HomeMy WebLinkAbout22D - MIDSIZE PASSENGER VEHICLES
REQUEST FOR
COUNCIL ACTION
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CITY COUNCIL MEETING DATE:
OCTOBER 3, 2005
CLERK OF COUNCIL USE ONLY:
TITLE:
CONTRACT AWARD FOR
MIDSIZE PASSENGER VEHICLES
(SPEC. NO. 05-092)
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 st Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
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CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Award a contract to Rancho Motor Co. for the purchase of 14 midsize
passenger vehicles in the amount of $263,751.52.
DISCUSSION
The Fleet Maintenance Division's annual Equipment Replacement Program
is included in the City's annual budget, and identifies vehicles
scheduled for replacement. Funding is monitored through a depreciation
schedule established with each department.
Various City departments utilize midsize passenger vehicles to perform
routine business. Due to the larger interior design of the Chevrolet
Impala versus the Ford Taurus and Buick Regal, it has been selected as
the City's current standard for a midsize vehicle. The current year's
vehicle replacement list includes 14 Dodges, Chevrolets and Ford sedans
from 1987 through 1999 with 13 belonging to the Police Department's
Investigation Division and one to the Planning and Building Agency's
Communi ty Preservation Division. Due to age, mileage and condition,
the 14 midsize passenger vehicles have been approved for replacement in
the current fiscal year.
The notice inviting bids was advertised on August 19 and 22,
bids were solicited. A summary of the bid invitations
received is as follows.
2005 and
and bids
15 Invitations For Bid mailed
1 Invitation For Bid mailed to a Santa Ana vendor
6 Bids received
220-1
CS :l83
Contract Award for Midsize Passenger Vehicles
(Spec. No. 05-092)
October 3, 2005
Page 2
Bids were received, opened on September 7, 2005, and evaluated (Exhibit
1). The bid received from Rancho Motor Co. for 14 Impalas is responsive
to the specifications and meets the City's requirements.
FISCAL IMPACT
Funds are available in the Equipment Replacement account (account no.
76-145-6641) .
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Francisco Gutierrez
Executive Director
Finance and Management
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Services AgenCy~
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FG/KM/05-092.2:uc
220-2
ABSTRACT OF BIDS
CONTRACT AWARD
MIDSIZE PASSENGER VEHICLES
(SPEC. 05-092)
VENDOR RANCHO LAKE MAURICE J.
MOTOR CO CHEVROLET SOPP & SON
LOCATION VICTORVILLE LAKE ELSINORE HUNTINGTON PARK
TERMS NET 30 NET 30 NET 30
PASSENGER VEHICLE
1 IMPALA 3LT #lWC19 $ 17,606.20 $ 17,769.00 $ 17,900.00
13 IMPALAS $ 228,880.60 $ 230,997.00 $ 232,700.00
1 IMPALA lLT #lWC19 $ 15,786.70 $ 15,765.00 $ 15,725.00
SUB-TOTAL $ 244,667.30 $ 246,762.00 $ 248,425.00
SALES TAX $ 18,961.72 $ 19,124.06 $ 19,252.94
TIRE FEE $ 122.50 $ 122.50 INCL
GRAND TOTAL $ 263,751.52 $ 266,008.56 $ 267,677.94
DELIVERY 75 TO 90 DAYS NOT QUOTED 90 DAYS
VEHICLE CHEVY IMP ALAS CHEVY IMPALAS CHEVY IMPALAS
1WC19/1WT19 1WC191/1WC19 1WC19/1WT19
2006 2006 2006
- - - - -------- - - - - - -- - -- - - -- ---------
VENDOR SELMAN GEORGE SHOWCASE
CHEVROLET CHEVROLET CHEVROLET
LOCATION ORANGE BELLFLOWER WESTMINSTER
TERMS NET 30 NET 30 NET 30
PASSENGER VEHICLE
1 IMPALA 3LT #lWC19 $18,184.00 $ 18,876.20 $ 24,687.78
13 IMPALAS $236,392.00 $ 245,390.60 $ 320,941.14
1 IMPALA lLT #lWC19 $15,955.00 $ 15,900.70 $ 21,807.54
SUB-TOTAL $252,347.00 $ 261,291.30 $ 342,748.68
SALES TAX $19,556.89 $ 20,250.08 $ 26,563.02
TIRE FEE $ 122.50 $ 122.50 $ 122.50
GRAND TOTAL $ 272,029.39 $ 281,663.88 $ 369,434.20
DELIVERY 60 DAYS 90-120 DAYS NO QUOTE
VEHICLE CHEVY IMPALAS CHEVY IMPALAS CHEVY IMPALAS
1WC19/1WC19 lWC19/1WC19 1WC19/1WC19
2006 2006 2006
SUMMARY OF BID AWARD
TOTAL AWARD IN THE AMOUNT OF
RANCHO MOTOR CO.
$ 263,751.52
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