HomeMy WebLinkAboutS.A.P.D. HELICOPTER 3 - 2005
INSURANCE llill ON FILE
WORK MAY NOT PROCEED
CLERK OF COUNCIL
DATE: 8/18/2005
A-200S-078_037
CDBG PUBLIC SERVICES
MEMORANDUM OF UNDERSTANDING
WITH THE SANTA ANA POLICE DEPARTMENT
THIS CDBG PUBLIC SERVICES MEMORANDUM OF UNDERSTANDING
("MOU") is made as of the J a day of c,J:., ~ ' 2005, by and between the City of
Santa Ana, a charter city and municipal corpo hon ("City") and the Police Department of the
City ("Subrecipient").
RECITALS
A. City has received an award of Community Development Block Grant ("CDBG")
funds from the Department of Housing and Urban Development.
B. Subrecipient is an entity of City and is engaged in administration of City's overall
CDBG program and seeks to provide the services described in Exhibit A (Helicopter), in
accordance with the schedule of performance included therein, hereinafter referred to as "said
Program". Subrecipient represents that it is qualified and willing to operate said Program and
certifies that the activities carried out with funds provided under this Agreement will meet one or
more of the CDBG program's National Objectives (24 CFR Part 570.208).
C. City has approved the issuance of CDBG funds, in an amount not to exceed
Two Hundred Four Thousand Eight Hundred Seventy-Five Dollars( $204,875.00), to
Subrecipient for these services.
D. Subrecipient agrees that it will adhere to the performance measurements and
outcomes as indicated on Exhibit B (Scope of Work). Failure to follow the measurements and
meet the stated outcomes may constitute breach of contract that could result in termination of
this Agreement or serve as reason for the City to recapture the grant funds awarded to
SUBRECIPIENT pursuant to this Agreement.
NOW, THEREFORE, in consideration of performance by the parties of the promises,
covenants and conditions herein contained, the parties hereto agree as follows:
1. Subrecipient's Services.
A. Statement of the Work. Subrecipient shall utilize City's CDBG funds to
provide for its administration of City's overall CDBG program and support of its Program as
described in Exhibit A.
B. Standard of Care. As a material inducement to City to enter into this
MOU, Subrecipient hereby represents and warrants that it has the experience necessary to
undertake the services to be provided as set forth in Exhibit A.
C. Compliance with Laws. All services rendered hereunder by Subrecipient
shall be provided in accordance with all ordinances, resolutions, statutes, rules and regulations of
City and any federal, state or local governmental agency having jurisdiction at the time service is
rendered. This MOU is subject to and incorporates the terms of the Housing and Community
Development Act of 1974, as amended; 24 Code of Federal Regulations ("CFR") Chapter Y,
Part 570; City's CDBG Program Guidelines; and all amendments or successor regulations or
guidelines thereto ("CDBG Regulations").
2. Term of MOD. Subrecipient shall provide its services under this MOU for a 12
month period commencing on July 1,2005 through June 30, 2006.
3. Budget. Subrecipient agrees to complete said Program on or before June 30,
2006 and to use said funds to pay for necessary and reasonable costs allowable under the federal
law and regulations to operate said program. Other allowable program costs are detailed in the
Budget, as set forth in "Exhibit B," attached hereto and by this reference incorporated herein.
Subrecipient shall use all income received from said funds only for the same purposes for which
said funds may be expended pursuant to the terms and conditions of this Agreement. No
budgetary changes shall occur without City's prior approval. Subrecipient hereby certifies and
agrees that it will not use funds provided through this Agreement to pay for entertainment, meals or
gifts.
4. Compensation. Upon compliance with specified performance requirements, City
shall reimburse Subrecipient an amount not to exceed $204,875.00 which shall constitute full
and complete reimbursement for the implementation of this MOD. The parties understand and
agree that such reimbursement, if any, shall be conditioned upon receipt of such funds by City
from HUD and shall not be a charge on any other funds of City. The CDBG Funds shall be
disbursed by City to Subrecipient on a quarterly basis (October, January, April and July) subject
to and upon receipt and approval of a complete quarterly activity report from Subrecipient, with
the final payment subject to the satisfaction of the condition precedent of submittal of complete
reporting information due on or before July IS of the applicable funding year, as hereinafter
more fully set forth. Subrecipient shall be obligated to perform such duties as would normally
extend beyond the term, including but not limited to obligations with respect to indemnification,
audits, reporting, data retention/reporting, and accounting.
5. Program Evaluation and Review/ Common Rule. Subrecipient shall make
performance, financial and all other records pertaining to this MOU available to all City and
HUD personnel. City and HUD personnel may inspect and monitor Subrecipient's facilities and
program operations, including the interview of Subrecipient's staff and program participants.
Subrecipient agrees to submit to City or HUD all data necessary to complete the Annual Grantee
Performance Report in accordance with HUD requirements and in the format and at the time
designated by City or HUD Project Directors or their designees. Pursuant to CFR 85.40(a), the
City manages the day-to-day operations of each grant and sub grant supported activities. City
staff has detailed knowledge of the grant program requirements and monitors grant and subgrant
supported activities to assure compliance with Federal requirements. Such monitoring covers
each program, function and activity and performance goals are reviewed periodically.
6. Non-Discrimination and Equal Employment Opportunity. In the performance
of this MOU, Subrecipient shall not discriminate against any employee, subcontractor or
employment applicant because of race, color, creed, religion, sex, marital status, national origin,
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ancestry, age, physical or mental handicap, medical condition or sexual orientation. Subrecipient
will take affirmative action to ensure that employees are treated without regard to their race,
color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental
handicap, medical condition or sexual orientation.
