HomeMy WebLinkAbout25D - LANDSCAPE & GROUNDS MAINTENANCE
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
~
~
CLERK OF COUNCIL USE ONLY:
JUNE 6, 2005
TITLE:
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 SI Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
AGREEMENT FOR PARK LANDSCAPE
AND GROUNDS MAINTENANCE
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CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Direct the Ci ty Attorney to prepare and authorize the City Manager and
Clerk of the Council to execute a two-year agreement with Midori Gardens
for landscape and grounds maintenance in an annual amount not to exceed
$437,976, with a provision for one, three-year renewal.
DISCUSSION
The Parks Maintenance Division of the Parks, Recreation and Communi ty
Services Agency is responsible for maintaining the 39 parks and 11 bike
trails wi thin the Ci ty of Santa Ana. The City's current agreement for
maintenance at the 18 parks listed in Exhibit A will terminate on June 30,
2005. A Request for Proposal (RFP) for landscape and grounds maintenance
services at these 18 parks was issued to 16 landscape companies. A pre-
proposal conference was conducted and five vendors responded to the RFP.
DMS Landscape Services, Master Landscape and Maintenance, Midori Gardens,
TruGreen LandCare, and Valley Crest each submitted proposals for review.
An evaluation committee consisting of representatives from the Purchasing
Division, the Public Works Agency, the City Attorney's Office, and the
Parks, Recreation and Community Services Agency rated the five proposals.
The committee rated each proposal based on the following evaluation
criteria: capability and experience, past performance, and cost of
proposal.
The rating and base cost of the proposals are as follows:
Company
Score
Base Cost
Midori Gardens
Master Landscape
DMS Landscape
TruGreen LandCare
Valley Crest
88.8
79.6
73.2
70.0
64.0
397,976
411,600
541,260
636,000
827,412
250-1
Agreement for Park Landscape
and Grounds Maintenance
June 6, 2005
Page 2
Receiving the highest rating and lowest base cost, Midori Gardens has
provided median landscape maintenance services for the Public Works Agency
since 1998. In addition, Midori Gardens has completed several landscape
projects to the satisfaction of the Parks, Recreation and Community
Services Agency. As such, the committee recommends the selection of Midori
Gardens for park landscape and grounds maintenance.
The agreement with Midori Gardens will include
for specialized services and emergency work.
take effect at the beginning of the 2005-2006
a provision for one, three-year renewal.
a $40,000 annual contingency
The two-year agreement will
fiscal year and will include
FISCAL IMPACT
Funds will be budgeted and available in the FY 2005-06 and 2006-07 Park
Services and Centennial Park, Other Contractual Services accounts (account
nos. 11-250-6291 and 77-284-6291).
APPROVED AS TO FUNDS AND ACCOUNTS:
Gerardo Moue
Executive Di
Parks, Recre
Community Se
ector
tion and
ices Agency
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Francisco Gutierrez
Executive Director
Finance and Management Svcs. Agency
250-2
Exhibit A
Park Site Location
1 Centennial Park 3000 W. Edinger Ave.
2 Windsor Park 2915 W. La Verne Ave.
3 Adams Park 2302 S. Raitt Street
4 Thornton Park 1801 W. Segerstrom Ave.
5 Memorial Park 2102 S. Flower St.
6 EI Salvador Park 1825 W. Civic Center Drive
7 Jerome Park 726 S. Center Street
8 Friendship Park 2210 S. Myrtle Street
9 Angels Community Park 914 W. Third Street
10 Birch Park 210 N. Birch Street
11 Morrison Park 2801 N. Westwood Ave.
12 Fisher Street 2501 N. Flower Ave.
13 Santiago Park 2535 N. Main Street
14 Santiago Nature Reserve 700 E. Memory Lane
15 Portola Park 1700 E. Santa Clara Ave.
16 Mabury Park 1801 E. Fruit Street
17 Cabrillo Park 1620 E. Fruit Street
18 Cabrillo Tennis Center 800 N. Cabrillo Park Drive
250-3
250-4