to Transfer or Purchase Equipment or Services for FY Urban Area Security Initiative
CBRNE Technical
Equipment Ventilation fans
CBRNE Technical
Equipment Confined Space Kits (such as MSA Watchman)
CBRNE Technical
Equipment Rescue ropes and ladders (including rescue pulley systems)
CBRNE Technical
Equipment
SCUBA equipment including: exposure and pressurized suits, face masks, regulators, air
tanks, and pony bottles.
CBRNE Technical
Equipment
Underwater equipment including: lights, metal detectors, communication and video units,
lift bags, water rescue helmets, ice hooks, buoyancy compensator, and underwater
scooter/DPV
4. Interoperable Communications Equipment - Equiprnent and systems providing
connectivity and electrical interoperability between local and interagency organizations to
coordinate CBRNE response operations, When utilizing ODP prograrn funds in the category of
Interoperable Cornrnunications Equipment to build, upgrade, enhance, or replace
cornrnunications systerns, core cities and transit agencies should develop a comprehensive
interoperable communications plan before procurement decisions are rnade, Guidance for
developrnent of interoperable comrnunications plans is provided in Appendix C,
Sub Category Description
Interoperable
Communications
Equipment
Personnel Alert Safety System (PASS) - (location and physiological monitoring systems
optional)
Interoperable
Communications
Equipment
Portable Meteorological Station (monitors temperature, wind speed, wind direction and
barometric pressure at a minimum)
Interoperable
Communications
Equipment Commercially available crisis management software
Interoperable
Communications
Equipment Antenna and tower systems
Interoperable
Communications
Equipment Computer aided dispatch system
Interoperable
Communications
Equipment Mobile Display Terminals
Interoperable
Communications
Equipment
Individual/portable radios, software radios, portable repeaters, radio interconnect
systems, satellite phones, batteries, chargers and battery conditioning systems.
Interoperable
Communications
Equipment
4
ATTACHMENT B, PART 2
Agreement to Transfer or Purchase Equipment or Services for FY Urban Area Security Initiative
Land Mobile, Two-Way In-Suit Communications (secure, hands-free, fully duplex,
optional)
Interoperable
Communications
Equipment
Computer systems designated for use in an integrated system to assist with detection and
communication efforts (must be linked with integrated software packages designed
specifically for chemical and/or biological agent detection and communication purpose
Interoperable
Communications
Equipment Personnel Accountability Systems
Interoperable
Communications
Equipment Aviation and maritime security voice and data transmission equipment
Interoperable
Communications
Equipment Leasing and rental of tower space
In an effort to irnprove emergency preparedness and response interoperability, all new or
upgraded radio systerns and new radio equipment should be compatible with a suite of standards
called ANSI/TIA/EIAA -102 Phase I (Project 25), These standards have been developed to allow
for backward cornpatibility with existing digital and analog systerns and provide for.
interoperability in future systerns, The FCC has chosen the Project 25 suite of standards for
voice and low-rnoderate speed data interoperability in the new nationwide 700 MHZ frequency
band. The Integrated Wireless Network (IWN) of the U,S. Justice and Treasury Departrnents has
also chosen the Project 25 suite of standards for their new radio equiprnent. In an effort to
realize irnproved interoperability, all radios purchased under this grant should be APCO 25
compliant.
