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COOPERATIVE AGREEMENT NO. C.2.0896
FOR THE
ORANGE COUNTY CENTERLINE LIGHT RAIL SYSTEM
BY AND BETWEEN
THE CITY OF SANTA ANA
AND THE
ORANGE COUNTY TRANSPORTATION AUTHORITY
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PHASE II
COOPERATIVE AGREEMENT NO. C.2.0896
FOR THE ORANGE COUNTY
CENTERLINE LIGHT RAIL SYSTEM
BETWEEN THE
CITY OF SANTA ANA
AND THE
ORANGE COUNTY TRANSPORTATION AUTHORITY
THIS AGREEMENT("Agreement"), dated " ,~-, is made by and between
the Orange County Transportation Authority ("Authority" or "OCTA"), a public
corporation of the State of California, and the City of Santa Ana ("City"), a charter city
and municipal corporation duly organized and existing under the Constitution and the
laws of the the State of California, ' ,
RECITALS
WHEREAS, The Authority is responsible for preparing preliminary engineering plans
and a Final Environmental Impact StatemenVEnvironmental Impact Report (FEIS/EIR)
for the Centerline light rail system from the Santa Ana Transportation Center to the
Irvine Transportation Center.
WHEREAS, The preliminary engineering and the FEIS/EIR will lead to deciding the
alignment, elevation, technology, and station locations of the Centerline light rail
system,
WHEREAS, The Centerline light rail system will be refined in cooperation with the cities
of Santa Ana, Costa Mesa and Irvine, each of the cities through which it traverses, in
terms of measures to enhance ridership, avoid and/or minimize adverse impacts, and
reduce construction and operational costs.
WHEREAS, The City has an interest in the Centerline light rail system alignment,
technology, and station locations in terms of how they may positively benefit or
adversely impact the City in terms of its land use and economic development plans, the
mobility of its residents, the business climate, and the physical environment.
WHEREAS, The City and the Authority desire to cooperate to the end that the
Centerline light rail system planning, engineering, and environmental activities are
undertaken and completed in ways that meet the mutual objectives and goals of the
, parties.
NOW, THEREFORE, the parties agree as follows:
AGREEMENT NO. C.2.0896
ARTICLE 1
SCOPE AND DEFINITIONS
1.1 Scope of Agreement
This Agreement specifies the procedures which the Authority and the City will follow in
the Preliminary Engineering (PE) and Final Environmental Impact StatemenV
Environmental Impact Report (FEIS/EIR) phase, including the planning, engineering,
and environmental processes that will be used to bring forward for decision making the
key issues involved in The Centerline light rail system. This Agreement also specifies
the manner in which the City will be reimbursed for its costs related to the activities and
work it performs as part of the Agreement. Both the Authority and the City agree that
each will cooperate and coordinate with the other in all activities covered by this
Agreement relating to The Centerline light rail system. . ,
1.2 Definitions
For the purpose of this Agreement, the following terms shall have the meanings set
forth below:
1.2.1 Abandonment is defined as the permanent termination of a Current
Facility, as authorized by the Authority or the City. '
1.2.2 Aliqnment (Horizontal) is defined as the centerline of a right-of-way of
approximately 30 feet in width required to place the tracks that allow the rail system
vehicles to operate in both directions.
1.2.3 Authoritv Representative is defined as the Chief Executive Officer of the
OCT A, or his/her authorized representative, who has the power to conduct meetings
, an'dmake approvals as required by this Agreement.
1.2.4 Betterment is defined as a Replacement Facility, or improvement,
requested by the Authority or the City that will increase the level of service and/or
capacity over that which is provided by the Current Facility; provided, however, that
measures to mitigate environmental impacts identified in the FEIS/EIR, and which are
hereafter mutually agreed to be a part of The Centerline light rail system, shall not be
considered a Betterment.
1.2.5 Centerline Liqht Rail System is defined as the alignment, elevation, right-
of-way, technology, stations, and other components that will undergo preliminary
engineering and environmental review in the PE and FEIS/EIR phase beginning June
2002.
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AGREEMENT NO. C.2.0896
1.2.6 Cit Mana ers Grou CMG is defined as the organization composed of
the City Managers of the participating cities on the Locally Preferred Alternative (LPA),
and the OCTA CEO, or his/her designee, which is responsible for the inter-agency
coordination at the management level and the oversight of technical work related to The
Centerline light rail system.
1.2.7 City Representative is defined as City Manager of the City, or his/her
authorized representative, who has the power to conduct meetings and make approvals
as required by this Agreement.
1.2.8 Conflictinq Facility is defined as a Current Facility that is so situated as to
require Rearrangement in order to design, construct, and operate the Centerline light
rail system.
1.2.9 Current Facility is defined as real or personal property now or in the future
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to be located within The Centerline light rail system for the purpose of providing
transportation or transportation-related service to the public, including but not limited to
roadways, pipes, mains, services, meters, regulators, and any equipment, apparatus
and/or structure appurtenant thereto or associated therewith.
1.2.1 0 ~ is defined as the vertical elevation of the track in
relation to the surrounding landscape; the tracks may be placed at surface, may be
elevated, may be placed in an open cut below surface, or may be below the surface in
subway.
1.2.11 Facility is defined as a physical structure or system within a distance of Y.
mile of the Centerline light rail system. '
1.2.12 FEIS/EIR is defined as the Final Environmental Impact Statement and
Environmental Impact Report that analyzes the environmental impacts of a project. The
FEIS/EIR is required by the National Environmental Policy Act (NEPA) and the
California Environmental Quality Act (CEQA) as part of a project that uses federal,
state, and local funds to construct and/or operate.
1.2.13 Joint Development is defined as a term of art for many different forms of
public/private sector cooperation in the development of new structures and facilities to
be built in and around Centerline Rail Stations and Centerline Rail Station Areas.
1.2.14 Locall Preferred Alternative LPA is defined as the LPA, which is the
preferred alignment, elevation, technology, station locations, and other components of
The Centerline light rail system that is established with the Cities and approved by the
OCT A Board of Directors.
1.2.15 MIS is defined as the Corridor Major Investment Study completed in June
1997.
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AGREEMENT NO. C.2.0896
1.2.16 NOI/NOP is defined as the Notice of IntenVNotice of Preparation which is
the 'formal document(s) notifying all public agencies, interest groups, and interested
parties of the intent of the Authority to prepare a FEIS/EIR.
1.2.17 Participatinq Cities is defined as those cities in the current LPA, which are,
Santa Ana, Costa Mesa, and Irvine.
1.2.18 Polic Workin Grou PWG is defined as the organization composed of
elected officials from each City of The Centerline LPA, and members of the OCTA
Board, who will be responsible as the communication link between the OCTA Board and
the City Councils.
1.2.19 Prelimina En ineerin PE is defined as the work necessary to bring the
alignment, elevation, technology, and station locations of The Centerline light rail
system to the 30 percent design level so that the FEIS/EIR work can be completed. "
1.2.20 Rail Station is defined as the location(s) where The Centerline light rail
system will stop at intervals to allow for passenger boarding and exiting including the
facilities specifically required for passengers, buses, autos, and bicycles to access the
site.
1.2.21 Rail Station Area is defined as the area extending approximately one-
quarter of a mile from the centroid of each Centerline Rail Station.
1.2.22 Rail Station Area Planninq Documents are defined as the comprehensive
land use and development plans for The Centerline light rail Station Areas.
1.2.23 Rearranqement is defined as the alteration, removal, replacement,
reconstruction, support, or relocation of a Conflicting Facility or portion thereof, whether
permanent or temporary.
, ' 1.2.24 Substitute Facility is defined as a temporary or permanent Facility which is
equal, in terms of service capacity, to the corresponding Conflicting Facility that requires
Rearrangement.
1.2.25 Technical Steerin Grou s SG is defined as the organization
composed of the designees of the Authority and participating cities from City Land
Use/Planning, Engineering/Traffic and RedevelopmenVEconomic Development
departments, which are responsible for providing technical input and consensus for the
analysis and design process, linkage to work being undertaken by each city, and inter-
agency communications and coordination.
1.2.26 Transit-Oriented Develo ment TOD is defined as the public and private
sector facilities and investments planned and constructed in transit corridors which form
a linkage between land use and transit services to enhance urban living, the economy,
and the environment while increasing transit ridership.
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2.1
Engineering and Environmental Coordination Guidelines
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AGREEMENT NO. C.2.0896
1.2.27 Work Scope Authorization is defined as that document which the Authority
and the City shall draft for the specific work items to authorize the City to perform the
necessary support work for the planning, PE, stations, station area plans, FEIS/EIR, or
other agreed to work plans, and then receive reimbursement from the Authority
pursuant to the terms and conditions of the Agreement.
ARTICLE 2
PRELIMINARY ENGINEERING /FINAL ENVIRONMENTAL IMPACT STATEMENT
WORK GUIDELINES
2.1.1 The Authority Representative and the City Representative, in cooperation
with other Centerline Project cities, shall establish general guidelines, working
relationships, administrative policies, and approval procedures with respect to
review of the PE work and the FIES/EIR work in order to permit the timely
, completion of this phase of The Centerline Project. The major activities, the
schedule, and the institutional coordination process will be in accordance with the
Project Management Plan transmitted to the Federal Transit Administration
(FTA).
2.1.2 The Authority will be updating the Project Management Plan on a periodic
basis in accordance with FTA requirements.
- 2.1.3 It is agreed by both parties that it is desirable not to re-open for further
analysis and decision making any scheduled task once it is approved and/or
adopted by the Authority Board of Directors.
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2.2
Work to be performed by the Authority
2.2.1 OCTA as System Owner/Operator
OCTA is the owner/operator of The Centerline, and as such is responsible to
plan, fund, design, construct, and operate the system. The system shall include
all trackage, right-of-way, structures, stations, parking, sub-stations, maintenance
yards, vehicles, and other infrastructure needed for the system.
2.2.2 PE and FEIS/EIR tasks
OCTA will manage the PE, FEIS/EIR, and Project Management Consulting
(PMC) contracts. The following exhibits are attached for informational purposes:
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AGREEMENT NO. C.2.0896
, Exhibit A is the Scope of Work (SOW) for PE, Exhibit B is the SOW for the
1~\7 FIES/EIR, and Exhibit C is the SOW for the PMC. These SOW's will be
r supplemented with the final scopes of work once the contract is executed
(contract included in RFP is currently attached). In conjunction with the Project
Management Plan, the Scope of Work and contracts describe the tasks and
schedule of this work.
2.2.3 Public Outreach
aCTA will manage the Public Outreach coordination as identified in Articles 4
and 5 of this document.
2.2.4 Station Area Planning
Pursuant to Paragraph 2.3.4 Station Area Plans (in the following section) the City,
has participated in preparing Milestone 5, Station Area Land Use Profiles,
completed during the Conceptual Engineering phase. As additional work is
required, OCTA and the City will evaluate estimated costs submitted by firm(s) to
complete the Station Area Plans and then amend this Agreement as necessary.
2.2.5 Project Funding
aCTA shall be the lead agency, and have sole discretion, for requesting state
and federal funding for The Centerline Project. aCTA will be the lead agency in
presenting The Centerline Project to regional, state and federal agencies unless
the City is requested by aCTA to assist in presentations.
2.2.6 aCTA will perform special studies as necessary (this will most likely be
due to issues that arise during PE).
2.2.7 aCTA will manage the review period effort to correspond to the
aggressive PE program schedule being established for The Centerline Project.
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2.3
Work to be Performed by City
2.3.1 City as Street Owners
The City owns the streets in which The Centerline Project will be constructed.
As part of the Centerline Project, aCTA may need to acquire permanent
easements and construction easements from City for Centerline engineering
and construction provided that the FEIS/EIR is approved by OCTA and FTA. All
requests for such easements shall go before the City Council of City.
Additionally, all Abandonments within the City of Santa Ana shall require City
review and approval.
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CITY has previously provided formal comments and
DEIS and SDEIS.
2.3.4 Station Area Plans
input to The Centerline
AGREEMENT NO. C.2-0896
. 2.3.2 ParticipatlçJn in Project
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City agrees to assign staff, attend meetings, provide timely comments, go on
tours, and otherwise reasonably assist aCTA in the completion of the Centerline
PE and.RÉS work. OCT A shall pay a Not to Exceed Amount of $500,000 to
cover City work performed as identified in paragraph 2.3.
2.3.3 Environmental mpacts and Mitigations
City will assist in the preparation of Station Area Plans for each station site
identified in the LPA., ,
2.3.5 Transit Oriented DevelopmenVJoint Development
City has previously participated in preparing Milestone 5, Transit Oriented
Development (TaD) guidelines, and will continue to participate in furthering the
goals of TaD.
City agrees to notify OCTA of any proposed developments, permits, etc. adjacent
to Centerline station sites that might be conducive to joint development projects,
or shared construction with the adjacent property owner. City will work with
aCTA and the property owner to pursue opportunities to plan and construct
improvements to the mutual benefit of The Centerline and the property owner.
2.3.6 Support of OCT A Funding Requests
City agrees that when reasonably requested by aCTA, it will support local, state
" and federal funding for The Centerline Project. Support may take the form of
letters, meetings, presentations, tours, and other means of demonstrating city
support for The Centerline Project.
2.3.7 Concurrence with PE and FEIS Decisions
City recognizes that OCTA is making a significant investment in the PE and
FEIS/EIR work, and that future phases of The Centerline Project will be costly.
City agrees that prior to the conElusion of PE and FEIS/EIR, if requested by
aCTA and agreeable to City 1fhe City will take final and formal action as
appropriate to concur with syltem route, technology, station site and design,
environmental mitigations, project schedule, and other related decisions.
2.3.8 City will coordinate with aCTA and the, PE firm to identify impacted
utilities, and to review the relocation designs and locations. If the City is eligible
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AGREEMENT NO. C.2.0896
for utility relocation funding, the City and aCTA shall work together in securing
these funds in advance of the Centerline Project construction.
2.3.9 City will coordinate with aCTA and the PE firm the drainage design so that
this work is completed in conformance with the utility relocation design work and
in accordance with the City's Master Plan of Drainage.
2.3.10 City will jointly review with aCTA the traffic evaluation issues of the PE
design.
2.3.11 The City Staff will request authorization from aCTA for site visits related to
technical and system research.
ARTICLE 3
WORK AUTHORIZATION AND PAYMENTS
3.1 Funding Allocation
The Authority has committed and allocated the sum in a Not to Exceed Amount of
$500,000 to the City of Santa Ana to fund in part the City's participation in The
Centerline Project's PE and FEIS/EIR phases.
3.2 Work Performed by City
Work to be performed by the City under this Agreement will coincide with the Authority's
PE and FEIS/EIR schedule for The Centerline Project. The City shall allocate sufficient
s~aff and lor request the Authority's Consultant resources necessary to provide the level
of service required to meet schedules established in the Project Management Plan. To
assist the City in estimating the level of service to be provided for The Centerline
Project, the Authority shall submit to the City the detailed schedules developed for the
Project Management Plan. All work performed by the City under the terms of the
Agreement shall be in accordance with the scope of work drafted for the Authority's
consultant or in accordance with the scope of work outline in the PE and FEIS/EIR City
Reimbursement Plan, Exhibit D.
3.3 Invoicing Procedures
The parties agree that the following procedures shall be observed for submission by the
City to the Authority of quarterly invoices, on a progress basis for the work performed by
the City under the PE and FEIS/EIR City Reimbursement Plan. The PE and FEIS/EIR
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AGREEMENT NO. C.2.0896
City Reimbursement plan shall be established by the Authority providing $250,000 (50%
of total allocated amount) to the City, upon execution of this Agreement, so as to
prevent the City from front ending the expenses for PE and FEIS/EIR support. The City
shall draw down this initial 50% amount with quarterly invoices, described in the
following section, 3.4. The remaining $250,000 shall be paid by Authority to City as
quarterly invoices are received and approved by the Authority. Invoices shall be in a
format prescribed by the Authority and shall specify costs incurred for the invoice period
and shall be supported by copies of invoices, and other data to document costs
incurred. Invoices shall be addressed to the designated Authority Representative. The
final invoice shall be submitted to the Authority as soon as practicable following the
completion of the work and shall include a listing of the prior progress invoices.
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3.4 Payment of Invoices
The Authority shall review, approve, and make payment for all accepted work included
in each invoice presented by the City under the foregoing procedures within thirty (30)
days of receipt thereof; provided, however, that such payments shall be conditional
subject to post-audit adjustments, and the Authority may withhold amounts on a billing
which are not properly documented or lack supporting information required by the
Authority's invoicing format and procedures.
3.5 Audit and Inspection
After receipt of reasonable notice and during normal business hours, Authority shall
have reasonable rights to inspect and audit the other's records relating to its
performance hereunder from the date of execution through and until three (3) years
after completion of The Centerline Project work or from the date of final payment by the
Authority, which ever is later.
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ARTICLE 4
PUBLIC INVOLVEMENT CONSULTING SERVICES GUIDELINES
4.1
On.Calllist of Public Involvement Consulting Services
4.1.1 The Authority and the Cities have mutually agreed to work collaboratively
with on-call firms in the development of public involvement programs,
including community and local government relations, minority outreach,
project management and oversight, graphics, copywriting, opinion
research and polling, computer simulations, creating and managing an
interactive website, mailing, and printing for The Centerline Project.
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AGREEMENT NO. C.2-0896
4.1.2 The Authority has entered into Agreements with firms to assist the City by
providing public involvement consulting services to meet its needs in the
maximum cumulative obligation amount of $120,000 for fiscal year
2002/2003.
4.2
Responsibilities of the Authority
4.2.1 To fund the full cost of the consultant services, as identified in section
4.1.2 above, at a maximum cumulative obligation amount of $120,000.
4.2.2 To provide staff to manage, administer, coordinate and oversee
PROJECT at no cost to Cities.
4.2.3 To monitor the activities of all parties to ensure that all parties support and
adhere to the PROJECT schedule, quality and budget goals.
4.2.4 To assume responsibility to finalize the EIS/R, including a mitigation plan
and circulate it for public review.
4.2.5 To provide a list of consultants and vendors from which the City can
choose to conduct the necessary customized public involvement activities
in their communities (Exhibit F).
4.3
Responsibilities of the City
4.3.1 To work collaboratively with the Authority to accomplish the goals of the
PROJECT as stated in Exhibit E, "Public Involvement Consulting
Services", of this Agreement.
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4.3.2 To develop scopes of work with the Authority as needed and select a
consultant from the list of qualified firms as stated in Exhibit F of this
Agreement.
4.4
Mutual Responsibilities
4.4.1 PROJECT will proceed in accordance with the schedule and budget
defined in the Agreements and Exhibit E, Scope of Work.
4.4.2 Any notices, requests and demands made between the parties pursuant to
the Articles 4 and 5 are to be directed as follows:
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To CITIES:
City of Santa Ana
, 101A West Fourth Street
P.O. Box 1988
Santa Ana, CA 92702
ATTENTION: Jill Arthur
Council City Services Manager
(714/647-6900)
City of Irvine
One Civic Center Plaza
P.O. Box 19575
Irvine, CA 92623-9575
ATTENTION: Shawn Thompson
Senior Civil Engineer
(949/724-7517)
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92628-1200
ATTENTION: Dennis Johnson
Assistant Engineer
(714/754-5180)
AGREEMENT NO. C.2.0896
To AUTHORITY:
Orange County Transportation Authority
Contracts Admin. and Materials Mgmt.
550 South Main Street
P.O. Box 14184
Orange, CA 92863-1584
ATTENTION: Kathy Peale
Procurement Administrator
(714/560-5609)
cc: Charlie Guess & Kathleen Perez
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ARTICLE 5
CONTRACT TASK ORDER (CTO) PROCESS
PUBLIC INVOLVEMENT CONSULTING SERVICES
5.1
CTO Objective
5.1.1 aCTA recognizes the need for placing successful firms, through a
competitive procurement, on an on-call list for certain services. As the
need for particular services arises, firms will be awarded CTOs on a
competitive basis (utilizing one pool of funds for all firms).
5.1.2 aCTA endeavors to give all firms that are under contract an opportunity to
receive work.
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AGREEMENT NO. C.2-0896
5.2'
General Overview
5.2.1: OCT A Procurement responsible for leading the contractor qualification
and CTO process.
5.2.2 OCTA responsible, with City participation as appropriate, for Project
Management.
5.2.3 CTOs follow signed contracts terms and conditions; and, payment rates.
5.2.4 CTOs must be signed before work commences.
5.3
CTO Award Process
5.3.1 The specific award procedures will be either "low bid" or "specified criteria"
as follows:
. Low bid: aCTA issues a project scope of work for a CTO under
consideration and requests firms to submit pricing based on the scope
of work. Firms are advised that the lowest responsive offeror will be
awarded the CTO. Firms under contract are deemed qualified
otherwise they would not have been awarded a contract.
. Specified criteria: aCTA issues a project scope of work for aCTO
under consideration and requests firms to respond to the solicited
information. Firms are advised that the award will be based on
specified evaluation criteria, e.g., firm and staffing expertise, work plan,
pricing, other miscellaneous criteria.
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5.3.2 All firms under contract must have an equal opportunity to be awarded a
CTO and every effort shall be made to ensure that work is distributed
equitably. However, there is no guarantee that every qualified firm in a
given category will be awarded a CTO. Performance under this contract
will be a factor in allocating future CTOs.
5.4
CTO CategorieslAward Process
Cateqorv:
Community and Local Government Relations
Award Process:
Specified criteria
Minority Outreach
Specified criteria
Project Management and Oversight
Specified criteria
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AGREEMENT NO. C.2.0896
. Graphics
Specified criteria
Copywriting
Specified criteria
Opinion Research and Polling
Specified criteria
Computer Simulations
Specified criteria
Interactive Web Creation and Management
Specified criteria
Mailing
Low bid
Printing
Low bid
5.5
OCTA and City Roles
5.5.1 A budget for CTOs has been established for fiscal year 2002/2003 for the
City and aCTA. CTOs will be issued up to the total limit of $120,000.
5.5.2 For CTOs with each City's budget:
a. Each city shall establish the needs and purposes for which a CTO is
needed and shall develop a project scope of work, if required.
b. OCTA and each city will evaluate (and award) CTOs based on the
award process stated above.
c. Upon CTO award, aCTA and the City will work jointly to monitor the
progress of the CTO.
5.6
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Invoice Approval Procedures for City CTOs
5.6.1 OCT A and the City shall review and approve each invoice before payment
is made to the consultants
5.6.2 The City shall instruct the firm performing the service to submit monthly
invoices (original to aCTA and a copy to the City) based on the
percentage of work completed the prior month to the appropriate project
manager designated by City.
5.6.2 The City shall instruct the firm performing the service to submit monthly
invoices (original to aCTA and a copy to the City) based on the
percentage of work completed the prior month to the appropriate project
manager designated by City. The following code shall be put on the
invoice: 00537519 UP100 5SB for Centerline Outreach Support.
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AGREEMENT NO. C.2.0896
5.6.3 The Centerline Outreach Project Manager shall review and approve the
original invoice, and send it to OCTA's Accounting Department with the
faxed City approved invoice attached within one week of receiving the
City's approval.
5.6.4 OCT A shall make payment within 30 calendar days of the Accounting
Department receiving the invoice, unless unusual circumstances arise.
The aCTA Centerline Outreach Project Manager shall be responsible for
tracking invoice payment status.
ARTICLE 6
INDEMNITY
6.1 Indemnification
The City shall indemnify, defend and hold harmless the Authority, it's officers, directors,
employees and agents from, and against any and all claims (including attorney's fees
and reasonable expenses for litigation or settlement) for any loss or damages, bodily
injuries, damage to, or loss of property caused by the negligent acts, omissions or willful
misconduct by the City, its officers, directors, employees, or agents in connection with
or arising out of the performance of the Agreement.
The Authority shall indemnify, defend and hold harmless City, it's officers, directors,
employees and agents from, and against any and all claims (including attorney's fees
and reasonable expenses for litigation or settlement) for any loss or damages, bodily
injuries, damage to, or loss of property caused by the negligent acts, omissions or willful
misconduct by the Authority arising out of the performance of this Agreement.
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ARTICLE 7
MISCELLANEOUS PROVISIONS
7.1
Approvals; Further Documents
Where the Agreement requires approval, consent, permission, satisfaction, agreement,
or authorization by either party, such approval, consent, permission, satisfaction,
agreement, or authorization shall not be unreasonably withheld. The parties agree to
execute such further documents, agreements, instruments, and notices as may be
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AGREEMENT NO. C.2.0896
nec.essary or appropriate to effectuate the transactions contemplated by this
Agreement.
7.2
Notices
Any notices required or permitted to be given under the terms of this Agreement shall
be in writing and shall be deemed to be given as of the time of delivery to the addresses
set forth below, or five (5) days after deposit in the United States mail, postage prepaid,
by registered or certified mail, return receipt requested, addressed as follows:
To City:
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
telefacsimile (714) 647-6956
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With courtesy copies to:
Executive Director of Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, California 92702
telefacsimile (714) 647-5622
Attn: Joyce Amerson
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To Authority:
Orange County Transportation Authority
550 South Main Street
P.O. Box 14184
Orange, CA 92863-1584
Attention: Kathleen Perez, CAMM
cc: Charles Guess
The parties also may designate other procedures for the giving of notice as required or
permitted under the terms of the Agreement, but each such alternate procedure shall be
described in writing and signed by the Authority Representative and the City
Representative. '
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AGREEMENT NO. C.2.0896
7.3
Assignment; Binding Effect
This Agreement is assignable and shall bind and inure to the benefit of the respective
successors and assigns of the parties.
7.4
Waiver
The failure of any party at any time or times to require performance of any provision
hereof shall in no manner affect the right at a later time to enforce the same. No waiver
by any party of any condition, or of any breach of any term, covenant, representation, or
warranty contained herein, in anyone of more instances, shall be deemed to be or
construed as a waiver of any other condition or of any breach of any other term,
covenant, representation or warranty.
7.5
Entire Agreement; Modification
The Agreemént, with attachments, contains the entire agreement of the parties with
respect to the matters addressed herein. While this Agreement may be amended by
agreement of the parties at any time, it may not be amended, modified, superseded or
canceled, nor may any of the terms, covenants, representations, warranties, or
conditions hereof be waived, except by written instrument executed by the parties after
approval of said amendment(s) by the governing bodies of the Parties.
7.6
Time of Essence
Time is of the essence is this Agreement, and the parties shall act accordingly in terms
of meeting the schedule dates.
7.7
Governing Law
This Agreement shall be governed by and construed and enforced in accordance with
tHé laws of the State of California.
7.8
Severability
In the event that any portion hereof is determined to be illegal or unenforceable, such
determination shall not affect the validity or enforceability of the remaining provisions
hereof, all of which shall remain in full force and effect.
7.9
Gender and Tense
As used in this Agreement, the masculine, feminine, and neuter genders, and the
singular and plural numbers shall each be deemed to include the other or other
whenever the context so indicates.
16
AGREEMENT NO. C.2.0896
7.1Q Headings
The headings which appear at the commencement of each section in the Attachments
are descriptive only and for convenience in references to this Agreement. Should there
be any conflict between any heading and the section itself, the section itself and not the
heading shall control as to content.
7.11
Incorporation of Attachments and Exhibits
Every attachment and exhibit to which reference is made in this Agreement is hereby
incorporated in this Agreement by this Reference.
7.12 Counterpart Originals
This Agreement may be executed in any number of counterparts, each of which shall be
deemed to be the original, and all of which together shall constitute one and the same
instrument.
7.13 Force Majure
Neither Party shall be held liable for any loss or damage due to delay or failure in
performance of any part of this Agreement from any cause beyond its control and
without its fault or negligence, such as acts of God, acts of civil or military authority,
government regulations, embargoes, epidemics, war, terrorist acts, riots, insurrections,
fires, explosions, strikes, power blackouts, earthquakes, floods, other environmental
disturbances, or unusually severe weather conditions.
, "
17
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Exhibit E
Exhibit F
AGREEMENT NO. C.2.0896
EXHIBITS
Scope of work: Preliminary Engineering
Scope of work: Final Environmental Impact StatemenVEnvironmental
Impact Report
Scope of work: Project Management Consulting
City Reimbursement Plan
Public Involvement Consulting Services Scope of Work
On-Call List of Public Outreach Consultants
, ,
" ,
oeTA CL Coop. Agree wI Santa Ana_fina1.doc
19
-
AGREEMENT NO. C.2.0896
IN WITNESS WHEREOF, the parties have caused this Agreement to be
executed as of the date first written above.
Patricia E. Healy
City Clerk
"CITY"
CITY OF SANTA ANA ~
B~/- 0-=-
avid N. Ream
City Manager
ATTEST:
,/----"
"AUTHORITY"
ORANGE COUNTY TRANSPORTATION
AUTHORITY
By
, ,
" ,
Arthur T. Leahy
Chief Executive Officer
APPROVED AS TO FORM:
By-b~~
General Counsel
By ~~#L
Joseph W. Fletcher
City Attorney
By
S anley Phernambucq
Director, Transportation Systems Development
Date JOJJ b ¿
~
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18
Exhibit A
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AGREEMENT 1-2354
Exhibit A
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CENTERLINE LIGHT RAIL TRANSIT PROJECT
SCOPE OF WORK
...
PRELIMINARY ENGINEERING
Background
The Board of Directors of the Orange County Transportation Authority (The AUTHORITY) has
selected the Locally Preferred Alternative (LP A) for The CenterLine Light Rail Transit Project
(CenterLine). The AUTHORITY requires Preliminary Engineering services (referred to herein
as CONSULTANT) to advance the Conceptual Engineering for The CenterLine light rail tr.ansit
project to approximately the 30% Preliminary Engineering level. The selected LP A is an elevàt'ed
and surface running light rail transit (LRT) system that serves Santa Ana, Costa Mesa, and Irvine,
CA, The vehicles will be low-floor, articulated, light rail vehicles consisting of 1-3 cars. Light
rail trains will operate in-street, within reserved rights-of-way, and on aerial .stnlcture as they
travel through central Orange County on the LP A,
In addition to providing Preliminary Engineering drawings and specifications, this phase of work
is to include an updated project scope, updated design criteria and standards, a project cost
estimate, and a schedule for completing final engineering and project construction. The work
does not involve performing the preparation, processing, and clearance of FEISIFEJR; this work
is to be addressed in a separate procurement. However, the CONSULTANT shall be responsible
for coordinating and providing project management oversight of the FEISIFEJR effort.
The CONSULTANT will use as its baseline the work accomplished to date in the Conceptual
Engineering phase.. Using work performed under that contract is to minimize any reanalysis of
issues already resolved, unless such reanalysis is specifically directed by The AUTHORITY.
The CONSULTANT is also encouraged to consider in all aspects of this work the economic and
operational benefits to The AUTHORITY that can be derived by employing the designs and
coordinating the materials used by other passenger rail systems in the Southern California region, '
specifically the Los Angeles light rail system, the San Diego Trolley, and Metrolink. Materials'
that can be jointly procured, shared, and used in emergencies, if they are common, are to be
identified, New designs and approaches are to be considered only if they clearly improve the
final product.
In regards to public participation and public relations, the CONSULTANT and The
AUTHORITY will be responsible to: Integrate the technical and consensus-building aspects of
the project throughout the time frame by immediately agreeing on a schedule and decision making
process to initiate collaborative, successful project planning; and adjust technical documents as
the study proceeds to respond to the most important priorities of the Santa Ana, Costa Mesa, and
Irvine communities as feasible within the overall CenterLine program,
(\
AGREEMENT 1-2354
Exhibit A
.---
-~
Scope of Work
PE 1.
Project Management and Project Controls
The Preliminary Engineering (PE) work elements must be properly managed to ensure they are
prefomled in a professional manner of the highest attainable quality, and are done within the
budget and schedule agreed upon by The AUTHORITY and the CONSULTANT. The project
management and project controls work is critical to the success of this project. The Project
Management Plan, described later, is to establish the project-wide management controls that are
to be used throughout The CenterLine Project.
The CONSULTANT will review what has been prepared in the Conceptual Engineering phase of
The CenterLine, and the Section 5309 New Starts Report that is part of The AUTHORITY's
submittal to the Federal Transportation Administration (FT A) for its approval of the CenterLine
, ,
project's Preliminary Engineering phase. An initial task by the CONSULTANT wi\1, be
preparation of the quarterly update to the Project Management Plan. The last PMP update will
comply with FTA requirements to advance the CenterLine project into the Final Engineering
phase. The specific PMP requirements are described in sections PE 1.2 and PE 1.4. The
December 2001 Initial PMP submittal will be provided as the basis for the CÙNSULTANT's
first update, which will be transmitted to FT A.
The CONSULTANT will be responsible to name and provide key staff capable of providing the
project management and project control functions required for a Preliminary Engineering project
of this size and magnitude. There will be an independent Project OversightlProject Management
Consultant that will monitor the CONSULTANT's management and controls program.
At the conclusion of the Preliminary Engineering phase, The AUTHORITY will maintain the
right to request "on-call" services by the CONSULTANT including the Project Manager, and
possibly other key technical staff positions. The CONSULTANT's "on-call" project
involvement will be in the Final Engineering and Constmction phases of The CenterLine,
FE 1.1 Overall Requirements
The CONSULTANT will provide The AUTHORITY with an approved Project Manager for the,
project and other dedicated technical and administrative staff as needed to plan, organize,
supervise, coordinate and administer the various elements of the scope-of-work, Support to the
CONSULTANT's PE work will include contract and subcontract administration, accounting,
purchasing, offlce services, personnel administration, EEO assurance and reporting, DBE
utilization and reporting, publications support, and document and drawing controL Where work
has been subcontracted, the Project Manager will direct and monitor the subcontractor's work to
assure conformance with all design criteria, directives, quality control requirements, budgets,
schedules, etc,
2
AGREEMENT 1-2354
Exhibit A
The CONSULTANT will establish a project office within Orange County and be prepared to
provide two furnished and fully equipped offices with telephones and computers for The
AUTHORITY's personnel to work in these offices.
The CONSULTANT will be responsible for performing its work in accordance with the
requirements that will be set forth in Memorandums of Understanding between The
AUTHORITY and the individual cities of Santa Ana, Costa Mesa, and Irvine. ...
The CONSULTANT will also be responsible for evaluating document control and schedule
management systems to be used for The CenterLine. Recommendations will be presented for
The AUTHORITY's approval and then implemented by the CONSULTANT.
The following paragraphs describes in greater detail the work scope that resulted from the
CONSULT ANT's input during negotiations of the PE consulting services contract.
Unless otherwise identified herein, all project documents will be submitted to the AUTHORITY
for review and approval.
The foHowing clarifications are included as part of the CONSULTANT's Schedlùe of Values:
Task 1.01.01 Project Management
This work includes PE 1. detailed scope.
Task 1.01.02 QA, Project Delivery Studies, Project Management Plans, 5309 Reports, Financial
Plan, LPA and MOS:
QA: The CONSULTANT will prepare and implement a QC plan that includes a QC program for
each design discipline, The QC Plan will be submitted to AUTHORITY within 45 days from
Notice to Proceed (NTP).
