HomeMy WebLinkAbout22I - COPIER MAINTENANCE & SUPPLIES
REQUEST FOR
COUNCIL ACTION
~
~
CITY COUNCIL MEETING DATE:
JUNE 6, 2005
CLERK OF COUNCIL USE ONLY:
TITLE:
CONTRACT AWARDS FOR
COPIER MAINTENANCE AND SUPPLIES
(SPEC. NO.05-063)
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 st Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
: A/~/ /2/
//. ~.' /'
h~ C .1 V <e',_-
CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Award contracts for the purchase of copier maintenance and supplies for
a two-year period in the following annual amounts not to exceed:
Vendor:
Amount:
Canon Business Systems
Danka Office Imaging
Ikon
Konica Minolta Business Solutions
MWB Business Systems
Xerox Corporation
$15,000
$15,000
$15,000
$10,000
$15,000
$15,000
DISCUSSION
The various agencies of the City of Santa Ana utilize copiers to
facili tate daily operations. A contract providing' original equipment
manufactured supplies and on-site , preventive maintenance for copiers
is essential to minimize disruption.
The copiers
maintenance
maintenance
renewals on
are proprietary and, as such, the City purchases
contracts from authorized service companies. Initial
and supply contracts range from three to five years, with
a year-to-year basis.
The recommended vendors have consistently been the lowest responsl ve
bidders based on price, service response time, and contract coverage.
As such, staff recommends approval of two-year contracts at the stated
annual amounts.
221-1
383
Contract Awards for Copier Maintenance and Supplies
(Spec. No. 05-063)
June 6, 2005
Page 2
FISCAL IMPACT
Funds are available in the various departmental Maintenance & Repair of
Machinery & Equipment accounts (object code 6281).
""-i ' ~ \-- --
\ "1\\...~~~,,~ ...) \L~~
~Francisco Gutierrez ~
Executive Director
Finance and Management Services Agency~
-'
FG/KM/05-063.2:sp
221-2