5. Detection Equipment - Equipment to sample, detect, identify, quantify and monitor for
chemical, biological, radiological/nuclear and explosive agents throughout designated areas or at
specific points, including equiprnent necessary to enhance laboratory detection capabilities
Sub Category Description
Biological Point Detection Systems/Kits (Immunoassay or other technology)
Chemical M-8 Detection Paper for Chemical agent identification
Chemical M-9 Detection Paper (roll) for chemical agent (military grade) detection
Chemical
M256 Detection Kit for Chemical Agent (weapons grade-blister: CX/HDIL blood:
AC/CK; and nerve: GBNX) detection
Chemical M-256 Training Kit
Chemical Hazard Categorizing (HAZCA T) Kits
Chemical Stand-off Chemical Detector
Chemical Colorimetric Tube/Chip Kit specific for TICs and WMD applications
Chemical Multi-gas Meter with minimum of 02 and LEL
Chemical Photo-Ionization Detector (PID)
Chemical Flame Ionization Detector (FID)
Chemical Gas Chromatograph/Mass Spectrometer (GCIMS) 02/Nitrogen or Nitrogen Only
Chemical M-18 Series Chemical Agent Detector Kit for surface/vapor chemical agent analysis
Chemical Surface Acoustic Wave Detector
Chemical Ion Mobility Spectrometry
Chemical M-272 Chemical Agent Water Test Kit
Chemical Leak Detectors (soap solution, ammonium hydroxide, etc)
Chemical pH Paper/pH Meter
Chemical Waste Water Classifier Kit
5
ATTACHMENT B, PART 2
Agreement to Transfer or Purchase Equipment or Services for FY Urban Area Security Initiative
Chemical Oxidizing Paper
Chemical Protective cases for sensitive detection equipment storage & transport
Explosive Canines (initial acquisition, initial operational capability only)
Radiological
Radiation detection equipment (electronic or other technology that detects alpha, beta,
gamma and high intensity gamma)
Radiological Personal Dosimeter
Radiological Scintillation Fluid (radiological) pre-packaged
Radiological Radiation monitors
6. Decontamination Equipment - Equiprnent and rnaterial used to clean, remediate, rernove or
rnitigate chemical and biological contamination,
Sub Category Description
Biological HEPA (High Efficiency Particulate Air) Vacuum for dry decontamination
Chemical Runoff Containment Bladder(s)
Chemical Decon litters/roller systems
Chemical Extraction Litters, rollable
Chemical Non-transparent Cadaver Bags (CDC standard)
Chemical Overpak Drums
Chemical
Decontamination system for individual and mass application with environmental
controls, water heating system, showers, lighting, and transportation (trailer)
Chemical Spill Containment Devices
Chemical Hand Carts
Chemical Waste water classification kits/strips
7. Physical Security Enhancement Equipment - Equipment to enhance the physical security of
critical infrastructure,
Sub Category Description
Explosion Protection Blast/ShocklImpact Resistant Systems
Explosion Protection Protective Clothing
Explosion Protection Column and Surface Wraps; Breakage Shatter Resistant Glass; Window Wraps
Explosion Protection Robotic DisarmlDisable Systems
Ground Motion Detector Systems: Acoustic; Infrared; Seismic; Magnetometers
Ground Barriers; Fences; Jersey Walls
Ground Impact Resistant Doors and Gates
Ground Portal Systems
Ground Alarm Systems
Ground Video Assessment/Cameras: Standard Low Light, IR, Automated Detection
Ground Personnel Identification: Visual; Electronic; Acoustic; Laser; Scanners: Ciphers/Codes
Ground X-Ray Units
Ground Magnetometers
Ground Vehicle Identification: Visual; Electronic; Acoustic; Laser; Radar
InspectionlDetection
Systems Vehicle & Cargo Inspection System-Gamma Ray
Inspection/Detection
Systems Mobile Search & Inspection System-X-ray
InspectionlDetection
Systems Non-Invasive RadiologicallChem/Bio Explosives System-Pulsed Neutron Activation
Sensors -
AgentlExplosives
Detection Chemical: ActivelPassive; MobilelFixed; Handheld
Sensors -
AgentlExplosives
Detection Biological: ActivelPassive; MobilelFixed; Handheld
6
ATTACHMENT B, PART 2
Agreement to Transfer or Purchase Equipment or Services for FY Urban Area Security Initiative
Sensors -
Agent/Explosives
Detection Radiological
Sensors -
Agent/Explosives
Detection Nuclear
Sensors -
Agent/Explosives
Detection GroundlWall Penetrating Radar
Support Equipment Back-up operating computer hardware and programming software
