HomeMy WebLinkAbout25B - O.C. 800 MHZ SYSTEM
REQUEST FOR
COUNCIL ACTION
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CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
MARCH 21, 2005
TITLE:
APPROVED
JOINT AGREEMENT FOR THE
OPERATION, MAINTENANCE, AND
FINANCIAL MANAGEMENT OF THE
ORANGE COUNTY 800 MHZ
COUNTYWIDE COORDINATED
COMMUNICATIONS SYSTEM
o As Recommended
o As Amended
o Ordinance on 15t Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
CONTINUED TO
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FILE NUMBER
RECOMMENDED ACTION
Direct the City Attorney to prepare and authorize the City Manager and
the Clerk of the Council to execute the Joint Agreement for the
Operation, Maintenance, and Financial Management of the Orange County 800
MHz Countywide Coordinated Communications System.
DISCOSSION
In early 1996, the City of Santa Ana, as well as 30 other cities, the
Orange County Fire Authority, and the County of Orange, executed the 800
MHz Joint Agreement for the Implementation and Operation of the Orange
County 800 MHz Countywide Coordinated Communications System. This
agreement addressed City/County partnership responsibilities and
financial obligations for the implementation of the system. In August
2003, the agreement was amended to include the 800 MHz system backbone
cost-sharing proposal, which established each participant's annual
operations charge including payback for the FY 2002/2003 backbone costs,
which were initially paid by Orange County.
During the past several months, the 800 MHz CCCS Governance Committee has
updated the agreement. Whereas, the original agreement addressed the
radio system's initial implementation, the new agreement takes into
account the ongoing partnership responsibilities for its operation,
maintenance and financial management including the backbone cost-sharing
amendment, which remains the same.
Two key points have been introduced to the new agreement.
concerns the financing of any future system and infrastructure
Participating agencies will share in these upgrades, which will
through the use of available grant funds, entry fees
The first
upgrades.
be funded
f rom new
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Joint Agreement for 800 MHz
Communications System
March 21, 2005
Page 2
participating agencies that join the system, combined City/County
contract reserve funds, and infrastructure contributions collected
annually as part of the backbone cost-sharing allocations.
The second key point states that contributions made to system upgrades
and infrastructure by participating agencies will be held in a County
account specifically designated for this purpose, or in a third-party
escrow account. The former method streamlines the administrative process
and reduces the costs associated with a third-party escrow account.
FISCAL IMPACT
The fiscal impact associated with this action remains the same as the
previous agreement as amended. The City's share of the backbone expense,
for FY 2004/2005 year is $238,756. The City's annual share will increase
no more than 2% per year until July 2008. At that time, the City's share
of the FY 2002/2003 backbone costs, which were initially borne by Orange
County, will be paid in full. This will amount to a decrease of $23,388
in the City's annual backbone costs.
APPROVED AS TO FUNDS AND ACCOUNTS:
J mes G. Ross
ecutive Director
ublic Works Agency
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Francisco Gutierrez ~
Executive Director
Finance & Mgmt. Services Agency
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