Project Delivery Studies: The CONSULTANT will perform project delivery studies as
required including a Project Delivery Alternatives Study to be completed by month 9.
Deliverable: Project Delivery Study (Draft and Final)
Project Management Plans: As defined in PE 1.2 and 1.4.
FTA Quarterly Updates: The CONSULTANT will prepare for ÀUTHORITY's review and
approval, Quarterly Updates to the CenterLine Project, as required by the FT A. '
FT A Section 5309 New Starts Report Preparation: The CONSULTANT will assist the
AUTHORITY staff in the preparation of the FY2004 (September, 2002) and FY2005
(September, 2003) FT A Section 5309 New Starts Reports for the CenterLine Project. The
CONSULT ANT will advise AUTHORITY staff on the contents of the Report, and provide
direction to CONSULTANT and AUTHORITY staff assigned to produce the report.
CONSULTANT will advise aCTA of most current FTA requirements for the New Starts Report
and develop an appropriate outline of the Report to guide its development. The Report contents
are expected to be very similar to the FY2003 Report and contain the following sections:
3
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1.0
2.0
3.0
4.0
5.0
6.0
7.0
AGREEMENT 1-2354,
Exhibit A
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Introduction
Project Profile
Project Description
Section 5309 New Starts Criteria
Other Factors
Transit Supportive Existing Land Use and Future Patterns
Local Financial Commitment
"
»
Report contents will be based upon the most current definition ofthe CenterLine
Project at the time the Report contents must be developed to meet the FT A
submittal deadlines. The CONSULTANT will review FTA and their contractor
written comments on the prior year's New Starts Report submittal and provide
OCT A with suggested changes to respond to these comments in the preparation
of the current report. The CONSULTANT will prepare three draft copies of the
51 '
Report for aCTA management staff review not later than August 1 ',of each
year (2002, 2003). Upon receipt of comments from OCT A within one \veek of
draft submittal, the CONSULT ANT will revise the draft and produce an original
and seven (7) copies for OCTA transmittal to FTA and its contractors.
»
The CONSULTANT staff will work with AUTHORITY staff to respond to any
questions and/or comments that are raised by the FTA and/or its contractors
about each Report, subsequent to its submittal to FTA.
Deliverables:
. Draft FY2004 Section 5309 New Starts Report
. Final FY2004 Section 5309 New Starts Report
0 Draft FY2005 Section 5309 New Starts Report
. Final FY2005 Section 5309 New Starts Report
Financial Plan: The Financial Plan document is to be initiated within the first month of
Preliminary Engineering. The CONSULTANT will work with AUTHORITY staff to prepare the
New Starts Financial Plan for the CenterLine project. This will require various activities
including the following: '
0
Verification and update of input costs, revenues, assumptions, and implementation,
schedules presently included in AUTHORITY's financial model.
Capital cost streams by year.
Operating and maintenance cost streams by year.
Projected farebox revenues.
Defmition and evaluation of a "baseline" alternative against which the CenterLine
project will be compared,
Preparation and analysis of cash flow analyses,
Sensitivity testing and risk analysis,
Report preparation.
.
.
0
.
.
.
.
4
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AGREEMENT 1-2354
Exhibit A
The 'New Starts Financial Report submitted to FTA in August 2002 will have to be updated and
prepared again upon completion ofPE
"
Deliverables:
. Draft and Final New Starts Financial Plan for submittal to FT A for FY 2004 Report
. Draft and Final New Starts Financial Plan for submittal to FTA for FY 2005 Report
. Draft and Final New Starts Financial Plan at Conclusion of Preliminary Engineering
Financial Analysis in Support of the FEIS: In addition to the New Starts Financial Report, the
CONSULTANT wil1 'prepare the financial analyses required for both the New Starts process and
for the FEIS. The latter analysis wil1 then be summarized and provide the basis for the financial
analysis chapter in the F'EIS document.
Consistent with the focus on comparison of aHernatives within the FEIS, the financial analysis
will compare the AUTHORlTY's funding and fmancing requirements for the CenterLine to tþe
funding and fmancing required for the "baseline" no-project aHemative.
Depending on the phasing of this task relative to the New Starts Report process, the
CONSULTANT will work with AUTHORlTY staff to assure that all inputs and analytical tools
are in place to conduct this analysis. This will require various activities including the following:
.
Verification and update of input costs, revenues, assumptions, and implementation
schedules presenHy included in AUTHORlTY's financial mode1.
Definition and evaluation of a "baseline" aHernative against which the CenterLine
project will be compared.
Preparation and analysis of cash flow analyses.
Sensitivity testing and risk analysis.
Preparation of the Financial Analysis Report and input to FEIS chapter.
.
.
.
.
The model will also be consistent with the AUTHORlTY'S current fare policies, expenditure
priorities, and financing policies and programs. The projection of revenues and costs will
incorporate AUTHORlTY'S short-range transit plan and long range fmancial planning efforts.
Attention will be given to AUTHORlTY'S current and programmed commitments in bus service
expansion and replacement, facilities expansion and development, and other proposed capital
projcct commitments.
The cash flow model will be used to contrast costs and revenues by year and cumulatively over
the project period, and will identify periods in which existing financial resources are insufftcient.
The capital and operations and maintenance costs input to the model will be derived from the
other tasks of the PE work scope. To better reflect the differential effects of inflation on costs
and revenues, the cash flow analysis will be in year-of-expenditure dollars, inclusive of inflation,
as well as in base year dollars.
Deliverables:
. Draft and Final Financial Analysis Report
5
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AGREEMENT 1-2354
Exhibit A
-'
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Definition of the Refined LPA: Consolidate the technical work and other relevant input that
resulted in the refined LP A. This would describe the design criteria, route alignment, stations,
vehicle systems, and Right of Way. The Project Definition Report will be reviewed ,by the
AUTHORlTY and Cities and presented to the public.
Summarize the results of the meetings and any revisions to the LP A, in preparation for
CenterLine Summit No.2, where the Project Definition would be adopted for the Second Phase
of work. '
Deliverables:
. Draft and Final Project Definition Report.
. Updated plan and profile of the LP A within this segment.
. Sketches andlor renderings of stations, facilities and vehicles as necessary to help
illustrate station concepts for the project definition.
, ,
" ,
Minimum Operable Segment (MOS) Analysis: The Operable Segments Analysis is a critical
element of the PE effort. The purpose of the Operable Segments Analysis will be to defme and
evaluate up to four candidate operable segments that could be advanced along with the full
Locally Preferred Alternative for implementation as a possible starter line for' the CenterLine
proj ect.
>- Analvsis MethodOlogy
The CONSULTANT will assist in developing an operable segments analysis methodology
that is consistent with FTA's New Starts rail system project evaluation criteria. Once
defmed, the operable segments will be developed and evaluated with respect to mobility
improvements, cost effectiveness, environmental benefits, land use coordination, operating
efficiencies, financial capacity, and other measures of key concern to AUTHORITY and the
cities, as well as to FT A. '
Among the criteria, of particular significance in the operable segments analysis will be cost
effectiveness, operating eff1ciencies, and financial capacity. With respect to cost
effectiveness, the incremental cost per passenger will be developed for each operable
segment and compared to the full LPA and to the baseline alternative. The comparative,
analysis of operating efficiencies will consider the operating costs of the candidate operable,
segments in comparison to annual system passenger miles, These will then be compared to
the full LPA and to the baseline alternative,
For purposes of the financial analysis, the CONSULTANT will work with AUTHORITY
staff to utilize the existing AUTHORlTY financial model, with validation and update of
input data and assumptions, as required.
Deliverables:
. Draft and Final Operating Segments Analysis Report.
AGREEMENT 1-2354
Exhibit A
PE 1.'1..1 Contract Administration
The CONSULTANT will administer its own contract with The AUTHORITY, it's subcontracts,
processing of new or amended work orders, developing and obtaining reports (to be monthly) on
progress made and costs expended, the receipt and payment of invoices, checking compliance
with all contract terms and conditions, monitoring the receipt and routing of contract
deliverables, monitoring DBE participation, and processing contract closeoutS.
As a result from the CONSULTANT's input during negotiations of the PE consulting services
contract, this PE 1.1.1 scope of work task will be Task 1.01.03 in the CONSULTANT's
Schedule of Values.
PE 1.1.2 Accounting and Invoicing
"
" ,
The CONSULTANT shall apply the terms of the contract, establish and maintain a system of
cost accounts pertaining to CONSULTANT's costs under the contract, insure that the cost
accounting and invoicing conform with CONSULTANT's Schedule of Values established for the
project, and the requirements of the Agreement. The CONSULTANT shall do th.e same for any
subcontractors and assemble this information for monthly billings to be submitted to The
AUTHORITY for approval.
As a result from the CONSULTANT's input during negotiations of the PE consulting services
contract, this PE 1.1.2 scope of work task will be Task 1.01.05 in the CONSULTANT's
Schedule of Values. Project progress will be tracked, at the Task / Sub-Task level, and reviewed
on a biweekly basis through a cost-loaded schedule analysis of actual versuS budgeted, at the
appropriate weekly Project Status Meeting. Furthermore, the CONSULTANT will track cost
expenditures for Administrative/Clerical Support as Schedule of Values Task 1.01.06.
PE 1.1.3 CAE/CADD Services
The CONSULTANT will submit their recommendation for the computer aided
engineering/computer aided drafting & design (CAE/CADD) software to The AUTHORITY for
approval within one month after the Notice to Proceed, After approval this CAE/CADD
software is to be used for all engineering, design, and drafting on the project and the
CONSULTANT will be responsible for establishing, maintaining, and upgrading the necessary
computer system to accomplish this requirement. The CONSULTANT shall develop design
information, databases, and library cells into a system that all project participants will share and
utilize, To the extent practical, the CONSULTANT is to draw on the data systems utilized in the
conceptual engineering phase of the project for reference.
The electronic CAE/CADD Üles to be delivered under the contract contain information that will
be used to produce contract documents for the project. The official contract documents ofrecord
are those on paper or vellum produced by the CONSULTANT which shall bear the company's
seal and signature.
7
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AGREEMENT 1-2354
Exhibit A
~-::.-
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As a result from the CONSULT ANT's input during negotiations of the PE consulting services
contract, this PE 1.1.3 scope of v;'ork task will be Task 1.01.04 in the CONSULTANT's
Schedule of Values. ',,,
PE 1.2
Within 30 days of Notice-to-Proceed (NTP) , the CONSULTANT will update, for
AUTHORITY's review and approval, the existing Project Management Plan (PMP) for
Preliminary Engineering. The PMP shall be responsive to FT A's requirements as it describes the
CONSULTANT's internal work plan for the roles, responsibilities, reporting relationships, and
authorities of the major participants in the program; a description of the computer systems and
programs to be used; the types of progress reports and reporting frequencies to be followed;
coordination plan of the CONSULTANT with the Public Involvement Program, and a
description of how the design costs and project schedule will be tracked. It is imperative thàt:tþe
PMP describe how the CONSULTANT will communicate with AUTHORITY to ensure that the
team is up-to-date on the project's progress, knows in a timely fashion when decisions need to be
made, and how the PMP will provide timely and effective design guidance. The PMP will also
explain how the CONSULTANT will manage the sub-CONSULTANTs effectively, especially
those not physically located within the CONSULTANT's office. Any requirements stipulated by
The AUTHORITY (e.g., policies related to contract administration and requirements of the
MOU's with the three cities) will be incorporated.
Project Management plan for Preliminary Engineering.
As a result from the CONSULTANT's input during negotiations of the PE consulting services
contract, this PE 1.2 scope of work task will included in Task 1.01.02 in the CONSULTANT's
Schedule of Values.
Deliverables:
. Updated PMP for Preliminary Engineering
D Updates as required
PE 1.3
Procedures Manual.
The CONSULTANT will prepare a Procedmes Manual (Manual) which will set forth a
consistent and reliable approach to its conduct of the project work; the management of its project
office(s); and the administration ofthe project's equipment, vehicles, computers, cellular phones,
etc, within 90 days after the NTP. The Manual will include procedures used in the
administration of the CONSULTANT's contract with AUTHORITY and any sub-consultant's.
In certain areas, the CONSULTANT will have its own policies and procedures (e.g" personnel
administration), When project-specific procedures are required, the CONSULT ANT should look
to The AUTHORITY manuals and procedures and to the extent they are helpful and efficient,
make use of AUTHOlJTY procedmes for project management, control and administration.
As a result from the CONSULT ANT's input during negotiations of the PE consulting services
contract, this PE 1.3 scope of work task will be Task 1.03 in the CONSULTANT's Schedule of
,
AGREEMENT 1-2354
Exhibit A
Values, however, the costs associated with this Task are included in Schedule of Values Task
1.01.02.
Deliverables:
. Procedures Manual and required updates
. Updates as required
PE 1.4 Project Management Plan for Final Design and Construction
At least four months before the end of the Preliminary Engineering phase, the CONSULTANT
will update the Project Management Plan (PMP) to include Final Engineering and Constmction.
In undertaking this update, the CONSULT ANT will work closely with The AUTHORITY. This
PMP will describe how The AUTHORITY anticipates management of the overall CenterLine
project through the final design and constmction phases. It will evolve from the previous
iterations of the PMP. The purpose of this PMP will be to obtain FTA approval to advance the
CenterLine project into Final Design, Therefore, the PMP must include all FTA-required
elements and requirements.
As a result from the CONSULTANT's input during negotiations of the PE consulting services
contract, this PE 1.4 scope of work task will be Task 1.04 in CONSULTANT's Schedule of
Values. However, the costs associated with this task are included in Task 1.01.02 in the
CONSULTANT's Schedule of Values.
Deliverables:
. Draft and Final PMP for Final Design and Constmction
PE 1.5 Document Control Procedures
The purpose of this task is to establish a document control procedure which will accurately track
all project documents under the CONSULTANT's responsibility as they are prepared, reviewed,
and changed. '
The CONSULTANT will review, code, distribute and file incoming and outgoing project,
correspondence, establish a technical library for project documents and resource material, and
provide document retrieval and reproduction services. The CONSULTANT shall establish
control procedures for baseline mapping and documents so that the location of all controlled
copies are known and can be efficiently reviewed and updated as changes are made. The
CONSULTANT will coordinate all design reviews and archive all design milestone submittals,
Deliverables; The specific work products to be prepared by the CONSULTANT are as follows:
.
Procedures indicating how the CONSULTANT will purchase or lease equipment,
supplies, etc., needed to perfonn this contract.
9
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AGREEMENT 1-2354
Exhibit A
- A Procedures Manual codifying
administering the project. '
the policies and procedures to be followed in
.
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.
Document control procedures for the effective control of all project documents to be
submitted within 45 calendar days after NTP for The AUTHORITY'S approval.
As a result from the CONSULTANT's input during negotiations of the PE consuliii}g services
contract, this PE 1.5 scope of work task will be Tasks 1.05.01 (Procedures), arid 1.05.02
(Implementation) in the CONSULTANT's Schedule of Values.
PE 1.6 Design Criteria and Standard Technical Specifications
The CONSULTANT will assemble, in one set of control documents, the basic criteria to be ,used
, ,
to design and specify all CenterLine project elements. This task will be one ofthe first itemS- of
work to be presented to The AUTHORITY Board of Directors. This set is to be kept updated
during the contract duration.
The CONSULTANT will review all project criteria and specifications developetl in Conceptual
Engineering and the Rail System Specifications Report and will use this body of work as the
basis for an updated Design Criteria Manual and the set of Standard Technical Specifications.
The CenterLine project is not considered to be of a unique design or technology. Use of existing,
reliable, and proven designs and specifications should be encouraged and studied by the
CONSULTANT. All design criteria and project standards will be submitted to and approved by
The AUTHORITY before being added to the control documents, or changed. The
CONSULTANT will develop procedures to assure this is done.
The CONSULTANT will keep the Design Criteria Manual updated as more infonnation is
reviewed from other projects, or is learned about the CenterLine project and its design,
Deliverables: The products of this work task will be:
.
The Design Criteria Manual for the CenterLine project, updated as necessary.
.
The Standard Technical Specifications for The CenterLine Project, updated as necessary.
The following clarifications are included as part of the CONSULTANT's Schedule of Values.
. The initial set of basic criteria control documents for presentation to The Authority Board
of Directors will be completed by the end of month 2.
. The Design Criteria and Standard Technical Specifications for each discipline are
included in each of CONSULTANT's discipline Tasks.
10
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AGREEMENT 1-2354
Exhibit A
PE 1.7
Criteria for Safety, Security, and Systems Assurance
Purpose: This Vlork element is to provide guidance to the designers and architects to ensure that
safety, security, reliability and maintainability have been effectively incorporated.
CONSULTANT will review the following sources: FTA criteria on safety, emergency planning
and security; NFP A 130, Standard for Fixed Guideway Systems, and other applicable NFP A
standards; and the criteria used by the Los Angeles and San Diego light rail projects. The
CONSULTANT will perform this review to ensure The CenterLine Project is in compliance with
the latest security requirements for public infrastructure. This is of particular importance since
this project will be implemented after the 9/11101 terrorist tragedy in New York City. The
CONSULTANT will be familiar with the Security Infrastructure Partnership and ensure
compliance with the requirements to most likely be established by DOT Secretary Norman Y.
Mineta's new Transportation Security Administration. The CONSULTANT shall then develop
flre/life safety, security, reliability and maintainability criteria for The CenterLine Project.'Tne
CONSULTANT will coordinate its' engineers and architects to ensure that these criteria have
been incorporated into the preliminary designs as appropriate to this level of design.
Deliverables: The end product of this task will be:
.
A set of criteria for flre/life safety, security, reliability, and
incorporated into on-going design work on the CenterLine project.
maintainability to be
As a result from the CONSULTANT's input during negotiations of the PE consulting services
contract, this PE 1.7 scope of work task will be Tasks 1.07 in CONSULTANT's Schedule of
Values,
The following paragraph describes in greater detail the work scope that resulted
CONSULTANT's input during negotiations of the PE consulting services contract.
from the
.
The initial set of basic Safety, Security and Systems Assurance Criteria will be completed
by the end of month 2.
The following clarifications are included as part of the CONSULTANT's Schedule of Values:
Task 1.08 Public Involvement Coordination
CONSULTANT will coordinate with and support the CenterLine public involvement and
outreach process during preliminary engineering as directed by the AUTHORITY.
1.08,01 Olltreach StaffSlIpport '
CONSULTANT will participate in outreach and public involvement planning and coordination
meetings conducted by AUTHORITY and its public outreach consultants, as directed by
AUTHORITY. The CONSULT ANT will provide for appropriate consultant staff participation
in selected public and agency outreach and consultation meetings, as directed by AUTHORITY,
up to the limit of the approved budget for this task,
11
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AGREEMENT 1-2354
Exhibit A
1.08:02 GraphidVisualizatio.'l Support
CONSULTANT will provide appropriate graphics and computer generated visualizations to help
explain project design features to elected officials, agency staff, stakeholders and the"public.
These graphics and visualizations will include representations of CenterLine stations, guideway
sections, in-street sections, park and ride facilities, and the central maintenance facility. The
number, locations and type of visualizations to be provided will be determined in consultation
with the AUTHORITY and its public outreach consultants. '
1.08.03 Interagency Coordination
As directed by the AUTHORITY, the CONSULTANT will participate in meetings with other
government agencies as required as part of the public involvement coordination process.
Task 1.09 Intentionally Left Blank
, ,
Task 1.10 Operations Planning " ,
The CONSULTANT will develop initial operating plans for the LPA, anyMOS altematives, and
the final defined rail project. These plans will include both LRT operating plans for the
CenterLine as well as complementary bus operating plans for bus services \hat would feed
CenterLine stations or be modified as a result of the operation of CenterLine.
This task would support the definition of the project alignment by looking at the rail operations
(travel times, frequency, number of vehicles required per train) and by creating bus operating
plans for each full-fledged alternative that undergoes a full technical review in Schedule of
Values Task 4.07, during the first 6 months of the project.
Also, the CONSULTANT will provide operational information to the AUTHORITY staff
responsible for carrying out any regional modeling to support the project definition and MOS
analyses. After the Project Definition phase, the preliminary operations plan used in conjunction
with the project will be reviewed with an eye to optimizing operations. Each component of the
transit system, including the rail system and connecting buses, would be looked at it in detail to
determine specifically how the system would operate. '
RAIL OPERATIONS PLANNING
The purpose of this Task is to fully define the rail operations plan for the CenterLine project.
This will include determination of train running speeds and travel times between all stations,
train operating parameters including headways and station dwell times, and subsequent LRT
vehicle fleet size requirements.
The configuration of the CenterLine LPA, as currently described in the RFP, has inherent rail
operational implications that must be addressed as early as possible. These include:
. The resolution of the Santa Ana College Extension option which including the
optional extension from Ross to Bristol along Civic Center Dr.
. The resolution of the UC Irvine alignment option.
0 The headway and train movement requirements must be finalized in order to provide
a basis for the traction and train control design as well as establishing a fleet size,
12
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AGREEMENT 1-2354
Exhibit A
. A maintenance approach to the system, including rolling stock, operating systems and
fixed facilities will define'basic requirements for maintenance facilities.
. The issue of emergency/refuge interlocking locations as well as tumback options at
terminal and junction stations needs to be addressed in order to finalize track
configuration.
. The detem1ination of a Yard/Shop location will be assessed from a train operations
viewpoint. '
BUS OPERATIONS PLANNING
. This Task will consider each station and look at the proposed bus services going to
that station, in terms of appropriate frequencies, and the physical requirements to
integrate the bus and rail operations from a passenger convenience perspective. This
will require going to each site, reviewing the layout of the station relative to parallel
and cross streets, and determining any facilities that need to be provided, such as
roadside stops or bus bays to accommodate connecting buses. ',,',
. In addition, the refined demand modeling would be used to refine the estimated.
parking requirements specific to the transit system, at a series of park and ride lots at
the stations.
. This task will be completed by month sixteen (16).
Deliverables:
. Rail and Bus operating plan descriptions and network specifications in support of
demand modeling.
. Operating Plan Report detailing:
- Overall summary of transit system policies as they would apply to The
CenterLine and connecting services, including fares.
- Rail system operations plans, e.g, sample schedules.
- Maps and operating parameters for existing and new bus services modified to
interface with the rail system. '
- Estimates of rail and bus fleet requirements, plus supporting facilities that may
be required. Details of the rail facilities will be addressed by other tasks, as
appropriate. '
- Operating cost estimates for the rail system and incremental estimates for tbe
bus system, relative to an established baseline.
PE2.
Surveying, Mapping, and Design Drawings
This section provides general guidance to be followed in preparing base mapping and in
undertaking Preliminary Engineering design work,
CONSULTANT shall be responsible for preparing mapping for The CenterLine Project. As
much as possible, the base mapping shall confom1 to that used in Conceptual Engineering. All
13
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AGREEMENT 1-2354
Exhibit A
engineering and architectural design shall be done on CADD in the format compatible with the
Conceptual Engineering phase. '
Working from permanently monumented primary control points outside the.zone of any expected
construction activity on The CenterLine Project, the CONSULTANT shall establish secondary
and permanently monumented control points along the CenterLine alignment at approximately
I,OW-foot intervals. The secondary control points shall be tied into the primary cóntrol points
with an accuracy of I :50,000. The secondary control points should be located just outside the
zone of expected CenterLine project construction.
Mapping will show all existing major utilities and any other significant features. Where
necessary, enlarged details and cross-sections shall be prepared to assure against unacceptable'
conflicts. Planned utility improvements shall be added as they are encountered. Additional field
surveys will be perfoffi1ed to obtain elevations of overhead power lines, bottom of overhead
stmctmes and other design data not illustrated on base mapping."~ ,
Engineering drawings of the PE alignment shall be done at 1"=40' scale. To the extent possible,
the alignment at this level of design is to be within one foot, horizontal and vertical, of its final
location. The mapping will be screened so that the project work is readily identified.
Station areas including the entire parking lot shall be drawn at 1"=20' scale. The base maps will
show all existing streets, buildings, other significant features, and property lines within the
station area. They shall be screened so that the station design is readily decipherable. For
stations without parking lots, the platform and its surrounding area shall be at 1"=20' scale.
There shall be a plan prepared for each station. These drawings will identify all station-related
stmctures including canopies/shelters, communication buildings, traction power substations, bus
loading areas, pedestrian paths, etc. Right-of-way boundaries will be delineated and, to the
extent possible, be within 2 feet of the expected final right-of-way needs.
The Central Maintenance Facility and yard (CMF) shall be designed at a 1"=20' scale. The
mapping will be screened and show all existing structures, buildings, other significant features,
roadways, and property lines. All yard track work, stmctures, power substations, car wash
facilities, fuel storage/pumping stations, roadways, parking areas, etc" will be shown.
The following paragraphs describe in greater detail the work scope that resulted
CONSULT ANT's input during negotiations of the PE consulting services contract.
from the
The following clarifications are included as part of the CONSULTANT's Schedule ofYalues:
Task 2,01 Mapping
. CONSULT ANT's project schedule is based on a 9O-day aerial mapping process,
Task 2.02
Additional Field Surveys
14
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AGREEMENT 1-2354
Exhibit 'A
PE3.
Geotechnical Investigations
The purpose of this task is to determine the general soil conditions along the alignmerit 'of the
CenterLine project, at station and parking lots, at the site of the CMF, at traction power
substation sites not at the above locations, and at locations where aerial stntctures are
contemplated.
CONSULTANT will initially evaluate existing geotechnical information gathered in the Detailed
Conceptual Engineering, Study phase and available through the CONSULTANT's or other
sources to recommend a program for subsurface investigation at the site of the CMF and where
aerial sections are contemplated. The CONSULTANT will prepare a detailed summary of
required geotechnical work for field testing, soil boring, and laboratory testing of these locations,
and then coordinate the geotechnical engineering work. The CONSULTANT's geotechnical
engineers shall coordinate and monitor the subsurface investigation program, direct field, tests
and log all borings. The primary purpose of this work will be to determine if there are' .any
geotechnical and/or hazardous material concerns which, a) may preclude using those locations
f(,r the purposes intended, b) require clean-up or unusual site preparation work, and/or c) must be
incorporated into the subsequent design of the stntctures and buildings.
As the alignment is refined, station sites defined, and traction power substations located, a further
program of test borings and laboratory testing will be prepared by the CONSULTANT, in
consultation with The AUTHORITY, as the CONSULTANT deems warranted.
In both phases of site investigation, monitoring wells (including standpipe piezometers) will be
installed in selected borings as needed to allow monitoring of groundwater conditions.
CONSULTANT will prepare two Geotechnical Reports, one for the CMF and expected aerial
portions of the project, another covering the second phase of the work as the alignment is refined.
Each Geotechnical Report will include boring logs, field and laboratory test results, ground water
observations, subsurface and geological conditions, and any necessary interpretations of the
results. particular attention will be paid to any soils problems which may have been encountered.
Based on the information, design parameters for any structures, buildings, and other facilities
related to The CenterLine project will be recommended in the Reports. The CONSULTANT
shall also prepare guideline specifications for any expected earthwork. The locations of the test
borings, their plan and profiles and other relevant data shall be transferred to appropriate
mapping to be included in subsequent constntction contracts,
The Geotechnical Reports will also recommend a work plan for the Final Engineering phase that
is based on the findings of the geotechnical investigations performed under this scope. The
recommended work plan shall include additional field explorations, field testing, laboratory
testing, and engineering analyses.
Deliverables: The end products for the geotechnical investigations work will be as follows:
.
Draft and Final Geotechnical Reports: the first report for the CMF and aerial sections,
and aslightly later report for station sites, traction power substations and line segments.
15
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AGREEMENT 1-2354
Exhibit A
. Th~ reports will contain boring logs, contract drawings identifying the boring program,
and guideline specifications for inclusion in construction contract drawings.
.
Design recommendations for the CMF and station designers and structural engineers
based on any relevant findings of this work.
.
Work plan for any future geotechnical studies deemed necessary based on iheresults of
the initial investigations. '
The following paragraphs describe in greater detail the work scope that resulted from the
CONSULTANT's input during negotiations ofthe PE consulting services contract.
The following clarifications are included as part of the CONSULT ANT's Schedule of Values:
Task 3.0 I Subsurface / Hazardous Material Program
. Task completion is expected within the first three (3) months.
, ,
" ,
Task 3.02 Geotechnical Reports
. This task will be completed within months 3-11.
PE4.
Plan and Profile Drawings
This work task entails the preparation of preliminary engineering drawings for the entire
alignment including plan aiJd profile drawings, cross-sections at key locations, and other data
necessary to delineate the location of the alignment and system structures.
CONSULTANT will utilize the alignment of the LPA as the basis for advancing the plan and
profile drawings for The CenterLine Project. The centerline of the track and other features will
be mathematized. The drawings will show all key horizontal points: tangent-to-spiral, spiral-to-
curve, curve-to-spiral and spiral-to-tangent. Track centerline geometry will be shown in tabular'
fonn, including curve and spiral data, stationing, curVe and spiral data, civil design speeds, and
special trackwork dc,ta,
The drawings will show station locations and the outline of major station features as they are
developed, including platfonns, shelters, bus facilities, any parking areas (that portion which can
be shown on the standard alignment map fonnat), and any access and egress roadways. The
location and outline of traction power substations will be shown.
The p1an drawings wi1l depict all traffic lanes shown in the traffic engineering studies that are
being done as part of Preliminary Engineering.
Where it is possible, profiles (at a scale of 1"= 10') will be shown on the same drawing as the
plan, The profiles will show surface, subsurface and above surface features including roadways,
railroads, structures, overpasses, and utilities, especially overhead utilities, in relationship to the
16
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AGREEMENT 1-2354
Exhibit A
top 'of the low rail of The CenterLine Project tracks. Mathematized vertical geometry will show
pertinent vertical curve data including point of vertical curve, point of intersection, and point of
vertical tangent. Changes to existing grade will be shown in both plan and profile. ,",
Cross-sections will also be developed as needed to show the relationship of the alignment to any
special adjacency, for example, railroad embankments; utilities, overpasses, and restricted street
~~: '
Deliverables: The plan and profile drawing end product will be as follows:
.
A complete set of plans and profile drawings for the Preliminary Engineering work,
reproduced on mylar at a scale of 1"=40' for plans and 1"=10' for profiles and digitized
for further use in CADD design.
The following paragraphs describes in greater detail the work scope that resulted from'1he
CONSULTANT's input during negotiations of the PE consulting services contract.
The following clarifications are included as part of the CONSULTANT's Schedule of Values:
.
Where the alignment is aerial in the streets, the CONSULTANT will develop two plan &
profile drawings, one on the top of rail and one at street level.
This task assumes all current alignment issues are resolved during months 0-6.
This task will be carried out during months 1-18.
.
.
This PE 4. scope of work task will be shown as the following tasks in the CONSULTANT's
Schedule of Values:
Task 4.01 Segment 1 Central Santa Ana ,
. Plan & Profile development will be based on PE 4. from Santa Ana Transportation Center to
BristollFirst with an option to Santa Ana College.
Task 4.02 Segment 2 Bristol Street
. Plan & Profile development will be based on PE 4. from FirstlBristol (with an option to Santa
Ana College), to Bristol/Sunflower.
Task 4.03 Segment 3 Costa Mesa
0 Plan & Profile will be based on PE 4. from Bristol/Sunflower through Anton to Main St. and
the SR-55 Freeway.
Task 4.04 Segment 4 Irvine Business Center/Airport
. Plan & Profile will be based on PE 4. from SR 55IMain St. to San Diego CreeklMichelson
with option to UCI Campus,
Task 4,05 Segment 5 San Diego Creek
. San Diego Creek Corridor; Plan & Profile will be based on PE 4. from Michelson/San Diego
Creek to San Diego Creek/Sand Canyon,
17
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AGREEMENT 1-2354
Exhibit A
~.
Task-4.06 Segment 6 Irvine SpectrumfIransportation Center
. Irvine Spectrum; Plan & Profile will be based on PE 4. ITom San Diego Creek/Sand Canyon
to Irvine Transportation Center. '"
Task 4.07 Segment Studies
. CONSULTANT will produce a complete project definition following these proposed basic
steps: "
);- Definition ofIssues
);- CenterLine Summit No. I
);- Public Route Segment Meetings
);- Technical Studies
);- Meetings with AUTHORlTY Committees (Transit Planning and Operations, Policy
Working Group, City Mangers, and Technical Steering Committee)
);- Milestone Reports presenting the results of the studies
);- AUTHORITY Hearings and Decisions
. CONSULTANT anticipates both alignment and station area planning to be required in each
of the six route segments, as outlined in this section. Further engineering and architectural
work would be carried out under CONSULTANT Schedule of Values TasKs 4.01 through
4.06 and PE 9., respectively, after the project definition phase is complete.
. The starting point for these special studies will be the Locally Preferred Alternative (LP A),
selected by AUTHORITY Board on October 22, 2001 and documented in the Milestone 7
Report.
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Segment Studies, Schedule of Values Task 4.07, is broken out as sub-tasks in
paragraphs as they were presented in CONSULTANT's technical proposal.
the following
Task 4.07.01 Segment 1 - Central Santa Ana ,
The alignment and station locations require further study to refine the alignment proposed by the
City and included in the selected LPA. The work will focus on:
.
Analysis of up to three (3) alternative configurations for the one-way rail couplet in
downtown Santa Ana. The analysis would consider transit operations, traffic, c'osts,
neighborhood fit, and new demand modeling to test one or two configurations. '
Station locations and station area planning for the Santa Ana Regional Transportation
Center, Santa Ana Downtown (Main Street) and Civic Center (Flower Street) stations.
Analysis of alternative configurations at Bristol Street/Santa Ana Boulevard, including
a potential northern extension to Santa Ana College and accommodation of future
extensions to the west.
.
.
18
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Deliverables:
. Draft and Final Milestone Reports for Route Alignment - Segment 1
Final
. Milestone Reports for Stations ~ Segment I.
. Updated plan and profile of the LP A within this segment.
and Draft and
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AGREEMENT 1-2354
Exhibit A
.
Sketches and/or renderings of stations as necessary to help illustrate station concepts for
the project definition. '
Task 4.07.02 Segment 2 - Bristol Street
The fit within the cross section of Bristol Street requires some refinement due to the narrow median
at major intersections, which is also where stations are located. The analysis of this segment will be
based upon the existing design plans for the Bristol Street widening developed by tneÇity of Santa
Ana, to be provided by the AUTHORlTY. The work will focus on: .
. Analysis of alternative configurations for the median alignment within the Bristol Street
corridor.
. Refined station locations based on the analysis of the cross section.
Deliverables:
. Draft and Final Milestone Reports for Route Alignment - Segment 2 and Draft and
Final Milestone Reports for Stations - Segment 2. "'} ,
. Updated plan and profile of the LPA within this segment.
. Sketches and/or renderings of stations as necessary to help illustrate station concepts for
the project definition.
Task 4.07.03 Segment 3 - Costa Mesa
. Station locations and station area planning for the South Coast Metro station, which
may move from the location defined in the LP A report.
. Analysis of up to three (3) alternative alignments through South Coast Metro, in
conjunction with the analysis of alternative station locations.
Deliverables:
. Draft and Final Milestone Reports for Route Alignment - Segment 3 and Draft c,nd
Final Milestone Reports for Stations - Segment 3.
