HomeMy WebLinkAbout25C - TRAFFIC COUNTING SERVICES
REQUEST FOR
COUNCIL ACTION
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CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
JUNE 6, 2005
TITLE:
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 sl Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
AGREEMENTS FOR ANNUAL
CONTRACT FOR TRAFFIC COUNTING
SERVICES PROJECT (PROJECT NO.
5512)
CONTINUED TO
FILE NUMBER
L/
RECOMMENDED ACTION
Direct the City Attorney to prepare and authorize the City Manager and
the Clerk of the Council to execute agreements with Southland Car
Counters, Inc. and Transportation Studies, Inc. to provide traffic
counting services, each for an amount not to exceed $50,000, with an
option to extend the agreements for one additional year.
DISCUSSION
In recent years, the City has contracted for annual traffic counting
services to conduct counts for neighborhood studies, the bi-annual
citywide traffic volume study, and the annual traffic signal and left-
turn priority studies. These contracts also include data collection and
speed surveys in support of the speed hump program.
A Request for Proposals (RFP) for annual traffic counting services was
mailed on Monday April 4, 2005, to seven qualified consulting firms.
One of the firms was based in Santa Ana. Only two of the seven
consultants submitted proposals. The proposals received are from
qualified consultants with extensive work experience in Santa Ana.
The proposals were reviewed by a three-member committee comprised of
Public Works Agency staff. The ratings were based on experience,
qualifications, project understanding, scheduling, past performance, and
the overall proposal. Once rated, the sealed bids of the two firms were
opened.
To compare the fees of the firms, the RFP required each firm to submit
their proposed costs for a particular scenario of work specified in the
RFP, based on their fee schedules for services. The costs for the
scenario were for comparison purposes only and not related to the
contract amount.
25C-1
Agreements for Annual Contract for Traffic
Counting Services Project (Project No. 5512)
June 6, 2005
Page 2
The proposal scores and total costs for the scenario are:
FIRM
1. Southland Car Counters, Inc.
2. Transportation Studies, Inc.
AVERAGE
SCORE
91
81
SCENARIO
COST
$ 39,570
$ 42,670
Due to the limited number of proposals received, the
and staff familiarity with the above two firms, it
Southland Cars Counters, Inc. and Transportation
retained for an amount not to exceed $50,000 each
data collection services.
rating and/or cost,
is recommended that
Studies, Inc., be
for annual traffic
The consultants will be paid only for the services performed as
requested by staff and in accordance with the rates submitted in the
proposal. The contracts will include an option to extend the agreements
for one additional year.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
The total cost of each agreement is not to exceed
Funds in the amount of $100,000 are available in
Construction fund (account no. 59-551-6291).
$50,000 per year.
the Select Street
TC.~
~James G. Ross
Executive Director
Public Works Agency
APPROVED AS TO FUNDS AND ACCOUNTS:
.:\:-\~~r-l.. ~ A .) ~ '-~. "-~
Francisco Gutierrez
Executive Director
Finance & Management Services Agenc~
25C-2