Support Equipment Fuel storage containers
Support Equipment Large fixed generators
Support Equipment Self-monitoring sensors and alanns
Waterfront Radar Systems
Waterfront Video Assessment System/Cameras: Standard, Low Light, IR, Automated Detection
Waterfront Diver/Swimmer Detection Systems; Sonar
Waterfront Impact Resistant Doors and Gates
Waterfront Portal Systems
Waterfront Hull Scanning Equipment
Waterfront Vessel Barriers
8. Terrorism Incident Prevention Equipment (Terrorism Early Warning, Prevention and
Deterrence Equipment and Technologies) - State and local ernergency preparedness,
prevention and response agencies will increasingly rely on the integration of ernerging
technologies and equipment to improve jurisdictional capabilities to deter and prevent terrorist
incidents. This includes, but is not limited to, equipment and associated components that
enhance a jurisdiction's ability to disseminate advanced warning information to prevent a
terrorist incident or disrupt a terrorist's ability to carry out the event, including information
sharing, threat recognition and public/private sector collaboration,
Sub Category Description
Equipment and
Technologies Data collection/information gathering software
Equipment and
Technologies Data synthesis software (Hazard prediction, assessment, and threat modeling software)
Equipment and
Technologies Geographic Infonoation System infonoation technology and software
Equipment and
Technologies Law enforcement surveillance equipment
Equipment and
Technologies Alert Notification Systems
Equipment and
Technologies Facial recognition hardware and software
Equipment and
Technologies Fees for use of databases containing terrorist threat infonoation
Equipment and
Technologies GIS plotter software and printers
Equipment and
Technologies
Hardware, software and internet-based systems that allow for infonoation exchange and
dissemination
Equipment and
Technologies Joint Regional Information Exchange System (JRIES)
9. CBRNE Logistical Support Equipment - Logistical support gear used to store and transport
7
ATTACHMENT B, PART 2
Agreement to Transfer or Purchase Equipment or Services for FY Urban Area Security Initiative
the equiprnent to the CBRNE incident site and handle it once onsite, This category also includes
small support equipment including intrinsically safe (non-sparking) hand tools required to
support a variety of tasks and to maintain equipment purchased under the grant, as well as
general support equiprnent intended to support the CBRNE incident response, The State should
also consider procurernent of software to assist in tracking and rnaintaining statewide equipment
assets,
Sub Category Description
CBRNE Equipment Trailers
CBRNE Staging tents and portable shelter units
CBRNE Weather-tight containers for equipment storage
CBRNE Software for equipment tracking and inventory
CBRNE Handheld computers for Emergency Response applications
CBRNE Small Hand tools
CBRNE Binoculars, head lamps, range fmders and spotting scopes (not for weapons use)
CBRNE
Light and heavy duty generators to operate search and rescue equipment, light sets,
water pumps for decontamination sets
CBRNE Light sets for nighttime operations/security
CBRNE Electrical Current detectors
CBRNE Equipment harnesses, belts, and vests
CBRNE Isolation containers for suspected chemical/biological samples
CBRNE Bull horns
CBRNE Water pumps for decontamination systems
CBRNE Bar code scanner/reader for equipment inventory control
CBRNE Badging system equipment and supplies
CBRNE SCBA fit test equipment and software to conduct flow testing
CBRNE Testing Equipment for fully encapsulated suits
CBRNE CoolinglheatinglVentilation Fans (personnel and decontamination tent use)
CBRNE HAZMA T Gear BagIBox
CBRNE Cascade system for refilling SCBA oxygen bottles
CBRNE Night vision goggles
CBRNE
Traffic and crowd control devices (traffic and reflective cones, arrow and zone signs,
portable barriers)
10. CBRNE Incident Response Vehicles - This category includes special-purpose vehicles Jor
the transport of CBRNE response equiprnent and personnel to the incident site, Licensing and
registration fees are the responsibility of the jurisdiction and are not allowable under this grant.