. Updated plan and profile of the LPA within this segment.
. Sketches and/or renderings of stations as necessary to help illustrate station concepts for
the project definition. '
Task 4.07.04 Segment 4 - Irvine Business Center/Airport
. Analysis of tradeoffs between alternative configurations for the alignment and profile'
along Main Street west of MacArthur Boulevard. This would also affect the station
locations.
Deliverables:
. Draft and Final Milestone Reports for Route Alignment - Segment 4 and Draft and
Final Milestone Reports for Stations - Segment 4.
. Updated plan and profile of the LPA within this segment.
. Sketches and/or renderings of stations as necessary to help illustrate station concepts for
the project definition. '
19
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AGREEMENT 1-2354
Exhibit A
Task 4.07.05 Segment 5 - San Diego Creek Corridor
0 Analysis of a potential station for the Senior Center;
0 Design solutions and minor alignment modifications within the corridor"to mitigate
community concerns along the Creek Channel.
Deliverables:
0 Draft and Final Milestone Reports for Route Alignment - SegmentS :and Draft and
fu~ "
Milestone Reports for Stations - Segment 5.
0 Updated plan and profile of the LPA within this segment.
0 Sketches and/or renderings of stations as necessary to help illustrate station concepts for
the project definition.
, ,
'. ,
Task 4.07.06 Segment 6 - Irvine Spectrum / Transportation Center
0 Access to the proposed site of the Central Maintenance Facility near the Irvine
Transportation Center (ITC).
0 Refined station layout for the ITC.
0 Analysis of a potential new Irvine Spectrum "Office" station, possibiy west of SR-133.
Deliverables:
0 Draft and Final Milestone Reports for Route Alignment - Segment 6 and Draft and
Final Milestone Reports for Stations - Segment 6.
0 Updated plan and profile of the LP A within this segment.
ß Sketches and/or renderings of stations as necessary to help illustrate station concepts for
the project definition.
Task 4.08 Technical and CADD PE Support
. This Task includes general technical and
Engineering by CONSULTANT.
CADD staffing support for the Preliminary
PES.
Preliminary Engineering of Civil Structures
The purpose of this task is: a) to determine the optimal design of all aerial structures, retaining
walls, and catenary supports to advance into final design, b) to inspect and analyze all existing
bridges, culverts, etc., which The CenterLine Project is to cross over or travel under, and c) to
perforn1 the PreliminaIY Engineering of any additional bridges required for the project.
Since the light rail infrastructure is permanent, the quality and aesthetics of structural design is
anticipated to have a substantial affect on thé neighborhoods. Therefore, it is imperative the
CONSULT ANT takes great care in the design of those permanent features of the system:
especially aerial stmctures, retaining walls, and catenary supports poles, The CONSULTANT
shall be prepared to coordinate with The AUTHORITY staff and Board Committees, including
20
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AGREEMENT 1-2354
Exhibit A
the Transit Planning and Operations Committee (TPOC), the various design options regarding
size and aesthetics for the permanentfeatures. The CONSULTANT will also be prepared to be
available and to provide documents, renderings, models, etc. as required for presentations to the
cities, at community meetings, and other forums as required by the PubJic Involvement Program.
Aerial Structures: The CenterLine Project is expected to be primarily an aerial structure. The
CONSULT ANT will evaluate several possible design options for the aerial structure'and support
columns. These options will confonn to the CaJifornia seismic requirements. The options will be
developed in suŒcient detail in plan, elevation, and section views so that they may be evaluated
and preliminary cost estimates prepared. The options will then be ranked for cost, design
attractiveness, and constmctability, with The AUTHORITY selecting a preferred design, Once
selected, preliminary engineering will be perfom1ed for all aerial sections. Plans will include
structure cross-section(s); plans and profiles including abutment locations, pier locations, and
under-structure clearances; and preliminary abutment, pier, and foundation structural designs.
Coordination with trackwork will also be included, especially for the possibility of using a thirf!
rail electrification system.
Retaining Walls: There are several locations where conceptual engineering indicates retaining
walls will be needed. The CONSULTANT will evaluate several possible design options for
standard retaining walls. The options will be developed in sufficient detail in plan, elevation, and
section views to be evaluated and to prepare preliminary cost estimates. These retaining wall
options will be ranked in tenns of cost, design attractiveness, and constmctability, with The
AUTHORITY selecting a preferred design. Once selected, standard plans for retaining walls will
be prepared for use in final design.
Catenary Stmctures: The CONSULTANT will study several configurations of catenary poles to
detennine the optimal type, size, spacing and cost. They will be presented in sufficient detail
including brackets and wiring, so that design appeal can be assessed for in street nmning at
speeds of 35 rnph or below, street running where speeds will be between 36 and 45 mph, within
an off-street right-of-way (where speeds will be up to 55 mph), and for the possibility of
inclusion on aerial stmcture. The possible relationship between the catenary poles and existing
street lighting and traffic signal poles in street and mall mnning areas will be assessed and
rendered. The various design options will be ranked by initial cost, design attractiveness,
compatibility with existing poles, life-cycle costs, and maintainability. More than one catenary
pole design may be selected by The AUTHORITY. Once selected, standard drawings will be ,
prepared for use in further systems and civil engineering work. While foundations for catenary
poles are typically drilled caissons, the CONSULTANT will identify other foundation designs in.
areas where soil conditions, aerial section, or adjacent structures require them,
Existing Stmctures: The CONSULTANT will prepare an engineering evaluation of all bridge
structures, culverts, etc" which The CenterLine Project will cross over or under. A Bridge
Evaluation Report will be prepared which recommends any repair or retrofitting needed to allow
the bridge to carry the project loads, meet the latest seismic requirements, or handle stray
electrical currents.
21
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AGREEMENT 1-2354
Exhibit A
Brid~: The CONSULTANT will prepare preliminary engineering drawings for any new
bridges the project will require. The drawings will be of sufficient detail in plan, elevation,
section views so that preliminary cost estimates can be prepared. Once selected, preliminary
engineering will be undertaken of all bridge sections. Plans will include structure cross-
section(s); plans and profiles including abutment locations, pier locations, and under-structure
clearances; and preliminary abutment, pier, and foundation structural designs.
Deliverables: The CONSULTANT will prepare the following as part of this work task:
.
Evaluation studies for aerial structure design options and
drawings of the aerial segments using the selected design(s).
preliminary engmeenng
.
Mock-ups/renderings for key elements and key areas, such as the Civic Center to SARTC
area (including St. Joseph Community and stlITounding area), Bristol Street key elements,
South Coast Plaza area, John Wayne Airport, and the Senior Center and Oak Creek areà: ,
. Evaluation studies for major retaining walls design options and engineering drawings of
all major retaining walls using the selected design(s).
.
Evaluation studies for catenary poles design options and engineering drawings and
specifications for each design selected.
.
A Bridge Evaluation Report including inspection reports for all existing bridge structures
to be used by the CenterLine project and recommendations for the repair and retrofitting
of existing bridges.
0
Preliminary designs of any required new bridge structures.
The following paragraphs describes in greater detail the work scope that resulted from the
CONSULTANT's input during the negotiations of the PE consulting services contract.
The following clarifications are included as part of the CONSULT ANT's Schedule of Values.
Task 5.01 Structurcs Criteria
. Design Criteria for PE 5. scope of work.
Task 5.02 Guideway Aesthetics Study
. This task consists of developing a general Guideway Aesthetic Study by analyzing the
aesthetic values of different types of superstructures, column configurations, straddle bent
configurations, catenary structures, and/or aesthetic treatments to such structural e1ements.
. This task will be completed within the first six (6) months.
Task 5.03 Neighborhood Fit Studies
. The CONSULTANT will evaluate up to four (4) possible design options for the aerial
structure and support columns. For each option, a general plan showing partial plan and
22
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AGREEMENT 1-2354
. Exhibit A
.
ete.vation views, and a typical section will be prepared. A probable cost will be detennined
for each alternative. ' ,
The CONSULTANT will evaluate up to two (2) possible design options for the aerial stations
and support system. For each option, a general plan showing partial plan and elevation
views, and a typical section will be prepared. A probable cost will be detennined for each
alternative.
The CONSULTANT will evaluate up to three (3) possible design options for the catenary
structures. For each option, a general plan showing plan and elevation views, and a typical
section will be prepared. A probable cost will be detennined for each altemative.
In addition, the CONSULTANT will develop a neighborhood fit study for the various
segments described in the following Tasks. These studies will be completed within the first
six (6) months.
.
.
Neighborhood Fit Studies, Schedule of Values Task 5.03, is broken out as sub-tasks in the following
paragraphs as they were presented in CONSULTANT's technical proposal."~ ,
Task 5.03.01 Central Santa Ana Segment
. This Task covers the neighborhood fit study in the general area for the Central Santa
Ana Segment, which extends from the Santa Ana Regional Transpðrtation Center to
Bristol/First.
Task 5.03.02 Bristol Street Segment
. This Task covers the neighborhood fit study in the general area of Bristol Street
Segment, which extends from FirstlBristol, with an option to Santa Ana College, to
Bristol/Sunflower.
Task 5.03.03 Costa Mesa Segment
. This Task covers the neighborhood fit study for the general area of Costa Mesa
Segment, which extends from Bristol/Sunflower through Anton to Main Street and SR-
55 Freeway.
Task 5.03.04 Irvine Business Center/Airport Segment
. This Task covers the neighborhood fit study for the general area of Irvine Business
Center/Airport segment, which extends from SR-55 Freeway/Main St. to San Diego
Creek and Michelson with option to UCI Campus.
Task 5,03,05 San Diego Creek Corridor
. This Task covers the neighborhood fit study for the general area of the San Diego Creek
Corridor, which extends from San Diego Creek/Michelson to San Diego Creek/Sand
Canyon.
Task 5.03,06 Irvine Spectrum/Transportation Center Segment
. This Task covers the neighborhood fit study for the general area of the Irvine
Spectrum/Transportation Center Segment, which extends from San Diego Creek/Sand
Canyon to the Irvine Transportation Center.
23
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AGREEMENT 1-2354
Exhibit A
Task.5.04 Bristol Street Viaduct
. Subsequent to Schedule of Values Tasks 5.02 and 5.03, and after the Authority selects a
prefemd design by the end of month six (6), the CONSULTANT will develop the bridge
general plans for Bristol Street Viaduct within Blistol Street Segment, as defined elsewhere
in this document. The bridge general plans consist of plan and elevation views, vertical
profile, bridge spans and cQlumn locations, blidge typical sections, showing in general the
structure cross-sectional geometry, structure type and depth, column type and size, and
foundation type.
. This task will be completed within months 6-18.
Task 5.05 Costa Mesa Viaduct
. Subsequent to Schedule of Values Tasks 5.02 and 5.03, and after the Authority selects a
preferred design by the end of month six (6), the CONSULTANT will develop bridge general
plans for Costa Mesa Viaduct within Costa Mesa Segment, as defined elsewhere in this
document. The bridge general plans are as described above in the clarification of Schedul& bf
Values Task 5.04.
. This task will be completed within months 6-18.
Task 5.06 Irvine Business Center/Airport Viaduct
. Subsequent to Schedule of Values Tasks 5.02 and 5.03, and after the Authority selects a
preferred design by the end of month six (6), the CONSULTANT will develop the bridge
general plans for Irvine Business Center! Airport Viaduct within Irvine Business
Center/Airport Viaduct Segment, as defined elsewhere in this document. The bridge general
plans are as describ"d above in the clarification of Schedule of Values Task 5.04.
0 This task will be completed within months 6-18.
T~sk 5.07 San Diego Creek Viaduct
. Subsequent to Schedule of Values Tasks 5.02 and 5.03, and after the Authority selects a
preferred design by the end of month six (6), the CONSULT ANT will develop the bridge
general plans for San Diego Creek Viaduct within San Diego Creek Corridor, as defined
elsewhere in this' document. The bridge general plans are as described ~bove in the
clarification of Schedule of Values Task 5.04.
. This task will be completed within months 6-18.
Task 5.08 Irvine SpectrumlTransportation Center Viaduct
. Subsequent to Schedule of Values Tasks 5.02 and 5.03, and after the Authority selects a
preferred design by the end of month six (6), the CONSULTANT will develop the bridge
general plans for Irvine Spectrum /Transportation Center Viaduct within Irvine
Spectrum/Transportation Center Segment, as defined elsewhere in this document. The bridge
general plans are as described above in the Clarification of Schedule of Values Task 5.04.
. This task will be completed within months 6-18.
Task 5.09 Stations
. Subsequent to Schedule of Values Tasks 5.02 and 5.03, and after the Authority selects a
preferred design by the end of month six (6), the CONSULTANT will develop the general
structural plans for the preferred station type(s) to be used within the six (6) segments, as
24
-~--;-
-'
~_...
(\'--/\
AGREEMENT 1-2354
Exhibit A
.~
-~
defined elsewhere in this document. The general
elevation and cross-section views of the stations.
This task will be completed within months 6-18.
structural plans will show the plan,
.
Task 5.10 Freeway Crossings
. Subsequent to Schedule of Values Tasks 5.02 and 5.03, and after the Authority selects a
preferred design by the end of month six (6), the CONSULTANT will develop the bridge
general plans for portions of viaducts crossing Caltrans Right-of-Way, at SR-55, SR-405
(twice), SR-133, and 1-5. The bridge general plans are as described above in the Clarification
of Schedule of Values Task 5.04.
. In addition to the bridge general plan, the CONSULTANT will prepare, for the purpose of
obtaining Caltrans' approval for the structure type at each freeway crossing, a bridge type
selection memorandum, a vicinity map, and a general plan estimate. The CONSULTANT
will attend a type selection meeting at Caltrans' Office of Specially Funded Projects (OSFP)
to discuss the specifics of the structure type. The type selection meeting will lead 'to'
Caltrans' structure type approval of the freeway crossings. -
. The CONSULTANT will prepare a preliminary engineering evaluation of the existing
stmctures that are being impacted by the aerial structure. A bridge evaluation report will be
prepared for said stmctures, showing the upgrade or retrofit measures needed as a result of
such impact.
0 This task will be completed within months 6-18.
Task 5.11 Intersection Special Stmctures
. Subsequent to Schedule of Values Tasks 5.02 and 5.03, and after the Authority selects a
preferred design by the end of month six (6), the CONSULTANT will develop the
preliminary stmctural plans for each type of the selected intersection stmcture(s) to be used
within the street intersections of the above described six (6) segments.
. This task will be completed within months 6-18.
Task 5.12 Maintenance Shop
. CONSULTANT will provide structural support and preliminary structural drawings of the
CMF buildings under this task.
0 This task will be completed within months 6-18.
Task 5.13 Miscellaneous Structures
. The C00!SUL T ANT will evaluate up to three (3) possible design options for the retaining
wall stmctures, For each option, a general plan showing plan and elevation views and a
typical section will be prepared, A probable cost will be determined for each alternative.
This effort will be performed within the first six (6) months period.
. After the Authority selects a preferred design by the end of month six (6), the
CONSULTANT will develop preliminary standard structural plans of the retaining walls to
be used in the final design,
. In addition to the retaining walls, the CONSULTANT will prepare the preliminary
engineering for miscellaneous drainage structures required by the project under this task.
This effort will be performed within months 6-18,
25
6'-.).
~ "c'1'-.."co---""
, '
AGREEMENT 1-2354
'Exhibit A
.--
--
.
The CONSULTANT will prepare the preliminary engineering for up to two (2) new bridges
the project will require. This effort will be performed within months 6-18.
...
Task 5.14 Stmctural Specifications
Standard Technical Specifications for PE 5. scope of work.
PE 6.
Preliminary Trackwork Design
CONSULTANT will identify all trackwork elements and determine their quantities,
configuration and method of installation for in-street embedded track, off-street track, yard and
storage track, and tracks on aerial structure.
Using the Plan and Profile Drawings and the yard track layout, the CONSULTANT v;'¡'¡¡
determine geographic limits and quantities of various track types and special trackwork. Using
relevant geotechnical information, noise and vibration mitigation requirements from
environmental studies, operating plans, and data about the CenterLine rail vehicles, the
CONSULTANT shall determine any special design requirements, maintenance restrictions, and
loading requirements for the CenterLine trackwork. The CONSULTANT should keep in mind
that it will be of value to The AUTHORITY to be able to jointly order, share, and swap track,
special track, ties, ballast, and fasteners with the Metrolink, Los Angeles MT A, or San Diego
Trolley operations. The CONSULTANT will therefore attempt to make use of the track designs
and standards utilized by nearby passenger rail systems, or report on why it is not in The
AUTHORITY's best interest to use them, CONSULTANT will clearly delineate trade-offs
among various track types, addressing noise, maintenance, initial cost, etc.
The CONSULTANT will prepare design standards for all included track configurations. In
doing this, the CONSULTANT will evaluate different tie designs from the point of view of life-
cycle cost, maintainability, compatibility with nearby passenger rail systems, and long-term
availability. Based on the results, the CONSULTANT will recommend design standard(s). ning
the CONSULTANT will evaluate the use of special trackwork of American and European
designs in the same way and recommend design standard(s) to be followed. The
CONSULTANT will analyze different approaches to embedded track design including proper
rail bonding to assure adequate track circuit signal transmission, stray current protection, noise
attenuation, etc" and recommend design standard(s) to be used, The CONSULT ANT will
prepare preliminary specifications and design drawings for each element of the track system.
The CONSULTANT will prepare a schedule for each type of track, croSS-over, turnout, at-grade
crossing, and other special trackwork indicating locations, quantities, spares/spare parts, and
basic installation method, Quantities of ties by type and ballast will also be calculated. This
infornlation will be used to develop cost estimates for each track component and for the
trackwork in total. The CONSULTANT will also prepare an evaluation of contracting strategies
for the procurement and installation of trackwork elements,
26
6'''^
--- ._~:" ~_.- -..;-- -.--
'~
AGREEMENT 1-2354
Exhibit A
.-'
...--,
Déliverables: The CONSULTANT will produce the following deliverable:
.
A Tracbvork Report incorporating the approved design standards for each. track
configuration, preliminary design drawings and specifications for each track
configuration, and the quantity, cost estimate and procurement strategy for each track
component.
,
The following paragraphs describes in greater detail the work scope that resulted from the
CONSULTANT's input during negotiations of the PE consulting services contract.
The following clarifications are included as part of the CONSULTANT's Schedule ofYalues:
Task 6.01 Trackwork Criteria
. Design Criteria for PE 6. scope of work.
, ,
" ,
Task 6.02 Track Plan and Profile Drawings
. General mainline alignment and yard layout is to be fmalized by end of month 6.
Task 6,03 NoiseNibrations InvestigationlRecommendations
. See Schedule of Yalues Task 1.06 Design Criteria and Standard Technical Specifications for
scope.
Task 6.04 Track Charts
. As defined in PE 6.
Task 6.05 Track Alignment D2,ta
. As defined in PE 6.
Task 6.06 Track Details
The key assumptions are:
. Stnlctural configurations of elevated structures are finalized by the end ofthe 6th month. ,
. Interface with the power distribution systems (where/when related to track forms) as
developed through Schedule ofYalues Task 10.04 are finalized by end of the 5th month. '
Task 6.07 Special Trackwork
. Locations and sizes of turnouts are finalized from the Operations Plan (Schedule of Values
Task 1.10) by the end of the 12th month.
Task 6.08 Trackwork Specifications
. Standard Technical Specifications for PE 6. scope of work.
Task 6.09 Standard and Directives
The key assumptions are the same as for Schedule of Values Tasks 6,02 and 6.06 above.
27
@.-
- ----.-
~.
PK7.
AGREEMENT 1-2354
Exhibit A
--
,.-..:.--
Preliminary Traffic Engineering
The CONSULTANT will prepare preliminary traffic engineering plans for alllocations'\'here
the CenterLine trains travel within a street or crosses a street, or where buses and cars are
entering and exiting station sites.
The CONSULTANT will undertake traffic analyses to detem1ine how optimally to handle the
impacts the rail system will have on street traffic. In doing this work, the CONSULTANT will
use all applicable traffic design criteria specific to local requirements, standards and land uses,
For in-street running the CONSULTANT will evaluate signal priority vs, signal preemption over
local traffic. In performing the traffic engineering work, the CONSULTANT will strive for and
strongly encourage priority treatment to the rail system to ensure short and competitive
CenterLine travel times.
, ,
Where the rail line is nlnning in street, the entire line segment will be analyzed to determine
expected impacts to street traffic. Traffic engineering options to alleviate the impacts will be
evaluated and recommended, and preliminary traffic engineering designs will be prepared for the
selected solution. This work will be done not only where the line affects on-street parking or
traffic flow at intersections (including left and right turn movements), but at driveways where
road vehicles enter/exit private property. In undertaking this work, the CONSULTANT will
coordinate closely with local traffic engineers. The end product will be the depiction of all
parking, through lanes, and turning lanes, on The CenterLine plan and profile drawings.
Where the rail line only crosses a street, traffic engineering will recommend appropriate crossing
protection appropri2.te for the given train speed. Each such crossing will have a design prepared
(at I "=20') showing the crossing protection and street design,
For station areas, the CONSULTANT will prepare traffic engineering studies for the circulation
of traffic into and out of each site. The CONSULTANT, working with the local traffic
engineers, will determine the optimal way to handle the traffic on the local streets and
recommend to the station designer how best to circulate buses and cars within the station site.
Especially important is to allow for rapid exiting from the station during the evening peak period, ,
The end product will be the incorporation of the traffic engineer's recommendation to the station
site designer.
Deliverables: The CONSULTANT will prepare the following as part of this work task:
c
The CenterLine plan and profile drawings will depict the recommended parking, through,
and turning lane configurations shown on the rail alignment plan and profile drawings for
the entire line section in-street running, '
.
For each grade-crossing, drawings
appropriate crossing protection.
at a scale of 1"=20' depicting the layout of the
c
For each station, the recommended street and site circulation design to be shown on the
station site plan,
28
ól''''''
.'
AGREEMENT 1-2354
Exhibit A .
~~
The following paragraphs describes in greater detail the work scope that resulted
CONSULTANT'S input during negotiations of the PE consulting services contract.
from the
The following clariflcations are included as part of the CONSULTANT's Schedule of Values.
Task 7.01 Trame Engineering Criteria
. Design Criteria for PE 7. scope of work.
. Review current AUTHORITY, Caltrans, Cities of Santa Ana, Costa Mesa & Irvine policies
and procedures and develop design criteria statement for the CenterLine project. As design
criteria is completed, submit to AUTHORITY, Cities of Santa Ana, Costa Mesa, Irvine for
review & comments and acceptance. Maintain the design criteria throughout development of
the CenterLine Project.
" ,
Task 7.02 Central Santa Ana Segment
. From Santa Ana Regional Transportation Center to BristolfFirst.
Task 7.03 Bristol Street Segment
. From FirstlBristol, with an option to Santa Ana College, to BristoVSunflower'.
Task 7.04 Costa Mesa Segment
. From BristoVSunflower through Anton to Main Street and SR-55 Freeway.
Task 7.05 Irvine Bus. Centerl Airport Segment
. From Main Street and SR-55 Freeway to San Diego CreeklMichelson, with an option to UCI
Campus.
Task 7.06 San Diego Creek Corridor
. From San Diego CreeklMichelson to San Diego Creek/Sand Canyon.
Task 7.07 Irvine Spectnunrrransportation Center Segment
. From San Diego Creek/Sand Canyon to Irvine Transportation Center.
Task 7.08 Traf[¡c Report
The CONSULTANT will produce a detailed report on resolution oftraf[¡c conflicts, the "before" ,
and "after" trafflc conditions and allocation of responsibilities effecting modifications (design
and constmction) and maintaining and operating new devices including interface between LRT
control and traffic controL The CONSULT ANT will coordinate with Cities of Santa Ana, Costa
Mesa and Irvine, who will provide guidelines and review and approve the preliminary
engineering design and drawings for trafflc signals, signs, striping, and worksite traffic control
plans and specifications for work within their city's right of way.
CONSULT ANT will coordinate and make available, as reference material, trafflc preliminary
design infom1ation to the FEISIEIR Consultant, who is responsible for assessing the trafflc
impacts and the necessary mitigation measures at each intersection along the entire LPA route,
29
6'- ¥\
AGREEMENT 1-2354
Exhibit A
PE 8. Preliminary Design of the Central Maintenance Facility Building(s)
and Yard
The CONSULTANT will, organize, layout, size, and locate all elements of the yards and shop
facilities that will service and maintain the CenterLine rail vehicles, The facility will be designed
to approximately the 30% level.
Using the Conceptual Engineering and Rail System Specifications Report, and any
recommendations from the Geotechnical Report, the CONSULTANT will refine the layout of the
Central Maintenanèe Facility (CMF) site to assure efficient handling of an initial 24-vehicle fleet
and accommodate additional vehicles necessary for future growth. The site selection will be
such as to accommodate the daily service and inspection preventative and cyclical maintenance,
and the heavy repairs for an eventual 80-car fleet. Building sections and certain storage tracks
for the eventual 80-car build out that are not needed initially will be designed in such a way that
they might be added later when fleet expansion is contemplated (for example, since heavy repair
will not be fully needed in the early years of the system, portions of those functional areas might
be deferred, but need to be incorporated into the ultimate design).
The following identified areas will be provided for in the design:
1. Vehicle Circulation
. Access tracks
. Train storage and manipulation tracks
. Departure tracks
2. Vehicle Servicing
. Exterior washing
. Turnaround inspection
. Interior cleaning
3. Vehicle Storage
. Auxiliary power
. Security lighting
4. Vehicle Maintenance
. Daily inspection
. Preventative maintenance
. Cyclical maintenance
. Component removal and repair
. Vehicle body repair
. Wheel truing and truck storage
5. Maintenance and Operations Support
. Yard control
. Yard administrative offices
30
.--
--~
¿:;CA
AGREEMENT 1-2354
Exhibit A
, .
Parts delivery and storage
Employee parking
Oil separators for building and yard areas.
.
.
CONSULTANT will design the track layout including yard leads, nm around tracks, service
tracks, and storage tracks. The CONSULTANT will check the length of storage tracks to ensure
train consists do not need to be unnecessarily broken up, and evaluate the track centerline
spacing, service/emergency aisles, and catenary support locatio;ls to assure no conflicts with
fire/life safety or servicing requirements. To be detennined are the location of the car wash,
power, and all other ancillary facilities within the CMF. All yard design will be digitized.
Before proceeding with the design of the CMF building(s), the CONSULTANT will work with
The AUTHORlTY to develop a spatial relationship chart in order to most effectively understand
the various activities, maintenance schedules, and workforce size and assignments. In the design
of the CMF the CONSULTANT is strongly encouraged to borrow from and utilize tl¡e
experience and design layouts of other light rail systems, particularly those in California, While
the site of the CenterLine CMF site may be different, the operational functions at the site are
anticipated to be identical. A key component of the CONSULTANT's report is identifying the
degree to which inspection, maintenance or repair activities can be cuntracted out.
Understanding that contracting for these services off-site will possibly mean eliminating space
that might otherwise be reserved for certain activities, such as, glazing, electronic component
repair, welding, and painting. The CONSULT ANT shall work closely with The AUTHORlTY
staff in detennining how and where these functions are to be perfonned,
From these CMF analyses, the CONSULTANT shall prepare an operating plan detailing how the
yard is to operate in general, and specifically for daily servicing and inspections, periodic and
cyclical maintenance, and heavy repairs, For each required activity, the plan shall indicate who
will do the work and where, The plan shall include the expected workforce size and any special
work needs of the group for each function, The plan will indicate how the operation of the yard
shall be integrated into the overall operation of the CenterLine project.
As presently contemplated, the Operations Control Center (OCC) will be co-located with the
CMF. The OCC monitors the light rail operation and is the hub of the communication system. It
will hOllse control of the yards and shops; monitoring and communication with the light rail
trains in revenue service; monitoring and control of the SCADA system; announcing all
P AlCMS messages; hwdling of all internal, emergency, and passenger courtesy telephone trafflc;
and monitoring of any Closed Circuit TV (CCTV) surveillance within the system, It will also
house the telephone switch equipment, the train locator computers, the Supervisory Control and
Data Acquisition (SCADA) computers, the CCTV equipment-all primary communications
equipment. The architects must work closely with the communications engineers to design the
OCC with adequate and efficient work space, that is also energy efficient.
The OCC may be located outside the CMF. In that case, the CONSULTANT will design a
stand-alone OCC meeting the same requirements as above and possibly other ones as well. It
may be beneficial, for example, to bring together functions of the OCC with those of the transit
police and bus dispatchers since they often need to work closely together. HThe AUTHORlTY
31
~
<S'-v\
AGREEMENT 1-2354
Exhibit A
~~."-
decides this is the case, then the CONSULTANT will incorporate all these functions in one
facility.
""
The layout and design of the CMF will be performed to the 30% level with the understanding
that there will be no dramatic changes in the final design phase, This means that the location and
configuration of all floor areas, servicing pits, spare parts storage, special equipment locations,
administrative and employee areas, yard control, plumbing, lighting, and HV AC requirements,
"cc., will be determined and set. Activities will be sized and located to take advantage of
common utility and accessibility requirements. Structural analyses will be done to assure the
building is in compliance with the latest seismic requirements.
The CMF (buildings and yard) design will be developed and compiled on the CADD system to
the 30% design level, as required.
Deliverables: The CONSULTANT will prepare the following:
, ,
. Rendering of the CMF for use by Public Involvement Program.
.
A written operations plan for the CMF detailing how each
performed, by whom, and how it integrates with system operation,
functional element is
.
Preliminary plan drawings for the yard and shop site indicating the digitized location of
all tracks, buildings, and other structure, roadways, parking areas, right-of-way and
property lines, and utilities. Cross-sections will be prepared when necessary to indicate
location andlor conflicts with major utilities.
.
Preliminary plan and elevation drawings for all buildings indicating the locations of all
service areas, storage and functional areas, equipment layout, track layout, administrative
and employee areas, and other major detail.
.
Preliminary plan and elevation drawings for the Operations Control Center.
The following paragraphs describes in greater detail the work scope that resulted
CONSULT ANT's input during negotiations fo the PE consulting services contract.
from the
The following clarifications are included as part of the CONSULTANT's Schedule of Values:
Task 8,01 Central Maintenance Facility (CMF) Criteria
. Design Criteria for PE 8. scope of work.
Task 8.02 CMF Architectura\fUrban Preliminary Design
. The CONSULTANT will develop design concepts for exterior cladding and other
architectural features as part ofthe PE package for all structures comprising the CMF.
. This task will be carried out in months four (4) through six (6).
32
GLY
AGREEMENT 1-2354
Exhibit A
Task.8.03 Operations Control Center (OCC) Architecture Preliminary Design
. Develop PE level architectural package including elevations, plans, sections and sketch
details for the OCC (including all support rooms / equipment) for incorporation into the
complete PE package. This work will include 3D interior renderings.
. Preliminary Concepts will be completed in months four (4) through six (6), and the
Preliminary Engineering Package in months ten (10) through fourteen (14).
. It assumes the OCC is located within the CMF.
Task 8,04 OCC Separate Facility Preliminary Design
. Prepare PE architectural drawings for freestanding OCC. In preparing this work, we will
meet with the other identified users - transit, police and bus dispatchers to confirm program
requirements, This assumes that the OCC is located in another existing or planned facility.
. Preliminary Concepts (ifrequired) will be completed in months four (4) through six (6), and
the Preliminary Engineering Package in months ten (10) through fourteen (14)
, ,
Tasks 8.05 and 8.06 Yard Track and Shop Layouts
. Assumes the Maintenance Yard and Shops Facility will be located at a site determined by the
AUTHORJTY.
Task 8,07 Site Preparations
. As defined in PE 8.
Task 8.08 CMF Electrical/Mechanical
0 As defmed in PE 8.
PE 9.
Preliminary Design of the Stations
CONSULTANT will develop preliminary station designs for 'each station site showing all
functional elements and system-related facilities, and to establish light rail station design and
architectural design standards. The station planning process will require close coordination by
the CONSULTANT with the Public Involvement Program, which is anticipated to occur in the
summer of2002 and again in early 2003.
Jt is the intention of The AUTHORITY to have architectural features of the station designs
reflect the neighborhood it serves; however, there is to be a common plan layout that allows
passengers to be familiar with the station amenities, regardless of which station used. All
stations must have standard designs and specifications for such items as platform height, length
and width; communications and power outlets for public address, CCTV (if used), and fare,
collection areas and equipment; electric power outlets and hose bib COnJ1cctions for maintenance;
conduit sizes, access, and location; signage; handrails; and lighting poles and fixtures on the
platform itself (perhaps integrated with the overhead catenary system). These requirements are to
be developed by the CONSULTANT and incorporated into preliminary standard drawings and
specifications,
33
-'
--
Q-
AGREEMENT 1-2354
Exhibit A
....--'
-~
CONSULT ANT wil1 prepare station site plans for each CenterLine station. These site plans wil1
be at the 30% level and indicate the location and. design of sidewalks for pedestrians and
handicapped users, roadways and loading areas for the feeder buses, entrances, exits, and parking
lanes for parking lots, location and size of the communications and signal building, the location
and size of the traction power substation, and location and design features of the platform area.
(Not a\1 stations wil1 have al1 these facilities.) The plans wil1 reflect appropriate sensitivity to
neighborhood concerns, existing and planned bus route circulation around the station site,
existing and planned trafflc flows within the larger station environs, and existing and projected
developments adjacent to the station site, General priority in design wil1 be given to the needs of
the rail system, the pedestrian, the feeder buses, and the automobile in that order. Where these
priorities should be changed in the opinion of the CONSULTANT, specific reasons should be
given, The end product of this work will be a station layout which meets with The
AUTHORITY's approval and is reasonably fixed so that it may directly move to [mal design,
The CONSULTANT will be prepared to coordinate with individual cities regarding station
design where cooperative joint ventures with private developers is planned, or anticipated, for
, ,
upgrades to aesthetics and other features,
Working with the communications, signal, and traction power engineers, the CONSULTANT
will prepare standard architectural designs for both the communication and -signal system
building and thc traction power substation which are unique, reflective of the CenterLine project
and its other major design elements, visually pleasing, and usable throughout the project's length.
When located within a station site, these stnlctures should be located, designed and perhaps
landscaped to minimize visual intl1lsion and conflict with pedestrian and bus circulation,
CONSULTANT wil1 also develop signage criteria and standards and develop guidelines for the
location of speciflc signs at stations to maximize patron awareness at critical decision points
along pedestrian pathways. The signage criteria and standards should include system-wide
signage as wel1, although the speciflc locations of such signage will not be required in the station
work element.
111 developing the station site plans the CONSULTANT will be working with The AUTHORITY
staff in its Public Involvement Program regarding the community review and input process. The
CONSULTANT wil1 need to prepare material for public presentations showing standard station
facilities and designs in plan and profile, and shal1 be available for presentations, community
meetings, committee meetings and other public forums as requested by The AUTHORITY.
Dcliverables: The CONSULT ANT sha\1 prepare the fol1owing:
at least to the 30% level of
.
Station site plan at a scale of 1"=20' and design drawings
design for each proposed CenterLine station,
.
