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Home My WebLink About06-14-1976MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA June 14, 1976 The meeting was called to order at 7:05 P.M. in Room 831, City Hall, 20 Civic Center Plaza, by Mayor John Garthe. The follow- ing Council members were present: Harry K. Yamamoto~ James E. Ward, David F. Ortiz, David L. Brandt, and Mayor John Garthe. Councilman Gordon Bricken arrived at 8:05 P.M.; Councilman Ver- non S. Evans was absent. The following Staff members were present: City Manager Bruce C. Spragg; City Attorney Keith L. Gow; Assistant City Manager Ronald Wolford; Deputy City Managers G. David Tayco, Manuel Rede and Thomas J. Andrusky. The press was represented by Alex Reilly of "The Register". PROPOSED BUDGET City Manager Bruce Spragg FISCAL YEAR 1976-77 announced that in follow- ing the suggested schedule, the City Manager's over- view and the City Attorney's budget, pages 33~34 and 121, had been reviewed; that presentations by the Clerk of the Council, the Redevelopment Director and the Deputy City Managers were scheduled for this meeting. He stated that a master list of possible changes to the proposed Budget would be maintained on the blackboard for consideration after all presentations had been made. The list is as follows: PRELIMINARY BUDGET - POSSIBLE CHANGES PROPOSED TOTAL 5/14/76 - $52,017.315 5/25/76 ITEM CHANGE CUMULATIVE ADDITIONAL FUNDS AVAILABLE Increased Assessed Valuation (From 10% to 15%) General Fund . $317,000 Recreation & Pa~k~ . 24,000 Library. 43,000 Bond Debt. 2,000 Capital Out~ay . 39,000 SUB TOTAL + $425,000 (Rev) + $425,000 2. City Attorney 11-031 Deletion of one additional Clerical position 13,300 (Exp) + '438,300 3. Refund in sales taxes to banks and lessees re court decisions 47,000 (Rev) + 591,300 Increase contingency for Fair Labor Standards Act lawsuit ~remium pay for Firemen 54/hr/wk Elf. 1/1/77 + 150,000 (Bxp) + 241,300 Remodeling of Public Works Offices + 3,500 (Exp) + 237,800 Deletion Paramedic Van #51-326 (Purchased 75/76) 17,700 (Exp) + 255,500 CITY COUNCIL MINUTES 217 JUNE 14, 1976 7. Restoration of Fire Personnel + $160,000 (Exp) + $ 95,500 8 positions 8. Man-In-Washington Program - + 3,000 (Exp) + 92,500 underfunded 9. Maintenance + 4,900 (Exp) + 87,600 trails 10. Elections + 20,000 (Exp) + 67,600 11. Bristol Street Widening Gas Tax. Gas Tax 12, Senate Bill 174 ($110,000 + 31,500 + 36,100 parks) (City's Share) 13. Senior Citizens + 28,000 + 8,100 14. 5 new positions (No Effect) + 8,100 ($60,000 ~ Covered by fees) Of off-street bike for Center Staffing Building permit CLERK OF THE COUNCIL The Clerk reviewed her PROPOSED BUDGET operating, elections and capital budgets, set forth on pages $1, 32 and 121 of the proposed Budget. The total operating budget is $152,885, with no significant increase in operating or capital. She estimated that the election budget would be approximately $50,000 higher than 1974-75 Budget, due to 47 proposed amendments to the Charter expected to be submitted for voter approval at a Special Consolidated election on November 2, 1976; that the Registrar's cost per voter for consolidated elections has increased from 15~ per registered voter to 25¢; and that the new Federal Voting Rights Act requirements will add translation costs of measures and argu- ments amounting to approximately $2,500 - $5,000, bringing the total estimated elections budget for November 1976 and April 1977 to $78,450, which is $20,000 more than requested in the proposed Budget on page 32 COMMUNITY REDEVELOPMENT AGENCY Redevelopment Director PROPOSED BUDGET Richard Goblirsch re- ferred to page 206, 207 and 208 of the proposed Budget, and stated that the Agency would be self- supporting in fiscal year 1976-77; tha~ this will be possible through the sale of bonds or notes; that the estimated budget · could change dependimg on future events; that the proposed expenditures include purchase of the YMCA site, the land necessary for the Forestrong Development, the completion of the Santora Building-block, assemblage of land for a parking garage. ADMINISTRATIVE [ SUPPORT SERVICES PROPOSED BUDGETS 41, 42, 189, 190, 193, for Administrative and Deputy City Manager Thomas Andrusky re- ferred to pages 35, 36, 37, 38, 39, 40, 194 as he reviewed the proposed budgets Support Services Administration, Bud- get and Management Analysis, Personnel Department, Finance CITY COUNCIL MINUTES 218 JUNE 14, 1976 Department and Disaster Services, Building Maintenance and Equipment Maintenance. Hr. Andrusky stated that the Budget and Management Analysis Division plans to initiate improvements in budget preparation and monitoring during the coming fiscal year, including a study on the City's duplicating processes; that $5,000 has been requested for consultant services for financial and pro- ductivity studies. In reviewing the Personnel Department budget, he noted that the department would be responsible for the City's self-insured risk management program for Workmens Compensation and liability, in- cluding an aggressive safety training program for employees. The budget also includes a request for a computerized personnel system