In addition, general-purpose vehicles (squad cars, executive transportation, etc,), fire apparatus
and non-CBRNE tactical/armored assault vehicles are not allowable,
Sub Category Description
Vehicles Mobile command post vehicles
Vehicles Hazardous materials (HazMat) response vehicles
Vehicles Bomb response vehicles
Vehicles Prime movers for equipment trailers
Vehicles
2-wheel personal transport vehicles for transporting fully suited bomb technicians, Level
A/B suited technicians to the Hot Zone
Vehicles
Multi-wheeled all terrain vehicles for transporting personnel and equipment to and ftom
the Hot Zone
Vehicles Mobile Command Unit
Vehicles Mobile Morgue Unit
8
ATTACHMENT B, PART 2
Agreement to Transfer or Purchase Equipment or Services for FY Urban Area Security Initiative
Vehicles
Response vehicles to deploy special weapons personnel, equipped to detect chemical,
biological and radiological materials; these vehicles may be armored to protect these
personnel from explosions and projectiles when required to enter hot zones.
11. Medical Supplies and Pharmaceuticals - Medical supplies and pharmaceuticals required
for response to a CBRNE incident at the advanced life support level. Core cities and transit
agencies are responsible for replenishing items after shelf-life expiration date(s),
Sub Category Description
Medical Supplies Automatic Biphasic External Defibrillators
Medical Supplies
Equipment/supplies for establishing and maintaining a patient airway at the advanced
life support level (includes OP and NG airways; ET tubes, styletes, blades, and handles;
portable suction devices and catheters; and stethoscopes for monitoring breath sounds)
Medical Supplies IV Administration Sets (Macro and Micro)
Medical Supplies IV Catheters (14,16,18,20, and 22 gauge)
Medical Supplies IV Catheters (Butterfly 22, 24, and 26 gauge)
Medical Supplies Manual Biphasic Defibrillators
Medical Supplies Eye Lens for Lavage or Continuous Medication
Medical Supplies Nasogastric Tubes
Medical Supplies
Oxygen administration equipment and supplies (including bag valve masks: rebreather
and non-rebreather masks and nasal cannulas; oxygen cylinders, regulators, tubing and
manifold distribution systems; and pulse oximetry, Capnography and CO2 detection
devices)
Medical Supplies Syringes (3cc and IOcc)
Medical Supplies 26 ga. y," needles (for syringes)
Medical Supplies 21 ga. 1-1/2" needles (for syringes)
Medical Supplies Blood Pressure Cuffs
Medical Supplies Morgan Eye Shields
Medical Supplies Triage Tags and Tarps
Medical Supplies Sterile and Non-Sterile dressings, all fonns and sizes
Medical Supplies Sterile and Non-Sterile dressings, all fonns and sizes
Medical Supplies Gauze, all sizes
Medical Supplies Pulmonary Fit Tester
Medical Supplies Portable Ventilators
Medical Supplies Burn kits
Pharmaceuticals Adenosine
Phannaceuticals Albuterol Sulfate ,083%
Pharmaceuticals Albuterol MDI 3 ml
Pharmaceuticals Atropine
Phannaceuticals Benadryl
Pharmaceuticals Calcium Chloride
Pharmaceuticals Calcium Gluconate - 10%
Pharmaceuticals Cyanide Antidote Kits
Pharmaceuticals Dopamine
Pharmaceuticals Glucagon
Phannaceuticals Lasix
Pharmaceuticals Lidocaine
Pharmaceuticals Loperamide
Pharmaceuticals Magnesium Sulfate
Pharmaceuticals Methylprednisolone
Pharmaceuticals Narcan
Pharmaceuticals Nubain
Pharmaceuticals Nitroglycerin
9
ATTACHMENT B, PART 2
Agreement to Transfer or Purchase Equipment or Services for FY Urban Area Security Initiative
Phannaceuticals Silver Sulfadiazine
Pharmaceuticals Sodium Bicarbonate
Phannaceuticals Sterile Water
Pharmaceuticals Tetracaine
Pharmaceuticals Thiamine
Phannaceuticals Valium
Phannaceuticals Potassium Iodide
Pharmaceuticals CiprofIoxin PO
Phannaceuticals Dextrose
Pharmaceuticals Doxycycline PO
Phannaceuticals Epinephrine
Phannaceuticals N orrnal Saline (500 and 1000 ml bags)
Pharmaceuticals 2Pam Chloride
Phannaceuticals Atropine Auto Injectors