Design standards and specifications for all system-wide elements of the station platform
including but not limited to: power and communication conduits and outlets for public
address, CCTY; and lighting poles and fixtmes.
.
Design standards, speciflcations and location guidelines for station and system signage,
34
0 "v'.
AGREEMENT 1-2354
Exhibit A
.
A standard design for both, the communications buildings and the traction power
subst"tions. "
.
Display material suitable for public meetings.
The following paragraphs describes in greater detail the work scope that resulted
CONSULT ANT's input during negotiations of the PE consulting services contract.
from the
The following clarifications are included as part of the CONSULTANT's Schedule of Values:
Task 9.01 Stations Criteria
. Design Criteria for PE 9. scope of work.
. This will be carried out in months one (1) through three (3) after NTP.
, ,
Task 9.02 LayoutfDrawings and Specifications
. Preliminary station plans, elevations, standards and specifications for each CenterLine station
building, at the 30% level.
. Prepare material for public presentations showing station designs in plan anti profile. Be
available for presentations.
. Additional Stations: Allowance for PE level design for two additional stations in Irvine - at
Senior Center and Irvine Spectrum.
. Station Options: Concept design for up to three (3) alternative designs within the following
station areas:
>- Santa Ana - Downtown
>- Costa Mesa - South Coast Metro
>- Irvine - Main and Mac Arthur (at-grade option)
If any of these options need to advance beyond concept design resulting in more than one (1) station
per station area being carried forward, this will be work in addition to the defmed scope.
. This task will be carried out from month one (1) through sixteen (16).
Deliverables:
. Station design drawings at 1 "=20' scale or larger as required to the 30% level of design ,
for each proposed CenterLine station,
. Design standards and specifications for all system-wide elements of the station platfonn
including but not limited to: power and communications conduits and outlets for public
address, CCTV, and lighting poles and fixtures.
. Display material suitable for public meetings, including scale models and artist
renderings.
LayoutfDrawings and Specifications, Schedule of Values Task 9.02, is broken out as sub-tasks in the
following paragraphs as they were presented in CONSULTANT's technical proposal.
35
~
<::0-r
AGREEMENT 1-2354
Exhibit A
Task'9.02.01 Segment 1- Central Santa Ana
Deliverables:
. As noted in Schedule of Values Task 9.02, for the following stations:S¡¡nta Ana
Regional Transportation Center (SARTC), Civic CenterlMain, Santa AnalMain, and
Santa AnaIFlower and Santa Ana College.
Task 9.02,02 Segment 2 - Bristol Street
Deliverables:
. As noted in Schedule of Values Task 9.02, for the following stations: BristollFirst,
BristollMcFadden, BristollEdinger, Bristol/Warner, and BristollMacArthur.
Task 9.02,03 Segment 3 - Costa Mesa
Deliverables:
. As noted above, for the following stations: South Coast Metro, Sakioka Development.
, ,
Task 9.02.04 Segment 4 - Irvine Bus. Center/Airport
Deliverables:
. As noted in Schedule of Values Task 9.02, for the following stations: Main/Skypark,
Main/MacArthur, John Wayne Airport, Michelson/Von Karman, Michelson/Jamboree,
and San Diego Creek/Main and the University of California, Irvine (DCI).
Task 9.02.05 Segment 5 - San Diego Creek Corridor
Deliverables:
. As noted in Schedule of Values Task 9.92, for the following stations: San Diego
Creek/ Alton, San Diego Creek/Culver, Senior Center (optional), and San Diego
Creek/J effrey.
Task 9.02,06 Segment 6 - Irvine Spectrum/Transportation Center
Deliverables:
. As noted in Schedule of Values Task 9.02, for the following stations: BanancalSand
Canyon, Irvine Spectrum Office (optional), Irvine Spectrum-Alton/Irvine Center, and
Irvine Transportation Center.
Task 9.03 Preliminary Urban Design
. CONSULTANT will prepare a comprehensive plan for all aspects of the project that will '
benefit from urban design - both as aesthetic enhancement and as part of a mitigation
strategy, While the guideway and stations are defmed under Schedule of Values Tasks 5.02
and 9.02, there are other elements of the system that will be incorporated in urban design
plalilling including retaining walls, catenary poles, street furniture, hardscape and softscape
landscape elements, signage, and graphics. Together with the results of the Guideway
Aesthetics Study (Schedule of Values Task 5.02) and the individual station areas (Schedule
of Values Task 9.04), these will form a comprehensive urban design plan enhancing system
wide aesthetics as well as contributing to neighborhood fit.
. Urban Design Audit: Assessment of the existing conditions \vith respect to urban design
identifying urban design "assets and liabilities" within station areas and along the alignment.
36
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AGREEMENT 1-2354
Exhibit A
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Recommendations for possible urban design interventions wi11 be made throughout the
system.
Development of Urban Design EnhancementslMitigation Framework: The development of a
planning framework to guide the development and evaluation of urban design concepts/idea.
The urban design enhanced framework will include the identification of enhancement
categories, goals/objectives, quantitative and qualitative criteria/indicators, urban design
concepts/ideas and eventual urban design guidelines/policy. Enhancement categories may
include noise, visual impact/intrusion, vibration, aesthetics and neighborhood fit,
neighborhood safety, access and connectivity, construction impacts, natural systems and
historical resources.
Generation of Preliminary Urban Design Enhancement Conceptslldeas: Development of a
system wide and site-specific urban design solutions. System wide concepts will create a
"tool box" urban designlbest practice for wider application, This work will be presented in a
"scrapbook" fonnat and include ideas employed on transit projects elsewhere,
Evaluation of Preliminary Urban Design Enhancement Conceptslldeas: Using the urban
design framework as a guide, the evaluation of each of the urban design enhancement
concepts with respect to the development of the agreed upon evaluation (including costing)
will be completed,
Preferred Urban Design Plan and Guidelines: Concepts and ideas selected bY AUTHORITY
and the partncr cities will be incorporated into an urban design plan - system wide and
individual station areas,
¥
¥
.
Delivèrables:
G Urban design audit report to include identification of existing conditions,
liabilities and areas of possible urban design intervention,
. Urban design enhancement framework report,
. Preliminary urban design enhancement concepts/ideas workbook,
. Evaluation of Urban Design Concepts,
0 Evaluation of Urban Design Plan.
assets and
Preliminary Urban Design, Schedule of Values Task 9.03, is broken out as sub-tasks in the
following paragraphs as they were presented in CONSULTANT's technical proposal.
Task 9.03,01 Segment 1 - Central Santa Ana
De\iverables:
. As noted in Schedule of Values Task 9.03, for segment I, including the following
stations: Santa Ana Regional Transportation Center (SARTC), Civic CenterlMain,
Santa AnaIMain, and Santa AnaIFlower.
Task 9.03,02 Segment 2 - Bristol Street
Deliverables:
. As noted in Schedule of Values Task 9.03,
stations: Bristol/First, BristollMcFadden,
BristollMacArthur.
for segment 2, including the following
Bristol/Edinger, BristolfWamer, and
37
.;3-'
AGREEMENT 1-2354
Exhibit A
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Task 9.03.03 Segment 3 - Costa Mesa
Deliverables: -
. As noted in Schedule of Values Task 9.03, for segment 3, including the-following
stations: South Coast Metro, Sakioka Development.
Task 9.03.0<1 Segment 4 - Irvine Bus. Center/Airport
Deliverables: "
. As noted in Schedule of Values Task 9.03, for segment 4, including'the following
stations: Main/Skypark, MainlMacArthur, John Wayne Airport, Michelson/Von
Karman, Michelson/Jamboree, and San Diego CreeklMain.
Task 9.03.05 Segment 5 - San Diego Creek Corridor
Deliverables:
. As noted in Schedule of Values Task 9.03, for segment 5, including the following
stations: San Diego Creek/Alton, San Diego Creek/Culver, Senior Center (optional),
and San Diego Creek/J effrey.
Task 9.03.06 Segment 6 - Irvine Spectrum/Transportation Center
Deliverables:
. As noted in Schedule of Values Task 9.03, for segment 6, including the following
stations: BarrancaJSand Canyon, Irvine Spectrum Office (optional), Irvine Spectrum-
Alton!Irvine Center, and Irvine Transportation Center.
Task 9.04 Station Area Planning
. Station Area Boundaries: Detail station area planning generally covers an area up to 1,000-
foot radius from the station. CONSULTANT will work with AUTHORITY and the
respective cities to more precisely defme the appropriate boundaries at each of the twenty
five (25) station areas,
. Additional Station Areas: We have provided for planning of two additional station areas in
Irvine; namely, Senior Center and Irvine Spectrum. These station area plans would be
developed at the same level of detail as the others,
. This task will be carried out from month one (1) through sixteen (16).
Station Area Planning, Schedule of Values Task 9.04, is broken out as sub-tasks in the following
paragraphs as they were presented in CONSULTANT's technical proposal.
Task 9.04.0] Segment] - Central Santa Ana
Deliverables:
. As noted in Schedule of Values Task 9.04, for the following stations: Santa Ana
Regional Transportation Center (S ARTC) , Civic CenterlMain, Santa AnalMain, and
Santa AnaIFlower and Santa Ana College,
Task 9,04,02 Segment 2 -Bristol Street
Deliverables:
. As noted in Schedule of Values Task 9.04, for the following stations: BristollFirst,
BristollMcFadden, Bristol/Edinger, BristolfWamer, and BristollMacArthur.
38
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AGREEMENT 1-2354
Exhibit A
~~:-
Task 9,04.03 Segm.ent 3 - Costa Mesa
Deliverables:
. As noted in Schedule of Values Task 9.04, for the following stations: SO\lth Coast
Metro, Sakioka Development.
Task 9.04.04 Segment 4 - Irvine Bus. Center/Airport
Deliverables:
. As noted in Schedule of Values Task 9.04, for the following stations': MainfSkypark,
Main/MacArthur, John Wayne Airport, MichelsonNon Karman, MicheisonfJamboree,
and San Diego CreekfMain and VCI.
Task 9.04.05 Segment 5 - Sail Diego Creek Corridor
Deliverables:
. As noted in Schedule of Values Task 9.04, for the following stations: San Diego
Creek/ Alton, San Diego Creek/Culver, Senior Center (optional), and San Diego
Creek/Jeffrey.
Task 9.04,06 Segment 6 - Irvine Spectrum/Transportatioll Center
Deliverables:
. As noted in Schedule of Values Task 9.04, for the following stafions: Barranca/Sand
Canyon, Irvine Spectmm Office (optional), Irvine Spectrum-Alton/IrYine Center, and
Irvine Transportation Center.
Task 9.05 Transit Oriented Development (TOD)
Major TOD opportunities are envisioned in the following station areas:
. Santa An2, Regional Transportation Center
. Costa Mesa - Sakioka
. Irvine - Michelson and Jamboree
. Irvine - Spectrum
. Irvine Transportation Center
TOD, Schedule of Values Task 9.05, is broken out as the following Tasks in the following
paragraphs,
Task 9,05,01 Market Assessment
. The CONSULTANT will assess the feasibility of development within the TOD area;
including a range of different development types - residential, office, commercial, retail, etc.
TOD areas will be analyzed to determine the effect of LRT on these areas and the associated
market acceptance/absorption rates over a 10 - 20 year time frame, required zoning
ordinances and site specific development opportunities as they relate to each TOD area,
. For the purpose of this market assessment, we are assuming that the cities have collected
pertinent base data and our work is focused on the analysis of said data vs, generating new
base information.
39
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AGREEMENT 1-2354
Exhibit A
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---~
Delii.:erable:
. Market Assessment Report
.~- .
Task 9,05,02 Site Analysis
. The CONSULTANT will review of background reports/data, a collection of information to
develop base maps for analysis to include the use of aerial photos, community mapping, site
visits, land uselbuilt for inventory; and stakeholder/community workshops. "
Deliverable:
. Digitized base maps outlining existing land useslbuilt-form, environmental resources,
transportation network/circulation, green space/parks, "community assets", issues
opportunities and constraints, for a TaD area generally defined as 3,000 feet from the
station.
Task 9.05.03 Development ofTOD Planning Framework ' ,
. In conjunction with client and community, the development of a TaD planning framework
that includes a mutual development of a TaD vision, principles, objectives/goals and
evaluation criteria indicators.
. Various implementation policies will be presented as well as impacts of Federal funding
programs,
. Presentations/seminars will be carried out in each of the TaD areas for purposes of
presenting and discussing principles, precedents and experiences in TaD areas across North
America, '
Deliverable:
. TOD Planning Framework Report
Task 9,05,04 Generation and Evaluation of Preliminary TOD Land Use Options ,
. Working on the strength of the TaD planning framework and conclusions from the site
analysis, the development of preliminary land use options (2-3) to illustrate the benefits and
possible trade-offs between alternative land use scenarios.
. Using the evaluation criteria/indicators developed as a "compass", qualitatively assess the
merits of each of the land use options. Evaluate to include transportation/multi-modal access,
and infrastructure requirements.
Deliverables:
. Preliminary TaD land use options,
. Evaluation matrix and recommendation of preferred concept for each of the study areas.
Task 9.05.06 Built Form Demonstration
. Land use options to be modeled in 3-D to enable review of urban design "fit" as they relate to
community context regarding site, density and massing. Land use options will be tested to
reflect the dsvelopment of footprint/patterns as favored by both small and large developers,
Deliverable:
. Computer-generated massing illustrations for each TOD area.
40
61
AGREEMENT 1-2354
Exhibit A
Task 9.05.07 Development of Design Guidelines and Implementation Strategies/Plan
. Generate of design guidelines to support and reflect the principles of TaD. These gùidelines
will be generic with the areas to be covered by guidelines developed in consultation with
AUTHORITY and the partner cities.
0 Generate a variety of recommendations for consideration regarding the "who, what, where,
when, and how" of implementing TOD. Recommendations to include refinement ,of official
City plans of the zoning ordinances consistent with the goals of TOD, in åddition to
instnlments to encourage TaD including related Federal programs,
Task 9.05,08 Public Consultation/Stakeholder Inte/face
. As defmed in PE 9.
Deliverables:
. Design Guidelines Workbook.
. Implementation strategy plan for each TaD area.
, ,
Task 9,06 Signage/Graphics Program
0 As defmed in PE 9.
Task 9,07 Art in Transit Program
0 Program Definition: Meet with AUTHORITY and the Cities to discuss alternative
approaches to incorporate art in transit including a review of other related programs
successfully completed or underway in transit projects across North America. An "Art in
Transit Workshop" will be conducted with AUTHORITY, partner cities and other
stakeholders as identified by the client.
. Art In Transit Opportunities: Identification system-wide and at each station area for Art in
Transit opportunities and advise on appropriate expenditure levels consistent with Federal
guidelincs and other factors such as community considerations.
The Discussion paper will be prepared in months one (1) and two (2), and the Art in Transit
opportunities by station area will be completed during months eight (8) through ten (1O),
Deliverables:
. Discussion paper on alternative art in transit program approaches, assessment of options, '
and a recommendation on a preferred approach for CenterLine.
. Art in Transit opportunities discussion paper and a drawing for each station area
identifying potential locations for incorporation of art.
Task 9,08 Fire / Life Safety Analysis
0 This analysis will be based on the criteria developed in Schedule of Values Task 1.07,
Criteria for Safety, Security and Systems Assurance,
Task 9.09 ElectricalfMechanical
. As defined in PE 9.
41
~
<0- ,,,,\
AGREEMENT 1-2354
Exhibit A
PE io.
Preliminary Engineering of Traction Electrification System
It is the purpose of this work task to prepare 30% drawings and specifications for the traction
power and power distribution system and to develop detailed recommendations on cOITosion
contro \.
CONSULTANT will review all related work in Conceptual Engineering and perform
investigations to determine the locations of all potential primary power sources along the
CenterLine project. The CONSULTANT will develop a prototypical floor plan and equipment
list for the traction power substations and work with those performing the architectural design of
a standard substation, Using the recommended location of the traction power substations from
the earlier study and working with the station designers and The AUTHORITY staff, the
CONSULT ANT will detennine the optimal final locations of all traction power substations based
on cost, land availability, and neighborhood intmsion, The CONSULTANT will prepare 30%
designs and specifications of all traction power substations along the line. ' ,
CONSULTANT will develop the standard design for a mounted third rail system for The
CenterLine Project. In conjunction with this design, the CONSULTANT will evaluate the
feasibility of an embedded power strip, or a hybrid of options such as electric fuel cells or
batteries. This feasibility study will be completed within 120 days after the NTP, in order that
The AUTHORITY and the CONSULTANT can make a recommendation to the Board and the
AUTHORITY'S TPOC electrification system,
CONSULTANT will also work to develop standard design(s) for catenary poles within 120 days
after the NTP, for The CenterLine Project. The CONSULTANT will evaluate the overhead
catenary system from the traction power substations to the vehicle pantograph, considering three
distinct types of distribution systems: simple catenary, twin contact wire system, 2nd single
contact wire with parallel feeders, To the extent practical, the use of a single wire contact system
supplemented by underground parallel feeder cables will be used for locations where càtenary
will be used for The CenterLine Project. This will be especially important where the CenterLine
project borders residential or is in street nmning in a visually sensitive environment.
Where the catenary system is used in design it is to be, in general, auto-tensioned along the line.
Care will be exercised in locating and minimizing the visual intrusion of any auto-tensioning
poles and weights, Where special trackwork requires the train to travel 35 mph or less, the use of.
a system of single wire contacts is encouraged to minimize visual clutter. In the CMF, the
catenary system can be a single wire contact system fixed tensioned to adjacent structures if third
rail is not used,
In all situations, emphasis tlu'oughout the project will be on minimizing unnecessary visual
intrusion,
CONSULT ANT shall prepare standard drawings and 30% drawings of the power distribution
system as well as tables detailing the quantities and specifications of all its components,
42
~-
-~~....
C5l- v/
AGREEMENT 1-2354
Exhibit A
CONSULTANT will undertake a detailed corrosion control study and develop mitigation
measures for atmospheric, soil, and stray current corrosion, The CONSULTANT will ensure the
geotechnical investigation captures needed data on soil resistivity, etc. The CONSUL1;ANT
will develop corrosion control guidelines and designs for the trackwork designers, structural
engineers and CMF designers, and provide recommendations to utilities for the protection and
testing of their underground networks,
Deliverables: The CONSULTANT will prepare the following as part of this work task:
. The 30% design and equipment specification for all traction power substations.
.
The 30% design and specification of the traction electrification system including a
detailed listing of all components making up that system,
.
A Corrosion Protection Report establishing corrosion control guidelines with specific
recommendations for the project designers and outside utility companies.' ,
The following paragraphs bescribes in greater detail the work scope that resulted
CONSULTANT's input during negotiations of the PE consulting services contract.
from the
The following clariftcations are included as part of the CONSULTANT's Schedule Of Values:
Task 10,01 System Criteria
. Design Criteria for PE 10. scope of work.
. Overall system power conftguration and major performance requirements (Schedule of
Values Tasks 10.02,10.03, and 10.04) are resolved by the end of the 4th month.
e Operation Plan (Schedule of Values Task 1.10) is accepted as baseline (tramc aspects) by
end of 4th month, This includes decisions on power supply for potential extensions,
. The RFP comment on page 5 (2nd paragraph of 1.6) that "...not...unique design or
technology..." is interpreted not to apply to the advanced technology power distribution
schemes to be studied in PE 10,
Task 10,02 Evaluate RFP Alternate power Systems
. Report presentations, including reasonable appropriate graphics, provided for public/policy
meetings,
Task 10,03 Develop Standard OCS Pole
. Same as noted for Schedule of Values Task 10,02.
Task 10,04 Evaluate Alternate power Distribution Schemes
. Same as noted for Schedule of Values Task 10.02,
Task 10.05 Develop Program Definition
. Scope is to document the decisions from Schedule of Values Tasks 10.02,10,03, 10.04, and
the tentative results of Schedule of Values Task 10.06 as integrated into a complete design
and ftnalize a configuration on which basis the Preliminary Design (Schedule of Values Task
10.07) shall proceed, Output is a report with drawings and text appropriate to describing the
43
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AGREEMENT 1-2354
Exhibit A
key elements of the design, Assumes decisions required in Tasks listed above are made by the
end of the 4th month.
Task 10.06 Establish and Operate Power Simulation Model
Scope will include development of a train movement and traction power simulation model in
order to determine traction power substation locations. Initial output at the 6th month will be
tentative substation locations based on operating requirements (headways, number .(¡fcars per
train, etc) and power demands of the vehicle. Requirements for this phase will be:
. Completed Operations Plan, Schedule of Values Task 1.10, including treatment of
extensions/options
. General track alignment (plan and profile) and station locations
. Performance requirements per Schedule of Values Task 10.01.
. power supply and distribution technical characteristics, Schedule of Values Tasks 10,2
and 10.04.
. Above items completed at end of 4th month.
, ,
Task 10.07 Traction Power and Distribution Design Preliminary Engineering
Scope is as defined in PE 10. (30% design), Begins when Schedule of Values Task 10.05 is complete
and approved, Assumes the other following conditions:
. Alignment is generally fixed by end of 4th month and fixed in detail at end of 12th month.
. Alignment types (at-grade, aerial, and general/systemwide) are finalized by end of 4th month
and extents of each are finalized by end of 12th month.
. Power simulation study (Schedule of V.alues Task 10.06), including operational criteria,
completed and accepted by end of 6th month.
. Layout drawings will follow alignment Plan and Proflle scales.
Task 10.08 Baseline Stray Current Survey and Report
Scope includes measurement/testing of existing stray current conditions and discussions with
utilities on anticipated conditions/control requirements. Forms a basis for the design remediation
requirements and agreements with utilities,
Task 10,09 Corrosion Protection Report
. The report follows the completion of Schedule of Values Tasks 10.05 and 10.07.
PE 11.
Preliminary Engineering of the Communications Systems
CONSULT ANT will develop 30% designs for all communications systems including the public
address, train location, radio, telephone, SCADA, CCTV, fire/emergency, and ticket vending
machine network. It also includes communications design input for the Operations Control
Center designers,
44
...".'
---;....
G\.n
AGREEMENT 1-2354
Exhibit A
-'
.---
A derailed description of the communication system is found in the Rail System Specifications
Report prepared as part of Conceptual Engineering. The CONSULTANT shall use this as a
point of departure for its Preliminary Engineering work.
Operations Control Center. The hub of the communications system is the Operations Control
Center (OCC), System controllers will be responsible for all facets of the system and shall be
able to communicate with passengers at the ftation through the public address system, speak with
train operators using the radio system, speak by telephone or radio with maintenance staff
throughout the system, interface with the power and signal system through the data system, and
view certain areas through the CCTV system. The CONSULTANT will coordinate the needs of
all the communication subsystems with the designer team regarding the CMF layout, and
equipment space allocations.
Fiber Optic Line. It is anticipated the OCC will be tied into the system through a single-mode
fiber optic backbone cable nmning the entire length of the system with cable breakouts at e<\cp
station's communications building, separately located traction power substations, and all other
locations needing a direct voice, data, or video connection with the OCC. The CONSULTANT
will specify a backbone set of conduits mnning the length of the system with capacity greater
than that required for The CenterLine's fiber optic cable needs, This greater capacity is for the
pulling of future cables,
Public Address System. This system will have both loudspeakers and variable message signs and
allow system controllers at the OCC or at the station itself to notify patrons system wide, at a
prescribed set of stations, or at individual stations of system delays, emergencies, etc., while
conforming to ADA requirements. The pANMS system will be located near the ticket vending
machines, the principal platform waiting area, in elevators and near escalators (if present) ,
GPS-based Train Location System, This system will conform with the existing GPS-based
passenger communication system used on The AUTHORITY's bus fleet. Each light rail cab car
will have a unit capable of receiving GPS signals and converting them to a geographic location,
The unit will automatically send this location to a central computer over the train's datil radio
system, The central computer will compare the trains location with its schedule, determine its
arrival time at the next several stations, and then send the appropriate message automatically
through the fiber optic system to the station. This is done continually for each revenue train.
Radio System, The radio system will be the primary means of communicating throughout the
system, As noted in the Rail Systems Specifications Report of the Conceptual Engineering
phase, it is expected that the radio system will be a tnmked radio system or an equivalent
technology possibly leased from an existing system, The CONSULTANT will evaluate
alternative approaches including a "build-your-own" system, leasing time or frequencies from a
private owner, and leasing time or frequencies from a governmental agency, Once an optimal
approach is identified and approved, the CONSULTANT will complete the specification of all
radio equipment to the 30% design level including the detailed listing of all components.
Telephone System. The CONSULTANT will coordinate with The AUTHORITY's Information
System's group on types of phones used in The CenterLine Project: local phone lines,
45
CD ,"1
AGREEMENT 1-2354
Exhibit A
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emergency phones, and passenger courtesy phones. The CONSULTANT will specify the
necessary telephone system for the project. Emergency phones will be designated for key
locations and connected into the system so that they will be answered by The AUTHORITY
staff. The emergency phones will be a critical component of the Station Planning process with
public involvement and input being a key factor for locating. Courtesy passenger phones will be
provided adjacent to the ticket vending machines at all passenger stations and also be answered
by The AUTHORITY staff. To the extent possible, all these telephone systems will use the
backbone fiber optic cable for message transmission, The CONSULTANT will design the three
telephone systems to the 30% design level, including a detailed listing of all components,
SCADA Svstem, The supervisory control and data acquisition system (SCADA) will be
designed to monitor the critical status and provide some control capability between the The
AUTHORITY and the following: each traction power substation, each signal room, each
communication building, station, and other critical facilities, The CONSULT ANT shall prepare
the specifications for a SCADA system to a 30% design level, including a detailed listing of all
its components.
CCTV Svstem. Closed circuit television system capability will be provided at stations, in
particular the ticket vending machine area, the primary platform waiting area, and at any elevator
or escalator locations. The CONSULTANT will specify such a system and develop a detailed
listing of all system components.
The CONSULTANT will also specify its required fire and emergency management system and
the communication requirements for the ticket vending machines,
The CONSULT ANT shall ensure that the civil and track designers and the architects developing
the station designs are provided with specific guidance on the location, size, and type of all
communication conduits required to be included in the station designs, The CONSULTANT
shall have QC mechanisms in place to ensure designers incorporated the communication system
requirements.
Deliverables: The CONSULTANT will prepare the following:
.
Design and specification of the Fiber Optic Cable and Conduits for the backbone
transmission system to the 30% design level.
.
Design and specification of the GPS-Based Train Location System to the 30% design
level.
.
An analysis recommending the best approach to obtain necessary radio frequencies and
the design and specification of the Radio System to the 30% design level.
.
Design and speciftcation of the Telephone Systems (local telephone, Emergency, and
Passenger Courtesy) to the 30% design level.
.
Design and specification of the SCADA System to the 30% design level.
46
Q"
AGREEMENT 1-2354
Exhibit A
~-'
..--
.
Design and specification of the CCTV System to the 30% design level.
.
Design and specification of the Public Address/ Changeable Message Sign System to the
30% design level.
The CONSULTANT will establish a QC system with civil designers and statiorl architects to
ensure that the equipment specifications, conduit sizes, conduit and equipment/component
locations, and floor layouts for the Operations Control Center, communications buildings, and
platform areas meet system requirements and have been incorporated into the designs. The
CONSULT ANT shall also address the means to secure the control and communication systems
in the event of an emergency or secUl~ty threat to the CenterLine system, its passengers, or an
individual¡,assenger.
The following paragraphs describes in greater detail the work scope that resulted from the
CONSULTANT's input during negotiations of the PE consulting services contract.
The following clarifications are included as part of the CONSULT ANT's Schedule of Values:
Task 11.01 Design Criteria
The following assumptions apply to this task:
. Design Criteria for PE 11. scope of work.
. Completed Operations Plan Schedule of Values Task 1.10, including treatment of
extensions/options and location of OCC, are completed by end of the 4th month.
Task 11.02 Conduct Radio Systems Study and Report
. As defined in PE 11.
Task 11.03 Communications System Design Preliminary Enginee¡~ng
The following assumption applies to this task:
. Number, type, and configuration of passenger stations known generally by end of 4th month
and specifically by end of 12th month.
PE 12.
Train Control and Signal System
CONSULT ANT will review the Rail System Specifications Report prepared during Conceptual
Engineering to understand the approach to be taken in advancing the train control and signal
system. Where the CenterLine trains will be operated by the dr:iver in streets there will be an
Automatic Train Protection system and an Automatic Train Stop subsystem at interlockings and
switches. Road crossings have Automatic Highway Crossing Warning devices, While street
running, trains will be controlled by trafflc lights. Overall General Order 143-A, Safety Rules
and Regulations Governing Light Rail Transit of the California Public Utilities Commission will
control the design,
47
Q"
AGREEMENT 1-2354
Exhibit A
~
---~
CONSULTANT shall design the required train control and signal system to the 30% level. All
needed equipment will be specified, quantified, and located. The CONSULTANT will work
closely with the local traffic engineers to evaluate and encourage signal pre-empti9n or
coordination for the CenterLine trains, where necessary.
Deliverables: The CONSULTANT will prepare the following as part of this work task:
.
Design and specification of the train control and signal system to the 30% design level.
The following paragraphs describes in greater detail the work scope that resulted from the
CONSULT ANT's input during negotiations of the PE consulting services contract.
The following clarifications are included as part of the CONSULTANT's Schedule of Values:
, ,
Task 12,01 Train Control/Signal System Criteria
The following assumptions apply to this task:
. Design Criteria for PE 12. scope of work.
. Operations Plan including headway, train operations patterns, abnorynal operations
requirements (emergency crossovers), interface with traffic signals, and other related
requirements is completed and essentially approved by the end of the 4th month.
. CPUC approval is limited to informal discussions-no formal crossing submittals to be
prepared,
Task 12,02 Train ControllSignal System P.E.
. Basic alignmcat and track configuration (at-grade, aerial, and general/systemwide) is
generally established by end of 4th month and [¡xed in detail at end of 12th month,
PE 13.
Preliminary Specification of Fare Collection System
The purpose of this task is to develop the specifications for the fare collection system to the 30%
level.
A detailed definition of the fare collection system for The CenterLine Project is laid out in the'
Rail System Specification Report, which was performed during Conceptual Engineering, The
CONSULTANT will take this work and advance it into the Preliminary Engineering stage, In
doing so, the CONSULTANT should review other fare collection systems used in Southern
California so that commonality of equipment for patron convenience and the potential for joint
procurement andlor servicing is optimized. The CONSULT ANT will also coordinate with The
AUTHORITY's Program Manager to incorporate The AUTHORITY's Bus Operations specific
requirements of The AUTHORITY's current system, The CONSULTANT will also evaluate the
potential for self-deducting, proximity-reading smart cards as a medium and the potential for
automatic or more efficient checking of fares within the rail vehicles,
48
&+
AGREEMENT 1-2354
Exhibit A
Deliverables: The end product of this work element will be:
.
The definition and specification ofthe fare collection system to the 30% design leve\.
The following paragraphs describes in greater detail the work scope that resulted from the
CONSULTANT's input during negotiations of the PE consulting services contract.
The following clarificatons are included as part of the CONSULTANT's Schedule of Values:
Task 13.01 Fare Collection System Criteria
. Design Criteria for PE 13. scope of work. '
. Operational and Design requirements from the alternatives described in studies in Schedule
of Values Tasks 13.02 and 13.03 are finalized by end of 6th month.
Task 13.02 Study and Report on Other Southern California Systems and Existing Bus System
. Study of existing systems based on 7 light rail systems (5 California wide and 2 other) and 6
Southern California bus systems (including AUTHORITY).
Task 13.03 Evaluate Smart Card and On-Board Checking
. As defmed in PE 13.
Task 13.04 Fare Collection System PE
. Effort for calculation of equipment quantities based on latest patronage values available at
end of 12th month of the PE design.
. Technical characteristics of existing AUTHORITY bus system equipment available from
AUTHORITY when/ifrequiæd,
PE 14.
Preliminary Specification of the Rail Passenger Vehicle
The Conceptual Engineering phase of the program established the key parameters for the
passenger rail vehicle, specifically that it be low floor, double-articulated, approximately 90-foot
long, with otherwise standard light rail vehicle features, including an operating speed of 55 miles
per hour or better. Initial operating plans determined that 24 vehicles will be needed initially. '
The CONSULTANT will take this basic understanding of the vehicle and advance its definition
and specifications to the 30% design level utilizing trade-off studies, aI1d life-cycle cost analyses
where applicable, Equally important will be the CONSULTANT's assessment of the direction of
the latcst industry standards and designs so that the CenterLine program can take advantage of
joint procurements, common specifications of subsystems, and competitive solicitation, The
CONSULTANT will work closely with The AUTHORITY staff in order to seek and obtain
timely decisions on direction, The CONSULTANT will begin addressing the following areas
immediate1y after the NTP for coordination with the Public Involvement Program and the three
cities teclmical staff
49
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6[
AGREEMENT 1-2354
Exhibit A
. Vehicle conflguration, dimensions, floor and door layouts
. Refined design speeds, acceleration, braking, and jerk speciflcations
. Vehicle clearance envelopes, especially in street running
. Safety requirements for both users and employees
. Confonllance with Americans with Disabilities Act standards
. Seating layout and specifications
. Vehicle exterior design and interior color treatment
. Propulsion system and duty cycle requirements
. Track specifications needed to assure proper trackway interface and curve negotiation
. Train control and signal system interface requirements
. Communication systems interface requirements
. Braking system and wheel adherence control specifications
. Failure recovery requirements
. Train-lining requirements/coupler interface specifications
. Reliability, availability, and maintainability requirements for all subsystems
. Undercarriage equipment layout including emergencyhoms
. Extelior and interior noise and vibration specifications
. Operating and maintenance cost estimates for both day-to-day and the periodic maintenance
cycle.
, ,
The CONSULTANT will prepare the initial procurement specifications for the light rail vehicle
based on the above work, The AUTHORITY is to be infonned about common specifications and
the possibilities for joint procurements.
The CONSULTANT will also prepare a rail fleet maintenance plan as required in FTA's New
Starts program, To do this, the vehicle design and specification team must work closely with the
CMF design team to ensure that the yards and shops make full use of effective and cost-efficient
designs and track layouts.
Deliverables: The CONSULTANT will prepare the following as part of this work task:
.
Design and speciflcation of the light rail vehicle and its major components to the 30%
design level.
.
A set of preliminary procurement specifications for the light rail vehicle.
.
A Rail Fleet Maintenance Plan as required by the FT A.
The following paragraphs describes in greater detail the work scope that resulted from the
CONSULT ANT's input during negotiations of the PE consulting services contract.
The following clarifications are included as part of the CONSULTANT's Schedule of Values:
Task 14.01 Rail Passenger Vehicle Criteria
. Design Criteria for PE 14, scope of work.
50
.--
_.-.0-.,..
1,'
ó'-
AGREEMENT 1-2354
Exhibit A
-
~_...
