HomeMy WebLinkAboutSOUTH COAST AIR QUALITY 2
.
A-2005-107
C1'~np"""
~it..1i ,A
..
MEMORANDUM OF UNDERSTANDING
"Five Cities Hydrogen Vehicle Demonstration Project"
This Agreement is between the South Coast Air Quality Management District
(AQMD) and The City of Santa Ana (Santa Ana).
WHEREAS, AQMD is the local agency with primary responsibility for regulating
stationary source air pollution in the South Coast Air Basin in the State of
California; and
WHEREAS, AQMD has an interest in the development of hydrogen fueling
infrastructure and demonstration of hydrogen vehicles in the South Coast Basin;
and
WHEREAS, Santa Ana also has an interest in the development of its own
hydrogen fuel infrastructure and hydrogen vehicle integration into its fleet; and
WHEREAS, the Five Cities Hydrogen Vehicle Demonstration Project consists of
the cities of Burbank, Ontario, Riverside, Santa Ana, Santa Monica and the
AQMD and exists for the mutual purpose of developing hydrogen fuel
infrastructure and hydrogen vehicle demonstrations; and
WHEREAS, a memorandum of understanding is required to outline the
responsibilities of the AQMD as well as those of Santa Ana for this project.
NOW, THEREFORE, let it be resolved as follows:
1. Upon execution of this Agreement, the AQMD shall be responsible for:
a. Executing contracts for the construction or provision of hydrogen
fueling stations with approved contractors, Air Products and
Chemicals, Inc. or Praxair, Inc., for each of the participating cities;
b. Executing a contract with Quantum Technologies for the conversion
of electric hybrid 2004 Toyota Prius vehicles to hydrogen fuel for
use in the fleets of the participating cities including a five year
maintenance agreement;
c. Providing logistical or technical project support for the contractors
or city participants as requested; and
d. Providing general project support as needed.
2. Upon execution of this Agreement, Santa Ana shall be responsible for:
a. Providing five, electric hybrid 2004 Toyota Prius's (gasoline-fueled
vehicles) for conversion to hydrogen fuel;
b. Installing and providing utility infrastructure required for the
installation of the hydrogen fueling station at the city site;
c. Working with city permitting officials and local fire marshals to
facilitate and obtain the required hydrogen fueling station permits;
d. Providing adequate land and security fencing or walls as required
for the hydrogen fueling station according to contractor and
permitting authority needs;
e. Providing city staff onsite to conduct vehicle fueling and assist with
minor maintenance on the hydrogen fueling station for the five-year
project term; and
f. Providing input to contractors regarding issues with vehicles and
fueling station to allow them to maintain the vehicles and fueling
station at optimal conditions.
3A. INDEMNIFICATION
Santa Ana agrees to hold harmless, indemnify, and defend AQMD, its
officers, employees, and agents, against any and all loss, damage,
cost, claim, or expense which AQMD may incur or be required to pay
by reason of any injury or property damage caused or incurred by
Santa Ana, its employees, subcontractors, or agents in the
performance of this MOU.
3B. INDEMNIFICATION
CONTRACTOR, Air Products and Chemicals, Inc. (APCI) agrees to
hold harmless, indemnify, and defend AQMD, its officers, employees,
agents, representatives, and successors-in-interest against any and all
direct losses, damage, cost or expenses which AQMD, its officers,
employees, agents, representatives, and successors-in-interest may
incur or be required to pay by reason of any injury or property damage
caused or incurred by CONTRACTOR (APCI), its employees,
subcontractors, or agents as a result of the performance of the
hydrogen fueling station construction and installation contract.
4. NOTICES
The persons and their addresses having authority to give and receive
notices under this Agreement are as follows:
AQMD
Gary Dixon
21865 Copley Drive
Diamond Bar, CA 91765
Santa Ana
Terry Price
City of Santa Ana
Fleet Service Division, 215 S. Center, Bldg.J.
Santa Ana, CA 92703
Any notices from either party to the other shall be given in writing to the
attention of the persons listed below, or to other such addresses or
addressees as may hereafter be designated in writing for notices by
either party to the other. Notice shall be given by certified, express, or
registered mail, return receipt requested, and shall be effective as of
the date of receipt indicated on the return receipt card.
5. MODIFICATION
Any matters of this Agreement may be modified from time to time by
the written consent of all the parties without in any way affecting the
remainder.
