HomeMy WebLinkAbout22F - ULITILY TRUCKS & 4-DOOR UTILITY VEHICLES
REQUEST FOR
COUNCIL ACTION
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CITY COUNCIL MEETING DATE:
OCTOBER 3, 2005
CLERK OF COUNCIL USE ONLY:
TITLE:
CONTRACT AWARD FOR
UTILITY TRUCKS AND
FOUR-DOOR UTILITY VEHICLES
(SPEC. NOS. 05-094 AND 05-097)
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 st Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
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CONTINUED TO
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FILE NUMBER
RECOMMENDED ACTION
Award a contract to George Chevrolet for the purchase of seven utility
trucks in the amount of $177,428.34 and two four-door utility vehicles
in the amount of $43,004.36.
DISCUSSION
The Fleet Maintenance Division's annual Equipment Replacement Program
is included in the City's annual budget, and identifies vehicles
scheduled for replacement. Funding is monitored through a depreciation
schedule established with each department.
Various City departments utilize trucks with utility bodies to perform
routine business. The Public Works Agency (PWA) as well as the Parks,
Recreations and Community Services Agency (PRCSA) use trucks with
utility bodies to secure and transport tools and equipment to the job
sites. Three utility trucks for the PRCSA and four for the PWA have
been approved for replacement in the current fiscal year.
Additionally, the Fire Department uses four-door utility vehicles to
perform their routine business. The utility vehicles are capable of
transporting staff for meetings as well as equipment and gear for
training classes. The versatility of the vehicles, including a trailer
hitch, allows the vehicles to serve as backup to the entire Fire fleet.
Two utility vehicles have been approved for replacement in the current
fiscal year.
22F-1
CS 383
Contract Award for Utility Trucks and
Four-Door Utility Vehicles
(Spec. Nos. 05-094 and 05-097)
October 3, 2005
Page 2
The notice inviting utility trucks bids for PWA and PRCSA was
advertised on August 19 and 22, 2005, and bids were solicited. Bids
were received, opened on September 7, 2005, and evaluated (Exhibit 1).
Additionally, notice inviting bids for utility vehicles for the Fire
Department was advertised on September 2 and 7, 2005, and bids were
solicited. Bids were received, opened on September 13, 2005, and
evaluated (Exhibit 2) .
The bids received
Sil verado utility
Trailblazers for
specifications and
from George Chevrolet for both the seven Chevrolet
vehicles for PWA and PRCSA, and for two Chevrolet
the Fire Department are responsive to the
meets the City's requirements.
FISCAL IMPACT
Funds are available in the Equipment Replacement Machinery & Equipment
account (account no. 76-145-6641).
~L~~ (! ~~
~Franci~co G~tierrez
p.':'-Executlve Dlrector
Finance and Management Services Agency &/
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FM/KM/05-094/05-097.2:uc
22F-2
ABSTRACT OF BIDS
CONTRACT AWARD
