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HomeMy WebLinkAbout50A - DEPUTY CITY MANAGER REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MAY 16, 2005 CLERK OF COUNCIL USE ONLY: TITLE: PROPOSED AMENDMENTS TO CLASSIFICATION AND COMPENSATION PLANS, ANNUAL BUDGET, AND SANTA ANA MUNICIPAL CODE APPROVED o As Recommended o As Amended o Ordinance on 1 st Reading o Ordinance on 2nd Reading o Implementing Resolution o Set Public Hearing For /) ;' /1 '/72 I/dlr:'-/V /(; (~:.-- CITY MANAGER CONTINUED TO FILE NUMBER /' RECOMMENDED ACTION 1. Adopt a resolution that amends the City's Basic Management Classification and Compensation Plan (Resolution No. 91- 066) and amends the Fiscal Year 2004 - 05 Annual Budget to reallocate two positions. 2. Adopt an ordinance identifying the Deputy City Manager for Development Services as on officer of the City. 3. Adopt a resolution that identifies the officers who would serve as Acting City Manager if the City Manager is unavailable. DISCUSSION Consistent with the City's commitment to continuous improvement in service delivery, a review of organizational structure was recently conducted to determine the most efficient and effective method to manage the City's development-related activities. As a result of this review, the City Manager is proposing the creation of an executive management classification titled Deputy City Manager for Development Services that will be responsible for overseeing development-related activities city- wide. The City Manager proposes to reallocate the current position of Executive Director of Planning and Building to the new title at no change in salary. In addition, the City Manager is proposing the reallocation of the Planning Manager position to Executive Director of Planning and Building Safety. This position will manage the operations of the Planning and Building Agency and will be designated the City's building official for signature purposes. The City Manager also proposes appropriate changes to the Santa Ana Municipal Code to align these actions with relevant sections concerning titling and management succession in the event the City Manager is unavailable. 50A-1 cs. 383 Classification/Compensation Plan May 16, 2005 Page 2 Finally, as part of the City's on-going effort to maintain market competitiveness and internal compensation equity, it is recommended that the salary for the job classification Executive Director of Public Works be increased by 5.0% in order to properly compensate the position and maintain an industry-standard salary rate for this classification. FISCAL IMPACTS The fiscal impact figures below represent estimated costs for the remainder of the fiscal year. Planning and Building Agency Reallocation of one Executive Director of Planning and Building (EM) position to Deputy City Manager for Development Services (EM): no fiscal impact Reallocation of one Planning Manager (MM) position to Executive Director of Planning and Building Safety (EM): $834 Public Works Agency Salary upgrade for Executive Director of Public Works (EM) classification: $586 APPROVED AS TO FUNDS AND ACCOUNTS: ~.~;\-~rA~ ~~. Francisco Gutierrez Executive Director Finance and Mgmt. Services Agencyp~ r 50A-2 RESOLUTION NO. 2005-050 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO AMEND RESOLUTION NO. 91-066 TO EFFECT CERTAIN CHANGES TO THE CITY'S BASIC CLASSIFICATION AND COMPENSATION PLAN FOR EXECUTIVE AND MIDDLE MANAGEMENT, PROVIDE AN INCREASE IN SALARY FOR THE UNREPRESENTED EXECUTIVE MANAGEMENT CLASS OF EXECUTIVE DIRECTOR OF PUBLIC WORKS (EM), AND AMEND THE ANNUAL BUDGET TO REALLOCATE TWO FULL TIME POSITIONS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1: The City Council hereby finds, determines and declares as follows: A. Section 1004, Article X of the City Charter of the City of Santa Ana requires the City Manager to prepare, install and maintain a position classification and pay plan subject to civil service rules and regulations and the approval of the City Council. B. On July 1, 1991, the City Council passed and adopted Resolution No. 91- 066, re-establishing the Basic Classification and Compensation Plan for classes of employment designated as unrepresented Executive Management (EM) and Middle Management (MM). C. On June 21, 2004, the City Council passed and adopted Ordinance No. NS-2653, which establishes the City's Annual Budget, authorizing position allocations for Fiscal Year 2004-2005, and which sets forth the requirement that alterations in the allocation of authorized positions be reviewed and approved by the City Council. D. The City Manager proposes to delete one unrepresented executive management classification title, establish one new unrepresented executive management title, increase the salary for the Executive Director of Public Works (EM) and reallocate two positions in the current Annual Budget. E. It is now desired to amend Council Resolution No. 91-066, as amended, and the Fiscal Year 2004-2005 Budget, as amended, in order to effect these changes. 