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Home My WebLink About22K - UTILITY TRUCKS & FOUR DOOR UTILITY VEHICLES REQUEST FOR COUNCIL ACTION ~ \~(/ ~v .......,...:.. CiTY COUNCIL MEETING DATE: OCTOBER 3, 2005 CLERK OF COUNCIL USE ONLY: TITLE: CONTRACT AWARD FOR UTILITY TRUCKS AND FOUR-DOOR UTILITY VEHICLES (SPEC. NOS. 05-094 AND 05-097) /~ / ,C //' I' ,/ V LGt v I~_ ITY MANAGER APPROVED D As Recommended D As Amended D Ordinance on 1 st Reading D Ordinance on 2nd Reading D Implementing Resolution D Set Public Hearing For__ CONTINUED TO OCT 1 7 2.0OS FILE NUMBER RECOMMENDED ACTION Award a contract to George Chevrolet for the purchase of seven utility trucks in the amount of $177,428.34 and two four-door utility vehicles in the amount of $43,004.36. DISCUSSION The Fleet Maintenance Division's annual Equipment Replacement Program is included in the City's annual budget, and identifies vehicles scheduled for replacement. Funding is monitored through a depreciation schedule established with each department. Various City departments utilize trucks with utility bodies to perform routine business. The Public Works Agency (PWA) as well as the Parks, Recreations and Community Services Agency (PRCSA) use trucks with utility bodies to secure and transport tools and equipment to the job si tes. Three utility trucks for the PRCSA and four for the PWA have been approved for replacement in the current fiscal year. Additionally, the Fire Department uses four-door utility vehicles to perform their routine business. The utility vehicles are capable of transporting staff for meetings as well as equipment and gear for training classes. The versatility of the vehicles, including a trailer hitch, allows the vehicles to serve as backup to the entire Fire fleet. Two utility vehicles have been approved for replacement in the current fiscal year. 22K-1 cs .j~j Contract Award for Utility Trucks and Four-Door Utility Vehicles (Spec. Nos. 05-094 and 05-097) October 3, 2005 Page 2 The notice inviting utility trucks bids for PWA and PRCSA was advertised on August 19 and 22, 2005, and bids were solicited. Bids were received, opened on September 7, 2005, and evaluated (Exhibit 1). Additionally, notice inviting bids for utility vehicles for the Fire Department was advertised on September 2 and 7, 2005, and bids were solicited. Bids were received, opened on September 13, 2005, and evaluated (Exhibit 2). The bids received Silverado utility Trailblazers for specifications and from George Chevrolet for both the seven vehicles for PWA and PRCSA, and for two the Fire Department are responsive meets the City's requirements. Chevrolet Chevrolet to the FISCAL IMPACT Funds are available in the Equipment Replacement Machinery & Equipment account (account no. 76-145-6641). &L~~ (! LZu-~.r-' ~~ Francisco G~tierrez ?' : Executlve Dlrector Finance and Management Services Agency ~/ ..... FMjKMj05-094j05-097.2:uc 22K-2 ABSTRACT OF BIDS CONTRACT AWARD UTILITY TRUCKS (SPEC. 05-094) VENDOR GEORGE LAKE MAURICE SHOWCASE CEHVROLET CHEVROLET J. SOPP & SON CHEVROLET LOCATION BELLFLOWER LAKE ELSINORE HUNTING PARK WESTMINSTER TERMS NET 30 NET 30 NET 30 NET 30 TRUCKS 2 REG. CAB + TOOL BOXES $ 42,238.76 $ 39,742.00 $ 42,300.00 $ 46,411.18 1 EXT CAB + 98" BODY. $ 25,681. 