7. Record Keeping/Reporting. Subrecipient shall keep and maintain complete and
adequate records and reports to assist City in meeting and maintaining its record keeping
responsibilities under the CDBG Regulations, including the following:
(1) Records
a. Documentation evidencing program income requirements in
conformity with 24 CFR 570.504(b((2)(i), (ii) and 24 CFR 570.503(b)(3) and 24
CFR 570.208(a)(2)(B) ofthe income level of persons and/or families participating
in or benefiting by the Program.
b. Documentation ofthe number of persons and/or families participating
in or benefiting by the Program.
c. Household information shall include number of persons, identification
of head of household, race/ethnicity, and income verification.
d. Documentation of all CDBG Funds received from City.
e. Documentation of expenses as identified in the Budget Proposal,
including evidence of incurring the expense, invoices for goods or services, copies
of any and all contracts or documentation pertaining to costs for subcontractors,
plus all other invoices for which CDBG Funds were expended, and any payments
therefor.
f. Any such other related records as City shall reasonably require or as
required to be maintained pursuant to the CDBG Regulations.
(2) Reports
a. Payment Request. Concurrently with the submittal of each
quarterly report, on or before the 15th day of October, January, April and
July, Subrecipient shall submit both: an original invoice and true copies of
invoices, receipts, agreements, copies of any and all contracts or documents
pertaining to costs for subcontractors or other documentation supporting
and evidencing how the CDBG Funds have been expended during the
applicable quarter.
b. Quarterly Activity Report: Subrecipient agrees to keep monthly records of all
ethnic and racial statistics of persons and families benefited by Sub recipient in the
performance of its obligations under this Agreement, including, but not limited to, the
number oflow and moderate income persons and households assisted in accordance with
3
federal income limits, the number offemale heads of households assisted, new program
information and year-to-date program statistics on expenditures, caseload and activities.
8. Revenue Disclosure Requirement. Subrecipient shall make available all books
and records pertaining to each project or business activity that is funded by CDBG Funds under
this MOU for inspection and audit by HUD's representatives, upon request, at any time during
the term of this MOU and during a period of 5 years thereafter. All such books and records shall
be maintained by Subrecipient at a location in Orange County. Failure of Subrecipient to comply
with the requirements of this section shall constitute a material breach for which City may
terminate or suspend this MOU.
9. Audit Report Requirements. Subrecipient agrees that if Subrecipient receives
Three Hundred Thousand Dollars ($300,000.00) or more in federal funds, Subrecipient shall
have an annual audit conducted by a certified public accountant in accordance with the standards
as set forth and published by the United States Office of Management and Budget. Subrecipient
shall provide City with a copy of said audit by October 1 of the year following the program year
in which this Agreement is executed.
10. Termination. This Agreement may be terminated in the following manner for the
following reasons: (a) on thirty (30) days' written notice by either party; (b) upon five (5) days'
written notice for violation of Federal Laws governing the use of CDBG Funds by Subrecipient;
(c) terminated for convenience in accordance with 24 CFR 85.44; and (d) terminated due to the
non-performance of Subrecipient and/or failure of Subrecipent to perform the work described in
Exhibits A and B or failure to meet the performance standards and program goals set forth therein.
In the event of any such termination, Subrecipient shall only be entitled to reimbursement for
approved expenses incurred to the effective date of termination and any and all funds not used
must be returned to City per the paragraph below.
11. Reversion of Assets. Upon the expiration of this Agreement, Subrecipient shall
transfer to City any CDBG funds on hand at the time of the expiration of this Agreement as well as
any accounts receivable attributable to the use of CDBG funds. [24 CFR 570.503(b)(8).]
Disposition of real property or equipment shall be resolved pursuant to City guidelines.
Subrecipient's obligations and responsibilities set forth in this paragraph and in the
"Termination" clause and other requirements pertaining to program income shall not be affected
by the termination of this Agreement and shall survive the date of termination of this Agreement
for such period of time as City and/or HUD deems necessary for the responsibilities, duties and
obligations to be performed and completed to the satisfaction of City and HUD.
4
12. Exhibits. All documents referenced as exhibits III this MOD are hereby
incorporated in this MOD, including Exhibits A and B.
13. Entire Agreement. This MOD, and all other documents incorporated herein by
specific reference, represent the entire and integrated agreement between City and Subrecipient.
This MOD supersedes all prior oral or written negotiations, representations or agreements. This
MOD may not be amended, nor any provision or breach hereof waived, except in a writing
signed by the parties that expressly refers to this MOD.
5
IN WITNESS WHEREOF, the parties have executed this Memorandum of
Understanding as of the date first written above.
(?~~11
Patricia E. Healy
Clerk of the Council
CITY OF SANTA:A /J _
By: tZu1z
David N. Ream
City Manager
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
City Attorney
"SUBRECIPIENT"
CITY OF SANTA ANA
Police Department
By: !(t,' (k~
Lisa E. Storck
Assistant City Attorney
y (\ I .
By: .. J k~\. \ ~'vV\~-
Paul Walters
Chief of Police
6
CITY OF SANA ANA
Community Development Block Grant
Scope of Work
Annual Accomplishment Goal
I. Total number of clients anticipated to be served during 12-month contract
period= 348,143 PERSONS
II. Number of unduplicated Santa Ana residents to be served with grant funds during the 12-
month contract period = 348,143 PERSONS
III. Below is the City performance outcome that our organization will be tracking.
COMMUNITY PRIORITY NEEDS: Public Services
I Activitv/Prol!ram
Anti-Crime Services
Outcome Trackinl!
Track the reduction in response time
and the number of criminal
apprehended as a result.
Goal I
Reduce response time to serious
crimes in the City's Low- and
Moderate-Income area by at least 3
minutes resulting in the apprehension
of 1,500 criminals that may otherwise
escape.
