HomeMy WebLinkAbout25H - PROGRAM FOR DOCUMENT IMAGING
REQUEST FOR
COUNCIL ACTION
~
~
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
SEPTEMBER 19, 2005
TITLE:
AGREEMENT WITH REDLANDS
SOFTWARE FOR PROGRAMMING
SERVICES FOR DOCUMENT IMAGING
PROJECT
"I:
APPROVED
o As Recommended
o As Amended
o Ordinance on 15t Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
;'
l
CONTINUED TO
,'~
FILE NUMBER
RECOMMENDED ACTION
IJ
Direct the City Attorney to prepare and authorize the City Manager and the
Clerk of the Council to execute an agreement with Redlands Software Inc.
to provide programming services for the Public Works Agency's document
imaging project in an amount not-to-exceed $75,000.
DISCUSSION
The City's document imaging project is being expanded this year to include
the Public Works Agency. The Agency maintains the City's engineering
drawings, survey information, project documents and development files. To
enhance service to customers and members of the public, a project is
currently underway to convert these drawings and files and have them
available to various users through the City's Laserfiche system.
Because the drawings are frequently used as reference when reviewing and
utilizing maps and data in the City's Geographic Information System,
integration of the engineering drawings with the GIS system will be part of
this project. A proposed agreement with Redlands Software is recommended to
provide the needed programming to integrate the drawings with the GIS.
The estimated cost of
however, a contingency
$75,000. Any increase
written approval of the
this programming is anticipated to be $50,000,
of $25,000 is recommended, for a total cost of
in the agreement amount would be subj ect to the
Executive Director of the Public Works Agency.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
25H-1
Agreement With Redlands Software
For Programming Services
September 19, 2005
Page 2
FISCAL IMPACT
Funds in the amount of $50,000 are budgeted and available in the
Technology Strategic Plan Fund (account no. 109-600-6291). Any amount
required for the contingency up to an additional $25,000 will be charged
to the Administrative Services Fund (account no. 101-601-6291).
APPROVED AS TO FUNDS AND ACCOUNTS:
~
)(/(~ ~
James ~. Ross
Executive Director
Public Works Agency
'1~~i'1) \l~a
Francisco Gutierrez ~
Executive Director
Finance & Management Services Agenc~
25H-2