HomeMy WebLinkAbout25C - CITYWIDE COMMUNICATION & CCTV SYSTEM
REQUEST FOR
COUNCIL ACTION
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CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
OCTOBER 3, 2005
TITLE:
APPROVED
o As Recommended
o As Amended
o Ordinance on 15t Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
AGREEMENT WITH CROSSTOWN
ELECTRICAL & DATA, INC. FOR
CITYWIDE COMMUNICATION AND CCTV
SYSTEMS MAINTENANCE AND SUPPORT
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CITY MANAGER
CONTINUED TO
FILE NUMBER
\/ RECOMMENDED ACTION
Direct the City Attorney to prepare and authorize the City Manager and
Clerk of the Council to execute a two-year agreement with Crosstown
Electrical & Data, rnc. in an amount not to exceed $50,000 per fiscal
year for citywide communication and CCTV systems maintenance and support
services with an option to extend the contract for one additional year.
DISCUSSION
The Santa Ana Traffic Management Center (TMC) controls all traffic
signals and CCTV's in the City. This system utilizes twisted pair
cables, fiber optic cables and other methods to provide communication
between the TMC and field equipment. These communication systems require
routine maintenance and emergency repair due to malfunctions or damage
due to construction. City staff and our current signal maintenance
contractor do not have the expertise and equipment to perform these
specialized services.
Crosstown was one of the original contractors that installed the City's
communication system. They have been performing the repair and
maintenance of the system for the City the past seven years. Based on
the City's experience with Crosstown, staff considers Crosstown to be
the most qualified maintenance company based on their knowledge of the
City's communication systems, their experienced staff and the
exceptional services that they provide.
25C-1
Agreement with Crosstown For
Citywide Communication and CCTV Systems
October 3, 2005
Page 2
The rates charged by Crosstown are very competitive in the industry. To
ensure that costs are minimized, all work will be specifically
authorized by the Public Works Agency staff. Based on these
circumstances, staff recommends an agreement for maintenance and
operational support with Crosstown for a period of two years, with a
provision for a one-year extension by mutual agreement.
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the
recommended action is not considered a CEQA proj ect . Therefore, no
environmental documentation is required.
FISCAL IMPACT
Funds for communication and CCTV systems maintenance and support
services in the amount not to exceed $50,000 for Fiscal Year 2005-06 are
available in the Public Works Agency account for other traffic signal
maintenance (account no. 11-621-6271). The remaining contract funds will
be included in the proposed FY 06-07 year budget.
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James G. Ross
Executive Director
Public Works Agency
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APPROVED AS TO FUNDS & ACCOUNTS:
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Francisco Gutierrez l~
Executive Director
Finance & Management Service AgencY/~
25C-2