HomeMy WebLinkAbout25D - TRAFFIC SIGNAL, SYSTEM & LIGHTS MAINT.
REQUEST FOR
COUNCIL ACTION
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CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
AUGUST 1, 2005
TITLE:
APPROVED
o As Recommended
o As Amended
o Ordinance on 151 Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
AGREEMENT FOR TRAFFIC SIGNAL,
ADVANCED TRAFFIC SIGNAL
MANAGEMENT AND STREET LIGHT
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J RECOMMENDED ACTION
CONTINUED TO
FILE NUMBER
Direct the City Attorney to prepare and authorize the City Manager and
the Clerk of the Council to execute a three year agreement, with an
option for two one-year extensions with Team Econolite to provide
maintenance of the traffic signals, advanced traffic management system
and street lights in an amount not to exceed $650,000 per fiscal year.
DISCUSSION
The City's traffic signal, advanced traffic management system and street
lights maintenance contract will expire on August 31, 2005. A Request
for Proposals (RFP) for these services was mailed on May 16, 2005 to
three qualified traffic signal maintenance services contractors.
Proposals were received from two of the three contractors.
The proposals were reviewed by a five-member committee comprised of
Public Works Agency staff. The ratings were based on company personnel
and it's subcontractor experience , responsiveness to the requirements,
ability to respond and schedule work, facilities maintained by the
company, past service record with City and completeness of the proposal.
Once rated, the sealed bids of the two contractors were opened.
The contractors were required to submit costs for the routine
maintenance and unit fees for all items needed to perform extraordinary
work. Based on these unit fees and the quantity of prior year
extraordinary maintenance work, the City estimated the costs for the
next fiscal year (Exhibit 1).
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Agreement for traffic signal and
Street light maintenance
August 1, 2005
Page 2
The proposal scores, routine maintenance and projected extraordinary
maintenance costs are:
CONTRACTOR AVERAGE ROUTINE EXTRAORDINARY TOTAL
SCORE MAINTENANCE MAINTENANCE
1. Team Econolite 76 $224,047.60 $424,872.00 $648,919.60
2. Republic Electric 67 $207,824.00 $443,400.00 $651,224.00
Based on the average score and total cost, it is recommended that Team
Econolite, be awarded the contract. If approved by the City Council,
the contract will be effective September 1, 2005 through August 31,
2008, with a provision for a two one-year extensions by mutual
agreement.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
The total estimated annual contract cost is $650,000 including $560,000
for traffic signals and the advanced traffic signal system and $90,000
for street lighting. Funds are available in Public Works Agency accounts
for signal maintenance and street lighting (account nos. 11-621-6271,
and 11-625-6271) .
APPROVED AS TO FUNDS AND ACCOUNTS:
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Francisco Gutierrez
Executive Director
Finance & Management Services Agen~
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James G. Ross
Executive Director
Public Works Agency
250-2