HomeMy WebLinkAbout22A - PHOTOGRAPHIC LAB MATERIALS
REQUEST FOR
COUNCIL ACTION
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CITY COUNCIL MEETING DATE:
November 7, 2005
CLERK OF COUNCIL USE ONLY:
TITLE:
CONTRACT RENEWAL AND AMENDMENT
FOR PHOTOGRAPHIC LAB MATERIALS
AND EQUIPMENT
(SPEC. NO. 03-088)
APPROVED
D As Recommended
D As Amended
D Ordinance on 1 st Reading
D Ordinance on 2nd Reading
D Implementing Resolution
D Set Public Hearing For
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CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Renew the contract with Graphic Distributors and Cal' s Camera & Video
for a one-year period in the annual amount not to exceed $44,282.
DISCUSSION
Various City agencies utilize photographic film and supplies during the
course of City business. In addition, the Police Department purchases
photographic film, chemicals and paper for use in their processing lab.
The commodities allow the Police Department to meet requirements such
as documenting domestic violence, photographing fingerprints, crime
scene investigations, courtroom displays, and traffic accident
investigations. The Public Works Agency uses Polaroid film and cameras
to document graffiti throughout the City.
On November 17, 2003, the City Council awarded a contract to Graphic
Distributors and Cal's Camera for a two-year period with provision for
two one-year renewals. The vendors have performed satisfactorily during
the past contract period and have agreed to renew without increase in
pricing. However, a projected increase of $10,000 is included for
Graphic Distributors to accommodate increased need for graffiti
documentation. Staff recommends the third renewal of the contract.
22A-1
CS :)6-\
Contract Renewal and Amendment for
Photographic Lab Materials and Equipment
(Spec. No. 03-088)
November 7, 2005
Page 2
FISCAL IMPACT
Funds are available in the various departmental accounts for Operating
Materials & Supplies accounts (object code 6391).
':\:\\.~~'0~"'t.,.~ U.
(~'" Francisco Gutierrez
, Executive Director
Finance and Management Services AgenC~
FG/SH/03-088-RA.2:uc
22A-2