HomeMy WebLinkAbout22J - MIDSIZE PASSENGER VEHICLES
REQUEST FOR
COUNCIL ACTION
~
'(~I;
~v "
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
OCTOBER 3, 2005
~/> h;Z"/:2/"
/ '.--0
" ,z{ 4/J': "~'-~.
CITY MANAGER
APPROVED
o As Recommended
o As Amended
o Ordinance on 1st Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
OCT 1 7 2005
TITLE:
CONTRACT AWARD FOR
MIDSIZE PASSENGER VEHICLES
(SPEC. NO. 05-092)
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Award a contract to Rancho Motor Co. for the purchase of 14 midsize
passenger vehicles in the amount of $263,751.52.
DISCUSSION
The Fleet Maintenance Division's annual Equipment Replacement Program
is included in the City's annual budget, and identifies vehicles
scheduled for replacement. Funding is monitored through a depreciation
schedule established with each department.
Various City departments utilize midsize passenger vehicles to perform
routine business. Due to the larger interior design of the Chevrolet
Impala versus the Ford Taurus and Buick Regal, it has been selected as
the City's current standard for a midsize vehicle. The current year's
vehicle replacement list includes 14 Dodges, Chevrolets and Ford sedans
from 1987 through 1999 with 13 belonging to the Police Department's
Investigation Division and one to the Planning and Building Agency's
Community Preservation Division. Due to age, mileage and condition,
the 14 midsize passenger vehicles have been approved for replacement in
the current fiscal year.
The notice inviting bids
bids were solicited.
received is as follows.
was advertised on August 19 and 22,
A summary of the bid invitations
2005 and
and bids
15 Invitations For Bid mailed
1 Invitation For Bid mailed to a Santa Ana vendor
6 Bids received
22J-1
,".:; 1M.'
Contract Award for Midsize Passenger Vehicles
(Spec. No. 05-092)
October 3, 2005
Page 2
Bids were received, opened on September 7, 2005, and evaluated (Exhibit
1). The bid received from Rancho Motor Co. for 14 Impalas is responsive
to the specifications and meets the City's requirements.
FISCAL IMPACT
Funds are available in the Equipment Replacement account (account no.
76-145-6641) .
f~
tZ~~~,-(. f dy~~
Francisco Gutierrez
Executive Director
Finance and Management Services AgenC~
FGjKMj05-092.2:uc
22J-2
ABSTRACT OF BIDS
CONTRACT AWARD
MIDSIZE PASSENGER VEHICLES
(SPEC. 05- 092)
VENDOR RANCHO LAKE MAURICE J.
MOTOR CO CHEVROLET SOPP & SON
LOCATION VICTORVILLE LAKE ELSINORE HUNTINGTON PARK
TERMS NET 30 NET 30 NET 30
PASSENGER VEHICLE
1 IMPALA 3LT #lWCl9 $ 17,606.20 $ 17,769.00 $ 17,900.00
13 IMPALAS $ 228,880.60 $ 230,997.00 $ 232,700.00
1 IMPALA lLT #lWC19 $ 15,786.70 $ 15,765.00 $ 15,725.00
SUB-TOTAL $ 244,667.30 $ 246,762.00 $ 248,425.00
SALES TAX $ 18,961.72 $ 19,124.06 $ 19,252.94
TIRE FEE $ 122.50 $ 122.50 INCL
GRAND TOTAL $ 263,751.52 $ 266,008.56 $ 267,677.94
DELIVERY 75 TO 90 DAYS NOT QUOTED 90 DAYS
VEHICLE CHEVY IMPALAS CHEVY IMPALAS CHEVY IMPALAS
1WC19/1WT19 1WCl91/1WC19 1WC19/1WT19
2006 2006 2006
VENDOR
-------------------
LOCATION
TERMS
PASSENGER VEHICLE
1 IMPALA 3LT #lWC19
13 IMPALAS
1 IMPALA lLT #lWC19
SUB-TOTAL
SALES TAX
TIRE FEE
GRAND TOTAL
DELIVERY
VEHICLE
SELMAN
CHEVROLET
GEORGE
CHEVROLET
SHOWCASE
CHEVROLET
ORANGE
BELLFLOWER
WESTMINSTER
NET 30
NET 30
NET 30
$18,184.00 $ 18,876.20 $ 24,687.78
$236,392.00 $ 245,390.60 $ 320,941.14
$15,955.00 $ 15,900.70 $ 21,807.54
$252,347.00 $ 261,291.30 $ 342,748.68
$19,556.89 $ 20,250.08 $ 26,563.02
$ 122.50 $ 122.50 $ 122.50
$ 272,029.39 $ 281,663.88 $ 369,434.20
60 DAYS 90-120 DAYS NO QUOTE
CHEVY IMPALAS CHEVY IMPALAS CHEVY IMPALAS
1WC19/1WC19 1WC19/1WC19 1WC19/1WC19
2006 2006 2006
SUMMARY OF BID AWARD
TOTAL AWARD IN THE AMOUNT OF
RANCHO MOTOR CO.
$ 263,751.52
Page 1
22J-3
22J-4