Phannaceuticals CANA Auto Injectors
12. CBRNE Reference Materials - Reference rnaterials and software designed to
assist emergency preparedness and response personnel in preparing for and responding to a
CBRNE incident. This includes but is not limited to the following:
Sub Category Description
CBRNE NFP A Guide to hazardous materials
CBRNE NIOSH Hazardous Materials Pocket Guide
CBRNE North American Emergency Response Guide
CBRNE Jane's Chem-Bio Handbook
CBRNE First Responder Job Aids
13. Agricultural Terrorism Prevention, Response and Mitigation Equipment -
Equipment used for agricultural terrorism prevention, response and/or rnitigation, DHS ODP
expanded the scope of its programs based on feedback frorn its constituency, To that end, an
agricultural section has been incorporated into the State Horneland Security Assessrnent and
Strategy and grant programs to assist with preventing, responding to and recovering from
agroterrorism
events, In addition to the following categories, any of the equiprnent items from the
authorized equiprnent list may be used for agricultural horneland security efforts,
Sub Category Description
Animal Restraint Electric prods
Animal Restraint Halters
Animal Restraint Hog paddles
Animal Restraint Hog snare
Animal Restraint Knee boards
Animal Restraint Lariat
Animal Restraint Leashes
Animal Restraint Nose leads
Animal Restraint Panels
Animal Restraint Portable cattle and hog chutes
Animal Restraint Portable pens, crates, kennels
Animal Restraint Probangs
Animal Restraint Swine mouth speculum
Burning and Incinerating
Supplies Clean fuel oil and other incineration materials
Burning and Incinerating
Supplies Portable incinerators
Cleaning, Disinfection, and
10
ATTACHMENT B, PART 2
Agreement to Transfer or Purchase Equipment or Services for FY Urban Area Security Initiative
Fumigation Bleach
Cleaning, Disinfection, and
Fumigation Other surface and topical disinfectants
Cleaning, Disinfection, and
Fumigation Potassium bromide
Cleaning, Disinfection, and
Fumigation Soda ash
Cleaning, Disinfection, and
Fumigation Sodium hydroxide and vinegar
Depopulation Captive bolt pistol (appropriate gauge)
Depopulation Euthanasia solution
Diagnostic Equipment Animal identification supplies (back tags, marker crayons, waterproof tape and pens)
Diagnostic Equipment Biohazard bags and containers
Diagnostic Equipment Biohazard packing container
Diagnostic Equipment Blood sampling supplies (needles, syringes, blood tubes)
Diagnostic Equipment Ice packs for shipping and access to freezer
Diagnostic Equipment Sharps containers
Diagnostic Equipment Specimen containers
Disposal Equipment and
Supplies Draglines
Disposal Equipment and
Supplies Heavy plastic liners
General Animal handling guidelines
General Chisel
General Disposable scalpels/blades
General Euthanasia guidelines
General Forceps
General Identification system for animals
General Plastic file boxes or filing cabinets
General Pliers
General Quarantine forms
General Reference materials for specific animal management in disasters/agroterrorism
General Surgical scissors
14. CBRNE Prevention & Response Watercraft - This category allows for the purchase of
surface boats and vessels for port horneland security purposes, including prevention and
response, Allowable costs also include the purchase of customary and specialized navigational,
comrnunications, safety and operational equiprnent necessary to enable such watercraft to carry
out their horneland security mission,
Licensing, registration fees, insurance, and all ongoing operational expenses are the
responsibility of the core cities and transit agencies and are not allowable under this grant.
Sub Category Description
CBRNE Prevention &
Response Watercraft
Surface boats and vessels for port homeland security purposes including customary and
specialized navigational, cOfiU11Unications, safety, and operational equipment.
