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HomeMy WebLinkAbout2005-011 - Amending City Resolution No. 98-088 pc:11/19/04 RESOLUTION NO. 2005-011 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CITY RESOLUTION NO. 98-088 TO UPDATE THE RECORDS RETENTION SCHEDULE TO INCLUDE AUDIO AND VIDEO TAPE RECORDINGS MAINTAINED BY THE POLICE AND FIRE DEPARTMENTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. Except for records less than two years old and certain other, specified records, Government Code section 34090 authorizes the head of city departments to cease retaining records, documents, instruments, books or paper under his or her charge, without keeping a copy thereof, with the approval of City Council and the written approval of the City Attorney. B. On or about December 21, 1998, the City Council adopted Resolution No. 98- 088, establishing a records retention policy and records retention schedule for each of the City's agencies. C. Government Code section 34090.6 allows the head of a department of a city to destroy recordings of routine video monitoring after one year and after 100 days may destroy recordings of telephone and radio communications maintained by the department. It is the intent of the City to maintain the audio recordings for six months in accordance with the Tort Claim filing requirement. D. Definitions: "Recordings of telephone and radio communications" means the routine daily taping and recording of telephone communications to and from a city, city and county, or department, and all radio communications relating to the operations of the department. "Routine video monitoring" means videotaping by a video or electronic imaging system designed to record the regular and ongoing operations of the departments, including mobile in-car video systems, jail observation and monitoring systems, and building security taping systems. "Department" includes a public safety communications center operated by the city. Resolution 2005-011 Page 1 of 3 Section 2. No. 98-088. Exhibit I to this resolution is hereby added to Exhibit I to Resolution Section 3. Except for this single addition, Resolution No. 98-088 shall remain in full force and effect. Section 4. This Resolution shall take effect immediately and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this Z!!l- day of Februarv, 2005. APPROVED AS TO FORM: Joseph W. Fletcher, City Attorney By: la Coleman sistant City Attorney AYES: Councilmembers: Bustamante. Christv. Garcia. Pulido. Solorio (5) NOES: Councilmembers: None (0) ABSTAIN: Councilmembers: None (0) NOT PRESENT: Councilmembers: Alvarez. Bist (2) Resolution 2005-011 Page 2 of 3 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2005-011 to be the original resolution adopted by the City Cooodl of the C;ty ofS,"(a Aoa 00 Fe~ .. 4- D,(a ð&.ó /¿ ~~ ~ ( / erk of the Council City of Santa Ana Resolution 2005-011 Page 3 of 3 CITY OF SANTA ANA RECORDS RETENTION SCHEDULE AUDIO AND VIDEO TAPE RECORDINGS Exhibit I Page 1-1 RECORD RECORD RECORD RETENTION RETENTION REMARKS CATEGORY SERIES DESCRIPTION START DATE PERIOD RECORDINGS OF Routine daily taping and recording of Date of Six (6) months Government TELEPHONE AND telephone communications and all recording Code section RADIO radio communications relating to the 34090.6(a) COMMUNICATIONS operations of the department ROUTINE VIDEO Video or electronic imaging system Date of 1 year Government MONITORING designed to record the regular and recording Code section ongoing operations of the 34090.6(a) departments. including in-car video systems. jail observation and monitoring systems, and building security taping systems.