HomeMy WebLinkAbout22C - REPROGRAPHICS SERVICES
REQUEST FOR
COUNCIL ACTION
~
~~
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
OCTOBER 3, 2005
TITLE:
CONTRACTS AWARD FOR
REPROGRAPHICS SERVICES
(SPEC. NO. 05-091)
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 st Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
/. kll2/'
j /loi' .,-'
~'-, //;/ ( ,{:;~.
CITY MANAGER
CONTINUED TO
--
FILE NUMBER
RECOMMENDED ACTION
Award contracts for the purchase of reprographic services for a one-
year period, with provision for two one-year renewals, in the following
annual amounts not to exceed:
Vendor:
Location:
Amount:
American Reprographics Co
d/b/a Consolidated Reprographics
Bodourian Inc.
d/b/a Color Copy Center
FedEx Kinko's Office and Print
Services. Inc.
OCB Reprographics
SABP Reprographics
Costa Mesa
$40,000
Santa Ana
$10,000
Dallas, TX
$15,000
Irvine
Irvine
$10,000
$10,000
DISCUSSION
Various agencies utilize reprographics services to perform routine
business. The Public Works Agency, Planning and Building Agency,
Parks, Recreation and Community Services Agency, and Community
Development Agency process numerous citywide proj ects. The proj ects
require a large volume of reproduction services for the distribution of
plans and specifications, including the duplication of large size CAD
drawings and large format color duplications. The Library, Personnel
Services and Police Department require miscellaneous material for
training presentations, brochures with various color pages and
bookbinding. The specialized services are unavailable in-house because
of the uncommon size of some original documents and the volume or time
frame of the service required.
22C-1
CS 383
Contract Award for Reprographic Services
(Spec. No. 05-091)
October 3, 2005
Page 2
The notice inviting bids was advertised on August 19 and 22,
bids were solicited. A summary of the bid invitations
received is as follows:
2005, and
and bids
10 Invitations For Bid mailed
2 Invitation For Bid mailed to Santa Ana vendors
6 Bids received
1 Bid received from a Santa Ana vendor
Bids were received, opened on September 13, 2005, and evaluated
(Exhibi t 1) The bids were based on nine categories, with services
offered varying between the vendors. The bids received from the
recommended vendors are responsive to the specifications and meet the
City's requirements.
FISCAL IMPACT
Funds are available in the various
Services account (object code 6291).
estimated, as the actual expenditures
throughout the annual period.
departmental Other Contractual
The amounts of the contracts are
will depend upon the requirements
&~~ I! a~~
~ancisco Gutierrez
Executive Director
Finance and Management Services Agency 6/
,...J
FGjKMj05-091.2:uc
22C-2
1) 81W COPIES - I I I
I +,___n____
1-50 copies !20#------ $ 0.025 i $ 0.03 $ 0.04 I I $ 0.05
--- 1 -1- j
~_<:_c5L~~~~~I!=S .- 1-~-.~~-tt$---0.45
1::50~ojli_es_ I u_ $ 0.44 I $ 0.55 $ 11---------- _
: I '
_________m__________ __'____________,
3) LAMINATE SHTS+t_1.?5 _,_l---.!-"-~O I $ 0.25 I $ 1.50
I I !
4) sjND ERY-co II ate N/C : 0.09 --$--O.05! $ 0.02
Stapling .02/.09 han I 0.07 $ 0.05;~ 0.03
GBC book binding I .5"/1.50 .5"/1.08 ' -.5.;;1.151 .5"/1.00
.-- - I , I
5) MNT FOAMBD 3/16" i $ 2.50 ,$ 3.45
fv'-nt--Gatorhrd -371'6"---- -$--- 4~50;-$5:-48
Over laminating board I $ 2.00 $ 2.48
-- I :
____________1__1___ __ __
6) LARGE SIZE DUP I
1 st-sef--- _u-T24)(36-- $ 2.25
---- 1 --
2nd set + I $ 2.25
LARGE FORMAT COLOR
1 st set L $ 30.00
_____________________ J_ ____ __ __ __. _____
7) MICROFILMING
_______1 NO aTE
8) MICROFICHE records
35MM frame process NO aTE YES
- - -----
ABSTRACT OF BIDS
CONTRACT AWARD
-------------r-----
1
I
1
---- I
DESCRIPTION I
I
KINKOS
Dup on bond paper
8.5"x11 "
9) DELIVER CHARGES
Zone from City Hall
RUSH CHARGE
N/C
YES
----------,-
SUMMARY OF BID AWARD
_________________.m_____.. _... .._.."___ I
TOTAL AWARD IN THE AMOUNT OF:
-------------.." --.-...---
i
REPROGRAPHIC SERVICES
(SPEC. 05-0~1) -1 T
I I
I
I COLOR
'COPY
,8.5"X11"
YES
N/C
-- . f--
_+_ I I
____I CONSOLIDATED REPRO
I COLOR COPY
FEDEX KINKOS
OCB REPRO
SABP REPRO
il- I
OCB
8.5"X11 "
$ 6.78
$ 0.30
$ 54.00
YES
YES
N/A
I
!
- ----
CR
8.5"X11 "
$ 3.25, $ 3.50
! $ 4.25 i $ 6.50
I $ 1.00 I 1.5 sq ft
1 I
--------i I
__ $ 1.36 ! NO aTE
--'--------- -j------
I $ 0.36
--
$ 36.00
NO aTE
--,,-
I NO aTE
1_________ ~-
NO aTE -~~ 1 Nq9T~____
NO aTE
YES
N/A
Page 1
22C-3
I I
'(-----
I
-------
----------
:SABP
OFFICE
MAX
---:--r8.5"x-~
. ---;------
--
8.5"X11 "
$
- --'------
0.06 '$
0.05
--
$ 0.80: I $
____~= 1 I
$ 1 .00 $
0.60
0.75
--
0.101 $ 0.05
0.021 $ 0.05
.5"/1.25 i i .5"/1.75
2.35 sq ft
3.75 sq ft
2.00 sq ft
I 13.20 sq ft
I N/A
'$ 5.15
:
-
$ 0.60 I $ 2.40
$ 0.60 ' INO aTE
----------r -----
$ 30.00 $ 36.00
i
NO aTE
I
I NO_ aTE_
I
0.39 NO aTE
YES N/C
N/C N/C
I
I I
$ 40,000.00
$ 10,000.00
__... 00- .._______ _______
t{ ~ ~~~~6:661'--
I $ 10,000.00 I
-1--- i '
---
22C-4