IV. Description of Work - in space below, describe the program to be funded during the 12-
month contract period including, services to be provided, program goals, client
characteristics, & how grant funds will be utilized.
1. Program Description: The Santa Ana Police Helicopter Program provides response to
service calls over the entire city, but the goal is to concentrate air support on high priority calls
and violent crimes in progress. Many calls are within geographical areas qualified to receive
Block Grant funding. The City of Santa Ana has a high demand for police services. The Santa
Ana Police Department responded to 2,297 emergency calls for service in Calendar Year
2004 out of a total of 74,839 911 calls. In every emergency, response time is vital. With
increased street congestion and the need for multiple officers at emergency scenes, the Santa
Ana Police Department relies more and more on air support.
2. Program Need/Purpose: The need for effective response and air patrols in Santa Ana's lower
income neighborhoods is critical to controlling gang activities, assaults, robberies and other
violent crimes. Citizens in these areas request more and faster response to calls for service.
The helicopter is an effective, technologically advanced tool that aids in control and
suppression of crime, and enhances officer and citizen safety during crimes in progress and
pursuits. Citizens take comfort in knowing that police response is readily and quickly available,
and officers rely on helicopter personnei to provide real time information as events transpire.
The helicopter provides a safer environment for ground units responding to calls, as helicopter
personnel inform them of potentially dangerous situations. Well-informed officers are much
more secure in their work and more effective in combating crime, and citizens are assured of
rapid, effective service.
3. Goals and Objectives: The goals and objectives of the program are to provide helicopter
service seven days per week from 9:00am to 3:00am; to provide the public and police officers
with rapid, effective emergency response; to provide officers with tactical and safety
information and highly visible response in high crime areas.
4. Organizational Qualifications: The Santa Ana Police Department has participated in the
Airborne Law Enforcement Program (ABLE) for 16 years. We have a full-time police
corporal/pilot and one part-time tactical flight officer assigned to the program. Both are
expertly trained and have thousands of hours of flight time. Our pilot is a Certified Flight
Instructor course and has trained and evaluated several flight officers. He has successfully
supervised one trainee from flight officer training through pilot training and is currently
instructing a sergeant preparing to become a pilot for Costa Mesa PD.
When the helicopter responds to a call, it is first on scene 75% of the time and can evaluate,
assess, and assist ground units en route to and on scene. In calendar year 2004, the
helicopter responded to 2,297 calls for service, resulting in 460 arrests for crimes such as
robberies, assaults, burglaries, and persons with guns. The helicopter crew was responsible
for the arrest of 124 auto theft suspects. The helicopter assisted in 45 vehicle pursuits and 49
foot pursuits resulting in the arrest of 59 suspects, many of whom would not have been caught
or identified without the helicopter's quick arrival and superior vantage point. The helicopter is
also used on surveillance operations and has contributed to major narcotics seizures.
Schedule of Performance
Estimate the number of un duplicated Santa Ana residents to be served during the 12-month
contract period per quarter:
Quarter 1: July I - September 30
Quarter 2: October I - December 31
Quarter 3: January 1- March 31
Quarter 4: April 1 - June 30
Invoicing Schedule
Total
348.1 43 Persons
o Persons
o Persons
o Persons
348,143 Persons
Estimate the amount of grant funds to be requested during the 12-month contract period on a
quarterly basis:
Quarter 1: July 1 - September 30
Quarter 2: October 1 - December 31
Quarter 3: January 1 - March 31
Quarter 4: April I - June 30
Total
$ 51.219.00
$ 51.219.00
$ 51.219.00
$ 51.218.00
$ 204.875.00
EXHIBIT A
.5 {,
2001-2001
CITY OF SANTA ANA
COMMUNITY DEVELOPMENT BLOCK GRANT
FINAL PROGRAM BUDGET
Organization Name: Santa Ana Police Department
Program Name: Helicopter Proqram
Program Year: _2005-2006
CATEGORY SANTA ANA CDBG OTHER TOTAL PROGRAM
GRANT RESOURCES BUDGET
Administrative Staff $ $ $
Salaries & Benefits
Program Staff Salaries & $149,003 ((Police $149,003
Benefits Depl. Budaetl
Office Suoolies
Rent/Lease
Communications
Utilities
Contractua I/Professional
Services $204,875 $204,875
(Please Soecifvl
Insurance City is self- insured
Other (Please Specify)
1. TrainingfTravel -
$7500.00
$22,570 (Police Depl. $22,570
2. Memberships - $70.00 budget)
3. Overtime - $15,000
TOTAL $ 204,875 $22,570 $ 376,448
EXPENDITURES
OTHER PROGRAM RESOURCES
ACTUAL FUNDING SOURCE
City of Santa Ana general fund-police department
City of Santa Ana general fund-police department
AMOUNT
$22,570
$148,003
TOTAL
$
170,573
EXHIBIT B
Name of Organization:
CDBG FUNDED PERSONNEL
ADMINISTRATIVE STAFF
CDBG % of Time
Total Funds Position is
Position Annual Annual Compensation Requested Dedicated
Title Salary Benefits to
Program
Cpl. IPilot 91,596.00 38,702.00 130,298.00 0 100%
PROGRAM STAFF
CDBG % of Time
Total Funds Position is
Position Annual Annual Compensation Requested Dedicated
Title Salary Benefits to
Program
CONTRACT PERSONNEL
CDBG % of Time
Total Funds Position is
Position Annual Annual Compensation Requested Dedicated
Title Salary Benefits to
Proaram
Certification Regarding Lobbying
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
(I) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal contact, grant, loan or cooperative
agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure
Form to Report Lobbying," in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subcontract, sub grants, and
contracts under grants, loans, and cooperative agreements) and that all subrecipients shall
certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by Section 1352, Title
31, U. S. Code. Any person who fails to file the required certification shall be subject to
a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Grantee/Contactor Organization
Program Title
Name of Certifying Officer
,
,JL-/I \,L 0~
Signature
') i:"
A-
-Cj
Date
EXHIBIT C
Page 1 of2
SUBRECIPIENT warrants the following:
1. SUBRECIPIENT will comply with Public Law 88-352, Title VI of the Civil Rights
Act of 1964 (42 U. S. C. section 2000 et seq.) and implementing regulation in 24 CFR
Part 1.