15. CBRNE Aviation Equipment - This category allows for the purchase of special purpose
aviation equipment where such equipment will be utilized prirnarily for homeland security
objectives and permissible prograrn activities, and provides that the local units of government
certify that it has an operating aviation unit and that the costs for operation and rnaintenance of
such equipment will be paid frorn non-grant funds, Aviation equipment is defined as fixed-wing
aircraft, helicopters, and air-safety containers for CBRNE prevention, response, rnitigation
II
ATTACHMENT B, PART 2
Agreement to Transfer or Purchase Equipment or Services for FY Urban Area Security Initiative
and/or rernediation, Allowable costs include the purchase of customary and specialized
navigational, comrnunications, safety and operational equiprnent necessary for CBRNE
prevention, response and/or recovery,
Prior to obligating funds for this category of equipment, grant recipients rnust submit a written
request to the state, The state will seek a written waiver frorn the Secretary of the Departrnent of
Horneland Security Secretary through ODP, The state will consult with the ODP Preparedness
Officer and provide a detailed justification for obligating funds in this category, No funds can
be used for this category of equipment until the grant recipient receives written approval
from the state and ODP to obligate funds.
Licensing, registration fees, insurance and all ongoing operational expenses are the responsibility
of the local units of government and are not allowable under this grant. In addition, the
purchases of general-purpose public safety aircraft such as, but not lirnited to, firefighting planes
or police helicopters are not allowable,
Furthermore, grant recipients must certify that they have an operating aviation unit and that no
expenses will be charged against the grant award for the operation of such aviation unit. Also
prohibited is aviation equipment acquisition that is inconsistent with the State's updated
homeland security assessment and strategy,
Sub Category Description
CBRNE Aviation
Equipment
Customary and specialized navigational, communications, safety, and operational
equipment necessary for CBRNE prevention, response and/or recovery including fixed wing
aircraft, helicopters, and air-safety containers.
16. Cyber Security Enhancement Equipment
Sub Category Description
Cyber Security Enhancement Equipment Configuration management and patch dissemination tools
Cyber Security Enhancement Equipment Encryption systems
Cyber Security Enhancement Equipment Firewall and authentication technologies
Cyber Security Enhancement Equipment Geographic information systems
Cyber Security Enhancement Equipment Intrusion detection devices and systems
Cyber Security Enhancement Equipment Network traffic monitoring and analysis systems
Cyber Security Enhancement Equipment Scanning and penetration tools
Cyber Security Enhancement Equipment
Security hardware and software countermeasures to protect against
cyber attacks
17. Intervention Equipment - this category allows for the purchase of specialized law
enforcement equipment that is necessary to further enhance their capabilities to prevent dornestic
terrorism incidents, Core cities and transit agencies are reminded that they rnust comply with 28
CFR, Parts 66 and 70, In addition, when procuring any Title III equipment, core cities and transit
agencies rnust strictly adhere to requirements of 18 U,S,C" Part I, Chapter 119, Section 2512,
pertaining to the rnanufacture, distribution, possession and advertising of wire, oral, or electronic
comrnul,lications interception devices. This category includes but is not limited to the following:
Sub Category Description
Intervention Equipment Specialized response vehicles and vessels
Intervention Equipment Tactical entry equipment (not including weapons)
Intervention Equipment Title III Equipment (Pin registers)
18. Other Authorized Equipment and Related Costs
12
ATTACHMENT B, PART 2
Agreement to Transfer or Purchase Equipment or Services for FY Urban Area Security Initiative
Sub Category Description
Authorized Equipment and
Related Costs Installation costs for authorized equipment purchased through ODP grants
Authorized Equipment and
Related Costs
Maintenance contracts for authorized equipment purchased through ODP grants and
acquired through DHS-ODPs Homeland Defense equipment Reuse (HDER) Program
Authorized Equipment and