33 $ 26,482.00 $ 26,000.00 $ 30,522.19 3 REG. CAB + 9811 BODY $ 69,845.94 $ 72,066.00 $ 71,250.00 $ 82,783.80 1 REG. CAB + LOCK BAR $ 26,843.80 $ 27,438.00 $ 27,300.00 $ 28,564.35 SUB-TOTAL $ 164,609.83 $ 165,728.00 $ 166,850.00 $ 188,281.52 SALES TAX $ 12,757.26 $ 12,843.92 $ 12,930.88 $ 14,790.39 TIRE FEE $ 61. 25 $ 61. 25 INCL $ 61. 25 GRAND TOTAL $ 177,428.34 $ 178,633.17 $ 179,780.88 $ 233,133.16 DELIVERY 90-120 DAYS 120-150 DAYS 90 - 120 DAYS NOT QUOTED CHEVY 2500 VEHICLE CHEVY SILVERADO CHEVY CC25903/6 CHEvY C250Q 2006 CHEVY CC25953/1 2006 2005 2006 BID INVITATION SUMMARY: 15 Invitations For Bid mailed 1 Invitation for Bid mailed to a Santa Ana vendor 4 Bids received SUMMARY OF BID AWARD: GEORGE CHEVROLET TOTAL AWARD IN THE AMOUNT OF: $ 177,428.34 Exhibit 1 22K-3 ABSTRACT OF BIDS CONTRACT AWARD FOUR-DOOR UTILITY VEHICLES (SPEC. 05 097) VENDOR GEORGE LAKE QUALITY RANCHO VICTOR CHEVROLET CHEVROLET CHEVROLET MOTOR CO BUICK LOCATION BELLFLOWER LAKE ELSINORE ESCONDIDO VI CTORVILLE CORONA TERMS NET 30 NET 30 NET 30 NET 30 NET 30 1 VEHICLE $ 19,947.50 $ 19,983.00 $ 20,171.00 $ 20,184.50 $ 20 ,711. 90 2 VEHICLES $ 39,895.00 $ 39,966.00 $ 40,342.00 $ 40,369.00 $ 41,423.80 SALES TAX $ 3,091.86 $ 3,097.37 $ 3,126.50 $ 3,128.60 $ 3,210.34 TIRE FEE $ 17.50 $ 17.50 $ 17.50 $ 17.50 $ 17.50 GRAND TOTAL $ 43,004.36 $ 43,080.87 $ 43,486.00 $ 43,515.10 $ 44,651. 64 DELIVERY 60-90 DAYS 80 DAYS 90 DAYS 75-90 DAYS 60 DAYS VEHICLE CHEVY 2006 CHEVY 2006 CHEVY 2006 CHEVY 2006 GMC 2006 TRAILBLAZER CS15506 CS15506 TRAILBLAZER ENVOY - - -- ------ ------ ------- ----~ ------- VENDOR MAURICE J. BOB STALL GUARANTY VILLA CLIPPINGER SOPP & SON CHEVROLET CHEVROLET FORD CHEVROLET LOCATION HUNTINGTON PARK LA MESA SANTA ANA ORANGE W.COVINA TERMS NET 30 NET 30 NET 30 10% 30-DAYS NET 30 1 VEHICLE $ 20,730.00 $ 20,736.00 $ 20,971.50 $ 24,177.77 $ 22,256.00 2 VEHICLES $ 41,460.00 $ 41,472.00 $ 41,943.00 $ 48,355.54 $ 44,512.00 SALES TAX $ 3,213.15 $ 3,214.08 $ 3,250.58 $ 3,747.55 $ 3,449.64 TIRE FEE INCL. INCL. $ 17.50 $ 19.44 INCL. SUB-TOTAL $ 44,673.15 $ 44,686.08 $ 45,211.08 $ 52,122.53 $ 47,961.68 TERMS DISC. 1$5,212.25) S.A. 1% DISC. ($452.11) GRAND TOTAL $ 44,673.15 $ 44,686.08 $ 44,758.97 $ 46,910.28 $ 47,961.68 DELIVERY 90 DAYS 60-90 DAYS 90 DAYS 90-120 DAYS 120 DAYS VEHICLE CHEVY 2006 CHEVY 2006 CHEVY 2006 FORD 2006 CHEVY 2006 CS15506 TRAILBLAZER TRAILBLAZER EXPLORER TRAILBLAZER CT15506 BID INVITATION SUMMARY. 18 Invitations For Bid mailed 1 Invitation For Bid mailed to a Santa Ana vendor 10 Bids received 1 Bid received from a Santa Ana vendor SUMMARY OF BID AWARD: GEORGE CHEVROLET TOTAL AWARD IN THE AMOUNT OF: $43,004.36 Exhibit 2 22K-4