50A-3 Section 2: That Section 3A of Resolution No. 91-066, as amended, is hereby further amended by: A. deleting the unrepresented classification title of Executive Director of Planning and Building B. adding the unrepresented classification title of Deputy City Manager for Development Services at the fifteen-step salary rate range of EM-37 ($108,684-153,576 per year). C. designating the newly created classification title of Deputy City Manager for Development Services as Executive Management by assigning the parenthetical identifier "EM" after this classification title. D. providing an equity salary adjustment increasing the fifteen-step salary rate range assigned to the unrepresented executive management classification title of Executive Director of Public Works (EM) from EM-33 ($98,4 72-139,128 per year) to EM-35 ($103,464-146,160 per year). Section 3: That Ordinance No. NS-2653, the Annual Budget for Fiscal Year 2004-2005, as amended, is hereby further amended by: A. reallocating one position from the classification title of Executive Director of Planning and Building (EM) to the classification title of Deputy City Manager for Development Services (EM). B. reallocating one position from the classification title of Planning Manager (MM) to the classification title of Executive Director of Planning and Building Safety (EM). Section 4: That except as amended by this Resolution, all other provisions of Resolution No. 91-066, as amended, and the Annual Budget for Fiscal Year 2004-2005, as amended, shall remain in full force and effect. Section 5: That this Resolution shall be operative immediately upon its date of adoption. ADOPTED this _ day of May, 2005. Miguel A. Pulido Mayor 50A-4 APPROVED AS TO FORM: Joseph W. Fletcher City Attorney By: Joseph Straka Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2005-050 to be the original resolution adopted by the City Council of the City of Santa Ana on Date: Clerk of the Council City of Santa Ana 50A-5 JWF 5/4/05 ORDINANCE NO. NS-2686 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SECTIONS 2-300 AND 2-300.5 OF THE SANTA ANA MUNICIPAL CODE TO ESTABLISH THE TITLE OF DEPUTY CITY MANAGER FOR DEVELOPMENT SERVICES. THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. In order to better coordinate development policy and practices in the City, the City Council has established the title of Deputy City Manager for Development Services. B. The City Council desires to identify the Deputy City Manager for Development Services as an officer of the City, and to make other technical changes in the titles of said officers. B. All provisions of the Santa Ana Municipal Code which are repeated herein are repeated solely in order to comply with the provisions of section 418 of the Charter of the City of Santa Ana. Any such restatement of existing provisions of the Code is not intended, nor shall it be interpreted, as constituting a new action or decision of the City Council, but rather such provisions are repeated for tracking purposes only in conformance with the Charter. Section 2. Section 2-300 of the Santa Ana Municipal is hereby amended to add reference to the deputy city manager for development services, and renumber appropriately, so that it shall read as follows (new text in bold): Sec. 2-300. City officers and department heads. (a) The following are officers of the City of Santa Ana: (1) Members of the city council; (2) City manager; (3) City attorney; (4) Clerk of the council; Ordinance No. NS-2686 Page 1 of 3 50A-6 (5) Assistant city manager; (6) Deputy city manager for development services (7) Police chief; (8) Fire chief; (9) Executive director of finance and management services; (10) Executive director of public works; (11) Executive director of parks, recreation and community services; (12) Executive director of personnel services; (13) Library director; (14) Executive director of community development; (15) Executive director of planning and building safety. Section 3. Section 3-300.5 of the Santa Ana Municipal Code is hereby amended, such that it reads as follows (new language in bold, deleted language in strikeout for tracking purposes only): Sec. 2-300.5. Executive Director of Planning and Building