UTILITY TRUCKS
(SPEC. 05-094)
VENDOR GEORGE LAKE MAURICE SHOWCASE
CEHVROLET CHEVROLET J. SOPP & SON CHEVROLET
LOCATION BELLFLOWER LAKE ELSINORE HUNTING PARK WESTMINSTER
TERMS NET 30 NET 30 NET 30 NET 30
TRUCKS
2 REG. CAB + TOOL BOXES $ 42,238.76 $ 39,742.00 $ 42,300.00 $ 46,411.18
1 EXT CAB + 98" BODY. $ 25,681.33 $ 26,482.00 $ 26,000.00 $ 30,522.19
3 REG. CAB + 98" BODY $ 69,845.94 $ 72,066.00 $ 71,250.00 $ 82,783.80
1 REG. CAB + LOCK BAR $ 26,843.80 $ 27,438.00 $ 27,300.00 $ 28,564.35
SUB-TOTAL $ 164,609.83 $ 165,728.00 $ 166,850.00 $ 188,281.52
SALES TAX $ 12,757.26 $ 12,843.92 $ 12,930.88 $ 14,790.39
TIRE FEE $ 61. 25 $ 61.25 INCL $ 61.25
GRAND TOTAL I $ 177,428.34 I $ 178,633.17 $ 179,780.88 $ 233,133.16
DELIVERY 90-120 DAYS 120-150 DAYS 90 - 120 DAYS NOT QUOTED
VEHICLE CHEVY SILVERADO CHEVY CC25903/6 CHEVY C2500 CHEVY 2500
2006 CHEVY CC25953/1 2006 2005
2006
BID INVITATION SUMMARY:
15 Invitations For Bid mailed
1 Invitation for Bid mailed to a Santa Ana vendor
4 Bids received
SUMMARY OF BID AWARD: GEORGE CHEVROLET
TOTAL AWARD IN THE AMOUNT OF: $ 177,428.34
Exhibit 1
22F-3
ABSTRACT OF BIDS
CONTRACT AWARD
FOUR-DOOR UTILITY VEHICLES
(SPEC. 05-097)
VENDOR GEORGE LAKE QUALITY RANCHO VICTOR
CHEVROLET CHEVROLET CHEVROLET MOTOR CO BUICK
LOCATION BELLFLOWER LAKE ELSINORE ESCONDIDO VICTORVILLE CORONA
TERMS NET 30 NET 30 NET 30 NET 30 NET 30
1 VEHICLE $ 19,947.50 $ 19,983.00 $ 20,171.00 $ 20,184.50 $ 20,711. 90
2 VEHICLES $ 39,895.00 $ 39,966.00 $ 40,342.00 $ 40,369.00 $ 41,423.80
SALES TAX $ 3,091.86 $ 3,097.37 $ 3,126.50 $ 3,128.60 $ 3,210.34
TIRE FEE $ 17.50 $ 17.50 $ 17.50 $ 17.50 $ 17.50
GRAND TOTAL $ 43,004.36 $ 43,080.87 $ 43,486.00 $ 43,515.10 $ 44,651.64
DELIVERY 60-90 DAYS 80 DAYS 90 DAYS 75-90 DAYS 60 DAYS
VEHICLE CHEVY 2006 CHEVY 2006 CHEVY 2006 CHEVY 2006 GMC 2006
TRAILBLAZER CS15506 CS15506 TRAILBLAZER ENVOY
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VENDOR MAURICE J. BOB STALL GUARANTY VILLA CLIPPINGER
SOPP & SON CHEVROLET CHEVROLET FORD CHEVROLET
LOCATION HUNTINGTON PARK LA MESA SANTA ANA ORANGE W.COVINA
TERMS NET 30 NET 30 NET 30 10% 30-DAYS NET 30
1 VEHICLE $ 20,730.00 $ 20,736.00 $ 20,971.50 $ 24,177.77 $ 22,256.00
2 VEHICLES $ 41,460.00 $ 41,472.00 $ 41,943.00 $ 48,355.54 $ 44,512.00
SALES TAX $ 3,213.15 $ 3,214.08 $ 3,250.58 $ 3,747.55 $ 3,449.64
TIRE FEE INCL. INCL. $ 17.50 $ 19.44 INCL.
SUB-TOTAL $ 44,673.15 $ 44,686.08 $ 45,211.08 $ 52,122.53 $ 47,961.68
TERMS DISC. ($5,212.25)
S.A. 1% DISC. ($452.11)
GRAND TOTAL $ 44,673.15 $ 44,686.08 $ 44,758.97 $ 46,910.28 $ 47,961. 68
DELIVERY 90 DAYS 60-90 DAYS 90 DAYS 90-120 DAYS 120 DAYS
VEHICLE CHEVY 2006 CHEVY 2006 CHEVY 2006 FORD 2006 CHEVY 2006
CS15506 TRAILBLAZER TRAILBLAZER EXPLORER TRAILBLAZER
CT15506
BID INVITATION SUMMARY:
18 Invitations For Bid mailed
1 Invitation For Bid mailed to a Santa Ana vendor
10 Bids received
1 Bid received from a Santa Ana vendor
SUMMARY OF BID AWARD: GEORGE CHEVROLET
TOTAL AWARD IN THE AMOUNT OF: $43,004.36
Exhibit 2
22F-4