2. No person in the United States shall on the ground ofrace, color, religion, national
origin, or sex, be excluded from participation in, or be denied the benefits of, or be
subjected to discrimination under any program or activity funded in whole or in part with
community development funds made available pursuant to the ACT.
3. All laborers and mechanics, employed by contractors or subcontractors in the
performance of construction work financed in whole or in part with community
development funds shall be paid wages at rates not less than those prevailing on similar
construction in the locality as determined in accordance with the Davis-Bacon Act, as
amended, 40 U. S. C. Sections 276 a 1-5, except for individuals who perform services for
which they volunteered; do not receive compensation for such services; or are paid
expenses, reasonable benefits, or a nominal fee for such services; and are not otherwise
employed at any time in construction work.
4. SUBRECIPIENT will comply with all Federal statutes applicable to projects funded
with community development funds, except that (a) SUBRECIPIENT does not assume
CITY'S environmental responsibilities described at 24 CFR 570.604; and (b)
SUBRECIPIENT does not assume CITY'S responsibility for initiating the review process
under Executive Order 12372.
EXHIBIT C
Page 2 of2
REQUEST FOR .
COUNCIL ACTION
~
~
.
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
MARCH 7, 2005
{)4Jt2-
CITY MANAGER
APPROVED 4'-"~_O 5
~ Recommended
o As Amended
o Ordinance on 1" Reading
o Ordinance on 2'. Reading
o Implementing Resolution
o Set Public Hearing For
CONTINUED TO !f..:.1-o.5
FILE NUMBER A-2005-078-037
TITLE:
PUBLIC HEARING - COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM
FISCAL YEAR 2005-2006
RECOMMENDED ACTION
1. Approve the proposed fiscal year 2005-2006 Community Development
Block Grant Program.
2. Authorize the City Manager to submit the approved program to the
United States Department of Housing and Urban Development for the
City's fiscal year 2005-2006 allocation of Community Development
Block Grant funds, and execute the grant agreement with the United
States Department of Housing and Urban Development.
3. Direct the City Attorney to prepare and authorize the City Manager
and the Clerk of the Council to execute agreements with nonprofit
agencies and/or subrecipients awarded funds as part of the approved
program.
HUMAN RELATIONS COMMISSION RECOMMENDATION
Direct staff to transmit the
recommendations for fiscal year
Grant Social Services Programs to
Human Relations Commission's funding
2005-2006 Community Development Block
the City Council.
By a vote of 9:0 at its Regular Meeting of February 14, 2005.
DISCUSSION
Since fiscal year 1974-1975, Santa Ana has received annual Community
Development Block Grant (CDBG) funds to improve low- and moderate- income
neighborhoods, eliminate blight and create a more stable economic base.
These funds have been used for a diverse range of programs including
.
.
Public Hearing - CDBG Program FY 05-06
March 7, 2005
Page 2
housing, street improvements, parks and public works improvements, social
services, historic preservation and community services. The City's
entitlement for fiscal year 2005-2006 will be $7,910,023. No more than 15
percent of this entitlement may be used for social service programs.
The proposed CDBG program and budget for fiscal year 2005-2006 reflect the
culmination of a process that solicited proposals from outside
organizations and City agencies for the use of the annual entitlement.
Invitations to apply for funds were distributed to 160 organizations in
September 2004. Staff then met with the Human Relations Commission (HRC)
in its capacity as the CDBG Citizen Advisory Board to review the
applications and conduct three public hearings held on January 18, 20, and
25, 2005 in the City Council Chambers.
Following the public hearings, staff met again with the HRC to draft a
recommended social service program and budget for City Council
consideration. The proposed fiscal year 2005-2006 CDBG program and budget
(Exhibit 1) consists of the Commission's recommendations for social
service funding and staff's funding recommendations for the remainder of
the program, including capital projects, code enforcement and program
administration. Exhibit 2 consists of the HRC ranking and funding
recommendations for the social service programs. The City Council public
hearing will provide another opportunity for public input and the
completion of the process necessary to submit our locally approved program
to HUD.
F:ISCAL :IMPACT
Approval of the recommended action will authorize the City Manager to
submit the approved program to HUD and to execute a grant agreement, which
will result in the City's CDBG letter of credit being augmented by
$7,910,023. These funds will be available for the approved program
effective July 1, 2005.
APPROVED AS TO FUNDS AND ACCOUNTS:
patricia C. Whitaker
Executive Director
Community Development Agency
i~~t'\. ~rA) b~.-::
Francisco Gutierrez
Executive Director
Finance & Management Services Agency/~
J
PCT/NTE/mlr
H:\ACTIONS\200S CC\PH - CDBGProgFY2005-2006 3-7-0S.doc
CITY OF SANTA ANA .
.2006 HRC PUBLIC SERVICE GRANT RECOMMEND
BY TAB ORDER
TAB
APPLICANT NAME
SERVICE
PROVIDED
SERVICE
CATEGORY
05-06 AMT.
REQ.