.. The RFP comment on page 5 (2nd paragraph of 1.6) that".. .not.. .unique design or
technology..." is interpreted not to apply to the advanced technology power supply
schemes to be studied in PE 10. '"
Task 14,02 Interior Preliminary Design
The study will include both cab and passenger compartment interior designs t,hat will be
appropriate for the advanced vehicle image intended for this project. Three differentþassenger
interior designs will be developed for display and discussion with interested stakeholders, Three
different cab interiors will be developed including full ergonomic factors considerations
including sightlines and other human factors. Completion expected between months 6 and 14.
Deliverables:
. Interior design concept drawings, design development at a selected alternative, CAD
renderings and a "bustaway" model at the selected passenger compartment.
, ,
Task 14.03 Exterior Preliminary Design
The vehicle exterior design will be one of the main signature characteristics of the system and
high public interest is anticipated. Both cab (vehicle "nose" or front end) and carbody exteriors
will be explored with 5 different designs developed graphically. Front-end design will require
close coordination with the engineering requirements of car-to-car coupling functions,
crashworthiness, and other technical requirements. Completion expected between months 1 and
6,
Deliverables:
. Alternative design concepts for either graphics / colors consistent with AUTHORITY's
brand/image for the CenterLine,
Task 14.04 Vehicle Industry Standards and Procurement Study
Special emphasis will be given to joint procurement opportunities with other transit systems as a
cost reduction and schedule improvement potential. Assumptions include:
. Only North American joint procurement opportunities will be explored,
Task 14.05 Develop Local Vebicle Requirements
This Task will utilize tbe results of Schedule of Values Tasks 14,02 and 14.03 in terms of interior .
and exterior design preferences and the results of Schedule of Values Task 14.04 for industry
capability and joint procurement opportunities to define a vehicle appropriate to AUTHORITY
that meets tbe local requirements in terms of general configuration, appearance, and major
performance characteristics.
Task 14,06 Develop Design Definition
The convergence ofresu1ts of Schedule of Values Tasks 14.04 and 14.05 above at tbe 6tb month
period, It also assumes the vehicle propulsion type decision from Schedule of Values Task 10,02
is resolved as defined in tbe Baseline 10.05 Traction Schedule of Values Task, This Vebicle
Definition will forn1 tbe basis on which the Preliminary Engineering effort will proceed after the
6th month,
51
G
AGREEMENT 1-2354
Exhibit A
.-
~_.>
Task 14.07 Prepare Preliminary Performance Specification
It is assumed the completion and approval of the Design Defmition Report in Schedule of Values
Task 14.06 by the end of the 6th month. '
Task 14.08 Prepare Preliminary Rail Fleet Maintenance Plan
. As defined in PE 14.
PE 15.0
Cost Estimating
The purpose of this task is to develop the project cost estimate based on the 30% design level to
be achieved during the Preliminary Engineering phase.
CONSULTANT will review the cost estimating done in the Conceptual Engineering phase'tb
understand its assumptions, methodology, formatting, and work breakdown. To the extent
practical, the CONSULTANT will incorporate this information into its own work in the
Preliminary Engineering phase and compile the estimate in a "line item" format. .
Utilizing previous work from the Conceptional Engineering phase, the CONSULTANT will
prepare the project work breakdown structure and contract unit descriptions. Work elements and
contract units will be grouped into similar types of construction or procurement based on
standard factors, past experience, and industry practice (e,g., the Construction Specification
Institute divisions). The initial work breakdown structure and grouping plan will be reassessed
and updated as the project design advances. Costs are to be categorized by system (e,g" signal
system), functional area (e,g., stations, carth moving), or by contract (e.g" running rail) for
periodic project team reviews,
CONSULT ANT will establish a Current Working Estimate of the project and update those costs
for all CenterLine project elements as designs move forward. Certain design elements or
contracts may have preliminary engineering cost estimates completed before other elements (for
example, a specific utility relocation may be early, where as other elements will have to wait
until final preliminary engineeting designs are completed), Nevertheless, the CONSULTANT
will maintain current nmning estimates of all cost elements. Each estimate will be reviewed by
the appropriate designer or designated staff, with any comments recorded during reviews so that
they are considered in the [mal estimate,
CONSULT ANT will develop procedures for developing trend forecasting estimates, determining
direct and indirect costs, contingencies and escalation, etc. Any contingency component of an
estimate shall be clearly identified, These estimates will require review by The AUTHORITY.
Should the projected cost of any projcct element exceed the forecast, The AUTHORITY will be
advised and steps will be taken to detem1ine what changes are to be made to keep the costs
within expected limits, which includes the Preliminary Engineering costs,
52
éSF"
AGREEMENT 1-2354
Exhibit A
--
,...-"-..-
Deliverables: The CONSULTANT will prepare the following as part of this work task:
.
A final, 30% design level cost estimate for the CenterLine project and all its~project
elements.
The following paragraphs describes in greater detail the work scope that resulted from the
CONSULTANT's input during negotiations of the PE consulting services contract.' "
The following clarifications are included as part of the CONSULTANT's Schedule of Values:
Cost estimates will be prepared for the disciplines shown below (listed by Schedule of Values
Task):
Task 15.01
Task 15.02
Task 15,03
Task 15.04
Task 15.05
Task 15.06
Task 15.07
Task 15.08
Task 15.09
Task 15,10
Task 15.11
Task 15,12
Task 15,13
Roadway Cost Estimates
Stmctures Cost Estimates
Trackwork Cost Estimates
Traffic Cost Estimates
CMF Cost Estimates
Stations Cost Estimates
Traction Electrification System Cost Estimates
Communication Cost Estimates
Train Control Cost Estimates
Fare Collection System Cost Estimates
Rail Passenger Vehicle Cost Estimates
RlW Acquisition Cost Estimates
Utilities Relocation Cost Estimates
, ,
Schedule of Values Task 15.14, Project Estimates, is the overall Project Current Working
Estimate,
PE 16.
Property Identification and Mapping
The CenterLine project will require the acquisition of property along its length through Santa
Ana, Costa Mesa, and Irvine, Because of the long lead times needed to purchase property, it will
be important to determine during Preliminary Engineering as accurately as possible, the property
required for operating the light rail system,
Based on the Conceptual Engineering work, the CONSULTANT will prepare mapping which
shows all expected property takes and keep those maps updated as the design progresses,
Infom1ation on parcel boundaries will be transferred as soon as possible to the station base maps
so that designers, the FEISIFEIR CONSULTANT, and the public are aware of how the
preliminary design may affect property acquisition, The CONSULTANT will tabulate parcel
infonnation from the tax assessors maps for all parcels, or portions of parcels, expected to be
acquired,
53
~'
AGREEMENT 1-2354
Exhibit A
--
.--.0..,.
As it becomes clear that a parcel will be required, the CONSULTANT will confer with The
AUTHORrfY to detennine if the parcel maps are to be prepared delineating the area oHaking
and legal descÓptions of that taking will be drafted. This work will proceed first for critical
parcels or parcels that will be needed early, then done for other full parcels, part takes, and
constnlction easements as they become known. By the end of the Preliminary Engineering phase
all potential property acquisitions will be mapped and tabulated, but only those acquisitions not
in contention will have parcel maps and legal descriptions prepared, For example, thére may be
a set of alignment or design options which can only be resolved at the end of the environmental
approval process; therefore, it would be premature to prepare legal descriptions on parcels
involved in such 2. situation,
Deliverables: The CONSULTANT will prepare the following as part of this work task:
.
Updated mapping delineating all real estate properties which are expected to, 1;Je
purchased for The CenterLine Project with their property boundaries transcribed onto the
base station maps.
.
Parcel maps and legal descriptions for all properties which will defmitely need to be
purchased contingent upon the CenterLine project being approved for fmal design.
The following paragraphs describes in greater detail the work scope that resulted from the
CONSULTANT's input during negotiations of the PE consulting services contract.
The following clarifications are included as part of the CONSULTANT's Schedule of Values:
Task 16,01 Right-of-Way Mapping
. This includes updating our current parcel plans with the recent flight imaging maps of the
County. This task is to be completed within the first 3 months, '
. Assumes that the Project Definition will be completed in 6 months, Once this is available the
ROW maps will be updated within that period but not later than one month following
completion of Project Definitions,
Task 16,02 Legal Descriptions, Deed Search, Over-the-Fence (OTF) Appraisals, etc
. Scope is per PE 16., for 50 parcels,
PE 17.
Additional Engineering Studies
ln addition to the basic engineering studies, it is anticipated that a variety of related studies and
analyses will be required to support Preliminary Engineering work, These include hydrology
studies, analyses of impacts on existing utilities, constructability reviews, stnlctures, and value
engineering studies.
54
6'-
AGREEMENT 1-2354
Exhibit A
."
,..--
PE 17.1 Hydrology Studies
The purpose of this task is to perfonn needed hydrologicallhydraulic studies of The CenterLine
Project to make sure the final project and its associated construction activity does not negatively
affect the county's drainage facilities,
The CONSULTANT will review available infonnation on flood plains and critical stonn
drainage watersheds from the Conceptual Engineering work, the U.S. Geological Survey high
water and flow records, state and local flood plain mapping, etc, Where CenterLine project
facilities impinge on these areas the CONSULTANT shall perfonn the necessary studies to make
sure the project's designs confonn to applicable federal, state, and local regulations conceming
construction and drainage requirements in those areas, especially in light of the more stringent
standards during construction that have been established by the Regional Water Quality Control
Board.
, ,
Each station site and the CMF will have a hydrology evaluation undertaken to recommend
necessary grading and drainage designs which will then be incorporated into Preliminary
Engineering design, The CONSULT ANT will analyze all line segments to assure surface run-off
is properly channeled into existing stonn drain facilities, If these evaluations require any new
drainage facilities needed to handle the stonn flow from the project, the facilities will be located,
sized, specified and incorporated into the project design,
The CONSULTANT will also evaluate all construction plans to detelmine the preliminary stonn
run-off management plan for construction, Recommendations will be incorporated into fmal
designs,
Deliverables: The CONSULTANT will prepare the following:
.
A series of working papers on the hydrology studies undertaken, including drainage study
recommended design directives and specifications,
.
A series of working papers on each expected construction
specific steps for the stonn run-off management plan,
package recommending
The following paragraphs describes in greater detailed the work scope that resulted from the
CONSULT ANT's input during negotiations of the PE consulting services contract.
The following clarifications are included as part of the CONSULTANT's Schedule of Values:
Task 17,01,01 Sail Diego Creek Pier Placemellt Hydraulics Study
. As alignment refmement progresses; where the substructure piers fall within the embankment
of San Diego Creek Channel, a highwater calculation will be provided and ~ll necessary
documentation for obtaining proper pennits.
55
(JOt
AGREEMENT 1-2354
Exhibit A
17.01,02 Santa Ana Garden Channel Pier Placement Hydraulic StUdy
. As alignment refinement progresses where the structure conflict with flood control channel;
and aU necessary calculations will be made to determine a box culvert sections and will
provide aU documentation for obtaining proper permits.
17.01.03 Drainage StUdy
. As defined in PE 17.1.
PE 17.2 Utility Protection and Relocation
The purpose of this work element is to develop preliminary plans to protect or relocate utilities
along The CenterLine Project route and estimate when this work is needed in the construction
process,
, ,
CONSULTANT wiU review Conceptual Engineering drawings, meet with utility companies and
agencies, and other sources to determine the type and location of utilities which are affected by
the project. Where uncertainty exists, it may be necessary to do field checking including digging
test pits. All this information will be transcribed onto base maps and data tables. .
CONSULT ANT will update this information as Preliminary Engineering advances so that
impacts to any utility can be tracked, The CONSULTANT will determine what utilities are
impacted and recommend to The AUTHORITY and the utility company whether it needs to be
removed, relocated, or protected in place. In such cases, the CONSULTANT will prepare
preliminary designs for the disposition of the utility. The CONSULTANT will also estimate for
The AUTHORITY any betterment which will occur as a result of the work.
DeJiverables: The end products for this task will be:
.
Maps which locate and specify all utilities which are expected to be affected by The
CenterLine Project and detailed utility data and tracking tables.
.
Identification of and preliminary engineering drawings for all utilities which need to be
removed, relocated, or protected in place.
The following paragraphs describes in greater detail the work scope that resulted
CONSULTANT's input during negotiations of the PE consulting services contract.
from the
The following clarifications are part of the CONSULTANT's Schedule ofYalues:
Task 17.02,01 Utility Conflicts Identification
. As defined in PE 17.2,
Task 17,02.02 Relocation/Protection Concepts
. As defined in PE 17.2.
56
--
"...,...,.-.
6'-'
AGREEMENT 1-2354
Exhibit A
17.02,03 Utility Company MOU Concept
Provide technical assistance to AUTHORITY in development and implementation of Master
cooperative agreements between AUTHORITY and other public and private entities whose
facilities are within the project constmction limits ancIJor their operations must be modified for
the design, constmction and operation of the project. As the work of other tasks proceed,
identify what conflicts potentially exist by owner, requiring either a new m"ster cooperative
agreement or a revision of a standing agreement. In addition, the CONSULTANT will support
AUTHORITY by identifying what pennits, licenses and special agreements are required to
implement the project (other than routine constmction pennits). Where such a need is identified,
the CONSULTANT will define the purpose, regulation, timing for AUTHORITY or issuing
agency and what application procedures pertain, The CONSULTANT will prepare a preliminary
report for the project outlining what master cooperative agreements, specific agreements,
pem1Ïts, licenses and other institutional clearances are required and the circumstances of each.
, ,
PE 17.3 Constructability and Traffic Maintenance
The purpose of this task is for the CONSULTANT to ensure that the designs being developed
can be readily constmcted and that adverse impacts to the community are minimized.
As the design of each line segment nears completion, The CONSULTANT will provide
experienced constmction personnel to review the constmctability elements of the design.
Tolerances being specified in the designs will be checked to make sure they are within acceptable
ranges or explained in subsequent design packages, The expected constmction sequence and
duration will be estimated, AllY need to schedule utility work around rail constmction will be
noted, Constmction work that appears to require multiple contractors must be evaluated and
coordinated to minimize conflicts and potential schedule delays, The availability of adequate
staging areas will be assessed and recommendations will be made for constmction easements.
The need for constmction pemlits, haul routes, and hazardous waste disposal sites will also be
reviewed,
CenterLine project constmction within streets must be carefully reviewed to make sure that
tramc impacts are minimized, The CONSULTANT will work closely with the city's tramc
engineers in the review of these types of impacts,
Deliverables: The end product for this work will be a series of working papers on the
constmctability and traffic maintenance of each expected constmction contract package for
incorporation into the final design of those packages,
PE 17.4 Value Engineering
The purpose of this work element is to assure that the designs being recommended are cost-
effective, Project Management within budget, and are not excessive, This review is to be
conducted by an independent consultant under a separate contract with The AUTHORITY.
57
ø-
~....
8-"
AGREEMENT 1-2354
Exhibit A
Within 120 days before the end of Preliminary Engineering, the design will undergo a value
engineering review before being, finalized, The CONSULTANT will initiate the value
engineering process by providing the independent consultant with a complete set of documents
and also recommending any areas where it believes costs might be reduced. The
CONSULTANT will assist the review effort by providing explanations, background material,
etc, The CONSULTANT may be requested to explain why they disagree with a value
engineering proposa1. Value engineering recommendations will be incorporated at the beginning
of the Final Engineering phase,
Deliverables: CONSULTANT to provide complete set of PE documents for the value
engineering work.
, ,
PE 18.
Engineering Support for FEIS/FEIR
Although the Final Environmental Impact Study and Final Environmental Impact Report
(FEIS/FEIR) will be prepared by a separate consultant, the Preliminary Engineering
CONSULTANT will need to support this work effort with technical input.
The FEIS/FEIR consultant will incorporate the aligrunent derived from the Preliminary
Engineering work-in particular the station site plans, in-street trackwork designs and traffic
impact studies, and the design of civil structures-into presentation materials for public review
and then into the FEIS and FEIR documents themselves. The CONSULTANT will assist the
FEIS/FEIR consultant in assembling this material and other material within its area of
responsibility wd explaining it to the FEIS/FEIR staff. The CONSULTANT will also coordinate
with the FEIS/FEIR consultant during the designs, evaluate design guidance received from the
public through the FEIS/FEIR consultant and the Public Involvement Program, and then
incorporate this guidance when appropriate. There may be times when members of the
CONSULTANT's technical staff, especially those working on the stationplans, will be asked to
meet with the public, and the CONSULTANT will provide such help. '
PE 18.1 Graphics and Renderings
The purpose of this work task is to provide display graphics and renderings suitable for public
presentations, including capability to provide three dimensional graphics and video presentations,
The CONSULTANT shall have the capability of preparing graphical representations,
architectural renderings, and photo images of The CenterLine Project for site-specific locations,
The CONSULTANT will prepare plans, sketches, diagrams, tables, etc" appropriately rendered,
enlarged and mounted for easel presentations or reproduced as slide transparencies.
Deliverables: There is no specific list of deliver ables, As a guideline, the CONSULTANT shall
expect to develop plan and elevation presentation material for all stations, the CMF, and all
typical line configurations throughout the project length,
58
~
ð"
AGREEMENT 1-2354
Exhibit A
~
The, following paragraphs describes in greater detail the work scope that resulted from the
CONSULTANT's input during negotiations of the PE consulting services contract.
This PE 18. scope of work task will be Schedule of Values Tasks 18.01, 18.02, and 18.03 in the
CONSULTANT's Schedule of Values,
Task 18.01 Engineering Support for the FEIS/EIR
. As defined in PE 18.
Task 18.02 Graphics and Renderings
. As defmed in PE 18.1.
Task 18,03 Oversight/Coordination ofFEIS/EIR
CONSULTANT will coordinate and provide project management oversight of the FEIS/EIR
effort. The Scope for this task is based on the "Background" section of this Scope of Work,
paragraph 2.
CONSULTANT will participate in the weekly team meetings with AUTHORlTY and the
FEIS/EIR Consultant. CONSULTANT will prepare meeting notes and distribute to all attendees,
Initial Activities
. CONSULTANT will review the initial FEIS/EIR Consultant's work plan, deliverables, and
schedule and it's relationship and consistency with the PE Work Plan and the overall PMP.
. CONSULTANT will review the FEIS/EIR Consultant's quality control/quality assurance
program,
. CONSULTANT will discuss with the FEIS/EIR Consultant what information and format
CONSULTANT will provide, at what point in time, to meet the delivery schedules promised
in their work plan and in the overall PMP (as an example; to do the noise and vibration
studies - what data, when, and what specificity is needed from the PE team),
Monitoring and Coordination Activities
. CONSULTANT will review the periodic reports from the FEIS/EIR Consultant.
. CONSULTANT will coordinate the data requests between the PE Team and the FEIS/R
Consultant.
. CONSULTANT will assist in interpreting data needs by both parties (PE Team and FEIS/EIR
Consultant),
CONSULT ANT will provide a monthly FEIS/EIR oversight report to AUTHORlTY sufficient
for the FT A monthly and quarterly reports. This report will be provided in accordance with the
AUTHORlTY's schedule, The CONSULTANT will review and comment on the FEIS/EIR
technical studies and the environmental document. The CONSULTANT will assist
AUTHORlTY in coordinating FTA's review of the FEIS/EIR, The CONSULTANT will
participate in the FTA monthly and quarterly meetings with AUTHORlTY as requested by the
AUTHORlTY.
59
{f.
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AGREEMENT 1-2354
Exhibit A
~
-~
Task 19.00
Special Studies
The scope for Task 19, in the CONSULTANT's Schedule of Values, is based on the Special
Studies that will be required on as needed basis during the PE phase of The CenterLine Project,
as requested by FTA, the three cities, and AUTHORITY Board members, or others. Work
authorization for these Special Studies will be granted through the issuance of Contract Task
Orders (CTO'S), Each CTO will specifically define the scope of services required, and the
associated price. '
The following clarifications are an example of special tasks that will need to be completed during
the PE phase:
.
Perform LRTlMonorail technology study.
Consultant will provide a Senior Staff person to each participating city for at least three
months.' ,
Review of alignment options for Costa Mesa.
.
.
Task 19.01 Cost and Operation Analysis ofLRT and Monorail Transit Systems S~ecial Study
CONSULTANT will apply their experience, systems engineering, and core technology expertise
in preparing a cost and operational analysis of LRT and monorail transit systems for the specific
conditions of the CenterLine Project. The work activities to be perfom1ed by the
CONSULTANT will be as follows:
.
Complete a preliminary cost estimate for Monorail system that would run on the 17.9-
mile LP A.
Complete a preliminary cost estimate for a LRT system that would be on elevated
structures for the entire 17 .9-mile LP A. '
Complete a preliminary cost estimate for a LRT system that would nm at-grade along
the entire 17 .9-mile LP A.
Complete an operations and maintenance comparison, including the estimated life
cycle costs for the monorail system and the LRT system. '
Submit a written report of the CONSULTANT's findings regarding this scope of
work to the AUTHORITY by July 12, 2002.
Be prepared to present the findings to The AUTHORITY's Transit Planning and
Operations Committee, and to the CenterLine Policy Working Group.
.
.
.
.
.
60
(}~
--
AGREEMENT 1-2354
Exhibit A
CENTERLINE LIGHT RAIL TRANSIT PROJECT
PRELIMINARY ENGINEERING
SCOPE OF WORK
Acronyms:
..,
ADA AMERICAN DlSABLITlES ACT
CADD COMPUTER AIDED DESIGN DRAFTING
CAE COMPUTER AIDED ENGINEERING
CCTV CLOSED CIRCUIT TELEVISION
CE CONCEPTUAL ENGINEERING
CMF CENTRAL MAINTENANCE F AClLITY
CMS CHANGEABLE MESSAGE SIGN
DBE DlSADV ANT AGED BUSINESS ENTERPRISE
EEO EQUAL EMPLOYMENT OPPORTUNITY
FE FINAL ENGINEERING
FEIR FINAL ENVIROÌ'<TMENTAL IMPACT REPORT
FEIS FINAL ENVIRONMENT AL IMP ACT STATEMENT
FTA FEDERAL FTA TRANSIT ADMINSTRATION
GPS GLOBAL POSITION STATIONING
LPA LOCALLY PREFERRED ALTERNATIVE
MaS MINIMUM OPERABLE SEGMENT
NFPA NATIONAL FIRE PROTECTION ASSOCIATION
NTP NOTICE TO PROCEED
OCC OPERATIONS CONTROL CENTER
aCTA ORANGE COUNTY TRANSPORTATION AUTHORITY
PA PUBLIC ADDRESS SYSTEM
P ANMS pUBLIC ADDRESS/V ARIABLE MESSAGE SIGNS
PE PRELIMINARY ENGINEERING
PMP PROJECT MANAGEMENT PLAN
QA QUALITY ASsURANCE
QC QUALITY CONTROL
SCADA SUPERVISORY CONTROL AND DATA ACQUISITION
SYSTEM
SOW SCOPE OF WoRK
TPOC TRANSIT PLANNrNG AND OPERATIONS COMMITTEE
VE V ALUE ENGINEERING
61
~
, ,
Q
-
Exhibit B
, ,
-
AGREEMENT 2-0149
Exhibit A
The Centerline Light Rail Transit Project
Scope of Work
Final Environmental Impact Statement I Environmental Impact RepoŒ
Background
The Board of Directors of the Orange County Transportation Authority (The
AUTHORITY) is seeking proposals from a qualified consulting firm
(CONSULTANT) to complete the environmental analysis process for The
Centerline rail transit project. The AUTHORITY has already prepared a Draft
Environmental Impact Statement (DEIS) / Draft Environmental Impact Report
(DEIR) dated September 1999, and a Supplemental Draft Environmental Impact
Statement (SDEIS) / Revised Draft Environmental Impact Report (RDEIR) dated
December 2000 for the Project. The primary objectives of the current effort are
to: 1) conduct additional environmental analysis on the Locally Preferred,
Alternative (LPA) for the Project to advance the analysis that was conducted for
the SDEIS/RDEIR, dated December 2000; 2) prepare a Final Environmental
Impact Statement (FEIS) / Environmental Impact Report (EIR); and 3) prepare
Findings, Statement of Overriding Consideration and Mitigation Monitoring
Program to achieve a Record of Decision and a Certified EIR.
A historical perspective of The Centerline Project (PROJECT) and its
environmental process to-date is presented below.
Project History
The Authority has conducted several rail transit studies since 1991. These
studies have resulted in three key local decisions:
. In 1991, The AUTHORITY Board adopted a conceptual 87-mile Countywide
Long-Range Transit System Plan. The plan identified an expansive 87-mile
rail network that uses existing and potential rail corridors across Orange
County and provides rail connections to neighboring counties.
. On April 11, 1994, The AUTHORITY Board adopted a 28-mile priority corridor
from the Fullerton Transportation Center to the Irvine Transportation Center,
better known as "The Corridor."
. In June 1997, the Board approved a Locally Preferred Strategy (referred to as
the Elevated Alternative), at the culmination of the Corridor Major Investment
Study (MiS), This strategy included further study and refinement of a 28-mile
initial Centerline segment in central Orange County between the Fullerton
Transportation Center and the Irvine Transportation Center.
The further study and refinement of a 28-mile rail transit system in central
Orange County was performed during the Conceptual Engineering phase.
1
AGREEMENT 2-0149
Exhibit A
Included within the 28-mile Centerline project is a 15-mile segment that has
'been included in the adopted Regional Transportation Plan for Southern
California (SCAG, 2000).
The DEIS/DEIR for The Centerline Project was prepared and released for public
comment on September 3, 1999. The DEIS/DEIR included evaluation of the
following four alternatives:
. A "No Build" Alternative (no Centerline project)
. The Elevated Alternative defined in the Corridor MIS (with minor refinements
reflecting recent land use changes)
. The Street Level Alternative 1 (SLA 1)
. The Street Level Alternative 2 (SLA 2)
The AUTHORITY Board held a public hearing regarding the DEIS/DEIR on
September 27, 1999. The public hearing was supplemented with six field,
hearings to maximize the opportunity for public input. At the time the public
comment period closed on October 25, 1999, The AUTHORITY had received
over 2,000 comments from the public, affected cities, and public agencies.
During this time, The AUTHORITY staff began developing a Staff Recommended
Alignment (SRA) as the first step in the process to adopt a Locally Preferred
Alternative (LPA). In developing the SRA, The AUTHORITY was guided by input
from the public, discussions with City staff, and extensive meetings with impacted
communities. Because of this input, a hybrid SRA alignment was developed,
which included segments of the three previously studied aiternatives and was in
response to public comments on the DEIS/DEIR. In order to assess the
environmental impacts of the SRA at a level of detail equal to the other three
build alternatives, The AUTHORITY initiated the preparation of the Dec. 2000
SDEIS/RDEIR. '
In addition to the SRA, two additional revised build alternatives were considered
and evaluated in the Dec. 2000 SDEIS/RDEIR: the Irvine Alignment Alternative
(1M), and the Elevated Alternative 2 (EA 2). Both the 1M and the EA 2 are
alignments that include segments of the three build alternatives studied in the
DEIS/DEIR, as well as the incorporation of new segments and features. The
new segments and features of the 1M responded to City of Irvine comments and
concerns, while new segments and features of the EA 2 alternative focused on
the cities of Santa Ana and Orange comments.
The Dec. 2000 SDEIS/RDEIR also evaluated four candidate Minimum Operable
Segment (MaS) alternatives: the MaS for the SRA (MaS-south A), the MaS for
the 1M (MaS-South B), and the two MaS alternatives for the EA 2 (MOS-
Central and MaS-North), These MaS alternatives were considered by The
AUTHORITY as initial segments if a build alternative was selected for the LPA.
2
AGREEMENT 2-0149
Exhibit A
The Dec. 2000 SDEIS/RDEIR was circulated for public review to disclose
, potential environmental impacts associated with alternatives that were revised
from those previously considered in the DEIS/EIR (September 1999). "The
comments received during the public review period for the Dec. 2000
SDEIS/RDEIR for The Centerline Project focused on the revised alternatives
described and evaluated in this document. The public comment period closed on
February 14, 2001, and The AUTHORITY received additional comments from the
public, affected cities, and public agencies.
These Dec. 2000 SDEIS/RDEIR comments, along with the public comments
received on the DEIS/DEIR (September 1999), are considered part of the
administrative record. The AUTHORITY Board prior to the adoption of the final
route alignment and the certification of the Final EIR will consider all the
comments (as well as the responses to both sets of public comments developed
as part of this scope of work). In addition, the Federal Transit Administration
(FTA) will consider all comments and responses in the preparation of the Final'
EIS and adoption of a Record of Decision (ROD).
On October 22,2001 The AUTHORITY Board selected a 17.9 mile LPA for The
Centerline Project with the support of the Mayors from Santa Ana, Costa Mesa,
and Irvine. In contrast to the 28 mile proposed Centerline project studied in the
Dec. 2000 SDEIS/RDEIR, this Project will be running from the Santa Ana
Regional Transportation Center (SARTC) to the Irvine Transportation Center
(ITC), and will be running on Bristol St. in lieu of Main St. in Santa Ana.
Therefore, many of the previous public comments are from areas that are no
longer served by the current LPA. At the October 2001 meeting The
AUTHORITY Board also approved the initiation of Preliminary Engineering and
the FEIS/EIR work for The Centerline Project.
Overall Requirements
It is anticipated that the Preliminary Engineering work will result in site-specific
and engineering-specific environmental information that may be different from
that revealed in either the DEIS/DEIR or the December 2000 SDEIS/RDEIR. As
a result additional, or refined, environmental analysis will be required to focus on
these more specific project characteristics related to the LPA that will be defined
during the Preliminary Engineering (PE) work. Examples of such site-specific
changes include potential impacts associated with the location of power
substations, the evaluation of a Central Maintenance Facility at the SARTC in
lieu of the previously studied facility in Anaheim, local land use decision, and
placement of park-and-ride lots. As part of the additional, or refined,
environmental analysis, the AUTHORiTY will also be able to include more recent
available data and will define more specific mitigation measures that will be
adopted as part of the FEIS/EIR. Therefore, the CONSULTANT will need to
prepare additional environmental analysis for The Centerline Project
3
AGREEMENT 2-0149
Exhibit A
(PROJECT). The specific scope of work required to complete the additional
environmental analysis is defined below.
Existing environmental documentation available for review includes:
. Draft Environmental Impact StatemenVDraft Environmental Impact Report,
September 1999
. Supplemental Draft Environmental Impact StatemenVRevised Draft
Environmental Impact Report, December 2000
. Technical Reports
Additional documents available for review before proposing on this project
include:
. Project Management Plan, December 2001
. Milestones 1 & 2 Report, 6/2/98
. Milestone 3 - Rail Alignment and Vehicle Technology, 9/25/98
. Milestone 4 - Final Set of Urban Rail Alternatives, 1/19/99
. Milestone 5 - Transit Supportive Development Guidelines / Joint
Development Strategy, 5/24/99
. Milestone 6 - Conceptual Engineering Report, 11/99
. Milestone 7 - The Locally Preferred Alternative (LPA), 12/01
The following clarification is included as part of the CONSULTANT's Work
Breakdown Structure (WBS):
The Tasks in this Scope of Work are broken down into CONSULTANT's Work
Breakdown Structure (WBS) for management purposes. The WBS (Tasks and
Descriptions) is included at the end of this Scope of Work.
Due to the nature of this project, it may be necessary to substitute tasks to better
meet any changing requirements deemed necessary by The AUTHORITY as the
project moves forward. Substitutions will be made within the total budget for the
project as directed by The Authority and documented in writing.
In regards to an issue involving Preliminary Engineering design information, it is
unlikely that the locations of power substations, park-and-ride lots, and other
more specific engineering detail will be available at the time of the New
SDEIS/RDEIR. The analyses conducted for the New SDEIS/RDEIR is
anticipated to be at a similar level as the Dec. 2000 SDEIS/RDEIR. The more
detailed Preliminary Engineering work will be available at the time of the
FEIS/EIR and refinement of mitigation will be included at that time.
4
AGREEMENT 2-0149
Exhibit A
The AUTHORITY is looking for comprehensive and creative approaches to
completing the necessary environmental analysis for The Centerline Project.
The DEIS/DEIR (September 1999) and the SDEIS/RDEIR (December 2000)
have not yet been certified by the lead agencies (The AUTHORITY for the ËIR
and FTA for the EIS). However, a considerable amount of environmental analysis
has been completed on the LPA. Therefore, it will be imperative for the
CONSULTANT to review the existing environmental documentation to identify
what has been completed to date, and to coordinate with the Preliminary
Engineering consultant to determine what changes or refinements are being
made. The Preliminary Engineering consultant will have management and
coordination oversight of the FEIS CONSULTANT. The Preliminary Engineering
RFP included the following directions: "... the (PE) work does not involve
performing the preparation, processing, and clearance of FEIS/FEIR; this work is
to be addressed in a separate procurement. However, the PE consultant shall
be responsible for coordinating and providing project management oversight of
the FEIS/FEIR effort."
The FEIS CONSULTANT will identify the level of environmental analysis required
to comply with both CEQA and NEPA. Once the determination has been made
as to the level of analysis required, the CONSULTANT will be required to
complete this analysis, preparing a New SDEIS/RDEIR, and a draft and final
environmental (FEIS/EIR) document, as well as providing copying and
dissemination of the reports.
The primary tasks identified in later paragraphs are required to complete the
environmental work for this project. The CONSULTANT is encouraged to
develop or recommend any additional tasks that would assist The AUTHORITY
in preparing this work.
The following clarification is included as part of the CONSULTANT's Work
Breakdown Structure (WBS): Task 0 has been added for Project Management.
Task 0 - Project Management
This task includes the management necessary to ensure the timely and efficient
progression of the PROJECT environmental process. It includes providing
advice to The AUTHORITY as needed and the management of the
CONSULTANT staff and subconsultants. We will develop and maintain project
management and quality control plans, style guides, responsibilities matrices,
contact lists, and similar tools for effective management. The CONSULTANT will
provide bi-weekly status reports under this task.
Under this task the CONSULTANT will prepare accurate and easy-to-understand
monthly invoices and work closely with The AUTHORITY's Program Manager to
ensure that necessary back-up is provided for these invoices, including a monthly
progress report.
5
AGREEMENT 2-0149
Exhibit A
The CONSULTANT will maintain the PROJECT files per The AUTHORITY's
,requirements and administrative record under this task, to ensure that current
and historic data is available during the PROJECT and upon completion.
The Project Management task also includes attendance and participation as
required by The AUTHORITY at all required meetings. These will include kick-off
meetings, weekly team meetings, as well as monthly PROJECT meetings.
Materials for these meetings will be provided as requested, including meeting
agendas and notes.
PROJECT initiation efforts are also included in this task. These include
accounting and project files set up, downloading of historic PROJECT
information from The AUTHORITY and its previous consultants, and an internal
team kick-off meeting.
The CONSULTANT will provide a specially designed half-day NEPAlCEQA'
workshop under this task. This workshop will be provided to The AUTHORITY
outside the budget of this work effort, The workshop will be open to The
AUTHORITY, key individuals of the PreliminaryEngineering consulting firm, and
others, as designated by The AUTHORITY. This workshop will allow key players
to "start on the same page" and have a clear understanding of the path ahead.
