HomeMy WebLinkAbout22E - FURNITURE
REQUEST FOR
COUNCIL ACTION
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CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
JUNE 20, 2005
TITLE:
CONTRACTS RENEWAL FOR FURNITURE
(SPEC. NO. 04-083)
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 st Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
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CONTINUED TO
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FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Renew the contracts for the purchase of furniture based upon the U.S.
Communities and County of Orange contracts for a total aggregate amount
not to exceed $339,000 with the following vendors:
Haworth, Inc.
Knoll
School Specialty
Vireo
Herman Miller, Inc.
McMahan Desk
Steelcase (Tangram Interiors)
DISCUSSION
On August 16, 2004, the City Council accepted a $15 million Urban Area
Security Initiative grant from the federal Department of Homeland
Security, through the State of California, Office of Homeland Security.
This initiative was designed to enhance the domestic preparedness of
urban areas by ensuring that all emergency first responders have
adequate equipment and systems to prevent, respond to and recover from
acts of terrorism. The grant provides total reimbursement to local
agencies for equipment purchases approved and authorized by the Office
of Disaster Preparedness.
In order to improve the City of Santa Ana's ability to prevent, plan
for, respond to, and recover from a terrorism incident, the Emergency
Operations Center (EOC) will be enhanced. In addition, the City's EOC
will serve as the back-up EOC for Orange County's EOC at Loma Ridge.
The enhancement includes the purchase of various furniture items such
as desks, tables, modular workstations, partitions, and ergonomic
chairs.
22E-1
CS 383
Contracts Renewal for Furniture
(Spec. 04-083)
June 20, 2005
Page 2
Additionally, the Santa Ana Police Department and Jail; the Fire
Department; and other City departments require various replacement
furniture items to maintain a high-quality work environment for staff.
Also, Parks, Recreation & Community Services requires various furniture
i terns to furnish the Santiago Creek wildlife & Watershed Center, as
well as, replacement furniture items for the El Salvador and Jerome
Recreation Centers.
U. S. Communi ties recently awarded contracts for furniture with
manufacturers such as Haworth, Herman Miller, Inc., School Specialty,
Steelcase (Tangram Interiors), and Virco. The County of Orange has a
contract with McMahan Desk, a dealer that represents various
manufacturers such as: Ergonomic Comfort Design (ECD), McDowell-Craig,
Salman, Howe, Hon, and HumanScale.
The City Council adopted Ordinance No. NS-2312 authorizing
purchase against contracts with other government agencies
competi ti ve bid process. The recommended vendors for the
furniture were awarded contracts as a result of open,
bidding, and meet the City's requirements.
the City to
utilizing a
purchase of
competitive
FISCAL IMPACT
Funds are available in the Office of Emergency Services (OES) Urban
Areas Security Initiative (UASI) Grant Machinery and Equipment account
(account no. 125-331-6641) and in the various departmental Operating
Materials & Supplies and Machinery & Equipment accounts (obj ect codes
6391 and 6641) .
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~ Francisco Gutierrez
Executive Director
Finance & Management Services Agency
FG/TO/04-083-R.2:sp
22E-2