SOUTH COAST AIR QUALITY
MANAGEMENT DISTRICT
CITY OF SANTA ANA
By: t
David N. Ream, City anager
5~!Z.r /t)5
By:
Barry R. Wallerstein, D.Env., Executive Officer
Date:
Date:
APPROVED AS TO FORM:
Kurt R. Wiese, District Counsel
APPROVED AS TO FORM:
Joseph W. Fletcher, City AttofTley
By --{C;G\ i \J9 CJ2M.-
By:
Michael Vigliotta, Deputy Ci
APPROVED AS TO CONTENT:
By '\-1\'1'\\5)(" "'r " ~:-'\:._
Fran cisco Gutierrez
Executive Dire-ctor of Finance
and Management Services
ATTEST:
By:
Patricia E. Heaiy, Clerk of the uncil
IIMOU5CiliesNov2004
.'
:ATTACHMENT 1
STATEMENT OF WORK FOR
AIR PRODUCTS & CHEMICALS, INC.
"FIVE CITIES" PROJECT HYDROGEN FUELING STATIONS
The implementation of zero-emission vehicles (ZEV s) is a key component in the effort to
achieve air quality attainment in the South Coast Air Basin. Fuel Cell Vehicle (FCV) technology
is emerging at an accelerated pace and may playa crucial role in this effort. The AQMD has
allocated a total of $3.38 million towards funding the "Five Cities" projects for the installation
and operation of a network of five hydrogen fueling stations throughout the Basin to support the
operation ofFCVs and electric hybrid internal combustion engine vehicles converted to use
hydrogen as the fuel that will begin arrive in the Basin before the end of2005. '
CONTRACTOR has submitted a proposed project for the construction, and installation of
hydrogen fueling stations in (A) Santa Monica, (B) Riverside, (C) Burbank, (D) Santa Ana, and
(E) Ontario. CONTRACTOR proposes that these will be either stationary fueling sites supplied
by an integral PEM electrolyzer system (A, B, and C) or a self-contained transportable fueling
unit that can be refilled off-site as needed (D and E) by CONTRACTOR. CONTRACTOR
proposes thi'\t these stations will provide public accessibility for fleets and other hydrogen vehicle
users that have met CONTRACTOR's and the individual cities' prequalification requirements.
As part of the bid proposal the CONTRACTOR has agreed to be responsible for equipment
selection, design, construction and installation; commissioning; and maintenance; and data
analysis. CONTRACTOR will also work with the individual cities in the permitting; site
development and operation of each site. CONTRACTOR has agreed to as part of its proposal to
do the following tasks:
Task 1 - Equipment Design and Selection
1.1) CONTRACTOR shall evaluate equipment and cycle options and finalize design based on
cost effectiveness and efficiency, including storage, compression and dispensing
equipment AQMD Program Manager will review final equipment design and
specifications.
1.2) CONTRACTOR shall size equipment based on anticipated demand using as much
standardized equipment as possible.
1.3) CONTRACTOR shall include equipment for storage, compression, and dispensing.
1.4) CONTRACTOR shall complete operating and hazard reviews and assemble the
appropriate engineering drawings and documentation for the city approvals.
Task 2 - Site Development and Permitting
2,1) CONTRACTOR shall obtain approval for the project design; prepare project execution
plan and request input from permitting authority.
,
,
E:\tech_adv\Conlracts Foldcr\Infrastructure Contracls\Air Products & Chemicals H2 Stations Five Cities SQW&PS.doc
"
2.2) CONTRACTOR shall coordinate project and submit plan for permit approval.
2.3) CONTRACTOR shall work with permitting agencies and the individual cities to ensure
that approvals of all building permits, inspections and other requirements have been
completed,
Task 3 - Construction and Installation
3.1) CONTRACTOR shall construct station based upon approved station specifications,
3.2) CONTRACTOR shall ensure that each site is adequately prepared for fuel station supply
and connection,
3.3) CONTRACTOR shall purchase and install all fueling station equipment.
Task 4 - Commissioning
4.1)
CON\RACTOR shall ensure that all required signs and notices are appropriately posted.
CONTRACTOR shall review all code and standards with cities' staffto ensure
compliance.
4.2)
4.3) CONTRACTOR shall start-up and commission unit.