Related Costs Multiple Integrated Laser Engagement System (MILES)
Authorized Equipment and
Related Costs Training on CaRNE and cyber security equipment by vendors or local & state entities
Miscellaneous Maintenance - General
Miscellaneous Shipping and Handling
Miscellaneous Taxes
Training Classes and Approval Process
Recommended
Training
Classes
Grant recipients are encouraged to use FY04 U ASI funds to adopt the current
ODP awareness and performance level courses noted below:
. Campus Law Enforcement Awareness Training on WMD
. A WR-100 Ernergency Response to Terrorism: Basic Concepts
. A WR-1 0 1 Ernergency Response to Terrorism: Basic Concepts (Trainthe-
Trainer)
. A WR-l02 Ernergency Response to Terrorisrn: Basic Concepts (Self-
Study)
. A WR 103 WMD Crime Scene Management for Emergency Responders
. A WR-110 Terrorisrn Awareness for Emergency Responders (Internet)
. A WR-111 Emergency Medical Services (EMS): Basic Concepts for
WMD Incidents (Internet)
. A WR-112 Public Works: Basic Concepts for WMD Incidents (Internet)
. A WR -120 Law Enforcement Response to WMD - Awareness
. A WR-121 Law Enforcernent Response to WMD - Awareness (Train-the-
Trainer)
. A WR-130 Incident Response to Terrorist Bombings - Awareness
. A WR-140 WMD RadiologicallNuclear Awareness
. A WR-141 WMD Radiological/Nuclear Awareness (Train-the- Trainer)
. PER-200 Managing Civil Actions in Threat Incidents (MCATI): Basic
Course (Train-the- Trainer)
. PER-225 Law Enforcement Response to WMD - Operations Level
(Train-the- Trainer)
. PER-251 Ernergency Response to Terrorism: Operations Course (Trainthe-
Trainer)
Note: In order to deliver these courses, state and local instructors rnust have
been certified to deliver the course by successfully completing ODP's Trainthe-
Trainer course delivery.
13
ATTACHMENT B, PART 2
Agreement to Transfer or Purchase Equipment or Services for FY Urban Area Security Initiative
Approval
Process for
Non-ODP
Course
Development
and Attendance
The process for requesting ODP approval of non-ODP course development
and attendance is as follows:
1, Grant recipient requests for review of awareness and performance level
courses should be rnade on letterhead addressed to Lt. CoL Williarn
Hipsley, California Military Department. Lt. CoL Hipsley will collect all
requests and forward to the appropriate DHS-ODP Preparedness Officer,
This letter should be sent to:
Governor's Office of Ernergency Services
Grant Managernent Section ATTN: Lt. CoL Hipsley
Post Office Box 419023
Rancho Cordova, CA 95741-9023
Do not send course rnateria1s at this time.
2, The DHS-ODP Preparedness Officer will forward the request to the ODP
Training Division,
3, Upon receipt of the request, the ODP Training Division will respond as
follows:
A. Send a letter of acknowledgment and conditional approval to CMD,
accornpanied by the following:
(1) ODP Training Approval Template and instructions for use,
(2) ODP Training Doctrine which includes the following 4 documents:
- ODP Training Strategy
- Emergency Responder Guidelines
- Prevention Guidelines
- Training Approval Guidelines
B, Notify the DHS-ODP Preparedness Officer that funding rnay be
conditionally approved pending further review by the DHS-ODP,
Center for Dornestic Preparedness (CDP). The grant recipient rnay
begin obligating funds at this time,
C, Ensure that the request has been entered in the ODP Training Approval
Tracking Systern.
4, Upon receipt of the conditional approval, the Ternplate and the Training
Doctrine, CMD will work with grant recipients to document a comparison
between the objectives of the course in question and the ODP Training
Doctrine, using the template provided, The completed template and course
rnaterials must be returned to the ODP Training Division Designee within
30 days,
5. The ODP CDP will execute a review of course materials based on the
completed template and issue a report to the ODP Training Division.
6, The CDP will conduct this review within 45 days frorn receipt of the
course materials and ternplate, For performance level courses, the review
14
ATTACHMENT B, PART 2
Agreement to Transfer or Purchase Equipment or Services for FY Urban Area Security Initiative
period will be extended to 90 days if the ODP CDP determines that a site
visit is necessary to adequately assess the course,
7, Upon completion of CDP review and issuance of a recomrnendation rnerno,
the ODP Training Division will initiate a final notification process that will
include the DHS-ODP Preparedness Officer and the CMD,
15