HomeMy WebLinkAbout25B - STATE MANDATE CLAIM
CITY COUNCIL MEETING DATE:
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REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
SEPTEMBER 19, 2005
TITLE:
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 sl Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
AGREEMENT FOR STATE MANDATED
COST REIMBURSEMENT CLAIM
SERVICES
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CONTINUED TO
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. city MANAGER
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FILE NUMBER
RECOMMENDED ACTION
Direct the City Attorney to prepare and authorize the City Manager and
Clerk of the Council to execute an agreement with Maximus, Inc. for state
mandated cost reimbursement claim services for an annual amount not to
exceed $12,500.
DISCUSSION
On July 25, 2005, the City conducted a formal Request for Proposal (RFP)
process to solicit proposals from qualified firms to prepare and file the
City's state mandated cost (SB90) claims for a one-year period with the
State Controller's Office. Under terms of the proposed agreement and
consistent with the provisions of the RFP, two additional one-year
options to extend the agreement may be granted to the consultant based on
past performance and negotiated pricing. The State of California
provides reimbursement to cities and counties through the SB90 process
for such programs as Firefighters and Peace Officers Cancer Presumption,
Domestic Violence Arrest policies & Procedures, and the mandated cost
reimbursement process itself including related consultant services. In
fiscal years 2002-2003 and 2003-2004, the City's SB90 claim filings
totaled $1.2 million.
A surrunary of the RFP solicitations and the proposals received were as
follows:
6 RFP solicitations mailed
o RFP solicitations mailed to Santa Ana based vendors
2 proposals received
o proposals received from Santa Ana based vendors
The proposals were reviewed by a corrunittee composed of City staff. The
following criteria were used to evaluate and score proposals:
A. Overall ability to provide the services based upon the responses
to the Request for Proposal.
B. Fees and charges related to the level of work proposed.
258-1
Agreement for State Mandated Cost
Reimbursement Claim Services
September 19, 2005
Page 2
C. The ability of the firm to commit the personnel necessary to
complete the scope of work.
D. Quality of references and the results of reference interviews.
A summary of the evaluation results and proposed fees are as follows:
Maximus, Inc.
56.00
Proposed Fees
A total maximum of $12,500 in
2006 for annual, new or
first-time claims.
Firm
Score
Cost Recovery Systems, Inc.
48.00
A total maximum of $14,000 in
2006 for annual, new or
first-time claims.
Given the experience Maximus, Inc. has in this field, the satisfactory
performance rating, and proposed fee, staff recommends approval of an
agreement with Maximus, Inc. Maximus, Inc. has provided state mandated
cost reimbursement claim services for over 20 years. Clients include the
cities of Newport Beach, Bakersfield, and Huntington Beach among others.
FISCAL IMPACT
Funds will be paid out of the State Mandate Cost Reimbursement revenue
account (account no. 011-01-5330) as funds are received. There is no
direct fiscal impact on any expenditure accounts of the City or its
related agencies.
':\~~~~~t'~ ~~.
Francisco Gutierrez
Executive Director
Finance & Management
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Services Agenc3t~
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