4.4) CONTRACTOR shall demonstrate on-site hydrogen vehicle fueling and facility for
hydrogen supply, and ensure adequate refueling protocols are in place for users.
4.5) CONTRACTOR shall provide on-site or accessible from site, support for questions and
problems that arise during fueling activities by users. This support should address safety,
hydrogen technology, fueling operations and general hydrogen-related concerns.
4.6) CONTRACTOR shall provide training to the local automakers and users.ofthe station.
Task 5 - Operation and Maintenance
5.1) CONTRACTOR shall monitor on a daily basis and provide operational support for the
fueling system and equipment to ensure that the station is operating efficiently and safely..
5.2) CONTRACTOR shall serve as the liaison for the cities' staff, the users, and APCI
technical staff.
5.3) CONTRACTOR shall ensure that repairs are promptly addressed and provide the needed
oversight to. assure safe operations and sustained collection of meaningful data.
Task 6 - Data Acquisition and Analysis
:
;
E:\tech_adv\Contracts Folde~\Infrastructure Contracts\Air Products & Chemicals H2 Stations Five Cities $QW&PS.doc
,
6.1) CONTRACTOR shall acquire detailed data regarding the fueling system operation and
efficiency; hydrogen refueling demand, filling time, dispensing operations and hydrogen
supply/storage logistics.
6.2) CONTRACTOR shall evaluate user reaction, fill patterns, and comfort with the system.
Task 7 - Program Reporting and Project Management
7.1) CONTRACTOR shall provide regular report updates and a final report on the validity of
the system as a viable commercial operation. '
7.2) CONTRACTOR shall prepare and submit a final two-page report for the project, as
described in Attachment 3.
\
,
,
E:\tech_adv\Contracts Folde;\lnfrastructure Contracts\Air Products & Chemicals H2 Stations Five Cities SQW&PS.doc
WORK SCHEDULE
TASK# TASK COMPLETION DATE
1 Equipment design and Selection 3 months from execution date
2 Site Development and Permittinl! 3 months from execution date
3 Construction and Installation 6 months from execution date
4 Commissionin.g 7 months from execution date
5 Operation and Maintenance 12 months from commissioning
6 Data Acquisition and Analvsis 12 months from commissioning
7 Program Reporting and Project Management 0-13 months from
commissioninl! ,
\
,
,
E:\tech_adv\Contracts Folder\lnfrastructure Contracts\Air Products & Chemicals H2 Stations Five Cities SQ\V&P$.doc
DELIVERABLES
AIR PRODUCTS & CHEMICALS, INC.
"FIVE CITIES" HYDROGEN FUELING STATIONS
In addition to the deliverables set forth in the above-referenced statement of work,
CONTRACTOR shall supply the following reports to the AQMD under this Contract. Each
submitted report shall be stapled, not bound, printed in black ink, double-sided type, on an 8-1/2
by 11 inch page, and shall include camera-ready originals.
1. CONTRACTOR shall update the SCAQMD program officer by voice or e-mail
whenever significant achievements or problems occur.
2. Three stapled copies of a draft final report for review, comment, and approval shall be
submitted no later than 12 months after commissioning. CONTRACTOR shall submit
two copies of the draft final report to AQMD's Project Manager and one copy to
AQMD's Contract Administrator-Technology Advancement. This document shall be
considered in the public domain, in conformance with the California Public Records Act
(Go\(ernment Code Section 6250 et seq.). AQMD shall complete its review of the draft
final report within four weeks of its receipt from CONTRACTOR. The draft final report
shall include, but not be limited to, the following:
a. Reference to AQMD contract number and title of project.
b. Project background and objectives.
c. An executive summary up to three pages in length to include a short, definitive
statement of the problem/project; objective ofthe project, including emission control
objectives or goals and reference to AQMD Rules if applicable; subject of the project
including the technology demonstration sites, participants, dates, etc.; conclusions
(potential emissions impact, cost implications, and other factors); recommendations
(design changes/optimization, other applications ofthe technology, and
commercialization paths); and acknowledgment of all project sponsors.
d. A detailed description of the scope of work, including the statement of work as an
appendix.
e. Each task in the statement of work should have its own chapter; finding or results of
each task should be discussed in these chapters, and should include the following: 1)
discussion of actions completed; 2) discussion of risks and corrective actions; and 3)
task performance.
f. An analysis of data from testing and measurement of performance, durability, etc.,
should be included in the main body of the report. The graphical presentation of the
data analysis, particularly bar graphs, is recommended. The actual data should be
attached as appendices.
g. Color photographs in a digital format, such as .ppt, .tif, .jpg on a CD, documenting
the entire development and testing, and copies of news releases, media and technical
articles on the project.
h. Costs - a comparison and discussion of expected versus actual AQMD contract costs,
including commercial feasibility ofthe technology.