HRC
RECOMM'D
GRANT
I Academia Comm. Learning Center Education Youth $20.000 0
2 Achievement Institute Education Youth $8,600 0
3 AIDS Services Foundation Medical Adult & Fami!Y. $10,000 0
4 Assistance League of Santa Ana Clothing Youth $25.000 17,000
5 Blind Children's Learning Center counselinQ Youth $25,000 1B,000
6 Bowers Museum Education Youth $10,000 0
7 Boys & Girls Club of Santa Ana Recreation Youth $45,000 29,000
8 California Elwyn omp,ymnl. Adult & Familv $17,700 0
Asst.
9 Cambodian Family Education Youth $45,000 18.000
10 Camp Fire USA volunteer Youth $15,000 6,000
]] C.A.R.E. Counseling ~_omestjc Adult & Family $15,000 0
Violence
12 Career Beginnings of a.c. Education Youth $20,000 14,000
13 Casa de Salud Family Health Clinic Nutrition Adult & Fami~ $75,000 15,000
14 Centro Cultural de Mexico Education Youth $22.500 0
15 Colette's Children's Home Shelter Housing/Shelter $23,800 0
]6 Community Service Programs(CSP) Shelter Youth $25,000 0
17 Council on Aging - Linkages Medical Senior Citizens $15,000 6,000
]8 Dayle Mcintosh Center omp'ymnt. Adult & Family $15,707 14,000
Asst.
19 Delhi Center Recreation Senior Citizens $20.423 0
20 Betty Shabazz Delta Academy Education Youth $6,500 0
21 Families Together of Orange County Education Adult & Family $20,000 9,000
22 Feedback Foundation Nutrition Senior Citizens $60,000 31,000
23 Hope Community Services, Inc. counseling Youth $48,990 7.000
24 Hotline of Southern California counseling Adult & Family $5,000 5,000
25 Human Options ~~mestlc Youth $20.000 18,000
Violence
26 Paul McNeff Kidsingers Recreation Youth $20,000 9,000
27 Latino Psychological & Soc. Srvcs. counseling Youth $72,950 0
28 Latino Youth Leadership Institute counseli~ Youth $48,400 10,000
29 Legal Aid Society of Orange County Legal Adult & Familv $7,500 6,000
30 Lighthouse Learning Center Education Adult & Family $20,000 16,000
3] Mariposa Women's Center counsel~ Adult & Family $10,000 7,000
32 MOMS prenatal Adult & Family $71,947 0
33 Mercy House Transitional Living Ctr - Joseph & Regina Shelter Housing/Shelter $60,000 16,000
34 Mexican American Opportunity Fndtn. Recreation Youth $20,714 10,000
35 National Council on Alcoholism & Drug (Drug Court) counseling Adult & Family $22.158 15,000
36 National Heritage Recreation Youth $25,000 0
37 Orange Coast Interfaith Shelter Shelter Housing/Shelter $25.000 0
Exhibit 1
1
. CITY OF SANTA ANA .
006 HRC PUBLIC SERVICE GRANT RECOMMENDA
BY TAB ORDER
TAB
APPLICANT NAME
SERVICE
PROVIDED
SERVICE
CATEGORY
05M06 AMT.
REQ.