Safety. All references in this Code, or in any resolution, agreement, regulation, authorization or directive of the city council, the city manager or any board or commission of the City of Santa Ana, or in any document whatsoever that predates the effective date of this ordinance, to the planning director, the building director, the director of building safety, the director of planning and development service, or the deputy city manager for development services, shall be deemed references to executive director of planning and building safety. Section 4. If any section, subsection, sentence, clause, phrase or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Santa Ana hereby declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase or portion thereof irrespective of the fact that anyone or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. ADOPTED this day of ,2005 Miguel A. Pulido Mayor Ordinance No. NS-2686 Page 2 of 4 50A-7 APPROVED AS TO FORM: Joseph W. Fletcher, City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify that the attached Ordinance No. NS-2686 to be the original ordinance adopted by the City Council of the City of Santa Ana on , and that said ordinance was published in accordance with the Charter of the City of Santa Ana. Date: Clerk of the Council City of Santa Ana Ordinance No. NS-2686 Page 3 of 3 50A-8 JWF 5/09/05 RESOLUTION NO. 2005-051 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REPEALING RESOLUTION 90-109 DESIGNATING THE OFFICERS OF THE CITY AUTHORIZED TO EXERCISE THE AUTHORITY OF THE CITY MANAGER IN THE ABSENCE OF THE CITY MANAGER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. By Resolution 90-109, the City Council deputized certain city officers with the power to act as city manager under certain circumstances. B. With changes among officers of the City, the City Council finds it necessary and advisable to repeal resolution 90-109 and revise the order of delegation of powers of acting city manager. Section 2. Resolution 90-109 is hereby repealed and shall have no further force or effect. Notwithstanding the foregoing, the repeal of said resolution shall have no effect upon any action taken by any city officer pursuant thereto prior to the effective date of this resolution. Section 3. The following officers of the city are deputized to exercise any and all authority granted to the office of the City Manager by the charter and ordinances of the City of Santa Ana, by any resolution or agreement approved by the City Council of the City of Santa Ana, or by any other legal authority: (1) Assistant City Manager (2) Deputy City Manager for Development Services (3) Chief of Police (4) Fire Chief (5) Public Works Director Each officer on the above list shall be considered senior to the officers following such officer on the above list for purposes of this resolution. For purposes of this resolution, the term "City Manager" shall include any officer designated as "Acting City Manager" by the City Council. 50A-9 Resolution No. 2005-051 Page 1 of 3 Section 4. The authority granted by section 1 of this resolution shall only be exercised by the officers designated therein only in accordance with the following standards: (a) The authority shall be exercised only in the absence of the City Manager and all senior officers. (b) The authority shall be exercised only as to matters which cannot reasonably be postponed until the return of the city Manager or a senior officer or as to minor and routine matters. Section 5. No action by an officer designated in section 3 of this Resolution pursuant to the authority granted therein shall be invalid by reason of noncompliance with the standards set forth in section 4 of this resolution. However, the City Manager or a senior officer shall have the same authority to rescind such action as if such action had been taken by the City Manager or such senior officer in the first instance. Section 6. Nothing in this Resolution shall be construed to limit the existing authority of the City Manager to delegate matters for action by subordinate officers or employees or to designate subordinate officers or employees to act as his representative on any matter. Section 7. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this day of ,2005. Miguel A. Pulido Mayor APPROVED AS TO FORM: Joseph W. Fletcher, City Attorney Resolution No. 2005-051 Page 2 of 3 50A-1 0 AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2005-051 to be the original resolution adopted by the City Council of the City of Santa Ana on Date: Clerk of the Council City of Santa Ana 50A-11 Resolution No. 2005-051 Page 3 of 3