The Project Management task also includes a task for special studies, as
designated by The AUTHORITY. The scope for the Special Studies Task, in the
CONSULTANT's WBS, is based on the Special Studies that will be required on
as needed basis during the FEIS/EIR and Preliminary Engineering phase of the
PROJECT, as requested by FTA, the three cities, and AUTHORITY Board
members, or others. Work authorization for these Special Studies will be granted
through the issuance of Contract Task Orders (CTO's). Each CTO will
specifically define the scope of services required, and the associated labor hours.
Finally, the Project Management task includes the PROJECT close-out efforts,
including the delivering of the administrative records to The AUTHORITY in a
manner that will facilitate convenient retrieval of needed information.
This task is largely based on a cost-per-month budget and assumes an 18-month
project duration.
Deliverables:
.
Draft and Final Project Management Plan
Draft and Final Quality Control Plan
Bi-weekly Status Reports
Monthly invoices
Weekly team meeting attendance and materials
Monthly project meetings attendance and materials
NEPAlCEQA workshop and materials <not included in
budget>
.
.
.
.
.
.
6
AGREEMENT 2-0149
Exhibit A
.
Special studies, as requested
Administrative Record (at project close-out)
-.
Task 1 - Review of Previous Environmental Documents
This task involves the review of previous environmental documentation prepared
for the PROJECT. As indicated above, several environmental reports have been
prepared for the PROJECT. Of particular concern for this project are:
. Draft Environmental Impact StatemenVDraft Environmental Impact Report,
dated September 1999, and related Technical Reports
. Supplemental Draft Environmental Impact StatemenVRevised Draft
Environmental Impact Report, dated December 2000, and related
Technical Reports
, ,
Within 90 days after the Notice to Proceed is issued, the CONSULTANT will be
required to review the comments made on both of the environmental documents
identified above and draft a summary memorandum outlining the issues and
concerns. It will be imperative for the CONSULTANT to have a thorough working
knowledge of the issues and concerns identified by the local, state, and federal
agencies, and the cities, the public, and the business community of Orange
County. One of the tasks identified in this Scope of Work is the validation of draft
responses developed for the DEIS/DEIR, and drafting responses to comments
received on the Dec. 2000 SDEIS/RDEIR documents. This work will need to be
completed prior to completion of any environmental document prepared under
this scope of work and any appropriate revisions as a result of the comments
incorporated into the document. The details of the validation and response work
are described in Task 8 of this Scope of Work.
Deliverable:
A summary memorandum outlining the issues and concerns raised
during the public review periods associated with the DEIS/DEIR
and the Dec. 2000 SDEIS/RDEIR documents identified in this RFP
is to be submitted to The AUTHORITY for review and approval.
The CONSULTANT will provide the Summary Memorandum within
30 days Of Notice to Proceed.
Task 2 - Coordination with Preliminary Engineering
This task involves on-going coordination with the Preliminary Engineering
consultant for the PROJECT. This task will require that the FEIS CONSULTANT
work closely with and respond to the management direction of the Preliminary
Engineering consultant to, at a minimum:
. Identify changes and/or revisions to the LPA alignment
. Identify changes and/or revisions to the LPA station locations
7
AGREEMENT 2-0149
Exhibit A
. Identify locations of additional facilities (new station[s], maintenance yard,
power substations, park-and-ride lots)
. Identify environmental "fatal flaws" in proposed engineering solutions, for
any of the above items .
Deliverable:
Summary memorandum detailing any changes to the LPA
alignment and additional facilities that would potentially create new
and previously unidentified environmental impacts will be submitted
to The AUTHORITY for review.
The following clarification is included as part of the CONSULTANT's Work
Breakdown Structure (WBS):
This task is partially based on a cost-per-month budget and assumes an 18-
month project duration.' ,
The CONSULTANT will prepare this summary memorandum based on the
engineering provided by the Preliminary Engineering Consultant. This set of
plans will be the ones that will be analyzed in the New SDEIS/RDEIR. These
plans will be at a similar level of design as those for the previous DEISIDEIR and
December 2000 SDEIS/RDEIR. More detailed engineering will be considered in
the FEIS/EIR.
To prevent fatal flaws in the proposed engineering solutions, the CONSULTANT
will provide the Preliminary Engineering Consultant with environmental
constraints mapping early in the design effort, identifying issues that may result in
significant impacts that are undesirable and costly to mitigate.
Deliverable: Environmental Constraints Mapping showing locations of potential
environmental concerns for use by the Preliminary Engineering Consultant will be
provided by CONSULTANT within 45 days from Notice to Proceed.
Task 3 - Determination of Level of Environmental Analysis Required
This task involves the determination of the level of additional environmental
analysis that will be required to comply with CEQA and NEPA regulations for this
project. The AUTHORITY needs to complete the environmental process that
was initiated with the analysis provided in the DEIS/DEIR, followed by the work
completed in the Dec. 2000 SDEIS/RDEIR. Neither of these documents has
been certified. The CONSULTANT will determine from the environmental work
completed to date and through the identification of additional environmental work
required what level of analysis will be required, In previously issued draft
responses to the regulating agencies, The AUTHORITY has indicated it will
prepare and circulate a New SDEIS/RDEIR that reflects the project as
determined by the Preliminary Engineering performed for the LPA, before an
8
AGREEMENT 2-0149
Exhibit A
FEIS/EIR is issued. The items to be identified by the CONSULTANT include, but
,are not limited to, the following:
. The type of environmental document that shall be prepared to address the
potential environmental impacts associated with the Preliminary
Engineering phase of this project that will comply with both CEQA and
NEPA environmental regulations; ,
. The level of analysis that will be required to address these impacts; and
. The environmental categories that require new and/or additional analysis
(Le., will new traffic studies be required, will new hazardous materials
analysis be required, etc.).
The following clarification is included as part of the CONSULTANT's Work
Breakdown Structure (WBS): The continued use of the previous Bristol Street
Widening Project's environmental document for incorporation into the Centerline
Project's environmental process will be analyzed during this task. This effort will'
specifically look at the age of the data, changes in existing conditions, and
changes in regulatory requirements.
The categories that were analyzed in the previous environmental studies include
the following:
. Traffic and Circulation
. Parking
. Land Use
. Demographics and Neighborhoods
. Acquisitions and Displacements
. Economic and Fiscal Conditions
. Public Services and Utilities
. Visual Quality and Aesthetics
. Safety and Security
. Cultural Resources
. Air Quality
. Noise and Vibration
. Geology and Seismicity
. Hazardous MaterialslWaste
. Water Resources
. Natural Resources
. Energy
. Electromagnetic Fields (EMFs)
. Recreation/Section 4(f) Resources
. Environmental Justice
The CONSULTANT will identify whether additional and/or new analysis would be
required in any of the above categories, as well as identify new categories that
9
AGREEMENT 2-0149
Exhibit A
were not previously identified in which potential environmental impacts may
,occur from the findings of the Preliminary Engineering work.
The CONSULTANT will also prepare all the required notices for the preparátion,
such as the Notice of Preparation (NaP) and the Notice of Intent (NOI) of the
environmental document to be distributed to the newspapers and to the Federal
Register. The CONSULTANT will develop for inclusion in the Nap a project
definition in written and graphic form, which shall be based on the LPA. The
CONSULTANT will work with The AUTHORITY to submit the Nap to the State
Clearinghouse. The CONSULTANT will also work with The AUTHORITY and the
FTA to publish the Notice of Intent in the Federal Register. The CONSULTANT
will also accomplish any appropriate notices and communications in order to
initiate the environmental planning process.
Deliverables:
. Summary memorandum outlining the type of documents to be prepared,
and the environmental categories to be addressed in these documents, to
be submitted to The AUTHORITY for review.
. Notice of Preparation submitted to The AUTHORITY for review and
approval.
. Notice of Intent submitted to The AUTHORITY and FTA for review and
approval.
The following clarification is included as part of the CONSULTANT's Work
Breakdown Structure (WBS): An NOI and Nap may not be necessary for the
SDEIS/RDEIR. The CEOA and NEPA regulatory compliance review will confirm
what type of noticing is required, if any. If an NOI and Nap is not required, the
CONSULTANT will assist The AUTHORITY and prepare an informal notification
for The AUTHORITY to send to interested parties, utilizing The AUTHORITY's
mailing list. .
Deliverable: (if requested) Informal notifications of interested parties.
Task 4 - Performance of Additional
Environmental Documentation
Environmental
Analysis
and
This task involves the preparation of the additional environmental analysis.
Based on the findings of Task 3 above, the CONSULTANT will initiate the
additional environmental analysis that will be required to satisfy all federal and
state requirements including NEPA and CEOA and to develop a New
SDEIS/RDEIR, and a Final EIS/EIR with associated mitigation plans and state
and federal notifications.
The CONSULTANT will be knowledgeable of applicable federal and state
statutes, regulations, guidelines, as well as precedent created by relevant case
law. The CONSULTANT will not be responsible for providing legal direction and
10
AGREEMENT 2-0149
Exhibit A
advice, but should be prepared to assist The AUTHORITY and it's legal counsel
with technical expertise. The CONSULTANT will pay particular attention to
previously completed environmental studies and utilize all such available
materials, where applicable. ' ,
The CONSULTANT will conduct environmental studies to identify potential social,
economic, and physical environmental impacts and/or benefits that may be
attributed to the LPA alignment and any changes/revisions to the project not
previously studied in the other environmental documents. The analysis will
include potential impacts during construction as well as long-term environmental
impacts. The analyses shall be performed at a level of detail to allow for
informed decision-making, and according to all applicable state and federal
regulations. The analyses will be performed on the environmental categories
identified in the previous task, as well as any other categories that may arise
from work uncovered during the Preliminary Engineering phase.
" ,
The CONSULTANT will be responsible for all data collection activities in support
of the environmental impact analyses. The AUTHORITY, FTA, Southern
California Association of Governments (SCAG), EPA, and other public agency
staff are expected to provide applicable materials and data as necessary.
Each category of technical analysis will include tables, charts, maps, and other
graphics to summarize and present information in a clear format that is
understandable to the average citizen. The text in the technical analyses will
include a discussion of methodologies used to identify salient environmental
issues, an analysis of environmental impacts based on "worst-case"
assumptions, and a list of reasonable mitigation measures to address the
relevant environmental impacts.
The DEIS/DEIR and December 2000 SDEIS/RDEIR documents prepared for the
PROJECT included identified impacts, mitigation measures, and project cost
estimates to the extent, and in as much detail as possible based on the level of
conceptual design achieved during those studies. The additional environmental
analysis performed for the LPA will be based on engineering that is more
detailed. As a result, specific mitigation measures, and associated cost
estimates for these measures, based on the more detailed preliminary
engineering work will need to be developed for this environmental document.
In addition, The AUTHORITY has committed to further ways to mitigate or
finalize the mitigation of certain impacts. Examples of areas requiring further
study and commitment include:
. Final decisions regarding landscaping and architectural design treatment
of Centerline project facilities
. Traffic capacity problems at intersections where there would be significant
project impacts on traffic
11
AGREEMENT 2-0149
Exhibit A
. Final definitions (e.g., location, height, extent, type) of noise mitigation
measures for selected alignment alternatives and design options
. Final Memorandum öf Agreement negotiated between The AUTHORITY
and the State Historic Preservation Officer for mitigation of adverse
impacts to National Register eligible resources
. Demonstration of compliance with Section 4(f) requirements concerning
parklands and historic properties
. Development of traffic management plans for construction of The
Centerline Project
The following clarification is included as part of the CONSULTANT's Work
Breakdown Structure (WBS): Due to the desired project schedule, the analyses
conducted for the New SDEIS/RDEIR will likely be at a similar level as the
December 2000 SDEIS/RDEIR. The more detailed preliminary engineering work
will be available at the time of the FEIS/EIR and refinement of mitigation will be
included at that time.'
The CONSULTANT will summarize the findings of the environmental studies and
will construct a matrix that outlines both the positive and adverse environmental
impacts.
The preparation of the New SDEIS/RDEIR and the FEIS/EIR documents will
require that the CONSULTANT prepare an interim draft for review and comment
by, at a minimum, The AUTHORITY, and an administrative draft for review and
comment by, at a minimum, The AUTHORITY and the FTA. The Administrative
Draft shall be forwarded to the FTA offices in San Francisco, and Washington,
D.C. for review and comment. Revised drafts of the documents shall be
prepared in response to comments received. Subsequent to this review and
preparation of revisions, a draft document for review and comment by The
AUTHORITY, the FTA, affected agencies, and the public will be prepared.
The following clarification is included as part of the CONSULTANT's Work
Breakdown Structure (WBS): This task assumes that the LPA and MaS will be
defined at the September 9, 2002 Board Meeting and that the environmental
analysis for the New SDEIS/RDEIR will analyze the engineering plans, operating
plan, and profiles generated per that decision. The MaS will represent an
overlapping subset of the LPA. Some flexibility has been built into the scope and
budget, with the assumption that the overall length of the LPA will not increase
more than 25 percent over the 20.5-mile length described in Milestone 7, that the
number of stations will not be greater than 26, that one new maintenance facility
will be analyzed, and that one technology will be studied. This scope and budget
also assumes that significant project changes will not occur once analysis of the
LPA has begun, and that no new alternatives or options will be considered after
this point. If such changes do occur, or if the assumptions discussed herein do
not prove to be correct, analysis may be included as a "special study" as
discussed under Task O.
12
AGREEMENT 2-0149
Exhibit A
Deliverables:
. 25 copies of an Interim draft New SDEIS/RDEIR document to be
submitted to The AUTHORITY ,
. 50 copies of an Administrative draft New SDEIS/RDEIR document to be
transmitted to the appropriate recipients
. 200 copies and dissemination of a New SDEIS/RDEIR document to be
transmitted to the appropriate recipients
. CD reproducible copy of New SDEIS/RDEIR document
. 200 CD copies of the New SDEIS/RDEIR document
. PDF formatted copy of New SDEIS/RDEIR for web site distribution and
usage
. State and Federal Notifications
The following clarification is included as part of the CONSULTANT's Work
Breakdown Structure (WBS): The deliverables shown are consistent with the
, ,
task description and NEPAlCEQA, and with the relocation of the deliverables for
the FEIS/EIR to Task 10, where this work is described. Dates are not show,
because the timing of the prerequisites for the environmental tasks (such as
completion of the engineering to a level suitable for environmental analysis) is
not under the control of The Consultant.lt is assumed that the cost of publication
of notices in local newspapers will be borne by The AUTHORITY.
In addition to the New SDEIS/RDEIR, the analysis of the LPA will also be
documented in supplemental technical reports, supplementing the previous
technical reports for the DEISIDEIR. Due to schedule demands, these technical
reports will be submitted concurrently with the New SDEIS/RDEIR deliverables.
Deliverables:
. 25 copies of Interim draft supplemental technical reports as follows:
Supplemental Air Quality Technical Report
Supplemental Land Use and Planning Technical Report
Supplemental Acquisitions and Displacements Technical Report
Supplemental Demographics and Neighborhoods Technical
Report
Supplemental Cultural Resources Technical Report
Supplemental Noise and Vibration Technical Report
Supplemental Aesthetics and Visual Resources Technical Report
Supplemental Transportation and Circulation Technical Report
Supplemental Hazardous Materials Technical Report
50 copies of the Administrative draft supplemental technical reports listed
above
200 copies and dissemination of the draft supplemental technical reports
listed above
CD reproducible copy of the draft supplemental technical reports listed
above
50 CD copies of the draft supplemental technical reports listed above
.
.
.
.
13
AGREEMENT 2-0149
Exhibit A
Task 5 - Coordination with Resource/Permitting Agencies and Local
Jurisdictions
This task involves the coordination with resource/permitting agencies and local
jurisdictions. Several resource agencies (U.S. Fish and Wildlife Service, U.S.
Army Corps of Engineers, California Department of Fish and Game) have
regulatory jurisdiction over the nature, location, and magnitude of mitigation that
will be necessary for habitat losses in various drainage areas affected by The
Centerline Project. These details will need to be resolved before the PROJECT
can move forward, and it is likely that this resolution will not be achieved
completely until final design activities are in progress.
However, coordination with these agencies should be an on-going activity during
the environmental process associated with the LPA to identify any issues that'
may need to be resolved in later stages of project development. The concept
and general parameters governing this effort will need to be outlined in the
Record of Decision and the Final Mitigation Monitoring Program certified by the
FTA and The AUTHORITY.
Permits will also need to be obtained from the Regional Water Quality Control
Board and from the Cities of Santa Ana, Costa Mesa, and Irvine for construction
activities to be undertaken within those jurisdictions.
Although permit coordination is discussed in this scope of work, the obtaining of
permits is included as part of the scope, however, The AUTHORiTY will be
responsible for permit fees.
To carry out this coordination, the CONSULTANT will recommend a course of
action to meet and review issues and concerns with the affected agencies and
jurisdictions. In particular, the CONSULTANT will need to review with each of
the affected local jurisdictions along the LPA, measures that are being developed
and proposed to mitigate the potential impacts associated with construction and
operation of The Centerline Project.
This task will also include coordination with The AUTHORITY, FTA, and the
State Historic Preservation Officer.
This task is largely based on a cost-per-month budget and assumes an 18-month
project duration.
Deliverables:
. Plan outlining the process by which the selected CONSULTANT would
coordinate with affected agencies and jurisdictions, including target
agencies and contacts within 20 days from Notice to Proceed.
14
AGREEMENT 2-0149
Exhibit A
. On-going Communication and Summary
issues/concerns/results of the coordination effort
Report
outlining
the
".>-.
Task 6 - Circulation of Environmental Documents
Following approval by the FT A, the draft FEIS/EIR document will be circulated for
public comment. The CONSULTANT will prepare an Executive Summary of the
full document and will prepare summary information, in multiple media formats as
necessary, to summarize the environmental report. Comments will then be
reviewed, responded to, and incorporated in the Final Environmental Impact
StatemenVEnvironmental Impact Report. Depending on the extent of the New
SDEIS/RDEIR for the LPA, the anticipated maximum review period will be 60
days, with the goal being 45 days of review for the New SDEIS/ RDEIR and 30
days for the draft FEIS/EIR.
, ,
Deliverable: Executive Summary and Summary Information in Multiple Media
Formats, as necessary
Task 7 - Holding of Public Hearing(s) on Environmental Documents
This task involves preparation and attendance at public hearing(s) to be held on
the environmental documents. The CONSULTANT shall be available to attend
and be prepared to participate in public workshops that will be held as part of the
PROJECT public hearings.
This task assumes that there will be public information meetings at each of the
three cities followed by a public hearing at The AUTHORITY Board Meeting.
Task 8 - Responding to Comments on Environmental Documents
This task involves two steps: 1) responding to comments on the two previous
environmental documents and incorporating revisions/changes into the new
environmental document; and 2) responding to comments on the new
environmental documents prepared under this scope of work subsequent to
public review and incorporating revisions/changes into the final document.
These are described below.
Subtask 8a:
Respond to Comments on Two Previous Environmental
Documents
Public reviews have been held on the two previous environmental documents:
the DEIS/DEIR dated September 1999, and the Dec. 2000 SDEIS/RDEIR. Over
2,000 comments were received on the draft documents, Draft responses to the
DEIS/DEIR comments have been developed but not transmitted to the public.
Responses to the December 2000 SDEIS/RDEIR have not been developed.
15
AGREEMENT 2-0149
Exhibit A
The selected CONSULTANT will need to validate and/or develop responses to
these comments. The selected CONSULTANT will prepare the responses in a
format that allows for categorizing and tracking. For instance, the seléêted
CONSULTANT will categorize and compile the comments into a spreadsheet-
type format, assigning comment numbers, identifying name and address of
commentator, briefly summarizing the comment, and identifying how the
comment is addressed (change to the document, comment noted, etc.).
The selected CONSULTANT will also work cooperatively with The AUTHORITY
to determine and review appropriate responses to the two sets of comments.
Responses will be made in writing and will be presented to The AUTHORITY for
initial review. The CONSULTANT, in conjunction with The AUTHORITY, will
determine the changes/revisions that may need to be made to respond to the
comments made on both previous documents. It should be noted that many
comments might apply to alternatives or alignments not being studied in the'
Preliminary Engineering phase regarding the LPA. The selected CONSULTANT
will make notes to that effect in the spreadsheet.
Deliverable: Document with categorized and compiled responses to comments
for previous environmental documents
Subtask 8b: Respond to Comments on New Environmental Documents
This task involves collecting public and agency comments on the environmental
documents being prepared under this scope of work. The task involves the same
elements described under Subtask 8a: compilation of comments and responses
into an easily tracked document, cooperatively working with The AUTHORITY to
develop appropriate responses, and preparing a document with the final
responses to comments. Responses will be made in writing and will be
presented to The AUTHORITY for initial review. The selected CONSULTANT
will also make recommendations to The AUTHORITY as to how the
environmental document would need to be revised to respond to comments.
Deliverable: Document with categorized and compiled responses to comments
on new environmental documents
Task 9 - Preparation of Mitigation Monitoring Program
This task involves the preparation of a mitigation monitoring program. The
selected CONSULTANT will prepare a mitigation monitoring program that details
the mitigation measures and project revisions identified in the environmental
document, and the process by which these measures and revisions shall be
implemented and monitored. The responsible party for implementation and
monitoring will be identified, as well as the time frame in which the
implementation and monitoring will occur. The CONSULTANT will work with The
16
AGREEMENT 2-0149
Exhibit A
AUTHORITY and the agencies identified as responsible for implementation
and/or monitoring to ensure coordination and concurrence. Note the areas
requiring further study and commitment that are described in Task 4.
Deliverable: Draft and Final Mitigation Monitoring Program
Task 10-
Preparation of Final Environmental
Environmental Impact Report
Impact Statement!
This task involves the preparation of the Final Environmental Impact StatemenV
Environmental Impact Report, which will include the DEIS/DEIR and December
2000 SDEIS/RDEIR by reference and the December 2000 New SDEIS/RDEIR
document in its entirety in a revised format to reflect responses to comments and
changes to the Supplemental/Revised document. The FEIS/EIR will also include
the required Comments/Responses to Comments section that summarizes and'
responds to all comments received during the Public Comment Periods for the
DEISIDEIR, the December 2000 SDEIS/RDEIR, the New SDEIS/RDEIR, and the
current "draft" FEIS/EIR documents.
To comply with CEQA, responses to each public agency's comments will be
sent to that public agency that commented on the draft document. This step will
allow the commenting agencies to review the responses to their comments prior
to certification of the final document.
CEQA requirements, which require public agencies to review the proposed
responses to their own comments, not the entire FEIR.
To comply with NEPA, the FEIS will be given the same public review and notice
as the DEIS. This step will allow the public and public agencies to review the
FEIS. Notices will be sent to the EPA and the Federal Register that the final
document is available for review,
The CONSULTANT will be available to respond to comments that the public and
public agencies may have on the FEIS/EIR. This availability shall include the
preparation of corrections, if determined to be required, based on comments
received.
The following clarification is included as part of the CONSULTANT's Work
Breakdown Structure (WBS): Due to the project schedule, the more detailed
Preliminary Engineering work will be available at the time of the FEIS/EIR and
refinement of mitigation will be included at that time. It is assumed that no
changes in the supplemental technical reports will be made and that any
technical changes will be included in the FEIS/EIR only.
The deliverables shown are for Task 10 are those for the FEIS/EIR.
17
AGREEMENT 2-0149
Exhibit A
. Deliverables:
. 25 copies of an Interim draft Final Environmental Impact Statell}enV
Environmental Impact Report to be submitted to the AUTHORITY
. 50 copies of an Administrative draft Final Environmental Impact
StatemenVEnvironmental Impact Report to be submitted to the
AUTHORITY and FTA
. 200 copies and dissemination of the Final Environmental Impact
StatemenVEnvironmental Impact Report to be transmitted to the
appropriate recipients
. Reproducible Copy of Final Environmental Impact StatemenV
Environmental Impact Report
. CD reproducible copy of Final Environmental Impact StatemenV
Environmental Impact Report
. 200 CD copies of the Final Environmental Impact StatemenV
, ,
Environmental Impact Report
. PDF formatted copy of Final Environmental Impact StatemenV
Environmental Impact Report for web site distribution and usage
The following clarification is included as part of the CONSULTANT's Work
Breakdown Structure (WBS): Changes to the deliverables for this task are
indicated by underlined text for added deliverables and clarifying text. These
changes have been made to be consistent with the task description and
NEPAlCEQA, and to move the deliverables for the FEIS/EIR from Task 4.
Task11-
Development of Findings of Fact, Statement of Overriding
Considerations, Certification, Record of Decision, and Notice of
Determination
This task involves the development of Findings of Fact, if it is determined that the
project would result in one or morè significant environmental impacts, and a
Statement of Overriding Considerations, if it is determined that the project would
result in one or more environmental impacts that would still be significant even
after mitigation. If the project would result in one or more such environmental
impacts, then the CONSULTANT will develop written findings for each of those
significant effects. The Findings of Fact and Statement of Overriding
Considerations will identify why the benefits of the project outweigh the
unavoidable significant impacts. A separate finding must be made for each
significant effect. The Statement of Overriding Considerations shall be supported
by substantial evidence in the record. The Statement will be included in the
record of the project approval and will be mentioned in the Notice of
Determination.
To comply with NEPA, the CONSULTANT will prepare a Record of Decision for
FTA to send to the EPA to indicate that FTA has made a final decision on the
environmental document.
18
. Deliverables:
. Findings of Fact
., Statement of Overriding Considerations
. Record of Decision submittal
AGREEMENT 2-0149
Exhibit A
In addition, to comply with CEQA, a draft Certification and Notice of
Determination will be prepared by The CONSULTANT.
Deliverables:
. Certification
. Notice of Determination
19
, ,
AGREEMENT 2-0149
Exhibit A
CENTERLINE LIGHT RAIL TRANSIT PROJECT
FINAL ENVIRONMENTAL IMPACT STATEMENT/EIR
SCOPE OF WORK
ACRONYMS
CD COMPACT DISK
CEQA CALIFORNIA ENVIRONMENTAL QUALITY ACT
CTO CONTRACT TASK ORDER
DEIR DRAFT ENVIRONMENTAL IMPACT REPORT
DEIS DRAFT ENVIRONMENTAL IMPACT STATEMENT
EA2 ELEVATED ALTERNATIVE 2
EPA ENVIRONMENTAL PROTECTION AGENCY
EIR ENVIRONMENTAL IMPACT REPORT
FE IS FINAL ENVIRONMENTAL IMPACT STATEMENT
FTA FEDERAL TRANSIT ADMINISTRATION
1M IRVINE ALlGHMENT ALTERNATIVE
ITC IRVINE TRANSPORTATION CENTER
LPA LOCALLY PREFERRED ALTERNATIVE
MIS MAJOR INVESTMENT STUDY
MOS MINIMUM OPERABLE SEGMENT
NEPA NATIONAL ENVIRONMENTAL POLICY ACT
NOI NOTICE OF INTENT
NOP NOTICE OF PREPARATION
OCTA ORANGE COUNTY TRANSPORTATION AUTHORITY
PE PRELIMINARY ENGINEERING
RDEIR REVISED DRAFT ENVIRONMENTAL IMPACT REPORT
ROD RECORD OF DECISION
SARTC SANTA ANA REGIONAL TRANSPORTATION CENTER
SCAG SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS
SDEIS SUPPLEMENTAL DRAFT ENVIRONMENTAL IMPACT STATEMENT
SLA1 STREET LEVEL ALTERNATIVE 1
SLA2 STREET LEVEL AL TERANTIVE 2
SRA STAFF RECOMMENDED ALTERNATIVE
WBS WORK BREAKDOWN STRUCTURE
20
AGREEMENT 2-0149
Exhibit A
CONSULTANT Work Breakdown Structure
TASK DESCRIPTION ".
Task 0: Project Management
Task 0.1 Project Management "
Task 0.1.1 Project Management
Task 0.1.2 Project Invoicing
Task 0.1.3 Project Files Management
Task 0.1.4 Bi-Weekly Reporting
Task 0.2 Meetings
Task 0.2,1 Meeting prep
Task 0.2,2 Meeting
Task 0.2,3 Meeting follow-up
Task 0.3 Project Set-up
Task 0.4 Project Download
Task 0.5 Team kick-off
Task 0.6: NEPAlCEQA workshop
Task 0.6,1 Meeting prep
Task 0,6.2 Meeting
Task 0.6.3 Meeting follow-up
Task 0.7 Special Studies
Task 0.8 Project Close-Out
, '
Task 1: Review Previous Environmental Documents
Task 1.1 Review documents and previous responses to comments
Task 1.2 Prepare summary memo
Task 1.2.1 Draft
Task 1.2,2 Final
Task 2: Coordination with Preliminary Engineering
Task 2.1 Coordination
Task 2.2 Summary Memo of LPA Changes
Task 2.2,1 Draft
Task 2,2,2 Final
Task 2.3 Constraints Mapping
Task 2.4 Coordination with Visioning Consultant
Task 3: Determination of Level of Environmental Analysis Required
Task 3,1 Initial Assessment
Task 3,1,1 Summary Memo
, ,
21
AGREEMENT 2-0149
Exhibit A
TASK DESCRIPTION
Task 3,1,2 Notices
Post-engineering Update ..
Task 3.2
Task 4: Performance of Additional Environmental Analysis and
Environmental Documentation
Task 4.1 Technical Reports
Task 4.1.1 Internal Draft Technical Reports
Task 4, 1,1, 1 Air Quality Technical Report
Task 4,1,1.2 Land Use and Pianning Technical Report
Task 4,1,1,3 Displacements and Acquisitions Technical Report
Task 4.1, 1.4 Demographics and Neighborhoods Technical Report
Task 4.1,1,5 Culturai Resources Technical Report
Task 4,1.1,6 Noise and Vibration Technical Report
Task4,1,1,7 Aesthetics and Visual Resources Technical Report
Task 4, 1, 1,8 Transportation and Circulation Technical Report
Task 4, 1, 1,9 Hazardous Waste Technical Report
Task 4,1,2 Quality Control
Task 4.1,3 Interim Technical Reports
Task 4,1.4 Administrative Technical Reports
Task 4,1,5 Final Technical Reports
Task 4.2 Internal Draft New SDEIS/RDEIR
Task 4,2.1 Executive Summary
Task 4.2,2 Purpose and Need
Task 4,2.3 Alternatives
Task 4,2.4 Transportation
Task 4,2,5 Affected Environment and Environmental Consequences
Task 4,2,5,1 Land Use
Task 4,2,5,2 Demographics and Neighborhoods
Task 4,2,5,3 Acquisitions and Displacements
Task 4,2,5.4 Economics and Fiscal Conditions
Task 4,2,5,5 Public Services and Utilities
Task 4,2,5,6 Visual Quality and Aesthetics
Task 4,2,5,7 Safety and Security
Task 4,2,5,8 Cultural Resources
Task 4,2,5,9 Air Quality
Task 4,2,5, 10 Noise and Vibration
Task 4,2,5, 11 Geology and Seismicity
Task 4,2,5, 12 Hazardous Materials
Task 4,2,5,13 Water Resources
Task 4.2,5, 14 Natural Resources
Task 4,2,5,15 Energy
Task 4,2,5, 16 EMF
, ,
22
AGREEMENT 2-0149
Exhibit A
TASK DESCRIPTION
Task 4,2.5,17 Recreation/Section 4(f)
Task 4,2,5,18 Environmental Justice/Protection of Children '"
Task 4.2,5, 19 Construction Impacts
Task 4,2,5,20 Cumulative Impacts
Task 4,2,6 Financial Analysis .
Task 4,2,7 Comparative Evaluation of Alternatives
Task 4.2,8 Comments and Coordination
Task 4,2.9 Abstract. Preface, Acronyms, TOC, Index, etc.
Task 4.3 Quality Control
Task 4,3.1 QC and Revisions
Task 4,3,2 Regulatory Compliance Review and Revisions
Task 4.4 Interim Draft New SDEIS/RDEIR
Task 4.5 Administrative Draft New SDEIS/RDEIR
Task 4.6 New SDEIS/RDEIR
Task 4,7 NOA, NOC
Task 5: Coordination with Resource/Permitting Agencies and Local
Jurisdictions
Task 5.1 Coordination Plan
Task 5.2 Ongoing Communications and Summary Report
Task 5.3 Coordination with Natural Resources Permitting Agencies
Task 5.4 Coordination with Cultural Resources Permitting Agencies
Task 5.5 Coordination with Cities
Task 6: Circulation of Environmental Document
Task 6.1 Executive Summary (stand alone)
Task 6.2 Multi-Media Summary Information
Task 7: Public Hearings
Task 7.1 Presentation Materials
Task 7.2 Public Hearing Attendance
Task 8: Response to Comments
Task 8.1 Responses to 2 Previous Documents
Task 8.2 Response to New Environmental Document
Task 8.3 Responses to Comments Document
Task 8,3,1 Draft
Task 8.3,2 Final
23
AGREEMENT 2-0149
Exhibit A
TASK DESCRIPTION
Task 9: Mitigation Monitoring Program ,"
Task 9.1 Draft
Task 9.2 Final
. . '
Task 10: FEIS/FEIR
Task 10.1 Commenting Agency Letters
Task 10.2 Internal Draft FEIS/FEIR
Task 10.3 Quality Control
Task 10,3.1 QC and Revisions
Task 10.3,2 Regulatory Compliance Review and Revisions
Task 10.4 Interim Draft FEIS/FEIR
Task 10.5 Administrative Draft FEIS/FEIR
Task 10.6 FEIS/FEIR
Task 11: Processing Documents
Task 11.1 Draft ROD
Task 11.2 Certification
Task 11.3 Findings of Fact
Task 11.4 Statement of Overriding Considerations
Task 11.5 Notice of Determination
Task 11.6 Presentation Materials
Task 11.7 Public Hearing Attendance
24
Exhibit C
, ,
RFP C- 2-0611
EXHIBIT A
CENTERLINE LIGHT RAIL TRANSIT PROJECT
PROJECT MANAGEMENT CONSULTANT
SCOPE OF WORK
1.0 BACKGROUND
The Orange County Transportation Authority (AUTHORITY or OCTA) has selected the Locally
Preferred Alternative (LPA) for The Centerline Light Rail Transit (LRT) Project (PROJECT), and
is completing negotiations with the Preliminary Engineering (PE), and the Final Environmental
Impact StatementJEnvironmentallmpact Report (FEIS/EIR) Consultants. Through this Request
for Proposals (RFP), the AUTHORITY is requesting Project Management Consultant (PMC)
services (referred to herein as CONSULTANT) to assist with oversight of the development of
the Centerline LRT project during the Preliminary Engineering phase. PE work is anticipated to
develop the PROJECT design from conceptual engineering level to the 30% level of completion.
The selected LPA is comprised of both an elevated and surface running LRT that serves the
Cities of Santa Ana, Costa Mesa, and Irvine, CA.
The following is a preliminary schedule for PROJECT:
Receive Record of Decision from FT A
Submit Request to FTA to enter Final Design
Date
June,2002
June,2002
December, 2003
January, 2004
Milestone
Notice to Proceed (NTP) for PE Consulting Firm
NTP for FEIS/EIR Consultant
2.0
OBJECTIVES
The objective of CONSULTANT's work efforts during the PE phase of the PROJECT are
summarized into the following key components:
. Provide key staff with experience in Federal Transit Administration (FTA) funded LRT
projects.
