HomeMy WebLinkAbout22E - POLICE MOTORCYCLE
REQUEST FOR
COUNCIL ACTION
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CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
SEPTEMBER 19, 2005
TITLE:
?a,UZZ
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 st Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For_______
CONTRACT AWARD FOR
POLICE MOTORCYCLES
(SPEC. NO. 05-086)
CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Award a contract to Brown Motor Works for the purchase of four police
equipment motorcycles in the amount of $79,735.
DISCUSSION
The Fleet Maintenance Division's annual Equipment Replacement Program
is included in the City's annual budget, and identifies vehicles
scheduled for replacement. Funding is monitored through a depreciation
schedule established with each department.
The Police Department's Traffic Division uses specially equipped
motorcycles for traffic patrol. The Fleet Maintenance Division has
replacement guidelines that require motorcycles with over 50,000 miles
to be replaced, as maintenance costs increase dramatically at this
milestone. Four Police motorcycles have been identified and approved
for replacement for fiscal year 2005-2006. Three of the motorcycles
have mileage that exceeds the 50,000 mileage mark and the fourth
motorcycle is in need of replacement due to a collision, rendering it
inoperable.
The notice inviting bids was advertised on August 10 and 12,
bids were solicited. A summary of the bid invitations
received is as follows:
2005, and
and bids
10 Invitations For Bid mailed
4 Bids received
22E-1
Contract Award for Police Motorcycles
(Spec. No. 05-086)
September 19, 2005
Page 2
Bids were received, opened on August 24, 2005,
1) . The bid received from Brown Motor Works
specifications and meets the City's requirements.
and evaluated (Exhibit
is responsive to the
FISCAL IMPACT
Funds are available in the Equipment Replacement Machinery & Equipment
account (account no. 76-145-6641).
APPROVED AS TO FUNDS AND ACCOUNTS:
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Paul M. Walters
Chief of Police
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,\ Francisco Gutierrez flAi
Executive Director
Finance & Mgmt. Services Agency (-
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PMW/KM/05-086.7:uc
22E-2
ABSTRACT OF BIDS
CONTRACT AWARD
POLICE MOTORCYCLES
(SPEC. 05-086)
Vendor BROWN MOTOR IRV SEAVER BMW MOTORCYCLES A & S
WORKS MOTORCYCLES OF VENTURA CO. MOTORCYCLES
Location POMONA ORANGE NEWBURY PARK ROSEVILLE
Terms NET 30 NET 30 NET 30 NET 30
1 Motorcycle $18,500.00 $18,982.00 $19,634.00 $19,368.28
4 Motorcycles $74,000.00 $75,928.00 $78,536.00 $77,473.12
Sales Tax $ 5,735.00 $ 5,884.42 $ 6,086.54 $ 6,004.17
Tire Fee incl 14.00 14.00 14.00
Delivery $ 1,340.00
Total $79,735.00 $81,826.42 $84,636.54 $84,831.29
DELIVERY
Vehicle
59 DAYS
2005 BMW
R1150 RT-P
NO QUOTE
BMW 2005
R1150 RT-P
NO QUOTE
BMW 2005
R1150 RT-P
45 DAYS
2005 BMW
RT-P 1150
SUMMARY OF BID AWARD:
TOTAL AWARD IN THE AMOUNT OF:
BROWN MOTOR WORKS
$79,735.00
EXHIBIT 1
22E-3
22E-4