HomeMy WebLinkAbout05-06-1975MINUTES OF THE ADJOURNED REGULAR MEETING
OF THE CITY COUNCIL OF THE
CITY OF SANTA ANA, CALIFORNIA
May 6, 1975
The meeting was called to order at 7:00 P.M. in Room 851,
City Hall, 20 Civic Center Plaza, by Mayor John Garthe. The
Clerk of the Council reported that proper notice had been
mailed and posted, with affidavits on file. The following
Councilmen were present: David F. Ortiz, Harry K. Yamamoto,
Vernon S. Evans, James E. Ward and Mayor John Garthe. Coun-
cilman David L. Brandt was absent. Councilman Gordon Bricken
arrived at 8:40 P.M. Also present were City Manager Bruce
C. Spragg, Acting City Attorney Charles Liberto, Messrs.
Robert Coop and Bart Kerr, representing Arthur D. Little,
~nc., Director of Finance Larry Shaffer, representatives of
the "Register" and "Orange County Gazette", and Clerk of the
Council Florence I. Malone.
MANAGEMENT IMPROVEMENT The City Council
PROGRAM REPORT had previously
received copies
of the final report
on the Management Improvement Program for the City, pre-
pared under the terms of the agreement with Arthur D.
Little, Inc., San Francisco.
Mr. Robert Coop stated that an oral review of the report
would be given; that he would present the section of the
report dealing with the City Council's role and its
recommendations; that Bart Kerr would review the section
of the report dealing with the proposed reorganization of
the administration; and that Norman Roberts would review
the section of the report dealing with the proposed finan-
cial and budget process recommendations.
Mr. Coop described in some detail the recommendations out-
lined in the.report pertaining to the City Council, as
indicated on page 1-S through page 3-S of the report. He
stated that Council should formally designate, by resolu-
tion, the Mayor as the City's political leader and the
Council's representative; and that the role of Council is
to make policy decisions. He elaborated on specific sug-
gestions contained in the report dealing with staff report-
ing methods, agenda items and agenda back-up, an expanded
Consent Calendar, and other innovations which would provide
more time and opportunity for Council to make policy decisions
and delegate more administrative functions to staff.
Mr. Bart Kerr described the recommendations pertaining to the
improvement of the City Manager departmental organization.
He stated that there is a need 1) for increasing and clarify-
ing the delegation of authority from Council to City Manager,
and from City Manager to his staff; 2) for a smooth function-
ing management team to accept the delegation of authority;
and 3) for improved coordination between the departments.
To accomplish this the report recommended reorganization of
the office of the City Manager to include: City Manager,
Assistant City Manager, four Deputy City Managers, Adminis-
trative Assistant, and Public Information Officer. Mr. Kerr
stated that the Deputy City Manager positions would be
responsible for 1) administrative and support services, 2)
development, 3) community services, and 4) public safety.
CITY COUNCIL MINUTES
195 MAY 6, 1975
The administrative and support services~division would include
a newly created office of budget and management analysis,
finance department, personnel and manpower services department,
and equipment and building maintenance department; the division
of development would include~ the office of community development,
public works department, planning department, redevelopment
department, and building safety and housing department; the
division of community services would include community relations
department, recreation and park department, library department,
and Bowers Museum; and that ~he public safety division would
include the police department and fire department.
Mr. Norman Roberts expanded on the~recommendations for improve-
ment of the City's financial management, which included: 1)
change from a line item to a program budget; 2) adoption of a
proposed budget:development pr.ocess; 3) elimination of mid-year
budget, review; and 4) establishment of new techniques and
reassignment of responsibility for anticipating revenues and
expenditures and for monitoring the forecasts.
Mr. Coop stated that the A. D. Little team would review the
progress made by the City in implementing all or part of their
recommendations at the end of six months, in accordance with
the terms of the contract.
Councilman Ward stated that he would like to hear some reaction
from staff regarding the report.
Councilman Evans stated that he was pleased with the recommenda-
tions made regarding Council's role and meetings.
The Council consensus was to discuss and determine the degree
of implementation of the recommendations contained in the report
at the next regular meeting on May 12 and at future study ses-
sions. CA 79.6
ADJOURNMENT At 9:45 P.M. the
meeting was adjourned
to May 12, 1975, at
2:00 P.M., in the
City Council Chambers,-22 Civic Center Plaza.
.fL~CE I. tAALONE
FLORENCE I. MALONE
CLERK OF THE COUNCIL
CITY COUNCIL MINUTES
196 MAY 6, 1975