. Provide technical expertise and management capabilities for evaluating the schedule
driven PE work, performing Quality Assurance, and addressing technical issues as
they arise.
. Assist AUTHORITY in moving the PROJECT forward by coordinating and integrating
the input and resources of AUTHORITY, FTA, CONSULTANT, PE consulting firm,
participating Cities of Santa Ana, Costa Mesa, and Irvine, and other key PROJECT
stakeholders.
Provide AUTHORITY with the required staff, resources, and expertise to effectively
manage the PE phase of the PROJECT, in regards to cost, schedule, and budget
controls.
.
.
Assist in ensuring compliance with all Federai, State, and local laws, regulations, rules,
and mandates applicable to AUTHORITY and PROJECT.
Provide effective decision-making processes that ensure timely action on critical
PROJECT issues.
.
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RFP 2-0611
EXHIBIT A
3.0
SCOPE OF SERVICES
CONSULTANT will assist AUTHORITY in the management and oversight of the PE phase of
the PROJECT. The specific tasks and scope of work for CONSULTANT services are described
in the following sections. The CONSULTANT tasks and activities include, but are not limited to
the following:
. Perform work as extension of AUTHORITY staff for the management and administration
of PE phase of the PROJECT.
. Review of PROJECT data and Information.
. Assist AUTHORITY in implementing the Project Management Plan (PMP), which details
the PROJECT development from PE to Final Construction.
. Provide program cost, schedule, and document control.
. provide project progress reports and coordinate associated meetings.
. Ensure safety compliance.
. Implement a Partnering Program.
. Implement and manage the Value Engineering for the PE phase.
. Implement and manage the Constructability Review for the PE phase.
. Assist the in the utility coordination effort.
. Assist in management oversight of the flow of information between the PE consulting
firm, Outreach consultants, the FEIS/EIR consultant, the participating cities, and
AUTHORITY.
, ,
. Provide support staff to each of the three participating cities, which are Santa Ana, Costa
Mesa, and Irvine for design oversight assistance, in-house LRT expertise, and other
services as defined in Task 2. The person(s) assigned to each city may be located at
each respective city's office, as directed by each city.
Task 1 Project Management
AUTHORITY will identify a Program Manager who will be the point of contact for communication
and coordination with CONSULTANT. At the AUTHORITY's request, CONSULTANT may
represent the AUTHORITY, and coordinate and communicate with the PE consulting firm, FTA,
the Cities, and others. Under the general direction of AUTHORITY's Program Manager,
CONSULTANT will coordinate and cooperate with the PE consulting firm, FT A, three
participating cities, other agencies, and other AUTHORITY consultants providing services for
the PROJECT. CONSULTANT will maintain an adequate staff of qualified personnel to perform
the work and to administer and assist in overseeing the execution of PE phase work.
COUNSUL T ANT will assist AUTHORITY in management, administration, and quality assurance
of the PROJECT during the PE phase of the PROJECT. This will consist of the management,
administration, and quality assurance activities and tasks described in this Scope of Work,
2 of 10
RFP 2-0611
EXHIBIT A
Task 1.1 Review of Proiect Data and Information
CONSULTANT will obtain, review, and make use of all available PROJECT data and
information including, but not limited to, PROJECT Reports, plans, cost estimates,
environmental document and technical studies, advance planning studies, cooperative
agreements and other PROJECT information provided by AUTHORITY and FTA.
CONSULTANT will also obtain, review, and comply with all existing laws, policies, procedures,
standards, and requirements of AUTHORITY, FTA, and local and regulatory agencies that are
applicable and govern the procurement, design, and construction of the PROJECT.
CONSULTANT will also be responsible for evaluating document control and schedule
management systems to be used for the PROJECT. Recommendations will be presented for
the AUTHORITY's approval and then implemented by the CONSULTANT.
Task 1.2
Desian Review Manaaement
Design and engineering review management will be the process of maintaining control over the
design work as it progresses. The total scope of services to complete the planning, design and
construction of the PROJECT involve complex and interrelated tasks. In order to meet the
objectives of the design management control process, CONSULTANT will:
. Conduct specific reviews, such as value engineering and peer reviews, in a timely
manner, and report the findings to the AUTHORITY.
. Ensure the design effort is adequately staffed by qualified professionals, and report
findings on a quarterly basis.
. Check and provide for consistency and accuracy in design criteria, drawings,
specifications, and other planning and design goals set by AUTHORITY, and report
findings on a quarterly basis.
. Ensure that schedule reviews of planning, design tasks and documents are conducted in
a timely manner, and report findings on a quarterly basis.
. Promote technical refinement of the design process and achievement of design
uniformity.
. Ensure that the PE phase systems components are compatible throughout design of all
future extensions and optional future developments. This element will be critical to the
participating cities, such that special consideration will be given, as this effort entails
being extension of city's staff for review of the PE consulting firm's work.
Task 1.3
Contract Administration
CONSULTANT will assist AUTHORITY in administering the PROJECT contracts, This may include,
but not be limited to, developing and obtaining periodic reports (most likely on a monthly basis) on
progress made and costs expended, review of invoices, checking compliance with all contract terms
and conditions, monitoring the receipt and routing of contract deliverables, and processing contract
closeouts. CONSULTANT will assist AUTHORITY in contract and subcontract administration, DBE
utilization confirmation and reporting, publications support, and document and drawing control.
CONSULTANT may provide clerical assistance on progress payments submitted by the PE
consulting firm.
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RFP 2-0611
EXHIBIT A
Task 1.4 External Peer Review
CONSULTANT will perform Peer Reviews of the PE phase work products as directed by
AUTHORITY. The procedures to utilize local, regional, and national professional expertise will
be developed and refined during the first stage of the PE effort, as the critical review milestones
are determined. CONSULTANT will initially prepare a list for PE Peer Reviews, and prepare
summary reports of Peer Reviews performed. The list and summary reports will be submitted to
the AUTHORITY for review and approval.
Task 1.5 Public Outreach
AUTHORITY will retain primary responsibility for all Public Outreach efforts. CONSULTANT
may be called upon to assist in integrating the technical and consensus-building aspects of the
PROJECT within the Santa Ana, Costa Mesa, and Irvine communities.
Task 1.6 Proiect ManaGement Plan Review
CONSULTANT will review the updated PMP prepared by the PE consulting firm, and present
findings to the AUTHORITY. The PMP will be responsive to FTA's requirements. At least four
months prior to completion of the PE, the PE consulting firm will prepare a final PE updated PMP
that will cover Final Engineering and Construction. CONSULTANT will review this document with
the AUTHORITY. The purpose of this PMP will be to obtain FTA approval to advance the
PROJECT into Final Design. Therefore, the PMP must include all FTA-required elements and
requirements. CONSULTANT will summarize all comments and suggestions on the two PMPs
prepared by the PE consulting firm into a PMP Review Findings Report.
Task 1.7 Proiect ManaGement OversiGht Contractor (PMOC)
In conformance with Federal Rules and Regulations, FTA will assign a Project Management
Oversight Contractor (PMOC) to monitor the PROJECT's development. CONSULTANT may be
called upon to assist in coordinating with the PMOC. This will be accomplished by involving the
PMOC in project meetings, steering committee meetings, access to project correspondence and
documents necessary to perform their role. It is also anticipated that FTA will want to schedule
quarterly reviews and other periodic review meetings after the grant request for PE has been
processed,
Task 1.8 Special Studies
It is anticipated that a variety of related special studies, and analyses may be required to support
the PROJECT. Topics of special studies may be related to technology, analyses of impacts on
existing utilities, constructability reviews, structures, and value engineering. As directed by the
AUTHORITY, CONSULTANT will prepare the required special studies during the duration of the
Contract.
Task 2 Participating City Staffing
CONSULTANT will provide AUTHORITY with approved Senior Level Staff to provide support to
the three participating Cities of Santa Ana, Costa Mesa, and Irvine with LRT expertise. These
Senior Staff persons will be co-located with City technical staff at each respective City's
facilities, as directed by each city. At AUTHORITY's request, this task may include other
dedicated technical and administrative staff as needed to assist the Cities with the PE phase of
the PROJECT. CONSULTANT will be responsible for performing its work in accordance with
the requirements set forth in this RFP.
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RFP 2-0611
EXHIBIT A
Task 2. 1 Desian Manaaement
AUTHORITY will have PROJECT oversight responsibilities and approval authority to ensure
their standards for design, quality, constructability, maintainability, and safety are adhered to
during the PE phase of the PROJECT. CONSULTANT will provide Quality Assurance (QA)
services for PE firm design submittals to ensure design is done in conformance with the contract
documents and all applicable FTA, state, local agency, environmental, and regulatory
requirements.
CONSULTANT QA activities will include the following:
. Assist in reviewing and approving the PE firm's quality control procedures and ensure
quality control is practiced and maintained throughout the duration of the PROJECT.
. Ensure that the QA policies and procedures established by the Project Management
Plan for design quality, constructability, maintainability, and safety are adhered to by the
PE phase consultants.
, ,
Task 3 Budget/Program Cost Control
CONSULTANT will assist in the development of the PROJECT cost estimates and budgets for
each future phase of the PROJECT (e,g. Final Design, and Construction). CONSULTANT will
- review and validate the PE consulting firm's PROJECT cost estimate for Final Design, and
Construction of the PROJECT. CONSULTANT will work with AUTHORITY to update quarterly
the cost estimate as the PROJECT evolves. Any proposed changes to PROJECT will be
submitted to AUTHORITY for review and approval and evaluated based upon the impacts to
PROJECT costs, schedule, and budget.
The project management and project controls work is critical to the success of the PROJECT.
The PMP will establish the project-wide management controls that are to be used by
CONSULTANT throughout the PROJECT. CONSULTANT will be responsible to name and
provide key staff capable of monitoring the PE consulting firm's management and controls
program,
The objective of a cost control program is to analyze, forecast, monitor, and report cost data in a
timely fashion to review actual and forecasted costs verses an established baseline or budget. A
flexible cost control system is required to integrate schedule, budget, actual, and forecasted
data. The CONSULTANT's cost control system will integrate the following vital ingredients:
. A detailed Work Breakdown Structure (WBS).
. A well defined control base (budget).
. OCTA's Interactive Fund Accounting System (IFAS).
. Flexible reporting system for detailed and summary cost reports.
. An efficient method of identifying deviations from thè control base.
. A forecasting mechanism that accurately reflects the current cost outlook.
Report formats, data selection, and the timing of reports will vary depending on management
needs and the project's requirements. Major categories of cost data contained on virtually all
reports will include:
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RFP 2-0611
EXHIBIT A
.
Budaet: AUTHORITY's current PROJECT dollar amount to also consist of FTA
oversight.
.
Exvenditures: Actual costs expended during the period and for the PROJECT to-date.
.
Commitments: The value of contracts and purchase orders awarded to-date.
Estimated Total Cost: The latest forecast of the total estimated cost.
.
The initial implementation of the cost control system will begin with the approved control
estimate, This estimate will be entered into the cost control system as the control budget, and in
the early stages of project development, may be duplicated as the estimated total cost. The
initial control budget will be based on PE design cost estimates and is subject to change during
the design process. As the PROJECT progresses, and more detailed values become known,
actual prices, quantity updates, and other relevant data will be input to the cost control system
to develop the estimated total cost. The cost control database will contain detailed informatiçm
that is available for reporting at various levels within the WBS coding structure. The system will
be implemented to provide flexibility for selective reporting, providing the user with the ability to
request reports at the desired level of detail.
Task 4 Scheduling and Schedule Control
CONSULTANT will assist in updating the master schedule. CONSULTANT will immediately
notify AUTHORITY of any issues that may impact the master schedule. CONSULTANT will
review PE consulting firm's schedule, and will confirm that the schedule is prepared in
accordance with the contract requirements. CONSULTANT will coordinate with PE consulting
firm to ensure the PROJECT schedule is maintained to reflect current conditions, and provide a
recommendation for approval by the AUTHORITY.
Task 5 Meetings
CONSULTANT will establish and conduct bi-weekly Project Status and Strategy meetings. The
meetings are to address PROJECT cost and schedule issues, and resolve local coordination
issues, and will consist of representatives from AUTHORITY, CONSULTANT, and the
participating Cities. CONSULTANT will prepare meeting notes and distribute to all attendees.
CONSULTANT will schedule and conduct weekly progress meetings with the PE consulting firm
and others, as appropriate, to identify and resolve PROJECT design issues, design status,
procedures, overall progress, problems, and scheduling. The status meeting will consist of
representatives from AUTHORITY, CONSULTANT, Cities, and the PE consulting firm.
CONSULTANT will prepare meeting notes and distribute to the meeting attendees.
Task 6 Report Writing (Progress Reporting)
Monthlv Proaress Revolts: CONSULTANT will prepare and submit to AUTHORITY for review
and approval, a monthly progress report that indicates the work progress achieved during the
period. The report will summarize the actual work progress compared with the planned
progress and will içjentify problem areas, provide evaluations, recommendations, and the
process that CONSULTANT recommends to rectify any problem(s). At a minimum, the monthly
report should address the following specific areas:
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. Narrative discussing progress and status of work.
. Graphical comparisons for actual progress vs. planned progress for physical (percent
complete) and performance (hours complete).
. Amendment summary history.
Task 7 Change Order Reviews
CONSULTANT will assist in reviewing potential Change Orders/Contract Amendments, and
recommending appropriate course of action. CONSULTANT will prepare and maintain a
Contract Amendment Log to track the requests, correspondence, and associated back-up
information for all requests.
Task 8 Delay Evaluations ' ,
Completing the PROJECT on time will depend on the PROJECT participant's ability to address
critical issues in a timely manner. During the PE phase, AUTHORITY will have contractual
provisions ensuring the timely completion of work tasks. The schedule monitoring process will
be tied into the contractual process to allow timely completion of the PE work in accordance with
the Project Schedule. CONSULTANT will assist as directed by the AUTHORITY in providing
the necessary resources and to achieve timely completion of the PE phase, and provide
assistance in reviewing the contractual process as related to potential time impacts. For the
Final Engineering and Construction phases, the PE consulting firm, in conjunction with
AUTHORITY will draft PROJECT specifications that will detail the resolution process of time
related impacts to the PROJECT. CONSULTANT will validate the procedures for potential time
related impacts developed by the PE consulting firm.
CONSULTANT will assist AUTHORITY by highlighting work activities that are impacted on the
critical path, or others that have float depleted to the point of being on the critical path.
AUTHORITY wants to manage aggressively any potential delay causing events or issues
Task 9 Partnering Program
CONSULTANT will establish and implement a partnering program for the PROJECT. The intent
of this program will be to build working relationships among all PROJECT participants and
stakeholders, including AUTHORITY, FTA, participating cities, CONSULTANT, PE and
FEIS/EIR consulting firms, local jurisdictions, and others. Furthermore, the partnering program
shall provide consensus and team building, and a forum for communication between all
partnering participants. The partnering program will consist of two partnering workshop
sessions. The first session will be held by CONSULTANT 20 working days after the Notice to
Proceed is issued to the CONSULTANT. The second session is anticipated to be scheduled for
early 2003. CONSULTANT will hire a facilitator to develop, coordinate, and document the
partnering sessions and program. CONSULTANT will recommend a suitable location, and
coordinate the partnering programs at the pre-approved AUTHORITY locations. CONSULTANT
will document the partnering workshop proceedings and submit to the AUTHORITY for review
and approval.
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Task 10 Constructability Review
CONSULTANT will ensure that the preliminary designs (30% complete level) being developed can
be readily constructed and that adverse impacts to the community are minimized. CONSULTANT
will provide experienced construction personnel to perform a Constructability Review of the PE
phase design, including traffic maintenance during construction. CONSULTANT will prepare and
submit its findings for the AUTHORITY's review and approval on the constructability and traffic
maintenance of the proposed design. Tolerances being specified in the designs will be checked to
make sure they are within acceptable ranges or explained in subsequent design packages. The
expected construction sequence and duration will be estimated, Any need to schedule utility work
around rail construction will be noted. Construction work that appears to require multiple
contractors must be evaluated and coordinated to minimize conflicts and potential schedule delays.
The availability of adequate staging areas will be assessed and recommendations will be made for
construction easements. The need for construction permits, haul routes, and hazardous waste
disposal sites will also be noted in the reports.
PROJECT construction within streets must be carefully reviewed to make sure that traffic impacts
, ,
are minimized. CONSULTANT will work closely with the participating City's traffic engineers in the
review of these types of impacts.
Task 11 Value Engineering (VE)
The purpose of this work element is to assure that the designs being recommended are cost-
effective, within budget, and are not excessive.
Within 120 calendar days prior to the completion of the PE phase, the design will undergo a Value
Engineering (VE) review by CONSULTANT before being finalized, CONSULTANT will recommend
any areas where it believes costs might be reduced. The PE consulting firm will assist
CONSULTANT by providing explanations, background material, etc. VE recommendations will be
summarized in a 30% Design VE Report by CONSULTANT for incorporation into the beginning of
the Final Engineering phase. The 30% Design VE Report will be submitted to AUTHORITY within
30 calendar days of completion of the VE for review and approval. Subsequently, upon receiving
AUTHORITY comments, CONSULTANT will provide a final 30% VE Report within 15 calendar
days,
Task 12
Task 12.1
Document Control
Document Control Plan and Implementation
CONSULTANT will analyze the PE consulting firm's PROJECT document control system for
compatibility with existing AUTHORITY systems and for the effectiveness in controlling all
project documents being submitted for the PE phase. Identification of appropriate software for
the document control system, and establish PROJECT document control and security
procedures will also be recommended by CONSULTANT. The document control analysis for
the effective control of all PROJECT documents will be submitted within 45 calendar days after
issuance of the NTP for the AUTHORITY'S review and approval.
The document control system analysis will address:
.
Correspondence control and distribution
Drawing control
.
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.
Record retention and archiving
Meeting agenda, minutes, and distribution
Procurement and contract administration document control
.
.
Upon completion of the document control system, a memorandum will be prepared detailing the
procedures to be followed. Document control, storage, and retrieval methods will include the
use of both hard copies and electronic records. Document control methods will handle
documents being developed (in progress), finalized documents (i.e. contract documents), and
documents representing as-built conditions. An electronic document management system with
a setup and file tracking system will allow PROJECT personnel and users ready access to all
documents stored in specific locations. When the PROJECT is complete, it is the intent to be
able to transfer the appropriate documents to the appropriate parties in a format that is
compatible with existing filing systems.
Task 12.2
Document Control Manaaement
CONSULTANT will be prepared to assist at the AUTHORITY's offices with the review, coding,
distribution, and filing of incoming and outgoing PROJECT correspondence, establish a
technical library for PROJECT documents and resource material, and provide document
retrieval and reproduction services. The CONSULTANT wili establish control procedures for
baseline mapping and documents so that the location of all controlled copies are known and can
be efficiently reviewed and updated as changes are made.
Task 12.3 PE Phase Closeout
CONSULTANT will prepare a PE phase closeout plan for AUTHORITY and FTA review, and
approval. CONSULTANT will coordinate with the PE consulting firm for the completion and
submittal of all PE phase Drawings and Documents.
Task 13 QAlQC Program
CONSULTANT will monitor the Quality Assurance/Quality Control (QAlQC) Program
established by the PE consulting firm. Standard of quality will be established and monitored
beginning with the PE phase, and subsequently refined for each of the following stages, At
intervals requested by the AUTHORITY, CONSULTANT will prepare QAlQC validation reports
to document the measures taken by the PE consulting firm to achieve their QAlQC program.
The QAlQC program will be tailored to the PROEJCT for control and implementation of quality
assurance measures during all phases of the PROJECT.
Task 14 Utility Coordination
CONSULTANT will assist the PE consulting firm and the AUTHORITY in coordinating the
identification, relocation, protection, and abandonment of utilities required for the PROJECT. In
order to accommodate and facilitate the Final Design process, CONSULTANT will perform utility
coordination work that may be necessary between the end of the PE phase, and the award of
the Final Design contract. CONSULTANT utility coordination activities include, but are not
limited, to the foliowing:
.
During the specified timeframe, meeting with utility companies and other entities to
determine the relocation, protection, and abandonment requirements of utilities
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required to accommodate PROJECT and to establish any right of way acquisition or
easement requirements for utility relocations to enter into the Final Design.
Assisting AUTHORITY with the preparation and execution of agreements with utility
companies.
Assist in preparing documentation and reconciliation of utility costs.
.
After the completion of the PE phase, CONSULTANT will review the PROJECT utility
requirements identified during the PE phase.
4.0
DELlVERABLES
The following list is the anticipated deliverables for CONSULTANT. Due to the nature of the
services to be provided to both the AUTHORITY and the participating cities, other deliverables
may be required from CONSULTANT, as the PROJECT evolves, which have not been identified
at this time. In general, CONSULTANT will store all documents in hard copy and electrÖnic
format for submission to the AUTHORITY at the end of CONSULTANT's services.
.
Peer Review Reports.
- Number of copies as directed by the AUTHORITY.
Quarterly Cost Estimates.
- Number of copies as directed by the AUTHORITY.
Monthly PROJECT progress reports
- Number of copies as directed by the AUTHORITY.
PMP Review Findings Reports (both PMPs to be prepared by PE consulting firm)
- Number of copies as directed by the AUTHORITY.
Meeting agenda and notes
- Electronic (e-mail), and hard copy (fax) notification, as required by attendees,
Partnering Program Workshop Documentation
- Twenty five copies of proceedings for both workshops.
PE Phase Closeout Plan
- Number of copies as directed by the AUTHORITY.
Document Control Analysis
- Number of copies as directed by the AUTHORITY.
QAlQC Validation Reports
- Number of copies as directed by the AUTHORITY.
PE Phase Constructability and Traffic Maintenance Working Papers
- Number of copies as directed by the AUTHORITY.
PE (30%) Design Value Engineering Reports
- Twenty five copies each.
Special Studies
- Drafts, and copies as directed by the AUTHORITY.
.
.
.
.
.
.
.
.
.
.
.
100110
Exhibit D
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EXHIBIT D
City Reimbursement Plan
Procedures for Receiving Centerline Cooperative Agreement Funds
Staff reimbursement or consulting contracts for supporting Preliminary Engineering (PE)
phase must be incurred or awarded within the aCTA fiscal years of 2002/03 and
2003/04. Once PE support work Jtí~nitiated, the city can undertake the process for
receiving payment of City Reimbursement Plan funds.
Funds will be released as follows: Initial payment of 50% of the Phase II Cooperative
Agreement amount; the remaining 50% will be paid by the Authority as quarterly
invoices are received and approved,
, ,
50 Percent Payment
Once the staff support plan has been prepared and authorized, or a consulting contract
has been awarded, the city shall submit the following documents to the Authority's
Project Administrator.
A
Your request for City Reimbursement Plan funds need to include a
certification letter from the Public Works Director stating the staff support
plan has been authorized, or that planned project contracting will be used,
or that a combination of both will be utilized.
B.
A Cost Estimate of the anticipated plan.
C.
An invoice for 50% of the PE support program amount that is specified in
the Phase II Cooperative Agreement. (LOU for Irvine)
Invoicing Procedures
The city shall draw down from the initial 50% payment from aCTA by submitting
quarterly invoices. The invoice shall detail the work accomplished during that quarter
with a breakdown and description of the costs expended.
Final Invoice
The Final Invoice needs to be submitted to the Orange County Transportation Authority
within 120 days after acceptance of the improvements, study, or project. If for some
reason this 120-day limit cannot be met, please notify aCTA so that a final report date
can be agreed upon. The Authority will review the final invoice to determine the items
eligible for reimbursement before the final project invoice is paid.
Page 1 of 2
EXHIBIT D
Audit
Once the final invoice is submitted to aCTA an audit will be conducted on the project.
aCTA will most likely retain an auditing firm to perform the reviews. The cost estimate
form submitted with the initial project invoice the city project accounting records and the
final report will be the primary items used for the audit. Separate records must be
maintained for the projects (Le" expenditures, interest) to ensure that aCTA can
confirm compliance with FTA requirements.
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Page 2 of 2
Exhibit E
" ,
SCOPE OF WORK
The Centerline Rail Project
Public Involvement Consulting Services
I.
INTRODUCTION
The Orange County Transportation Authority (aCTA) is currently looking to develop a light rail
system to complement the mix of transportation options for county residents, employees and
visitors, aCTA has been studying the feasibility of rail within the central part of Orange County
and potential alignments within the cities of Fullerton, Anaheim, Orange, Santa Ana, Costa
Mesa and Irvine for more than 10 years. In October 2001, the cities of Irvine, Costa Mesa and
Santa Ana endorsed a Locally Preferred Alternative (LPA) within the three cities for further
study. Subsequently, the aCTA Board has directed staff to work with the cities and to begin
Preliminary Engineering (PE) and prepare a Final Environmental Impact Statement/Report
(FEIS/R) on the LPA.
Polling over the years indicates there is general countywide support for such a system. In fact,
a recent voter opinion poll shows that 81 percent of county residents believe that coming
population growth in the county means we need to build some type of mass transit beyond bus
service, However, once alignments became more specific, neighborhoods and communities
near those alignments have voiced concerns about various issues,
As part of the Preliminary Engineering (PE) and Final Environmental Impact Statement/Report
(FEIS/R) on the LPA, aCTA is looking to develop and implement an outreach program that
effectively communicates with the public as well as meets the expectations of the Federal
Transit Administration (FTA),
In an effort to implement a comprehensive public involvement program, aCTA is taking the
necessary steps to establish contracts with a number of firms to perform outreach and
communications activities as needed, Firms may have expertise in one or more of the
following activities:
.
community and local government relations,
minority outreach,
project management and oversight,
graphics,
copywriting,
opinion research and polling,
computer simulations,
creating and managing an interactive website,
mailing, and
printing,
.
.
.
.
.
.
.
.
.
Public Involvement Consulting Services
for.OCT A
Consulting services to assist with the public involvement activities will be closely coordinated
with the more customized efforts for the cities of Santa Ana, Costa Mesa and Irvine stated
below.
Public Involvement Consulting Services
for the cities of Santa Ana, Costa Mesa and Irvine
Since outreach efforts during Preliminary Engineering will also need to focus on specific
communities within the three cities and be customized to meet their varying needs, aCTA is
allocating funds for the three cities to use for outreach activities, The three cities will play an
integral role in the public involvement and consensus building in order to achieve success and
develop a project which reflects the needs of the community.
As part of aCTA's agreements with each of the three cities, aCTA, as the lead agency,y<ill
provide funding and the list of pre-qualified, on-call consultants and vendors from which they
each can choose to provide customized public involvement activities in their communities, The
cities will work directly with various consulting firms and vendors from aCTA's pre-qualified list
which can provide the necessary services on an on-call basis.
II.
BACKGROUND
aCTA plans to complete the Preliminary Engineering for the Centerline Project and have the
aCTA Board certify an FEIS by September 15, 2003, During this phase, final decisions must be
made on the precise route, elevation along that route, light rail vehicle type, number, location
and scale of stations, and actions to be taken to integrate The Centerline into the affected
communities (Le. a mitigation plan).
The aCTA Board and the city councils of Irvine, Costa Mesa, and Santa Ana have formally
endorsed the Centerline and the Locally Preferred Alternative (LPA). This is the first time that
aCTA will present to the community at large this precise route as the LPA-and it includes
some aspects that have only limited recent public review. Inevitably, additional concerns will
emerge as the engineering proceeds and the project becomes a reality,
Thus, the challenge before the aCTA Board is to engineer and environmentally clear a project
and foster community support for it within a tight schedule and against a backdrop of modest,
but growing, political/public support
III.
GENERAL REQUIREMENTS
As support needs arise, aCTA and the city will develop a brief scope of work and select a
consultant from the list of qualified firms depending on the type of work needed and the
qualifications of the firm, Each CTa will contain requirements for each engagement The
selected consultant will respond by providing information about the level of effort required to
complete the scope. This will be documented on a pre-approval estimate form that identifies
expected hours, labor rates, overhead rates and direct and indirect costs and fees, Rates and
costs for each CTa will be in accordance with rates identified in the selected consultants'
proposals. Upon approval by the aCTA project manager, the city or cities as appropriate, and
the Procurement administrator, a CTO will be issued on a firm fixed price basis, The Consultant
will be required to commence work within five days or sooner after receiving a fully executed
task order.
IV.
SERVICES REQUIRED
This section identifies the types of professional services covered by this contract. Proposals
shall be in the format outlined in the Instructions to Offerors, and provide a precise, clear
description of the firm's ability to meet the requirements of the scope of services, OCTA will
require consultants with the following representative experience to provide the listed services:
1, Community and local government relations
Develop customized approach for each neighborhood, plan and implement community
meetings and workshops, work with local governments, assist with the development of
supportive collateral materials, plan tours of existing rail facilities for key stakeholders and
community members, develop database and direct mail campaign and assist with media
outreach efforts.
, ,
2, Minority outreach
Focusing on the various multi-cultural communities - develop customized approach for each
neighborhood, plan and implement community meetings and workshops, work with local
governments assist with the development of supportive collateral materials, plan tours of
existing rail facilities for key stakeholders and community members, develop database and
direct mail campaign, provide translation services and assist with media outreach efforts,
3, Program Management and Oversight
Provide strategic management review and evaluation and assist in coordination of outreach
programs and resources.
4, Graphics
Design and production of final art for supportive collateral materials.
5, Copywriting
Write copy for project brochures, newsletters, and presentations,
6, Opinion research and polling
Conduct both quantitative and qualitative research activities,
7. Computer simulations
Prepare simulations and/or visualizations of proposed rail system along the proposed
alignment for viewing on OCTA's Website and videos and for use in public workshops and
meetings,
8, Interactive website
Launch and manage a website independent of OCTA's website complete with simulations
and current information on meetings and feedback obtained from those meetings, Manage
(limited) user input. Provide security to website to prevent manipulation of information
and/or dissemination of misinformation.
9. Mailing
Provide mail list and mail house services,
10. Printing
Provide printing for various collateral materials,
V.
PUBLIC INVOLVEMENT PLAN DESCRIPTION
Objectives
aCTA and the three cities will retain outside consulting assistance from several firms offering a
variety of services to achieve the following objectives.
1. Implement a local government and public involvement plan that meets CEQA and NEPA
public participation requirements and results and is collaboratively agreed upon by
OCTA and the affected cities.
2, Achieve political and community consensus on a project to submit to the Federal Transit
Administration for a Full Funding Grant Agreement and to move into final design and
construction. ' ,
3, Demonstrate to the FTA that the Centerline project should be a serious priority for
funding,
Leadership Roles and Responsibilities
The OCTA Board members will:
. Approve public involvement plan and resources;
. Support cooperative planning with The Centerline cities;
. Participate in tours, briefings and consensus building with stakeholders;
. Participate in outreach to leaders in non-Centerline cities;
. Resolve and adjudicate project and design conflicts; and
. Provide direction at key project milestones.
Centerline city officials will:
. Support and participate in the public involvement strategy for their city;
. Define and articulate concerns of their community;
. Participate in tours, briefings and consensus building with stakeholders;
. Provide early feedback on key design issues (route, elevation, station and technology);
. Resolve and adjudicate community-level project and design conflicts; and
. Provide council-level direction at key milestones during Preliminary Engineering,
Public Involvement Plan Assumptions
1. All work will be completed by September 15, 2003,
2. The three cities and OCTA will agree on a collaborative outreach plan that is
customized to the issues and community dynamics that characterize each city and
clearly articulates each party's roles and responsibilities,
3. aCTA will earmark public involvement resources to the three cities for the outreach
program elements they will implement.
4, The outreach plan elements will be divided into four phases:
Phase 1: Project Planning: Ongoing through March 15,2002
Phase 2: Assemble Resources: January 15 through April 15, 2002
Phase 3: Community-Based Research and PlanningNisioning:
April 15, 2002 through December 2002
Phase 4: Project Integration:
A. Station Area Detailed Planning/Community Integration:
through May, 2003
B. C. FEIS/PE Integration and NEPA/CEQA public review:
through September 15, 2003.
January 2003
June 2003
Action Plan
The following plan outlines how the outreach activities will be phased as part of Preliminary
Engineering. Consuitants and vendors on the on-call list will participate in one or more of the
proposed activities depending on need.
Phase 1: Project planning (through March 15, 2002) tasks will include:
0 PE Communications: Generate and begin distribution of public education materials that
characterize and describe the new phase of the Centerline. (Note: These materials will
distinguish between the prior planning phases during which many alternative routes were
under review and this next phase in which a single route is the focus. Emphasis will be
placed on describing the upcoming public invoivement process and encouraging
stakeholders and affected public audiences to participate).
0 Finalize public involvement plan with technical schedule and milestones.
0 Consult with City Representatives to refine and finalize public involvement plan.
0 Define roles and responsibilities for OCTA Directors and OCTA's Centerline management
team.
0 Establish communications protocols to ensure appropriate sharing of information about
public views.
0 OCTA to adopt comprehensive public involvement action plan delineating roles,
responsibilities and activities and amend MOUs with Centerline cities to reflect it
0 Prepare consultant RFPs.
0 Staff recruitment
0 Produce a Collaborative Target Audience Inventory in which OCT A Board members, City
Managers and City Council members identify community leaders and key stakeholders in
each Centerline city.
0 Ongoing local government involvement: Communicate with non-Centerline cities and
leaders (individual briefings, email network communications, fact sheets, council
presentations etc.) to brief them on upcoming PE process, gain their input on how they
would like to be kept informed and inform them of other transportation investments being
made in their local communities,
Phase 2: Assemble resources (through April 15, 2002) tasks will include:
0 PE Communications: Disseminate project update materials (Note: Website, fact sheets, key
presentations about the PE process)
0 Consult with city leaders to identify their major issues and the questions they would like
answered,
0 Plan field and other system tours.
0 Finalize staff recruitment/staff orientation.
0 Retain consultants
0 Ongoing Local Government Involvement: Implement plan and protocol to communicate with
non-Centerline cities,
0 Inventory and organize outreach products and research from Conceptual Engineering.
. Develop database format.
. -Assemble comprehensive stakeholder database, as illustrated in Figure 9.2.
Phase 3: Community-based research and visioning (through December 2002)
This phase will give priority to very localized planning within the Centerline cities, The research
effort will provide quantitative reliable information to the technical team about specific issues in
Centerline's design, especially those that were controversial during conceptual engineering, A
second but important priority will be to continue communications with the non-Centerline city
government leaders,
Staqe 1: Stakeholders and impacted residents in The Centerline cities will be asked (via direct
mail, one-on-one interviews, polls, neighborhood canvassing, neighborhood meetings, etc) to
describe the future they would like to see for their community, and will be asked for conceptual
input about rail in the LPA area. Ideally this would be initiated by tours of other systems, field
tours of the LPA neighborhood, briefings on what is planned for the area (including models and
simulations), etc,
, ,
The majority of this work within The Centerline cities will initially focus on those parts of the
LPA that city leaders have identified as being the most controversial or having the greatest
number of outstanding issues. In general the strategy will be to place priority on addressing
directly the most vociferous concerns early so that if technical solutions are possible, they can
be fully explored early in the process, This input will then be relayed to the technical team to
refine the route, elevation and technology,
Staqe 2: This stage will begin after the technical team produces the reports recommending
route, elevation and technology. These products-defined as the technical team's best effort to
balance community concerns with engineering and fiscal priorities--will then be circulated to
high priority stakeholders, city leaders, technical and policy committee members. During this
phase of public review, possible and recommended mitigations for impacts will be clearly and
simply delineated and will be the topic of public discussion locally and with key OCT A policy
makers, After this round of review, staff will generate final recommendations on route,
elevation, technology and some level of preliminary commitments to mitigations.