HRC
RECOMM'D
GRANT
38 Orange County Bar Foundation-Shortstop counseJinn Adult & Familv
$20.000 13,000
39 Orange County Bar Foundation-Addiction counselinn
Adult & Familv $10,000 11,000
40 Orange County Children's Therapeutic Arts Center
Recreation Youth $25,000 12,000
41 Orange County Council, BSA (Learning for life)
counselina Youth $50,000 0
42 Orange County Crazies
Recreation Youth $25,000 6,000
43 Orange County on Track
counselina Youth $20,000 0
44 Orange County Teen Challenge
Education Youth $9,500 9,000
45 Orange County Youth & Family Services $60,338
counseJino Youth 0
46 Orange County Youth Commission
Recreation Youth $14,500 7,000
47 Phoenix House Orange County, Inc.
Recreation Youth $13,803 9,000
48 PRCSA - McFadden Learning & Tech. Ctr.
Education Youth $141,102 90,000
49 PRCSA . Project Pride
Education Youth $215,434 198,000
50 Relampago del Cielo
Recreation Youth $8,000 0
51 Saint Joseph Ballet
Recreation Youth $50,000 41,000
52 Santa Ana Education Foundation
Education Youth $25,000 0
53 Santa Ana Friends for the Animals
Soav/Neuter Animal $9,500 0
54 Santa Ana Police Dept - Helicopter Program Crime
Prevention Adult & Familv $406,245 154,000
55 Share Our Selves
Medical Adult & Familv $35,000 10,000
56 S. CA College of Optometry
Medical Adult & F amilv $53,100 15,000
57 Southwest Minority Economic Development Association
Homelessness Adult & Familv $12,000 10,000
58 Taller San Jose Emplymnt.
Asst. Adult & Familv $55,150 34,000
59 Think Together
Education Youth $10,000 5,000
60 Thomas House Temporary Shelter
Shelter Houslna/Shelter $30,000 15,000
61 TKO Boxing Club
Recreation Youth $15,000 13,000
62 Vietnamese Community of Orange County
counselina Youth $67,091 15,000
63 Volunteer Center of Orange County
volunteer Senior Citizens $10,000 0
64 Williamson Institute
Shelter Housina/Shelter $35,000 14,000
65 WISE Place
Shelter Housino/Shelter $13,500 12,000
66 Women Helping Women Emplymnt.
Asst. Adult & Familv $10,000 5,000
67 Women's Transitional Living Center (WTLC)
Shelter Housina/Shelter $40,189 6,000
68 YMCA Orange County
counselino Adult & Familv $10,000 0
$2,517,341 $1,000,000
Exhibit 1
2
PROPOS~05-06 COMMUNITY DEVELOPMENT eK GRANT
NONS IAL SERVICE PROGRAM FUNDING R UESTS
2004-05 2005-06 2005-06
STAFF
TAB APPROPRIA nON REQUEST RECOMMENDA nON
Administration & Planninq
69 Administration $ 835,000 $ 785,000 $ 785,000
70 Fair Housing Council of Orange County 68,990 69,984 69,985
71 General Planning 100,000 235,000 235,000
Total Administration & Planning $ 1,003,990 $ 1,089,984 $ 1,089,985
Obliqations
72 Section 108 Loan Repayment --
Police Holding Facility 1,902,680 1,892,815 1,892,815
Total Obligations $ 1,902,680 $ 1,892,815 $ 1,892,815
Capital Improvements
73 Fire Equipment $ 1,368,200 $ 777,000 $ 777,000
Parks and Recreation --
74 Delhi Park Improvements 300,000 435,000 435,000
Public Works --
75 Delhi Neighborhood Street Improvements 400,000 535,000 535,000
Total Capital Improvements $ 2,068,200 $ 1,747,000 $ 1,747,000
Code Enforcement
76 Code Enforcement $ 1,995,260 $ 1,795,260 $ 1,795,260
Total Code Enforcement $ 1,995,260 $ 1,795,260 $ 1 ,795,260
Historic Preservation
77 Episcopal Church of the Messiah $ $ 35,000 $ 35,000
Total Historic Preservation $ $ 35,000 $ 35,000
Housinq Rehabilitation
78 Rebuilding Together O.C. $ 15,000 $ 26,000 $ 26,000
79 Multi-Family Rehab Loans 123,470 323,963 323,963
Total Housing Rehabilitation $ 138,470 $ 349,963 $ 349,963
Total Nonsocial Services Request $ 6,910,022
TOTAL NONSOCIAL SERVICE RECOMMENDED FUNDING $ 6,910,023
Social Service Requests $ 1,000,000
TOTAL 05/06 COBG GRANT $ 7,910,023
Exhibit 1
3
. CITY OF SANTA ANA .
006 HRC PUBLIC SERVICE GRANT RECOMMEND
BY RATING ORDER
TAB
APPLICANT NAME
SERVICE
PROVIDED
SERVICE
CATEGORY
ARC
AVE.
RATE
05-06 AMT.
REQ.
ARC
RECOMM'D
GRANT
40 Orange County Children's Therapeutic Arts
ron';;, Recreation Youth 8.6 $25,000 12,000
24 Hotline of Southern California counselinn
Adult & Familv 8,6 $5,000 5,000
38 Orange County Bar Foundation-Shortstop
counselina Adult & F amity 8,4 $20,000 13,000
39 Orange County Bar Foundation-Addiction
counselino Adult & Famil 8,4 $10,000 11,000
60 Thomas House Temporary Shelter
Shelter Housinn/Shelter 8.4 $30,000 15,000
30 Lighthouse Learning Center
Education Adult & Familv 8,4 $20,000 16,000
48 PRCSA - McFadden Learning & Tech. Gtr.
Education Youth 8.3 $141,102 90,000
58 TaUer San Jose UEmplymnt.
Asst. Adult & Familv 8.3 $55,150 34,000
9 Cambodian Family
Education Youth 8,1 $45,000 18,000
t Academia Comm. Learning Center
Education Youth 8.0 $20,000 0
7 Boys & Girls Club of Santa Ana
Recreation Youth 8.0 $45,000 29,000
29 Legal Aid Society of Orange County
Leaal Adult & Familv 8,0 $7,500 6,000
44 Orange County Teen Challenge
Education Youth 8,0 $9,500 9,000
49 PRCSA ~ Project Pride
Education Youth 8,0 $215,434 198,000
51 Saint Joseph Ballet
Recreation Youth 8.0 $50,000 41,000
61 TKO Boxing Club
Recreation Youth 8.0 $15,000 13,000
65 WISE Place
Shelter Housina/Shelter 8,0 $13,500 12,000
18 Dayle McIntosh Center Emp1ymnt.
Asst. Adult & Family 7,9 $15,707 14,000
31 Mariposa Women's Center
counselinq Adult & Familv 7,9 $10,000 7,000
47 Phoenix House Orange County, Inc.
Recreation Youth 7.9 $13,803 9,000
4 Assistance League of Santa Ana
Clothinn Youth 7.9 $25,000 17,000
13 Casa de Salud Family Health Clinic
Nutrition Adult & Familv 7.8 $75,000 15,000
25 Human Options Domestic
Violence Youth 7.7 $20,000 18,000
34 Mexican American Opportunity Fndtn.
Recreation Youth 7.7 $20,714 10,000
62 Vietnamese Community of Orange County
counselinn Youth 7.6 $67,091 15,000
12 Career Beginnings of O.C.
Education Youth 7,6 $20,000 14,000
20 Betty Shabazz Delta Academy
Education Youth 7,6 $6,500 0
28 Latino Youth Leadership Institute
counselinn Youth 7,6 $48,400 10,000
22 Feedback Foundation
Nutrition Senior Citizens 7.5 $60,000 31,000
55 Share Our Selves
Medical Adult & Familv 7.5 $35,000 10,000
56 S. CA College of Optometry
Medical Adult & Family 7,4 $53,100 15,000
21 Families Together of Orange County
Education Adult & Family 7.4 $20,000 9,000
57 Southwest Minority Economic Development
. 'inn Homelessness Adult & Familv 7.3 $12,000 10,000
2 Achievement Institute
Education Youth 7.1 $8,600 0
42 Orange County Crazies
Recreation Youth 7,1 $25,000 6,000
35 National Council on Alcoholism & Drug (Drug
rn..ri\ counselinn Adult & Family 7.1 $22,158 15000
17 Council on Aging - Linkages
Medical Senior Citizens 7.0 $15,000 6,000
Exhibit 2
1
.