estimated at $21,000. The Finance Department budget increase is minimal and an important contributing factor is the judicious use of CETA personnel in trainee positions, according to the Deputy City Manager. He also stated that an analysis of the impact of the loss of CETA person- nel in all departments and the phasing out of CETA programs will be provided to the Council during the next fiscal year. Mr. Andrusky described the Disaster Services Division as being 50% federally funded. Building Maintenance was described as a revolving account, with service charges levied against each department's activity. He stated that 355,000 square feet of area are presently maintained; and that the possibility of con- tract services is being explored. He attributed the increases in the Equipment Maintenance budget to major increases in materials and supplies, particularly gasoline. The budget also requests funds for improvement in lighting and fencing at the Corporation Yard. Councilman Bricken arrived at 8:05 P.M. DEVELOPMENT SERVICES Deputy City Manager G. PROPOSED BUDGET David Tayco referred to pages 65 through 83 and 229 - 230. He stated that the budgets for the various departments included in Development Services exceeded $17 million, representing 33% of the City Budget; that 49 CETA personnel were employed within these departments; that no new programs or significant expansion is contemplated. In reviewing the Building Department budget, he pointed out the request for one additional position, an Energy Conservation Engineer, to implement a new program mandated by recent State legislation to require the application of energy conservation design to all non-residential buildings. He emphasized that the entire cost of the program would be fully compensated for by user charges. Referring to statistical charts, Mr. Tayco compared this City's Building Department operation with the 20 largest California cities, excluding San Francisco, indicating better than average performance in level of service, efficiency and productivity at a below average operating cost. In his review of the budget for the Department of Public Works, Mr. Tayco cited the elimination of 7 positions during fiscal year 1975-76, and stated that personnel reorganization, effec- tive fiscal year 1976-77 would result in a $57,000 annual saving. $1,500 has been requested for office remodeling and a new account for emergency repair to bicycle trails in the amount of $4,790 is recommended. CITY COUNCIL MINUTES 219 JUNE 14, 1976 The Planning Department budget indicated the deletion of four regular full time positions during 1975-76 fiscal year. Some of the unfunded needs include code enforcement programs, zoning code revisions, industrial code study. With the aid of statisti- cal comparison charts, Mr. Tayco pointed out that Santa Ana has fewer Planners per capita among the State's 20 largest cities, as well as among Orange County cities. Council discussed the proposed Bristol Street widening (Project 1378 and 1581) with Staff. The Director of Public Works, John Stevens, stated that a number of neighborhood meetings had been held during which the homeowners declared that the widening was not necessary; that the Project is part of the program to widen the arterial system throughout the City; that if the Projects are not undertaken, the City will lose $32S,000 in AHFP funds because the funds cannot be applied to another Project; and that it requires Council action to eliminate the Projects. COMMUNITY SERVICES Deputy City Manager PROPOSED BUDGET Manuel Rede referred to pages 43 - 48, 87 111, 12S - 138, 163 172, 21S - 226 relating to Community Relations, Community Centers, Human Relations Commission, Bowers Museum, Recreation and Parks, Library, and CETA budgets. He also called Council's attention to Enclosure 2 of the Budget, which is a listing of critical unfunded capital needs, noting that items 11 20, excluding 13 and 16, pertained to his departmental operations. He stated that item 14, construction of a branch library, now appears feasible through the possible combination of Community Develop- ment and General Revenue Sharing funds, plus the Library Reserve Mund, and he recommended that Council approve the construction for fiscal year 1976-77. Mr. Rede also commented that SB 174 allocates certain bond moneys to the cities, and it is estimated that Santa Ana's entitlement would be $110,000, which would require a match of approximately $51,000 to fund another critical capital project for parks acquisition, development or maintenance. He recom- mended appropriation of the matching funds. Referring to the Community Centers, Mr. statement of the two community centers close, at a cost of $28,280. Rede recommended rein- previously scheduled to Plans for phasing down the City's active participation in the CETA Program were described by the Deputy City Manager, so that funds can be redistributed to other community agencies. CA 6SB ADJOURNMENT Bricken, seconded by Councilman Ward. At 10:00 P.M. the meeting was adjourned on the unanimously approved motion of Councilman FLORENCE I. MALOI,~,._e~ ~ CLERK OF THE COUNCIL CITY COUNCIL MINUTES 220 JUNE 14, 1976