,
!
E:\tech_adv\Contracts Fold~r\Infrastructure Contracts\Air Products & Chemicals H2 Stations Five Cities SOW&PS.doc
."
I. Problems - a discussion of significant problems encountered during the contract and
how they were resolved.
J. Recommendations
3. CONTRACTOR shall submit three stapled originals of the final report, incorporating
AQMD's comments, no later than 13 months after commissioning. This document shall
be considered in the public domain, in conformance with the California Public Records
Act (Govemment Code Section 6250 et seq.). .
4. CONTRACTOR shall submit a two-page project synopsis, along with the final report.
Attachment 3 to this contract provides the format and content to be used for this synopsis.
In addition to a hard copy, CONTRACTOR shall provide the synopsis in an electronic
version, using Microsoft WORD. All color photographs and images shall be embedded
within the synopsis AND provided separately in digital format, such as .ppt, .tif. or .jpg,
on a CD or sent electronically.
\.
,
;
E:\tech_adv\Conlracts Folde~\Infrastruclure Contracts\Air Products & Chemicals H2 Stations Five Cities SO\V&PS.doc
ATTACHMENT 2
PAYMENT SCHEDULE FOR
AIR PRODUCTS & CHEMICALS, INC.
"FIVE CITIES" HYDROGEN FUELING STATIONS
Task
I
Est. Completion Date
3 months from execution date
for A, B or C
Amount Each
$127,500
for D or E
Amount Each
$32,400
2
3 months from execution date
$127,500
$32,400
3
6 months from execution date
$255,000
$64;800
4
7 months from execution date
$255,000
$64,800
*5
o -60 months from commissioning
(included in maintenance agreement.)
$0
$0
*6
\
0-60 months from commissioning $0
(included in maintenance agreement)
$0
7 (draft report) 0-12 months from commissioning
$42,500
$10,800
7 (final reports) 0-13 months from commissioning
$42.500
$10.800
ContractAmount (Each City)
$850,000
$217,000
Total Contract Amount
$2.984.000
Deliverables bv Task
Task I - Equipment Design and Selection $447,300
Deliverables - Complete Task I and provide specs for station design and engineering
drawings
Task 2 - Site Development and Permitting $447,300
Deliverables - Complete Task 2 and provides copies of all approved permits
Task 3 - Construction and Installation $894,600
Deliverables - Complete Task 3 and provide certification that all equipment has been
purchased, installed and is fully operational
Task 4 - Commissioning $894,600
Deliverables - Complete Task 4 and provide documentation on training to local
automakers and users; site visit by project officer to confirm on site hydrogen vehicle
fueling and fueling protocols are in place
,
E:\tech_adv\Conlracts Folder\Infrastructure Conlracts\A.ir Products & Chemicals HZ Stations Five Cities SOW&PS.doc
*Task 5 - Operation and Maintenance' $0
Deliverables - Quarterly reports on status of project until station is operational; thereafter,
upon station completion quarterly reports of data required under Tasks 5 and 6 shall be
submitted.
*Task 6 - Data Acquisition and Analysis $0
Deliverables - Quarterly reports on status of project until station is operational; thereafter,
upon station completion quarterly reports of data required under Tasks 5 and 6 shall be
submitted.
Task 7- Program Reporting $298,200
DeIiverables - Submit draft final report as described in deliverables, final report'
incorporating AQMD project officer's comments, and two-page summary as described in
Attachment 3.
Total Contract Amount
$2.982.000
*CONTRACTOR will cover the costs of Maintenance (Task 5) and Data Acquisition and
Analysis (T~Sk. 6) under a separate agreement for (A), (B), and (C). Maintenance costs were
included for (D) and (E).for a period of five years from the commissioning date.
,
E:\tech_adv\Conlracts Folder\Infrastructure Contracls\Air Products & Chemicals H2 Stations Five Cities SQW&PS.doc