. CITY OF SANTA ANA .
006 HRC PUBLIC SERVICE GRANT RECOMMEND
BY RATING ORDER
TAB
APPLICANT NAME
SERVICE
PROVIDED
SERVICE
CATEGORY
HRC
AVE.
RATE
05-06 AMT.
REQ.
HRC
RECOMM'D
GRANT
26 Paul McNeff Kidsingers
Recreation Youth 7.0 $20.000 9.000
46 Orange County Youth Commission
Recreation Youth 7.0 $14.500 7.000
64 Williamson Institute
Shelter Housina/Shelter 7.0 $35.000 14.000
5 Blind Children's Learning Center
counselinn Youth 6.9 $25.000 18.000
50 Relampago del Cielo
Recreation Youth 6.9 $8.000 0
23 Hope Community Services, Inc.
counselina Youth 6.9 $48.990 7,000
59 Think T agathar
Education Youth 6.8 $10.000 5.000
67 Women's Transitional Living Center (WTLC)
Shelter Housino/Shelter 6.8 $40,189 6,000
66 Women Helping Women cmplymnt.
Asst. Adult & Familv 6.6 $10.000 5,000
10 Camp Fire USA
volunteer Youth 6.6 $15,000 6,000
33 Mercy House Transitional Living etf - Joseph &
Reoina Shelter Housino/Shelter 6.6 $60.000 16.000
53 Santa Ana Friends for the Animals
Soav/Neuter Animal 6.5 $9.500 0
6 Bowers Museum
Education Youth 6.4 $10.000 0
16 Community Service Programs(CSP)
Shelter Youth 6.4 $25,000 0
36 National Heritage
Recreation Youth 6.4 $25.000 0
45 Orange County Youth & Family Services
counselinq Youth 6.4 $60,338 0
54 Santa Ana Police Dept ~ Helicopter Program (.;nme
Prevention Adult & F amilv 6.4 $406.245 154.000
32 MOMS
orenatal Adult & Family 6.1 $71,947 0
II CAR.E. Counseling uomestlc
Violence Adult & Family 6.0 $15.000 0
52 Santa Ana Education Foundation
Education Youth 6.0 $25,000 0
68 YMCA Orange County
counselinn Adult & Family 6.0 $10.000 0
41 Orange County Council, BSA (Learning for Ufe)
counselina Youth 5.9 $50.000 0
27 Latino Psychological & Soc, Srvcs.
counselina Youth 5.8 $72,950 0
15 Colette's Children's Home
Shelter Housina/Shetter 5.3 $23.800 0
43 Orange County an Track
counselina Youth 5.1 $20.000 0
19 Delhi Center
Recreation Senior Citizens 2.1 $20,423 0
63 Volunteer Center of Orange County
volunteer Senior Citizens 1.5 $10.000 0
3 AIDS Services Foundation
Medical Adult & Family 0.9 $10.000 0
37 Orange Coast Interfaith Shelter
Shelter Housinq/Shelter 0.9 $25,000 0
8 California Elwyn cmplymnl.
Asst. Adult & Familv 0.0 $17,700 0
14 Centro Cultural de Mexico
Education Youth 0.0 $22.500 0
$2,517,341 $1,000,000
Exhibit 2
2
.
.
BUSINESS CALENDAR
NOES: None (0)
ABSTAIN: None (0)
ABSENT: None (0)
REPORTS
65.A. 4TH DISTRICT COURT OF APPEAL STATUS REPORT - City Manager
David Ream, City Manager, briefed the Council on the steps taken to
ensure that the 4th District Court of Appeal remains in the City of Santa
Ana.
PUBLIC HEARINGS
75.A. PUBLIC HEARING - COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM FISCAL YEAR 2005-2006
Continued from the March 7, 2005 City Council Meeting by a vote of 7-0
Public hearing held and closed on March 7, 2005
Public hearing regarding the proposed Community Development Block
Grant (CDBG) Program and Budget for Fiscal Year 2005-2006
Legal Notice published in the Orange County Register, La Opinion, and
Nguoi Viet on February 21,2005
Vivian Clecak representing Human Options; Larry Haynes representing
Mercy House Transitional Living Center; Peggy Weatherspoon and Suzie
Gulick representing Feedback Foundation; and, Stacey Physioc
representing Paul McNeff Singers spoke in support of funding for their
respective organizations.
Motion: 1. Approve the proposed fiscal year 2005-2006 Community
Development Block Grant Program.
1 Academia Comm. Learning Center
2 Achievement Institute
3 AIDS Services Foundation
4 Assistance League of Santa Ana
$0
$0
$0
$17,000
$5,000
$0
$5,000
$0
$17,000
CITY COUNCIL MINUTES
12
APRIL 4, 2005
.
.