Specific tasks will include but not be limited to:
.
Project team staff members will augment or refine the Collaborative Stakeholders
Inventory produced in Phase 2
Opinion Polls (with a focus on adjacent neighborhoods)
Community Leader Interviews
Neighborhood-based visioning discussions
Coordination with existing community/city liaison activities (I.e, CDBG groups,
neighborhood councils, homeowner associations)
Community presentations
City Council contacts (as defined in conjunction with the city staff)
Ongoing Local Government Involvement: Implement plan and protocol to communicate
with non-Centerline cities,
.
.
.
.
.
.
.
Phase 4: Project implementation (January 2003 through September 2003)
Irvine, Santa Ana and Costa Mesa City Councils will be asked to reaffirm their support for the
route, elevation, and light rail vehicle type between December 2002 and January 2003, The
aCTA Board of Directors will take a similar action shortly thereafter. Once there is policy
agreement on the major aspects of the system design, the public involvement work will turn to
refining various aspects to answer specifically "how" this system will be integrated into the
community, This will involve considerable public discussion on a very localized basis on the
exact mitigations, community enhancements and operating parameters,
While much of this (Le. precise operating hours, for example) may be better determined later, the
community and political leaders will want to know such things as:
. Precise location and amount of parking
. Station size, scale, color and aesthetic aspects
. Security and graffiti prevention plans, etc.
. Noise/visual impacts and mitigation
Some level of policy and budget commitment on these items will be needed before city councils
and aCTA Board members enthusiastically proceed to construction. To achieve this, an in-
depth round of facilitated design workshops will be conducted through a partnership of the city
and aCTA staff. aCTA Board members and local city leaders will be very visible to the
community during this process,
These workshops would ask participants to focus on gaining consensus on what elements
or features are necessary to ensure that The Centerline integrates with and serves the
local community, Topics will includes specific public concerns about local issues-Le,
school access, aesthetics, scale of stations, parking, etc and other project aspects.
By integrating these results from the public involvement program with engineering work product,
the aCTA Board can be assured that the recommended elevation, route, and light rail vehicle
type (Le, the basis for the detailed engineering) has widespread community support.
The last step will be to finalize the EIS/R, including a mitigation plan, and circulate it for public
review, Public review should commence in June 2003 and conclude by August 1, 2003,
including City Council actions. The aCTA Board could take final action and certify the EIR by
September 15, 2003, aCTA will conduct at least one public hearing on this document.
Attachments:
Attachment A - Key Stakeholders List
Attachment B - Action Plan
Attachment C - Map of Proposed Alignment
m
aCTA
.'
Attachment B
January 17,2002
To:
Transit Planning and operat~s Committee
Arthur T. Leahy, Chief ~Live Officer
From:
Subject:
The Centerline Project Action Plan
, ,
Overview
On October 22, 2001 the Board of Directors selected the Centerline Locally
Preferred Alternative (LPA), approved a recommendation to proceed with
Preliminary Engineering (PE) and the rinal Environmental Impact Statement
(FEIS) on the LPA, authorized staff to 'request proposals for a PE consultant
and a FEIS consultant, and directed staff to develop a project action plan. This
report provides the Board with a proposed action plan for the project, which will
then continue to be developed in collaboration and consultation with the
partner cities of Santa Ana, Costa Mesa, and Irvine.
Recommendation
Approve the proposed Centerline Project action plan.
Background
In 1997, the Orange County Transportation Authority (aCTA) completed a
Major Investment Study (MIS) and adopted a multi-modal Locally Preferred
Strateg-y (LPS) to improve transportation service in the central corridor of
Orange County.
In 1998, aCTA began a conceptual engineering study and preparation of a
Draft Environmental Impact Statement / Draft Environmental Impact Report
(DEIS/DEIR) on three build alternatives proposed for The Centerline. The
objectives of the study were to finalize the alignment, elevation, technology,
and station locations of the system. by evaluating the impacts and costs of
three build alternatives and a no-build alternative.
' .
Orange Counly Transportation Authority
550 &Juth Main Slreell P.O, Box 14184/ Orange I Can/omia 92863.15841 (7t4) 56e-OCTA (6282)
Attachment B
The Centerline Project Action Plan
Page 2
On December 13, 1999, the aCTA Board adopted several recommendations
for the continued study of The Centerline rail project:
.
Consistent with Orange County's 87-mile countywide rail master plan,
finish the DEIS on the 29-mile Centerline project. Continue to work with
corridor cities to explore alternative alignments and technologies, and plan
to complete The Centerline in three phases
Conduct a rail technology workshop in March 2000 -
Complete an analysis of the Irvine/UCI to Costa Mesa segment as the
candidate Minimum Operating Segment (MaS) pending completion of the
Supplemental Draft Environmental Impact Statement / Revised Draft
, ,
Environmental Impact Report (SDEIS/RDEIR)
Work with West County cities on their study of rail extensions.
.
.
.
A technology workshop was held on March 30, 2000, to explore existing and
emerging urban rail technologies that could be considered for The Centerline
Project. Board discussion held on April 24, 2000 provided feedback to aCTA'
. staff regarding the Technology Workshop. Key issues were identified and the
staff received direction from the Board as follows:
.
Elevate The CenterLin'e as much as possible to address corridor city
issues
Select a proven technology that can be both elevated .and street-level
Cont!nue working with cities to gain a consensus alignment
Continue public outreach, with an emphasis on local businesses
Revise the capital funding strategy as necessary to support the project.
.
.
.
.
The DEIS/DEIRproduced extensive analysis of environmental ,impacts such as
traffic congestion, noise, vibration, property displacements, air pollution, and
numerous other resources and natural issues. For each significant impact
identified in the DEIS, one or more options were proposed to mitigate the
impacts. On June 26, 2000" the Board directed staff to augment the
SDEIS/RDEIR.
On January 22, 2001, the aCTA Board held a public hearing on the
SDEIS/RDEIR. The public review period concluded on February 14, 2001.
Public outreach efforts for The Centerline were designed to educate and
inform interested individuals and organizations and to engage the public in the
decision making process. .
, '
On Març:h 7, 2001. the CEO, after careful consideration of all the issues,
recommended formally that the Board not make a LPNMOS decision at that
time. Instead the CEO recommended that aCTA continue to consult with its
Attachment B
The Centerline Project Action Plan
Page 3
potential partners, the cities. The mayors and city managers subsequently met
to formulate a locally generated alignment proposal. In October 2001. the city
councils of Irvine, Costa Mesa and Santa Ana approved the LPA and
recommended that aCTA move forward to advance the Centerline Project into
Preliminary Engineering.
Discussion
On October 22, 2001 the Board approved the LPA proposed by the three ,cities
and instructed staff to proceed with Preliminary Engineering (PE) and the Final
Environmental Impact Statement (FEIS/FEIR). The PE phase. projected to
occur over the next 18-24 months, is a critical point in the Section 5309
process for federal participation. During PE, major decisions concerning the
following key areas will be made: '
. Project management - regarding' des,ign criteria, cost estimates, project
delivery method, and integration with other aCTA transit operations
. Guideway and structures ~ regarding route alig'nment, station location,
station architecture, and urban design
. Technology - regarding vehicle type, systems and subsystems, and power
substations
. Safety - regarding safety and security policies
. Land use and real estate - regarding right of way policies, joint
development, and transit oriented development (TOO).
On October 22, the Board also directed 'staff to draft a comprehensive action
plan to address the various project elements, which are described below.
Action Plan
PE ãnd FE/S Work:
As directed, OCTA staff has made the formal request to FTA to enter into the
PE phase. As this request is processed by FTA. aCTA issued the Request for
Proposals (RFP) on January 10, 2002 to the consulting community for the PE
design work. The FEIS/FEIR RFP is anticipated to be issued in late January or
early February. Major goals to be accomplished by the PE consultant are as
follows: '
.
Bring Centerline project design up to the 30% level
Develop the design criteria for the Centerline Project
.
Attachment B
The CenterLine Project Action Plan
Page 4
0 Determine guideway and structures aesthetics
0 Select light rail car technology
0 Set safety design criteria
0 Perform oversight of the environmental review process (FEIS), including the
mitigation plan.
0 Work closely with the public outreach program.
The primary work to be accomplished by the FEIS/FEIR consultant is as
follows:
0 Prepare additional environmental analysis on the LPA for The Centerline
Project above that analysis conducted for SDEIS/DEIR (Decer1)ber 2000)
0 Prepare a Final Environmental Impact Statement I Final Environmental,
Impact Report
0 Prepare Findings, Statement of Overriding Consideration and Mitigation
Monitoring Program to achieve a Record of Decision and a Certified EIR.
, ,
The PE and FEIS work is scheduled to be completed by. late 2003.
Project Budget:
The project capital cost estimates for the LPA are expressed in year 1999 .
constant dollars. They are based on the project description and are consistent .'
with the set of conceptual plans ånd profiles of the LPA.
The fOllowing Table 1 summarizes the capital costs of the Locally Preferred
, Altemative by major category that was submitted to FTA in the New Starts
submittal. The total estimated capital cost of the LPA in 1999 dollars is $1.49 ,
billion, for a system from Santa Ana Regional Transportation 'Center to Irvine
Transportation Center. If the system is extended to the University of California,
Irvine (UGl) and Santa Ana College (SAC), then the cost of the LPA plus
extensions increases to $1.74 billion in 1999 dollars.
Attachment B
The Centerline Project Action Plan
Page 5
TABLE 1
Cost Category Locally Preferred LPA + Extensions I
Alternative (LPA)
A. Construction
Guideway $ 375.3 $ 436.5
Trackwork $ 38.1 $43.5
Site Modifications $ 24.5 $ 25.1
Utility $ 77.6 $ 81.6
Stations $ 98.8 $ 115.0
Maintenance Facility, Ops $ 27.5 $ 27.5
Center
Systems & Electrical $ 50.0 $ 39.5
Subtotal $691.6 $ 799.7
Environmental Mitigation $ 20.8 $ 24.0
13%) ,
:
B. Total Construction $ 712.4 $ 823.7
C. Construction Add-ons
Cost Contingency (25%) $ 178.1 $ 205.9
Program Implementation Cost $ 220.8 S 255.4
(31%)
D. Right of Way
(land price+15% $ 102.5 $ 106.7
acquisitionl relocation)
E. ROW Add-Ons
Cost Contingency (30%) $ 30.7 $ 32.0
Program Implementation Cost $15.4 $ 16.0
(15%)
F. Vehicles/Maintenance of $ 83.0 $ 123,1
Way
G. Vehicle Add-Ons
Cost Contingency (10%) $ 8.3 $12.3
Vehicle Procurement Cost (5% ' $ 4.2 $ 6.2
H. Subtotal $ 1,355 $ 1.581
Proiect Reserve (add 10%) $ 136 $158
Total Capital Cost (1999 dollars) $ 1,491 $ 1,739
, ,
SotJ."ce: /SI Group. from detailed cost estimates by Parsons Brincksrhoff (2001).
Table 2 illustrates the uses of the funds by major cost category in year' of
expenditure (YOE) dollars for just the LPA. As PE progresses, the ,cost
estimates for the UCI and SAC extensions will be added to this table.
The Centerline Project Action Plan
Attachment B
Page 6
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Attachment B,
The Centerline Project Action Plan
Page 7
Project Schedule:
The overall project schedule for the Centerline Project is provided as
Attachment A to this report. This project schedule has been provided to the
FTA in the request to enter Preliminary Engineering. A more detailed schedule
for the Preliminary Engineering phase is provided as Attachment B to this
. . report.
Project Management Approach / Advisory Committees:
The Transportation System Development (TSD) group will take the lead for the,
project management of The Centerline Project. Project reports and design
issues will be presented to the Transit Planning and Operations Committee as
the principal Board focal point. The Board and the three cities will also have an
active role in the project through the advisory committe'es, which are as follows:
. Elected Officials Advisory Committ,ee - comprised of the three cities' Mayors
and/or an elected city official with;OCTA Board representative(s). The first
meeting of this group is to take place in February.
. City Managers Group - comprised of the three city managers with the
OCT A CEO and Directors, as appropriate for the project phase.
. Technical. Steering Committee - comprised of the designated cities'
technical representatives with the' aCTA program manager and appropriate
technical staff depending on the phase of the project.
City Agreements:
At this time an aCTA drafted Agreement defining roles and responsibilities is
being reviewed by aCTA staff. After staff comments are reviewed by'OCTA
legal counsel, meetings are to be conducted with the individual city staffs in
late January and early February to reach formal agreement with the signing of
the document.
Prr5ject Staffing Plan:
On January 28, the Board will consider a mid year adjustment to the FY02
'Budget which will recommend the addition of staff in support of The centerline
Project. For the current fiscal year these positions will include four staff
members devoted to outreach, one each in marketing and media relations in
support of The Centerline Project, a senior civil engineer, and a new Director
of Rail Activation and Operations. It will be important to include the operator,of
the rail system even at this early stage of projett design, to ensure that
operational characteristics are included at every stage of the design.
Attachment B'
The Centerline Project Action Plan
Page B
Additional information on these positions will be provided in the staff report
accompanying the mid-year budget adjustment.
In addition, appropriate staff additions will be recommended as warranted as
this major capital project matures.
Procurements/Procured Services:
-
aCTA will procure the services of consultants for the Preliminary Engineering.
Environmental, Project Oversight/Project Management, Outreach, and Value
Engineering work on the Centerline Project, as well as support for special
studies as required. Contract Administration and Materials Management
(CAMM) will be integral in' procuring these services to ensure that federal
procurement regulations are followed during the procurement process.
Federal Funding and Outreach Strategies:
,Governmental outreach and advocacy at the Federal level will be critical to
securing annual appropriations, a Full Funding Grant Agreement (FFGA), and
reauthorization in the TEA 2,1 successor bill for the Centerline light rail transit
project in Orange County. These activities will transpire over the next three
years during preliminary engineering and final design for the project.
Congress. the Bush Administration and the Federal Transit Administration
(FT A) will all have a role in each of the goals listed above.
The Board has authorized the establishment of a grants function in the
Government Relations Division. On January 14. the manager position was
filled with the arrival of Barry. Engelberg.
The first step in implementation of the plan will be to focus on the
appropriations process in Congress and the Federal Transit Administration.
The plan is to request release of the nearly $3 million in earmarks and an
additional $18 million from the FTA from funds re-captured under TEA 21 from
projects that didn't move forward. A public hearing for this purpose is
scheduled for January 16, 2002.
The Congressional appropriations process for FY 03, the last year of obligation
authority under TEA 21, gets underway in February 2002 with a call for
appropriations requests from Members of Congress. aCTA will request an ,$18
million earmark through the congressional process to backstop the request
through the FTA. Orange County delegation members Loretta Sanchez and
Christopher Cox will be approached to make the appropriations request since
Attachment B
The Centerline Project Action Plan
Page 9
their districts include the Centerline alignment. Another objective will be to
secure letters of support from all Orange County delegation members.
The surface transportation authorization process typically is renewed every six
years. TEA 21, the current authorization bill, expires September 30, 2003.
That means the next re-authorization process will get underway in fall 2002,
after the FY 03 appropriations process has been compfetE;¡d. Drafting will likely
begin in late winterlearly spring 2003.
Award of a Full Funding Grant Agreement is the prerogative of the Federal
Transit Administration in Region IX and Washington, D.C. aCTA can begin to'
position the Centerline project for an FFGA by moving up the recommended
list of the Transit New Starts Report to "highly-recommended" status. Even
with a signed FFGA, aCTA will have to continue to work the appropriations
process each year to assure that Congress appropriates the Federal funds for
Centerline on a timely basis. !
¡.
Aggressive support of federal activities by aCTA's staff, Board members, and
city representatives will be necessary to achieve success in these three
arenas.
Public Involvement Plan:
Critical to the success of The Centerline Project is an inclusive, effective, and
integrated public involvement plan. The Fi A required Project Management
Plan (PMP) contains a proposed public involvement plan; it is provided as
Attachment E. The plan is designed to 1) meet federal and state environmental
public participation requirements; 2) be implemented cooperatively by aCTA
and the participating cites; 3) develop political and community consensus on a
project to move into final design and construction; and 4) develop local support
for the Centerline project as a priority for the Federal Transit Administration
and Congress.
Public involvement will be tailored specifically to the different needs and
characteristics of each of the three Centerline communities. However, key'
goals will be to communicate with and involve all of the key stakeholders along
the Centerline route and to engage in ongoing outreach to non-Centerline
community leaders. Four public involvement phases are identified as follows:
Attachment B
The Centerline Project Action Plan
Page 10
Phase " . Timina. ',: ." 'i '''''''K!v A f 'f' '"..,', .'.'. -. I
' .,", , , :.'--" ." "'" e c ¡VIleS : '.";~:",, '..' .'
Project Through . Generate public information material I
Planning 3/15/02 . Finalize public involvement plan
" . Recruit staff and procure consultant resources
., Develop databases and issue inventory
Resource Through . Dissèrriinate prójëë:t information
Assembly 4/15/02 . Key leaderlinnuential consultation -
. Compiete recruitment and procurement
. Comnlete database and Inventorv
Research/ Through . Contact with all stakeholders
"
Visioning 1/15/03 ' Input on key issues (technology, alignment. etc.)
. Initial design and mitigation recommendations
. Identifv'localized olannino/desian nroblems
Community Through . Aftirm support for refined route. eleva~on,
Integration 9/15/03 technology
. Sta~on planning and community integra~on
. Mitiga~on plans
. FEIS/EIR review. hearinas and certification
To support the Centerline p'ublic involvement program, the Fiscal Year aCTA
2001-02 budget amendment will recommend the addition of four public
outreach positions and approximately $850,000 in consultant and professional
services. Up to $250,000 of the. consultant services will be available to the
Centerline cities for local outreach support. In addition, the aCTA media
relations, marketing and public information departments will be supporting the
public involvement effort. Public involvement activities will also be coordinated
closely with the Preliminary Er¡gineer!ng technical afld environmental teams.
. .
The role in the public involvement process of the aCTA Board members and
Centerline city, officials is anticipated to be as follows:
aCTA Board of Directors
. Approve the public involvement plan and resources
. Support cooperative planning with the Centerline cities
. Participate in tours, briefings and consensus building with stakeholders
, . Participate in outreach to leaders from non-Centerline cities
. Resolve and adjudicate project and design conflicts
. Provide Board direction at key project milestones
Centerline Citv Officials
. Support and participate in local public involvement program
. Define and articulate concerns of their community
. Participate in tours, briefings and consensus building with local
stakeholders
... . - --
Attachment E
The Centerline Project Action Plan
Page 11
. Provide early feedback on key design issues
. Assist in resolving and adjudicating community-level project and design
conflicts
. Provide city council level direction at key project milestones
Staff anticipates working closely with the Board, the Transit Planning and
Operations Committee, and elected officials from the Centerline cities to refine
the public involvement plan and oversee its implementation.
Conclusion:
" ,
The Preliminary Engineering phase of The Centerline Project will be one of the
most critical phases of the project. Success during PE will lead to effective
local and federal partnerships and a clear path for construction of the project.
/
,
, ,
Summary
This report sets forth a course of action on The Centerline Project for the PE
and FEIS phas~s that will illustrate aCTA's project readiness to the FTA so
that the project is approved to enter into the next phase, Final Engineering.
Attachments
A: Proposed Schedule - The Centerline Project
B: Preliminary Engineering schedule
C: The Centerline LRT Project - aCTA Organizational Chart
0: The Centerline LRT Project - Checks and Balances Organizational Chart
E: Public Participation and Public Relations plan
(714) 560-5775
ffi;
Stanley G. Phernambucq
Director, Transportation
Systems Development
(714) 560-5440 .
Prepared by:
~)b~
Charles Guess, P.E.
Centerline Program Manager
PROPOSED SCHEDULE - The CenterLine Project
Or:mge County Transportation Authority
December, 2001
Activity
: 2001 : 2002 2003 2004
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1. Exlern~1 Te~m
2. OCT^ Execulive Te~m
Finance &
Admlnlslrnllon
Direc10r
Jim Ken~n
Finance and
Admlnlslrnlion
Project Oversighl
Consuliant
.. -,. ~. . _.'OM
GOVDrmncnt
Retalians Oircclor
0111 Hodge
P. E. Consult:ml
FE IS Consullanl
Governmenl
Rel~lIons
aCTA Board of
Directors
CEO
Art Leahy
Direclor 01 Tmnsporlalion
Systems Development
SIan Phemambucq
The CenterLine
progrnm MamJgcr
Chitrlic Guess
Centerline ISO
Senior Enginecr
Advisory Commillees:
1. Elecled Omci~ls
2. Cily M:m~g(m; Group
Manager of Urban Rail
Dinah Minlear
. _._.'4'- _"yn_h_'" - .'''-M.
I
Public Oulrc;,ch
Dlrcclor
Monic Ward
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Advisory Committee:
Techniol Sleeriog Commillee
(OCT ^ with Cities' SI:dr
Public Oulmach
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Planning
Coordinitlor
Director
D:wC! Elb:::lum
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PI;¡nning
Coordinator
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Human
Resources/RIsk
Mnnagcmcnt Dlreclor
M:uleno Heysor
Opcmlions
Director
Dnvc Amijo
R:'1il Oncmtiolts
Humnn
Resources/Rlsk
M"n"90menl
The Centerline LRT Project
Checks and Balances Organization Chart
Period: Preliminary Engineering
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10
Attachment B -
E
The Centerline Project Action Plan
PUBLIC PARTICIPATION AND PUBLIC RELATIONS
1. Preliminary Engineering & Final Environmental Impact Statement/Report
Public Involvement Plan
1.1 Background
aCTA plans to complete the preliminary engineering for The Centerline Project and
have the aCTA Board certify an FEIS by September 15, 2003. During this time. final
decisions must be made on the precise route, elevation along that route, technology,
number, location and scale of stations, and actions to be taken to integrate the
Centerline into the affected communities (I.e. a mitigation plan).' .
The aCTA Board and the City Councils of Irvine, Costa Mesa, and Santa Ana have
formally endorsed The Centerline and--to varying degrees--have embraced the LPA.
However, some support this specific route only for further analysis: and others outside
the three cities have voiced a desire to redirect Centerline funds to other projects. This
is the first time that aCTA will present to the community at large this precise route as
the preferred LPA-and it includes some aspects that have only limited recent public
review. And, inevitably, additional concerns will emerge as the engineering proceeds
and the project becomes a reality.
Thus, the challenge before the Board is to engineer and environmentally clear a project
and foster community support for it within a tight schedule.
ïhe OCïA Board will be responsible to:
1. Adopt and implement a local government and public involvement plan that meets
CEOA and NEPA public participation .requirements and results in a consensus
among a.ffected city cou,ncils and the aCTA;. '
2. Achieve consensus on a construction phasing and financing plan; and
3, Ensure that county leadership outside the three service area cities do not oppose
Centerline and that there is political support for seeking federal funding.
aCTA and the three affected cities will be responsIble to:
1. Collaboratively agree on a plan;
2, Formally demonstrate commitment to The Centerline Project at key interim
milestones during the 18-month timeframe,
3. Augment existing technical and public affairs staff resources; and'
4. Retain outside consulting assistance to achieve this outcome.
ïhe CenterLine project team will be responsible to: '
1. Integrate the technical and consensus-building aspects of the project throughout
the timeframe by immediately agreeing on a schedule and decision making
process to initiate collaborative, successful project planning.
1
Attachment B - E
The Centerline Pro~ct Action Plan
2. Adjust technical plans as the study proceeds to respond to the most important
community priorities as feasible within the overall Centerline program.
Each of these phases and activities are summarized.
1.2 Goals and Objectives
1. aCTA adopts and implements a local government and public involvement plan
that meets CEQA and NEPA public participation requirements and results.
2. aCTA and the affected cities collaboratively agree on this local government and
public involvement plan.
3. The plan must achieve politiCal and community consensus on a project to submit
to the Federal Transit Administration for a Full Funding Grant Agreement and to
move into final design and construction. " '
, I
4. The public participation program demonstrates that the Centerline project should
be a serious priority for the FTA.
1.3 Goals and Objectives
..
aCTA will allocate four fulltime staff to The Centerline public invo!vement efforts. in
addition to its regular public affairs staffing which will be allocated to the project as
needed, and will retain consultant assistance as required (Figure 9.1). A total amount of
S1.35 million in consultant and professional services will be allocated with S250,OOO of
that amount made available to the three cities to augment their resources in public
involvement. '
1.4 Leadership Roles and Responsibilities
The aCTA Board members will:
. Support the public involvement plan and cooperative planning with the affected
cities: '
. Participate/host tours and briefings with key stakeholders:
. Become involved/knowledgeable with The Centerline Project;
. Serve as liãison to designated cities or audiences; and
. Participate in ongoing efforts to ensure informed consent of cities outside the service
area for Centerline implementation. .
Centerline city officials and staff wili:
. Support the public involvement stråtégy for their community;
. Clearly -define and articulate their individua! concerns an'd those voiced
stakeholders:
. Participate in tours:
by their
2
Attachment B - E
The Centerline Project Action Plan
. Observe or sit-in on forums for public discussion about The Centerline Project in
their communities;
. provide interim feedback to the aCTA on the route, elevation and technology
decisions;
. Play an integral role in the public involvement and consensus building: and
. Provide City Council level direction at key milestones during Preliminary
Engineering.
1.5 Public Involvement Plan Assumptions
1. All work will be completed by September 15, 2003.
2. The three cities and aCTA will agree on a collaborative outreach plan that is
customized to the issues and community dynamics that characterize each city
and clearly articulates each parties' roles and responsibilities. .'" .. ,
3. OCTA will earmark S250,OOO in public involvement resources to the three cities
for the outreach program elements they will implement.
4. aCTA will increase public affairs resources internally by hiring four additional
staff members allocated to Centerline in addition to using existing resources as
needed. .
5. aCTA will earmark an additional S1.1 million for research, professional
consultant services, printing, postage and other costs. ..
6. The outreach plan elements will be divided into four phases:
Phase 1: Project Planning: Ongoing through March' 15, 2002
Phase 2: Assemble Resources: January 15 through April 15, 2002
Phase 3: Community-Based Research and PlanningNisioning:
April 15, 2002 through December 2002
Phase 4: Project Integration: '
A. Station Area Detailed Pla'nning/Community Integration: January 2003
through May, 2003
B. C. FEIS/PE Integration and NEPNCEQA public review: June 2003
through September 15, 2003.
" '
'This includes one administrator/logistics position, two field representative positions
assigned specific responsibility to ensure collaborative planning and consultation with
, local city managers staff local elected officials and affected residents, and a senior
public affairs manager charged with overseeing the dedicated public affairs staff,
coordinating with a technical project manager and defining and allocating additional staff
and consultant resources.
"Consulting services will likely involve numerous firms with specialized expertise in
station site urban design community involvement forums, opinion research and polling,
producing public education materials, copy writing, graphic design and printing,
co'mmunity liaison and issue management and computer simulations and architectural
models.
3
Attachment B - E
The Centerline Project Action Plan
2.
Action Plan
2.1 Phase 1: Project planning (through March 15, 2002) tasks will include:
0 PE Communications: Generate and begin distribution of public education materials
that characterize and describe the new phase of the Centerline. (Note: These
materials will distinguish between the prior planning phases during which many
alternative routes were under review and this next phase in which a single route is
the focus. The material will focus on how to best refine this to ensure community
integration and ridership. Emphasis describing the upcoming public involvement
process and encouraging stakeholders and affected public audiences to partidpate).
0 Coordinate public involvement plan with technical schedule and milestones.
0 Consult with City Representatives to refine and finalizepublic involvement plan.
0 Amend MOUs to define the city's public involvement responsibilities.
0 Define roles and responsibilities for OCTA Directors and aCTA's Centerline
management team.
0 Establish communications protocols to ensure appropriate sharing of information
about public views.
. aCTA to adopt comprehensive public involvement action plan delineating roles,
responsibilities and activities and amend MOUs with C!;!nterLine cities to reflect it.
0 Prepare consultant RFPs.
. Staff recruitment.
0 Ongoing local government involvement: Communicate with non-Centerline cities
and leaders (individual briefings, email ne!\','ork communications, fact sheets, council
presentations etc.) to brief them on upcoming PE process, gain their input on how
they would like to be kept informed and inform them of other transportation
investments being made in their local communities (Detailed plan currently under
development)
, ,
2.2 Phase 2: Assemble resource? (thro,ugh April 1,5. 2002} tasks will include:
0 PE Communications: Disseminate project update materials (Note: Website, fact
sheets, key presentations about the PE process)
0 Consult with city leaders to identify their major issues and the questions they would
like answered.
. Plan field and other system tours.
. Produce a Collaborative Target Audience Inventory in which aCTA Board members,
City Managers and City Council members identify community leaders and key
stakeholders in each Centerline City.
. Finalize staff recruitment/staff orientation.
. Retain consultants.
. Ongoing Local Government Involvement:
communicate with non-Centerline cities.
. Inventory and organize outreach products and research from Conceptual
Engineering.
Implement plan and protocol to
4
Attachment B
- E
The Centerline Project Action Plan
. Develop database format.
. Assemble comprehensive stakeholder database, as illustrated in Figure 9.2.
2.3 Phase 3: Community-based research and visioning (through December 2002):
This phase will give priority to very localized planning within the Centerline cities. A
second but important priority will be to continue communications with the non-
Centerline city government leaders. The research effort will provide quantitative reliable.
information to the technical team about specific issues in Centerline's design, especially
those that were controversial during conceptual engineering.
Staoe 1: Stakeholders and impacted residents in The Centerline cities will be asked
(via direct mail, one-on-one interviews, palls, neighborhood canvassing, neighborhood'
meetings, etc) to describe the future they would like to see far their community, and will
be asked for conceptual input about rail in the LPA area. Ideally this would be initiated
by tours of other systems, field tours of the LPA neighborhood, briefings on what is
planned for the area (including models and simulations), etc.
The majority of this work within The Centerline cities will initially focus on those parts of
the LPA that City leaders have identified as being the most controversial or having the
greatest number of outstanding issues. In general the strategy will. be to place priority
on addressing directly the most vociferous concerns early sa that if technical solutions
are possible, they can be fully explored early in the process. This input will then be
relayed to the technical team to refine the route, elevation and technology,
Staoe 2: This stage will begin after t~'e technical team produces thé reports
recommending route, elevation and technology. These products-defined as the
technical team's best effort to balance community concerns with engineering and fiscal
priorities--will then be circulated to high priority stakeholders, city leaders, technical and
policy committee members. During this phase of public review, possible and
recommended mitigations far impacts will be clearly and simply delineated and will be
the topic of public discussion locally and with key aCTA policy makers. After this round
of review, the staff will generate final recommendations on route, elevation, technology
and some level of preliminary commitments to mitigations (these may be necessary to
provide local leaders reassurance that their issues will be resolved),
Specific tasks will include but not be limited to:
. Project team staff members will augment or refine the Collaborative Stakeholders
Inventory produced in Ph~se 2
. Opinion Polls (with a focus on adjacent neighborhoods)
. Community Leader Interviews
. Neighborhood-based visioning discussions
. Coordination with existing community/city liaison activities (i:e. CDBG groups,
neighborhood councils, homeowner associations)
. Community presentations
5
Attachment B - E
The Centerline Project Action Plan
. City Council contacts (as defined in conjunction with the city staff)
. Ongoing Local Government Involvement: Implement plan and
communicate with non-Centerline cities.
protocol to
2.4 Phase 4: Project implementation (January 2003 through September 2003):
Irvine. Santa Ana and Costa Mesa City Councils will be asked to reaffirm their support
for the route. elevation, technology and vehicles between Decernber 2002 and January
2003. The aCTA Board of Directors will take a similar action shortly thereafter.
Once there is policy agreement on the major aspects of the syst'em design, the public
involvement work will turn to refining various aspects to answer specifically "how. this
system will be integrated into the community. This will involve considerable public
discussion on a very localized basis on the exact mitigations, community enhancements, ,
and operating parameters.
While much of this (i.e. precise operating hours, for example) may be better determined
later. the community and political leaders will want to know such things as:
. Precise location and amount of parking
. Station size, scale, color and aesthetic as'pects
. Security and graffiti prevention plans, etc: '
. Noise/visual impacts and mitigation
Some level of policy and budget commitment on these items will be needed before City
Councils and aCTA Board members enthusiastically proceed to construction. To
achieve this, an in-depth round of facilitated design workshops will be conducted
through a partnership of the city and OCTA'staff. aCTA Board members and local city
leaders will be very visible to the community during this process.
These workshops would ask participants to focus on gaining consensus on what
. elements or 'features are, necessary to ensure that The Centerline integrates with and
,serves the local community. Topics will include specific public concerns about local
issues-Leo school access, aesthetics, scale of stations, parking, etc and other project
aspects. '
By integrating these results with engineering work product, the aCTA Board can be
assured that the recommended elevation, route, and technology (i.e. the basis for the
detailed engineering) has widespread community support.
The last step will be to finalize the EIS/R, including a mitigation plan, and circulate it for
public review. Public review should commence in June 2003 and conclude by August 1,
2003, including City Council actions. The .OCTA Board could take final action .and
certify the EIR by September 15, 2003. aCTA will conduct at least one public hearing
on this document.
6
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A~"achment C
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Exhibit F
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The Centerline Project
On-Call List of Public Outreach Consultants
Community and Local Government Relations
Debbie Fritz, Garden Grove
Eileen Pad berg, Irvine
Forde and Mollrich, Newport Beach
Hard Hat Communications, Los Angeles, Orange
NCG Porter Novelli, Irvine
Petrone Communications, Costa Mesa
Spinner LaMar & Associates, Tustin
Proiect Manaqement and Oversiqht
Spinner LaMar & Associates, Tustin
Trabattoni Consulting, Anaheim
Minority Outreach
Arellano & Associates, Chino
Hard Hat Communications, Los Angeles, Orange
Tashiro, Choi & Associates, Irvine
Copvwritinq
Arellano & Associates, Chino
NCG Porter Novelli, Irvine
Sweeny Consulting, Costa Mesa
Opinion Research and Pollinq
Lawrence Research, Santa Ana
Wirthlin Worldwide, Fullerton
Graphics
James Klein & Associates, Costa Mesa
NCG Porter Novelli, Irvine
Interactive Website
Civic Resource Group (CRG), Santa Monica
e-Novative, Irvine
3Di Systems, Brea
Printinq
K & D Graphics, Orange
Print Management Group, Santa Ana
Computer Simulations
Dudek & Associates, Encinitas
McLean & Schultz, Brea
Petrone Communications, Costa Mesa
Mailinq
NCG Porter Novelli, Irvine