HomeMy WebLinkAbout22G - DISPATCH CONSOLES
REQUEST FOR
COUNCIL ACTION
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CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
JULY 5, 2005
TITLE:
CONTRACT AWARD FOR
DISPATCH CONSOLES
(SPEC. NO. 05-009)
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 st Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
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CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
1. Reject the alternate bid - Option B from Watson Furniture Group,
Inc. as nonresponsive to the specifications.
2. Award a contract to Ergoflex Systems Inc d/b/a XYBIX Systems, Inc.
to deliver and install Dispatch Consoles in the amount of
$171,644.49.
DISCUSSION
On December 20, 2004, the City Council approved an appropriation
adj ustment for the Santa Ana Police Department, accepting funds from
the State of California 9-1-1 Emergency Communications Office, for the
Police Department's Communication Section. The grant allows funding to
replace or upgrade the department's communications center's dispatch
consoles. The new dispatch consoles are ergonomic and designed for
high intensity, multi-user, 24/7 operations to suit the different needs
of staff.
The notice inviting bids was advertised on January 21 and 24, 2005, and
bids were solicited. A summary of the bid invitations and bids
received is as follows:
7 Invitations For Bid mailed
2 Bids received
22G-1
I';S 381
Contract Award for Dispatch Consoles
(Spec. No. 05-009)
July 5, 2005
Page 2
Bids were received and opened on February 18, 2005. The bid
specification for the consoles required unified frame construction,
front and rear access to all shelves, and slide out shelving. Watson
Furniture Group, Inc. submitted an alternate bid Option B for
consoles that did not have unified frame construction or front and rear
access to all shelves. The slide-out shelving was available as an
option for an additional cost. The bid received from Ergoflex Systems
Inc d/b/a XYBIX Systems, Inc. is responsive to the specifications and
meets the Police Department Communications Section's requirements. Bid
results are as follows:
Vendor:
Ergoflex Systems, Inc. d/b/a XYBIX Systems, Inc.
Watson Furniture Group, Inc.
Amount:
$171,644.49
$186,335.68
FISCAL IMPACT
Funds are available in the Police Block Grants State 9-1-1 Grant
Machinery & Equipment account (account no. 128-324-6641).
APPROVED AS TO FUNDS AND ACCOUNTS:
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Chief of Police
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~~Francisco Gutierrez
Executive Director
Finance & Mgmt. Services
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Agency
PMW/TO/05-009.7:sp
22G-2