PUBLIC HEARINGS
5 Blind Children's Learning Center $18,000 $18,000
6 Bowers Museum $0 $5,000 $5,000
7 Boys & Girls Club of Santa Ana $29,000 $29,000
8 California Elwyn $0 $0
9 Cambodian Family $18,000 $18,000
10 Camp Fire USA $6,000 -$1,000 $5,000
11 CAR.E. Counseling $0 $0
12 Career Beginnings of O.C. $14,000 $14,000
13 Casa de Salud Family Health Clinic $15,000 -$2,000 $13,000
14 Centro Cultural de Mexico $0 $10,000 $10,000
15 Colette's Children's Home $0 $0
16 Community Service Programs (CSP) $0 $0
17 Council on Aging - Linkages $6,000 $6,000
18 Dayle Mcintosh Center $14,000 $14,000
19 Delhi Center $0 $5,000 $5,000
20 Betty Shabazz Delta Academy $0 $0
21 Families Together of Orange County $9,000 -$4,000 $5,000
22 Feedback Foundation $31,000 $14,000 $45,000
23 Hope Community Services, Inc. $7,000 -$7,000 $0
24 Hotline of Southern California $5,000 $5,000
25 Human Options $18,000 $2,000 $20,000
26 Paul McNeff Kidsingers $9,000 $1,000 $10,000
27 Latino Psychological & Soc. Srvcs. $0 $0
28 Latino Youth Leadership Institute $10,000 $10,000
29 Legal Aid Society of Orange County $6,000 $6,000
30 Lighthouse Learning Center $16,000 $16,000
31 Mariposa Women's Center $7,000 -$1,000 $6,000
32 MOMS $0 $0
33 Mercy House Transitional Living Ctr
- Jose h & Re ina $16,000 $3,000 $19,000
34 Mexican American Opportunity
Fndtn. $10,000 -$1,000 $9,000
35 National Council on Alcoholism &
Dru Dru Court $15,000 $5,000 $20,000
36 National Heritage $0 $5,000 $5,000
37 Orange Coast Interfaith Shelter $0 $0
CITY COUNCIL MINUTES
13
APRIL 4, 2005
.
.
PUBLIC HEARINGS
38 Orange County Bar Foundation-
Shortsto $13,000 $13,000
39 Orange County Bar Foundation-
Addiction $11,000 -$6,000 $5,000
40 Orange County Children's
Thera eutic Arts Center $12,000 $12,000
41 Orange County Council, BSA
Learnin for Life $0 $0
42 Orange County Crazies $6,000 $4,000 $10,000
43 Orange County on Track $0 $4,000 $4,000
44 Orange County Teen Challenge $9,000 $500 $9,500
45 Orange County Youth & Family
Services $0 $0
46 Orange County Youth Commission $7,000 $7,000
47 Phoenix House Orange County, Inc. $9,000 -$9,000 $0
48 PRCSA - McFadden Learning &
Tech. Ctr. $90,000 -$9,000 $81,000
49 PRCSA - Project Pride $198,000 $198,000
50 Relampago del Cielo $0 $0
51 Saint Joseph Ballet $41,000 $4,000 $45,000
52 Santa Ana Education Foundation $0 $0
53 Santa Ana Friends for the Animals $0 $0
54 Santa Ana Police Dept - Helicopter
Pro ram $154,000 $50,875 $204,875 .../
55 Share Our Selves $10,000 $10,000
56 S. CA College of Optometry $15,000 -$7,500 $7,500
57 Southwest Minority Economic
Develo ment Association $10,000 $10,000
58 Taller San Jose $34,000 $34,000
59 Think Together $5,000 $5,000
60 Thomas House Temporary Shelter $15,000 $15,000
61 TKO Boxing Club $13,000 $13,000
62 Vietnamese Community of Orange
Count $15,000 $15,000
63 Volunteer Center of Orange County $0 $0
64 Williams Institute $14,000 $6,000 $20,000
65 WISE Place $12,000 $500 $12,500
CITY COUNCIL MINUTES
14
APRIL 4, 2005
..
.
.
PUBLIC HEARINGS
66 Women Helping Women
67 Women's Transitional Living Center
WTLC
68 YMCA Orange County
Total Social Services:
$5,000
$6,000
$0
$1,000,000
$5,000
-$1,000 $5,000
$0
$76,375 $1,076,375
NON-SOCIAL SERVICE PROGRAMS
69 Administration $785,000 $0 $785,000
70 Fair Housing Council of Orange
Count $69,985 $0 $69,985
71 General Planning $235,000 $0 $235,000
Total Administration & Planning: $1,089,985 $1,089,985
Section 108 Loan Repayment --
Police Holdin Facilit
Total Obligations:
$1,892,815
$1,892,815
$1,892,815
$1,892,815
73 Fire Equipment $777,000 -$76,375 $700,625
74 Parks & Recreation - Delhi Park
1m rovements $435,000 $435,000
75 Public Works - Delhi Neighborhood
Street 1m rovements $535,000 $535,000
Total Capital Improvements: $1,747,000 -$76,375 $1,670,625
Code Enforcement
Total Code Enforcement:
CITY COUNCIL MINUTES
15
APRIL 4, 2005
...-
.
.
PUBLIC HEARINGS
77 Episcopal Church of the Messiah
78 Rebuilding Together O.C.
79 Multi-Family Rehab Loans
Total Housing Rehabilitation:
$35,000
$26,000
$323,963
$384,963
$35,000
$26,000
$323,963
$384,963
TOTAL NONSOCIAL SERVICE RECOMMENDED FUNDING
$6,833,648
$1,076,375
$7,910,023
TOTAL SOCIAL SERVICE RECOMMENDED FUNDING
TOTAL CDBG PROGRAM BUDGET
2. Authorize the City Manager to submit the approved program to
the United States Department of Housing and Urban Development
for the City's fiscal year 2005.2006 allocation of Community
Development Block Grant funds, and execute the grant agreement
with the United States Department of Housing and Urban
Development.
3. Direct the City Attorney to prepare and authorize the City Manager
and the Clerk of the Council to execute agreements.
AGMT NO. 2005-078 - With nonprofit agencies and/or sub-recipients
awarded funds as part of the approved program.
MOTION: Christy SECOND: Bist
VOTE: AYES: Alvarez, Bustamante, Pulido, Bist, Christy,
Garcia, Solorio (7)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: None (0)
75.B. ADELPHIA CABLEVISION OF SANTA ANA, LLC. FRANCHISE
RENEWAL
Legal notice published in the O.C. Reporter on March 18, 2005
Motion: Continue the item to April 18, 2005 at the request of staff.
CITY COUNCIL MINUTES
16
APRIL 4, 2005